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05.09.13 HCAC Approved Minutes HERITAGE AND CULTURAL ARTS COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN May 9, 2013 The May 9, 2013 Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin, California, by Chair Vanderpool. PLEDGE OF ALLEGIANCE Chair Vanderpool led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Iharosi, Minniear, King, Vanderpool, Tutino Commissioners Absent: Deets ORAL COMMUNICATIONS 3.1 Public Comments—None APPROVAL OF MINUTES 4.1 April 11, 2013 On a motion by Cm. Minniear, seconded by Cm. Carr, and by a vote of 4-0-1, with Cms. Deets and Tutino absent, and with Chair Vanderpool abstaining, the Commission voted to approve the minutes of April 11, 2013 with amendments. Chair Vanderpool abstained from the vote due to her absence at the April 11, 2013 meeting. WRITTEN COMMUNICATIONS—None PUBLIC HEARING—None UNFINISHED BUSINESS—None NEW BUSINESS 8.1 Winter Quarterly Report Ms. Ann Mottola, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Iharosi asked about the cancellation rate of the cultural arts classes. Ms. Mottola explained that in order to find which classes and timeslots that would be most effective, a large quantity of classes was offered, and about half of the classes offered did not receive an adequate number of registrations. Some classes were instead combined and/or registrants were merged into other timeslots. As a result of offering a larger quantity of classes,there was a 52% increase in classes actually held over last year. Cm. Minniear stated that he would like the number of walk-in visitors to be quantified by day and time of day. Ms. Elizabeth Isles, Heritage Center Director, stated that Staff actively captures quantitative data on walk-in visitors and could prepare an analysis to identify weekly and hourly patterns for the next quarterly report. 8.2 Development of a Fourth Grade Tour Program Ms. Elizabeth Isles, Heritage Center Director, presented the specifics of the item as outlined in the Staff Report. H&CAC Draft Minutes—May 9, 2013—Page 2 of 3 Cm. Tutino asked about the type of activities that are planned for the Fourth Grade Tour Program. Ms. Isles stated that Staff is currently in the process of identifying activities for the Program. Cm. Tutino stated that Staff should consider offering a Second Grade Tour Program in addition to a Fourth Grade Tour Program because the Kolb House fits in well with the concept of understanding how things were in the past versus how things are in the present. Ms. Isles stated that Staff would consider this idea. Cm. Minniear suggested that Staff consider creating an interpretive video utilizing the Heritage Park and Museums facilities that the fourth graders could watch in class. Cm. Tutino asked if Staff would be able to present to students at the school sites as transportation for field trips is becoming too costly. Ms. Isles stated that Staff could consider an outreach program as part of the overall Tour Program. Cm. Minniear stated that he would also like Staff to consider broadening the Tour Program to include the Camp Parks collection where applicable. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM HERITAGE & CULTURAL ARTS COMMISSIONERS AND/OR STAFF Mr. McCreary discussed how Staff is actively addressing the Commission's requests of Staff. Mr. McCreary also stated that, at Council's request, Staff is currently investigating the potential for performing arts funding as part of the Public Art Ordinance. Cm. Minniear stated that he would like a mechanism in which to address other unmet cultural arts needs in a more consistent fashion. Mr. McCreary stated that in Fiscal Year 2013-2014 the Department will be working on an update to the Parks and Community Services Department Strategic Plan, in which the Commissions and Committees will have input. Cm. Minniear stated that the Strategic Plan does not include an ongoing list of activities designed to inform Staff on how to continually improve heritage and cultural arts programming. Mr. McCreary explained that the ongoing activities that are currently listed are derived from the accomplishment of a Strategic Goal that requires continued activities. Cm. Minniear stated the importance of also having a strategic plan to promote heritage and cultural arts in the community. Cm. King stated that prior to discussing funding needs, the Commission should engage in a visioning process for performing arts in Dublin. Mr. McCreary stated that Staff would include an item at a future meeting on envisioning performing arts and what that would include from a programmatic standpoint. Vice Chair Carr stated that in the past the Commission had been involved in the music and band selection for the Summer Concert Series. Mr. McCreary stated that Staff would be happy to bring this item before the Commission in the future to obtain input on musical genres and suggestions for bands. Ms. Mottola stated that Staff welcomes input from the Commission on desired music and bands for events throughout the year for a variety of events. Mr. McCreary provided program and project updates. H&CAC Minutes—May 9,2013—Page 3 of 3 ADJOURNMENT Being no further business, the meeting adjourned at 7:59 PM. Respectfully submitted, Rhonda Franklin Administrative Aide APPROVED: Chairperson