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06.14.12 APPROVED HCAC MinutesCITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION MINUTES Thursday, June 14,.2012 "I'he meeting of the Heritage and Cultural Arts Commission was called to order at 7:35 p.m. at the Dublin Civic Center, Dublin, California, by Vice Chairperson Hernandez. RECEII/ED PLEDGE OF ALLIGIENCE SEP 21 Vice Chairperson Hernandez led the Pledge of Allegiance. 212 cm of nuB~N ROLL CALL Cm MANAGER'S OFFICE Commissioners Present: Carr,1'utino, Minniear, Hernandez and Vanderpool Commissioners Absent: Halket and King ORAL COMMUNICATIONS -None APPROVAL OF MINUTES OF MAY 10, 2012 ON A MOTION BY CM. TUTINO, SECONllED BY CM. VANDERPOOL AND BY VOTE OF 5- 0-0, THE COMMISSION VOTED TO APPROVED THE MAY 10, 2012 MIND"TES AS PRESENTED. WRITTEN COMMUNICATION -None PUBLIC HEARING -None UNFINISHED BUSINESS -None NEW BUSINESS 8.1 PROPOSEll 2012-2017 CAPITAL I MPROVEMEN"h PROGRAM Mr. Paul McCreary, Director, Parks & Community Services, City of Dublin presented, Agenda Statement 8.1 to the Commission. Staff Member McCreary asked the Commission to take the following action; receive public comment and confirm project priorities for parks projects as proposed by Staff or determine alternate priorities for recommendation to the City Council. Vice Chairperson Hernandez asked how art projects are included within the C1P. McCreary advised no art projects are included in the current CIP. For public facility projects the art component is usually lumped into the facility construction budget. For public art projects that are not part oI' a park or facility development there would be a separate CIP project. For public art on private property there would be no C1P budget. Cm. futino asked McCreary to review the Emerald Glen Recreation and Aquatic Complex plans moving forward, taking into account the fact that Dublin High may build a new competitive aquatic facility in the near future. McCreary advised that the City would take into account facilities available within the community so as not to duplicate services for Dublin residents. McCreary detailed the type of amenities planned for the new Emerald Glen Recreation and Aquatic Center for Commission. Cm. Tutino wanted to ensure that space was made available to offer cultural arts programs and/or opportunities to present art in some form, at each new facility built over the next five year CIP period. Cm. Tutino stated she would also like to see more art in gallery spaces of any new facilities built. Cm. Carr felt that the Shannon Park water play restoration needed to be a priority as this is the only water play area in the western area of Dublin and important to the community. Cm. Carr reported two maintenance issues. Cm. Carr advised that the stream running under the bike trail just past Shannon Park which needs to be cleaned out to avoid a flood when the rainy season comes. Cm Carr also reported there is tree debris on the walking trail along San Ramon Road. Cm. Minniear asked what portion of the CIP includes cultural and heritage projects. McCreary advised that there are currently no cultural or heritage projects included in the CIP. Cm. Minniear stated he would like to see opportunities to present and grow heritage and cultural arts within the community incorporated into the CIP plans for the next five years. McCreary advised that there is a Heritage and Cultural Arts Long Range Plan and a Department Strategic Plan in place regarding program offerings, special events, etc. Cm. Minniear felt that most of the goals in the Heritage and Cultural Arts Master Plan have been completed and/or were a little outdated and needed to be updated. Vice Chairperson Hernandez stated that art is important to the community and did not want to see heritage and cultural arts get lost in the bigger picture of the build-out for Dublin. McCreary advised that the next opportunity for reviewing ideas for future heritage and cultural arts projects and programs will be when the City Council updates its Strategic Plan in early 2013. McCreary explained that the five year CIP presented tonight was created based on current development projections and available funding at this time. Cm. Tutino would like to see "Art in the Park" on a future agenda item to work with the students of our community to create art for our schools and public areas. McCreary indicated Staff plans to report at a future meeting on recommended priorities for public art over the next five years. ON A MOTION BY CM. TUTINO, SECONDED BY CM. MINNIEAR, AND BY VOTE OF 5-0-0, THE COMMISSION VOTED TO ACCEPT THE CIP AS PRESENTED BY STAFF WITH THF. PROVISION THAT STAFF WILL REPORT BACK TO COMMISSION WITHIN THE NEXT SIX MONTHS ON PROPOSED PLANS FOR FUTURE PUBLIC ART PROJECTS, AND COTINUNUE TO DETERMINE IF SPACES CAN BE INCLUDED IN THE FACILITIES PROPOSED IN THE FIVE YEAR CIP FOR CULTURAL ARTS PROGRAMS AND GALLERY SPACE. OTHER BUSINESS 9.1 OTHER BUSINESS Cm. Minniear attended the City Council's economic development forum and found it to be interesting and informative. Cm. Minniear shared his insight into the information he obtained from this meeting with the Commission. Cm. Minniear also advised he helped lead a public walk and history tour at Emerald Glen Park regarding Schumacher Naval Hospital. Cm. Minniear reported he also attended the Dublin Edge film showcase. Staff Member McCreary reported at the next City Council, the Council will be considering the Mayor's appointment of Georgean Vonheeder-Leopold as the City Historian. The City will be suspending the Poet Laureate position at this time and approach literary arts in a programmatic fashion. Ann Mottola, Heritage and Cultural Arts Manager, shared some of the programming ideas Staff is planning for literary art events. ADJOURNMENT Being no further business, the meeting was adjourned at 9:01 p.m. Respectfully submitted, Christie Marks Senior Office Assistant