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HomeMy WebLinkAbout03-02-1987ADJOURNED REGULAR MEETING - March 2, 1987 An adjourned regular meeting of the City Council of the City of Dublin was held on Monday, March 2, 1987 in the upstairs conference room of the Dublin City Offices. The meeting was called to order at 7:35 p.m. by Mayor Linda ~Jeffery. ROLL CALL PRESENT: Councilmembers Hegarty, Moffatt, Snyder, Vonheeder and Mayor Jeffery. Civic Center Project Rick Wendling, 7194 Elk Court, advised Mayor Jeffery that he had about 5 questions that he wished to address to the Council and asked when the appropriate time would be. When questioned regarding the topic of the questions, Mr. Wendling advised that they related to the Civic Center project. Mayor Jeffery then advised him that this was an agendized item and his remarks would bE appropriate when that item is discussed. "RING AROUND THE BAY" CONCEPT Staff advised that the City has received a letter from Senator Bill Lockyer requesting support for SB 100, which proposes the development of a trail system which would circle the San Francisco Bay. The system would serve pedestrians and bicyclists and in some areas it may become necessary to move inland from the shoreline. The concept, however, is to provide a contiguous trail. SB 100 would authorize a committee to prepare a feasibility report on the project. The committee would be established under the auspices of ABAG and would be required to issue its report by January 1, 1989. The bill provides for $200,000 in funding for the planning process, with said funds provided by the State Environmental Vehicle License Fund. On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 18 -87 SUPPORTING THE CONCEPT OF DEVELOPING A TRAIL SYSTEMAROUND SAN FRANCISCO BAY +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* + CM-5-84 Regular Meeting March 2, 1987 CIVIC CENTER - LOCATION OF CABLE TELEVISION STUDIO At the City Council meeting on February 12, 1987~ the City Council directed the Architect to enlarge the diameter of the building to accommodate a cable television studio. The proposed location was on the second floor of the City Offices. The Community Television Corporation Staff met with the Architects on February 17, 1987. The City was also represented at this meeting. The purpose was to identify the needs of a cable television studio and explain the existing building concept to Community Television representatives. This also allowed City Staff to provide additional input to the Architect on implications this change may have to the previously approved layout. The Architects pursued the addition of a studio and 5 alternative scheme layouts were presented for Council review. The advantages and disadvantages of each of the 5 schemes were discussed. Cost estimates ranged from $159,500 to $219,400 and related only to the construction of additional shell space. The interior improvements were not included for the studio space. If interior improvements are consistent with the rest of the building, they are estimated at $40/sq ft. However, if they require special sound isolation systems, additional conduit or special lighting, the interior costs could equal $60/sq ft. An optional cost factor is the cost of providing additional ceiling space in the studio area. If the studio is on the second floor, this cost is estimated at $20,000. This requires raising the roof over the studio area. On the first floor, the additional height is obtained by lowering the floor which is a more costly approach. The lower floor is estimated to add $30,000 to the studio construction cost. Cm. Snyder questioned why this facility simply couldn't be added~onto the exterior area of the police facility. George Miers explained that the advantage of the design that they have developed is that it allows for future expansion and he would hate to see the City cut the expansion capabilities short. Cm. Hegarty felt that if the building is designed to expand, what's the difference on .whether it expands in 1987 or 1990. Mr. Miers felt that the expansion space was designed in to take care of the City's growth needs to the year 2005. They designed safeguards into the building based on the City's growth scenario studies. Cm. Hegarty stated that when we originally designed the building several months ago, the design was exactly as we wanted it. Now we are considering adding a 2,000 square foot studio and he felt that Cm. Snyder's suggestion has merit in that it should be a separate facility. +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* + CM-5-85 Regular Meeting March 2, 1987 Cm. Snyder expressed concern that if we have to expand in the future, we will need to leap frog over an existing useage that has nothing to do with City business. Mr. Miers did not feel that this was necessarily the case, in that it would depend on how the expansion space is layed out. Cm. Moffatt indicated that when this building is built, we will have approximately 4,000 sq ft of extra space. He questioned how long it would take the City to utilize this extra space. If the television studio people can utilize some of the space, it would be good. He felt they would be looking at some additional place to move to within 10-15 years. In the meantime, this extra space could be utilized on a temporary basis. Cm. Hegarty did not feel it appropriate that the 4 cities would spend in excess of a quarter million dollars and only have it last for 10 years. Discussion ensued relative to the study that George Miers & Associates conducted regarding the square footage of civic centers compared to population statistics in various cities. The issue of security was discussed relative to the various schemes. Cm. Moffatt questioned when we could expect a commitment from the community television people. City Manager Ambrose advised that this will not occur for several months. Rick Wendling indicated he feels there is an overabundance of television channels already and questioned how the public would benefit from a studio built here at public expense. Mayor Jeffery explained the concept of public access television to Mr. Wendling and that this studio would be for Dublin, San Ramon, Livermore and Pleasanton. Cm. Moffatt felt Dublin should look for other potential uses for the 4,000 sq ft excess space on a temporary basis. He felt it may be premature on our part to assume that community television will go into the building. He felt it would be desirable in the future to see this studio as a part of an emerging arts theater. Cm. Snyder made a motion, which was seconded by Cm. Hegarty, to add additional space to the building opposite the police 'facility. This motion was defeated by a majority of dissenting votes cast by Cm. Moffatt, Cm. Vonheeder and Mayor Jeffery. When questioned, Mr. Miers advised that the City would be looking at a 50-60% premium on the shell to add at this location. The entire security of the police facility would have to be looked at. The merits of Scheme 1 were discussed. This would add the television studio to the second floor next to the City Manager's Office area. +* +*+*+*+* +*+* +*+*+* +*+* +* +*+*+* +*+*+* +*+* +*+* +* +* +* +* +* +* +* +* +* +* +* +* +*+*+ CM-5-86 Regular Meeting March 2, 1987 Cm. Snyder felt it was ludicrous to have to add another elevator. Mayor Jeffery questioned the possibility of relocating the existing elevator. Staff pointed out that once you do this, you must then deal with security issues for the entire building. On motion of Cm. Vonheeder, seconded by Cm. Moffatt, and by majority vote, the Council approved the location of cable television studio space in accordance with Scheme ~1. Cm. Hegarty and Cm. Snyder voted against this motion. The ceiling height of the cable television studio was discussed. If a 12' ceiling were used, the space would be more adaptable for other uses. George Miers indicated that from his standpoint, it would be a relatively minor change to go from a 12' to a 15' ceiling. Cm. Snyder strongly urged the Council to consider the fact that every time a change is made, dollars are involved. Cm. Hegarty made a motion which was seconded by Cm. Vonheeder to plan for a 15' ceiling in the television-studio. This motion was defeated by a majority of dissenting votes cast by Cm. Snyder, Cm. Moffatt and Mayor Jeffery. The television studio ceiling will therefore be planned with a 12' height. With regard to the interior layout, Assistant to the City Manager Rankin advised that it may be more appropriate to wait until community television has committed to this project. Mr. Miers indicated that the perimeter of the studio space can be set. RECESS A short recess was called. Ail Councilmembers were present when the meeting reconvened. POLICE SERVICES CONTRACT EVALUATION In accordance with previous police contract evaluation criteria, Staff evaluated those police services presently provided to the City under contract with the Alameda County Sheriff's Department. Areas evaluated were Patrol Service, Traffic Enforcement, Criminal Investigation, Juvenile Investigation, Narcotics Investigation and Community Programs. Patrol Services - Comparison statistics were presented which compared 1986 to 1984 and 1985. Chief Severini gave a brief overview of the 1986 report. He stated that overall 3 new positions were being requested: a patrol sergeant to provide relief coverage, a sergeant that would free Sergeant DiFranco's time in order that he could devote the necessary time to co~unity programs, and a traffic officer. +* +* +* +* +* +~ +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* + CM-5-87 Regular Meeting March 2, 1987 Vacation relief, increased state mandated attendance for advance officer training, as well as an expanded patrol area and service population have impacted the City's ability to provide a desirable level of patrol service. The Council will be asked to consider the addition of 2 officers to this department. Traffic Enforcement - A full-time traffic enforcement position was staffed in August, 1986. The objective of this unit is both enforcement and education. Fifteen trouble spots have been identified. The Police Chief recommended that the City consider adding another traffic officer to focus on commercial weight violations. Cm. Moffatt questioned overtime payments. Chief Severini indicated that a separate portion of the budget addresses overtime, and they are not over budget in this area. Several hundred hours of overtime were paid as a result of the double homicide in Dublin in January 1986. Criminal Investigation - The 3 sergeant staffing level is considered to be adequate at this time. Juvenile Investigation - The detective sergeant presently assigned to this position has specific responsibility for the investigation of crimes by and against juveniles. Particular emphasis is placed upon child abuse and sexual molestation cases. Narcotics Investigation - This position, which was filled and operating by September, 1985, has been successful in identifying and investigating numerous narcotics dealers in the City of Dublin. Prior to the funding of this position, most of the narcotics investigations and arrests involved smaller street dealers. The staffing of this activity is believed to be sufficient at this time. Community Programs - Includes Neighborhood Watch, Merchant Alert, Community Awareness and Safety Literature. Business Office Services - This office is staffed by two Specialist Clerks, five days per week from 7:30 a.m. to 5:00 p.m. Staffing appears adequate to meet the Department's needs at this time. Cost Effectiveness - In studying the cost effectiveness of the contract, Staff reported that it appears that the only viable alternative at this time would be to provide the service with City employees. The analysis presented indicated, however, that at this time, it is clearly more cost effective to contract for police services. Based on the cost comparison done, 'the additional cost to the City of operating a full service City police department would range from approximately $258,000 to $266,000 per year more than the current contract cost with Alameda County. Staff felt that the overall performance of Dublin Police Services is of the highest caliber, based upon daily personal contacts and review of work performance and evaluation of statistical data. +*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+,+,+,+,+ CM-5-88 Regular Meeting March 2, 1987 Assigned personnel are mature and share a broad and diverse law enforcement background. Each officer is proud of their position with Dublin Police Services and endeavors to achieve optimum performance. There also exists a special camaraderie that lends itself to excellent employee morale. The men and women assigned to Dublin Police Services clearly identify with the co~-aunity and have become very much a part of that community, irrespective of where they may actually reside. Some of the overall accomplishments for 1986 include: continued respon- siveness to the business and residential community with respect to their concerns and timely delivery of service; the culmination of successful criminal investigations indicated by high numbers of arrests, closed cases and recovered stolen property; development and continued maintenance of juvenile programs designed to counsel and assist troubled youths; targeting areas requiring special traffic enforcement; furnishing a speakers bureau for community groups; successful interfacing other city functions and other governmental agencies. City Manager Ambrose indicated that the 3 recommended additional positions will be presented with justification during the budget process. Mayor Jeffery stated that complaints received from the public regarding police services are down considerably. ENGINEERING SERVICES (SANTINA & THOMSPON AND TJKM) An indepth report was prepared which evaluated the services provided by Santina & Thompson and TJKM. While preparing this evaluation, the need was identified to discuss organizational changes related to the provision of Engineering Services. The Staff Report addressed comments on contract compliance with regard to administrative duties, traffic engineering, development review and capital projects. The Contractor's availability, responsiveness and cost effectiveness were also addressed. City Manager Ambrose advised that he is recommending that the Council consider the provision of a portion of the Public Works Inspection function with a City employed Public Works Inspector. This will result in significant cost savings to the City. He also recommended that the Council consider the hiring of an employee to serve as a full-time Public Works Director/City Engineer. This individual would not replace the City Engineer, but rather supplement and provide additional Public Works Administrative and Engineering expertise to the City. This change is recommended to provide better continuity, more administrative control of the Public Works functions and more available Staff time to deal with complex public works issues. The TJKM review indicated that they have provided all aspects of traffic engineering services to the City in a professional and competent manner. City could not perform this function for a lower cost with City employees. The +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* + CM-5-89 Regular Meeting March 2, 1987 The range of traffic engineering personnel and their expertise could not be provided by one or even two individual employees. TJKM is uniquely suited to assist in dealing with future traffic related issues because of the large data base and level of knowledge they have regarding all aspects of local and regional traffic issues. Because TJKM works for so many governmental and private clients in the Valley, there is the potential for conflic't between the interests of TJKM's various clients. The addition of an in-house Public Works professional will help to filter such potential conflicts by reviewing TJKM's proposals. Santina & Thompson is recommending an average of 4% increase in their rates for Fiscal Year 1987-88. TJKM has proposed an average 13.4% increase over their current rates. Their current rates have been in effect since March of 1985. Staff reviewed these rate increases with each of the contractors and concurs that they are reasonable for Fiscal Year 1987-88. Staff recommended that the Council adopt the amended agreements for both TJKM and Santina & Thompson for the 1987-88 Fiscal Year rates. In summary, ~. Ambrose advised that the change in organization that is being proposed should assist the contractors in focusing on those things that each contractor does best.· The change should also help provide more local control and better administrative controls over the entire public works function. Cm. Hegarty questioned if costs prompted this recom~endation. City Manager Ambrose advised that it was not merely costs, as he had made the same recommendation last year. Cm. Hegarty stated he felt Dublin should either remain with a contract, or go entirely with employees. He felt there would be a conflict of having an employee report to a contractor. City Manager Ambrose indicated we have a situation now whereby an employee reports to a contractor and there has been no problems. Lee Thompson indicated he could see possible conflicts with one inspector reporting to the City and another reporting to a contractor. City Manager Ambrose indicated he has a problem when a neighboring City pays $27/hour for an inspector and we pay $65/hour. We need to look for ways to cut costs and this would be one alternative. The Council will face some very difficult decisions this next year with regard to financial issues. Cm. Hegarty made a motion to leave the Santina & T-hompson structure as is. This motion died due to lack of a second. +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* +* + CM-5-90 Regular Meeting March 2, 1987 On motion of Cm. Vonheeder, seconded by Cm. Snyder, and by majority vote, the Council approved the proposed Santina & Thompson amended agreement, approved the proposed TJKM amended agreement, and approved in concept the proposed Public Works Organization. Cm. Hegarty voted against this motion. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:40 p.m. +*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+*+ + + + + + + + + CM-5-91 Regular Meeting March 2, 1987