HomeMy WebLinkAboutReso 02-24 Approving Change Order No. 2 to the Amended and Restated Energy Services Contract for Operations and Maintenance with Engie Services U.S. Inc.DocuSign Envelope ID: 1C772300-A399-4D3C-B90A-7E0704C8A2F3
RESOLUTION NO. 02 — 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING CHANGE ORDER NO. 2 TO THE AMENDED AND RESTATED ENERGY
SERVICES CONTRACT FOR OPERATIONS AND MAINTENANCE WITH ENGIE SERVICES
U.S. INC.
WHEREAS, on August 1, 2012, the City Council approved an Energy Service Contract
and an associated financing contract with Chevron Energy Solutions Company for the
implementation and funding of certain energy related improvements to City of Dublin Facilities;
and
WHEREAS, on October 24, 2015, the City Council approved an amendment to the
Energy Services Contract; and
WHEREAS, on May 2, 2017, the City Council approved an Amended and Restated
Contract with OpTerra Energy Services, Inc. (successor -in -interest to Chevron Energy Solutions
Company, a division of Chevron U.S.A. Inc.) clarifying the operation and maintenance services
to the City of Dublin; and
WHEREAS, Engie Services U.S. Inc. purchased Opterra Energy Services, Inc., and in
July 2018, began providing services to the City as outlined in the Amended and Restated
Energy Services Contract; and
WHEREAS, on April 22, 2022, the City Council approved Change Order No. 1 to the
Amended and Restated Energy Services Contract with Engie Services U.S. Inc. to provide
routine annual maintenance of the Public Safety Complex parking lot solar panels; and
WHEREAS, the City Council desires to approve Change Order No.2 to the Amended and
Restated Energy Services Contract with Engie Services U.S. Inc. to extend the contract term to
January 31, 2029, and to set the not -to -exceed compensation at $989,250 for photovoltaic
equipment operations, monitoring, maintenance, repair, replacement, and inspection services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve Change Order No. 2 to the Amended and Restated Energy Services Contract
with Engie Services U.S. Inc attached hereto as Exhibit A to this Resolution.
BE IT FURTHER RESOLVED that the City Manager, or designee, is authorized to
execute Exhibit A and make any necessary, non -substantive changes to Exhibit A to carry out
the intent of this Resolution.
Reso. No. 02-24, Item 5.6, Adopted 01/09/2024 Page 1 of 2
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PASSED, APPROVED AND ADOPTED this 9th day of January 2024, by the following
vote:
AYES: Councilmembers Hu, Josey, McCorriston, Qaadri and Mayor Hernandez
NOES:
ABSENT:
ABSTAIN:
DocuSigned by:
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Mayor
ATTEST:
DocuuSiigneedbyy:
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Reso. No. 02-24, Item 5.6, Adopted 01/09/2024 Page 2 of 2
DocuSign Envelope ID: 1C772300-A399-4D3C-B90A-7E0704C8A2F3
Exhibit A
eNGie
Change Order No. 02
ENGIE Services Project #: CN-000692
ENGIE Services Contract # CU1286
Customer Contract Title: Amended and Restated Energy Customer Contract No. CU1286
Services Contract for Operation and Maintenance
Customer Contract Effective Date: 3/29/2017 Change Order Effective Date: 01/31/2024
Customer Name:
Customer Address:
Contact:
Job Location:
Description
of Change
Order:
City of Dublin
100 Civic Plaza, Dublin CA 94568
Debbie Bell, Public Works Manager
See Attachment A, Table 1
The Scope of Work set forth in the Contract for Operation and Maintenance ("Agreement") referenced above
is hereby amended to add the following term, scope, and cost revisions. Further explanation is as follows:
1. Article 1. "Annual Maintenance and Monitoring Fee" table (shown below) - updated to include the
following:
a. "PV O&M Services" to include existing and new PV systems for years 11-15
b. "Monitoring Services" to include existing and new PV systems for years 11-15
a. One-time monitoring integration fees for new sites will be scoped and added as they come
online. $90,000 NTE.
c. Any new site brought online during the service year will have service fees prorated for the
remainder of the year and non -service months will be credited on the next year's invoice per
breakdown on Attachment A Table 1.
2. Section 2.01 of the Agreement is amended to extend the Term an additional five (5) years, for a total of
fifteen (15) years, terminating on January 31, 2029. Year 11 shall commence on February 1, 2024.
3. Section 4.03 Repair Services - $500,000 NTE added for the term of the agreement for T&M repairs or
repowering needs that may arise.
4. Add Section 4.05 Commissionina Inspection Services - Commissioning services to include pre -
commissioning inspection, testing and verification, system integration, safety checks, regulatory
compliance, and commissioning report. $15,400 T&M.
5. Attachment A — Proiect Locations — updated to add new PV systems, as set forth on Attachment A
hereto.
6. Attachment B T&M Repair Services replaces Section 4.03 Repair Services
Undated Annual Service Fees Table:
Year
Total
Services Services
11 $60,300 $ 12,000 $72,300
12 $62,109 $ 12,360 $74,469
13 $63,972 $ 12,731 $76,703
14 $65,891 $ 13,113 $79,004
15 $67,868 $ 13,506 $81,374
Repair/Replacement Services Budget (+)
Commissioning/Inspections Services for New Sites (+)
Monitoring Integration Budget for New Sites (NTE) (+)
This Amendment Will Add (+):
PV O&M Monitoring
$500,000
$15,400
$90,000
$989,250
The changes within are hereby authorized, subject to the terms and conditions of that certain Customer Contract referenced above by and
between ENGIE Services U.S. Inc., and City of Dublin. Except as set forth herein, the Customer Contract is not amended, modified,
impaired or otherwise affected, and is hereby confirmed in full force and effect.
DocuSigned by:
CITY OF DUBLIN ENG E S 4 .
By: By: "�
Print Name: Print Name:
Head oi- Operations, Customer Care
Title: Title:
RETURN EXECUTED COPY TO: ENGIE Services U.S. Inc., 500 Twelfth Street, Suite 300, Oakland, CA 94607, Attn.: Contract
Administrator
Page 1 of 1 Change Order to ESC
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eNGie
Change Order No. 2: Attachment A:
Table 1: Locations and PV Systems Summary:
ENGIE Services Project #: CN-000692
ENGIE Services Contract # CU1286
Site Name
Site Address
kW
# Panels
#
Inverters
Type*
Year 11
PV O&M
Services**
Year 11
Monitoring
Services
***
Civic Center
100 Civic Plaza
369.40
1,368
25
CP
Corporation Yard
100 Civic Plaza
47.60
140
2
RT
$1,759
$1,000
Fallon Park
4605 Lockhart St
66.24
138
1
CP
$1,938
$1,000
Fire Station 16 7494 Donohue Dr. 11.90 44 1 RT
Fire Station 17 6200 Madigan Dr. 38.90 144 3 CP
Fire Station 17
100 Civic Plaza
23.46
69
2
RT
$1,112
N/A
Fire Station 18
4800 Fallon Dr.
25.90
96
2
CP
Fire Station 18
4800 Fallon Dr.
13.26
39
1
RT
$838
N/A
Library
200 Civic Plaza
132.80
492
9
CP
Library
200 Civic Plaza
127.84
376
3
RT
$3,909
N/A
Public Safety Complex
PH1
6361 Clark Ave.
188.20
579
9
CP
$5,670
$1,000
Public Safety Complex
Ph2
6361 Clark Ave.
90.72
189
3
CP
$2,476
N/A
Senior Center
7600 Amador
Valley Blvd.
32.40
120
3
RT
Senior Center
7600 Amador
Valley Blvd
38.40
113
1
RT
$1,512
N/A
Shannon Center
4201 Central Pkwy
116.60
432
12
CP
Sports Grounds
7494 Donohue Dr.
117.60
245
2
CP
$3,066
$1,000
The Wave
420Pk`eytral
524.64
1,093
11
CP
$12,007
$1,000
Sites in bold font and shaded in blue are new systems coming oline that were not designed or constructed by
Engie.
*Type column indicates CP for carport, RT for rooftop
**PV O&M Services — Year 1 fees for new systems provided to assist with pro -rate calculations if applicable.
***Monitoring Services — Year 1 fees for new systems provided to assit with pro -rate calculations if applicable.
New systems at locations with existing monitoring services do not require added monitoring fees = N/A
Page 1 of 1
ENGIE Services Project #: CN-000692
ENGIE Services Contract # CU1286
Page 1 of 1
Change Order No.2:Attachment B:
IV. T&M Repair Services
(a)If a Generating Facility is damaged and requires safe-off, repair, demolition and/or reconstruction, or otherwise
requires repair outside of warranty, Customer must contact the ENGIE Services U.S. PV Operations & Maintenance
Manager. In the event of damage, any component of the Generating Facility installed by ENGIE Services U.S. can
Customer must submit a request for
quotation to the ENGIE Services U.S. PV Operations & Maintenance Manager. ENGIE Services U.S. will inspect
the damage and provide a written quotation and complete scope of work to Customer to restore the Generating
Facility to normal operational condition. Before proceeding with repairs, ENGIE Services U.S. and Customer must
Repair
work is done on a time and materials basis. Standard Business Hours are M-F, 7am to 5pm. Non-business Hours &
Saturdays Equals 1.5x Rates. Sundays & Holidays Equals 2.0x Rates.
Labor Category Straight Time
Hourly Rate PV Electrical Journeyman Technician1 $/hr.County Labor Rate
Hourly Rate PV Electrical Apprentice Technician1 $/hr.County Labor Rate
Hourly Rate Engineering2 $/hr.$ 170.00
Hourly Rate Administrative2 $/hr.$ 65.00
Mileage $IRS Rate
Material mark-up % %15.00
Lift rental fee $Current Market Price
1Trade Hourly rate will be adjusted based on the current year of the local prevailing wage determination plus
Burden, requirement for either travel or subsistence and lodging, and markup for services being requested.
2Escalated according to an inflation rate to the year in which service will occur
.
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