HomeMy WebLinkAbout02-12-1987 g&oADJOURNED REGULAR MEETING - February 12, 1987
An adjourned regular meeting of the City Council of the City of Dublin was
held on Thursday, February 12, 1987 in the meeting room of the Dublin
Library. The meeting was called to order at 7:12 p.m. by Mayor Linda
Jeffery.
ROLL CALL
PRESENT'~~? Councilmembers Hegarty, Moffatt, Snyder, Vonheeder and Mayor
JefferY.
PLEDGE OF ALLEGIANCE
The Mayor led the Council, Staff and those present in the pledge of alle-
giance to the flag.
CIVIC CENTER PROJECT
On September 8, 1986, the City Council approved the selection of a Design
Team for the Civic Center project. The City Council approved a scope of
work which provided for completion of a building program and schematic
design of the Civic Center. It was understood that the actual design
development and construction drawing phases would 'be completed under a
separate agreement.
At the City Council meeting on January 28, 1987, the City Council approved a
schematic design for the Civic Center project. At that time, Staff was also
requested to consider inclusion of cable television studios. Staff developed
a proposed agreement which would provide for the remainder of the project.
The decision to include cable television facilities may impact the project
schedule and Staff requested City Council direction.
Various optional services and associated costs were presented by the
Architects. These included: ~ Furniture Plan and Selection ($14,400); Wind
Study ($5,000-$6,000); Post Construction Services ($15,000-$60,000);
Telephone System Specification ($8,800).
Cm. Moffatt questioned if the $14,400 for Furniture Plan and Selection was
for a consultant. Mr. Miers explained that this would actually be
individuals within his firm. They will layout the furniture and then it
would be the City's responsibility to figure out what the City already has
and go out and buy any needed items. His firm would work with all the people
who have offices in the facility and this is included in their other fee.
The $14,400 fee would include selecting fabric, getting prices, etc. They
have better access to vendors and finding sources for purchasing of various
items.
Cm. Moffatt felt the wind study is very important and this would be a must,
particularly in Dublin.
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Adjourned Regular Meeting February 12, 1987
Mr. Miers indicated that any changes necessary as a result of the study would
be incorporated as part of their fee, unless something very unusual occurred
which they did not anticipate. This could be done in tandem with the rest of
the work.
City Manager Ambrose advised that Staff would be checking out the item
related to Telephone System Specification. There has been enough work done
by other cities that it should not be necessary for us to have to reinvent
the wheel. Assistant to the City Manager Paul Rankin advised that this
aspect will not affect the rest of the Architect's time.
With regard to Post Construction Services, everyone agreed that "as-built"
plans are very important.
On motion of Cm. Snyder, seconded by Cm. Vonheeder, and by unanimous vote,
the Council approved the agreement with the deletion of Option 4, Telephone
System Specification and authorized the Mayor to execute said Agreement.
With regard to the cable television studio, 5 options were discussed at
length.
The next meeting of the Community Television Group will' be February 26th.
Their expenditure plan is not expected to be available until April.
Discussion ensued regarding what costs will be expected from the Community TV
Group. There are many alternatives. They will have the money in grant funds
from the cities. Even though Dublin will not give them the studio, Cm.
Hegarty felt the City. should proceed on the basis that a studio will be
located in the new Civic Center. If for some reason they don't come in, we
can always use the space for something else. It is economically feasible to
plan for it now.
City Manager advised th'at the Council needed to determine if we provide the
studio space within the existing program by using some of the expansion
space, or add an additional 2,000 sq ft.
The various scenarios were discussed.
Cm. Snyder felt this studio should be independent from the City's operations.
It needs its own access, restrooms, etc.
City Manager Ambrose indicated that during business hours, there would be no
problem, but you need some control after hours.
Cm. Snyder felt we should not detract from what we really want to accommodate
someone else.
Mr. Miers reported that one one of the scenarios, a particular location of
the studio could actually enhance some of the upstairs offices.
Cm. Hegarty felt the studio should~be separate so that it doesn't interfere
with any other function and he felt that it should be located outside the
Police Department.
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Adjourned Regular Meeting February 12, 1987
Consensus of the Council was that it definitely wanted to provide space for a
cable television studio.
Cm. Moffatt made a motion to keep it within the area we have planned and not
add additional space. This motion died for lack of a second.
Cm. Snyder felt that we will eventually be using the expansion space and that
was why we had planned it.
Cm. Snyder made a motion which was seconded by Cm. Hegarty to follow the
concept of Plan F. This motion was defeated due to dissenting votes cast by
Cm. Moffatt, Cm. Vonhee~er and Mayor Jeffery.
On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by majority vote,
the Council agreed to provide additional space by increasing the diameter of
the building (Option E), i.e. a bigger circle. Cm. Snyder voted against this
motion.
RECESS
A short recess was called.
reconvened.
Ail Councilmembers were present when the meeting
STATUS REPORT ON 1986 GOALS& OBJECTIVES
AND ESTABLISHMENT OF 1987 GOALS & OBJECTIVES
On an annual basis, the City Council establishes goals and objectives and
reviews progress on items established during the prior year. This process
provides direction for City.Staff as they prepare the proposed Financial Plan
and Budget.
The City Council reviewed and adopted the following objectives:
Program Area/Goal
I. GENERAL GOVERNMENT
A. Administration
Objectives for Accomplishing Goal
High
(87) Complete Design of Civic Center and
Conm~nce Construction
(85) Resolve Issue of Assumption of DSRSD
Services
(85) Complete Development of a Municipal
Code
(86)'Secure Cable TV Service for Arroyo
Vista
(87) Resolve sewer service problem for
Arroyo Vista
(87) Report on Feasibility of Household
Hazardous Materials Pick-up
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Adjourned Regular Meeting February 12, 1987
Program. Area/Goal
Objectives for Accomplishing. Goal
A. Administration (Continued)
Low
(87) Use of City Pins for Employee
Recognition Program
(85) Develop Business License Ordinance
(86) Conduct Council Team Building
Retreat
(86) Investigate Flextime Staffing in the
Development Services Area
(87) Conduct a Workshop for Employers for
Implementation of the Smoking
Ordinance
B. Finance
High
(85) Complete Data Processing Study and
make recommendations to City
Councilregarding acquisition of
Data Processing Equipment
(85) Review Charges for Services rendered
by all departments
With regard to an identified goal of "Select new Auditing Firm", Cm. Snyder questioned ~ny this
change was necessary. Staff advised Council that they had elected to change auditing firms
every 4 years. On motion of Cm. Hegarty, seconded by Cm. Vonheeder and by unanimous vote, the
Council agreed to change the policy and retain the current auditing firm. City Manager Ambrose
reminded the Council that since the audit firm selection was not agendized, he would confer
with Legal Counsel to determine if the Council could change the policy by modifying the goals
program.
C. Intergovernmental Relations
(85) Joint ~etingwithRepresentatives
from Other Agencies
(86) M~re aggressively monitor activities
of other regional agencies
D. Public Relations
High
(87) Distribute 2 Con~nunity Newsletters
(86) Develop entry level brochUre or
video tape, etc., regarding the
City for new businesses and
residents
(87) Student Government Day
(86) Develop Program for Recognition of
Outstanding Development
(87) Con,unity Gift Catalog
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Adjourned RegularI Meeting February 12, 1987
Program Area/Goal
E. Contract Administration
II. COMMUNITY DEVELOPMENT
A. Planning
B. Building & Safety
High
High
Objectives for Accomplishing Goal
(87) Perform Contract Review for the
following contracts:
a. Building & Safety
b. Engineering
c. Animal Control
d. Vector Control
e. Public Works Maintenance
f. Traffic Signal Maintenance
g. Crossing Guards
h. Police Services
(86) Streamline Planning Application
Process by filling vacant position
in Planning, providing additional
design review training, developing
a project tracking system, under-
take applicant survey,
computerization of records
_ (85) Complete Downtown Improvement Plan
and undertake implementation
strategies
(86) Site Development Review Guidelines
(86) Develop Environmental Guidelines
(85) Revise Zoning Ordinance
(87) Provide Staff with City name .tags
(86) Develop Annexation/Fiscal Impact
Review Procedures
(85) %~rkshop with Planning Commission
(86) Report on Historic Element to
,, ,
General Plan
(87) Complete sign enforcement
notification program
(87) Prepare report on Property
Maintenance Ordinance
(87) Prepare an ordinance adopting the
1985 Uniform Building, Plumbing,
Mechanical and Housing Codes
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Adjourned Regular Meeting February 12, 1987
Program Area/Goal
C. Engineering
III. CULTURE AND LEISURE
Recreation
Objectives for Accomplishing Goal
(87) Update Dublin Boulevard Planline,
especially in the vicinity of San
Ramon Road and Regional Street
(86) Develop specific transportation plan
for extension of development to the
west
(86) Develop specific transportation plan
for extension of development to the
east
(87) Study road connecting Golden Gate
Drive and Regional Street
(86)
(86)
(86)
(87)
(86)
(87)
(87)
Complete construction of Kolb
Park
Determine disposition of parks
and recreational facilities in
the City which are currently
owned byDSRSD
Secure State approval of Lease
Agreement for Fallon School
Multi-Use Room and complete
renovation for senior center use
Expandthe summer playground
program to three sites
Pursue development of a teen
programand/or teen center
utilizing the assistance of
Dublin Teens
Develop a Field Use Policy for
the Dublin Sports GroundS
Initiate a Volunteer Program
(86) Complete construction of
Stagecoach Park
(86/87) Complete construction of Dolan
Park Phase I-Design Phase II
(87) Assume responsibility for
aquatics programming provided
Objective No. 1 is accomplished
(87) Increase utilization of Shannon
Center by 10%
(86) Corznence renovation of Shannon
Park and Shannon Conm~nity
Center provided Objective No. 1
is accomplished
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Adjourned Regular Meeting February 12, 1987
Pr,ogram Area/Goal
Objectives for Accomplishing Goal
(86)
(86)
(86)
(87)
(87)
(87)
Investigate the need for
additional outdoor recreational
facilities at Dublin High School
Hire a Recreation Coordinator to
initiate senior citizen programs
Investigate opportunities for
assisting in the promotion of
historical and cultural
activities in Dublin
Develop adult sports programs
Implement a park and recreational
facility maintenance program
in cooperation withthe Public
Works Department
Investigate the need for
resident/non-resident recreation
fees
Low
(87)
Introduce one new special event
(87)
Investigate no fee for non-profit
organizations to use Shannon
or Civic Center for meetings
that are not fund raisers.
IV. PUBLIC SAFETY
A. Police
(87) Increase the scope of alcohol/drug
awareness program to include
all grades within within Murray
School District and private schools
(87) Prepare report on providing
increased level of traffic
enforcement in residential areas
and con~ence enforcement of
conm~rcial weight violations
(87) Prepare a report on development of
Secret Witness Program
(87) Prepare report regarding
implementation of a Special
Enforcement Unit for Fiscal Year
1987-88
J(87) Expand Bicycle Safety/EdUcation/
Enforcement Program to include
teens and adults
(87) Work in cooperation withRecreation
Department to develop an elderly
assistance program
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Adjourned Regular Meeting February 12, 1987
Program Area/Goal
A. Police (Continued)
B. Animal Control
C. Disaster Preparedness
High
High
Objectives for ,, Accomplishing Goal
(87) Expand M~rchant Alert Watch Program
to include 100 active participants
(86) Work in cooperation with Planning
Department to develop Commercial
Lighting Standards
(86) Prepare report to City Council on
long term solution for animal
shelter
(87) Investigate feasibility of County
sponsoring low cost vaccination
clinic in Dublin
(87) Hold special days fOr licensing
'animals
(85) Complete Emergency Response Plan
(87) Hold Disaster Simulation Exercise
V. TRANSPORTATION
A. ~intenance
High
(85) Complete implementation of Pavement
Maintenance System
(87) Improve response to routine service
requests from 3 days to 2 days
(86) Report to Council on Street Tree
Policy
(87) Implement Performance-BasedWork
Program and Budget for Street and
ParkMaintenance
(87) comPlete development of Public Works
Maintenance Procedures Manual
B. Transportation
High
(86) Resolve issue of Downtown BART
Station
(87) Evaluate options for providing
Paratransit Services for Fiscal
Year 1987-88
(85) Work with LAVTA to install Bus
Shelter
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Adjourned Regular Meeting February 12, 1987
Program Area/Goal
_
Objectives for Accomplishing Goal
B. Transportation (Continued)
(85) Work with LAVTA to address con~uter
parking problem alternatives,
if BART Park & Ride lot is not
approved
Capital Improvements
In addition to those Capital Improvements identified in the 1986-91 Capital ~Nprovement
Program, the City Council identified other projects which should receive consideration in the
Update to the Five Year Capital Improvement Program:
Dougherty Road Soundwalls
ADJOURNMENT
There being no further business to come before the Council, the meeting was
adjourned at 11:25 p.m.
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AdjOurned Regular Meeting February 12, 1987