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Home My WebLink About5.1 Approval of the December 19, 2023 Regular City Council Meeting MinutesAgenda Item 5.1 r DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: January 9, 2024 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.JECT: Approval of December 19, 2023 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the December 19, 2023 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the December 19, 2023 Regular City Council Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the December 19, 2023 Regular City Council Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) December 19, 2023 Regular City Council Meeting Minutes Page 1 of 1 1 DUBLIN CALIFORNIA aL MINUTES OF THE CITY COUNCIL l OF THE CITY OF DUBLIN Regular Meeting: December 19, 2023 Attachment I The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City's website at: httns://dublin.ca.cov/ccmeetings Pursuant to AB 2449, Councilmember Kashef Qaadri attended the Regular Meeting remotely for "just cause" due to a contagious illness that prevented him from attending in person. All votes during the remote session were conducted by roll call vote. REGULAR MEETING 7:00 PM A Regular Meeting of the Dublin City Council was held on Tuesday, December 19, 2023, in the City Council Chamber. The meeting was called to order at 7:00 PM by Mayor Hernandez. 1) CALL TO ORDER Attendee Name Melissa Hernandez, Mayor Michael McCorriston, Vice Mayor Jean Josey, Councilmember Dr. Sherry Hu, Councilmember Kashef Qaadri, Councilmember 2) PLEDGE OF ALLEGIANCE Status Present Present Present Present Present (via Zoom) Councilmember Qaadri announced he was participating remotely for 'just cause' due to a contagious illness and had no one in the room with him. 3) PRESENTATIONS AND PROCLAMATIONS —None. 4) PUBLIC COMMENT Ed Romano provided public comment. Asaad Traina provided public comment. Asma Shaikh provided public comment. Naveed D. provided public comment. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING D EC EM BER 19, 2023 2 Bya Founas provided public comment. Musa Tariq provided public comment. Grant Esomonu provided public comment. Sadaf provided public comment. Brent Songey provided public comment. Mike Grant provided public comment. Salma M. provided public comment. Omar Maher provided public comment. Naomi Smoller provided public comment. Lubna Hasan provided public comment. Rizwan Sharif provided public comment. Farah Rahhal provided public comment. Carolyn provided public comment. Faran Sikandar provided public comment. Majid Mahmood provided public comment. NS provided public comment. Aysha Abraibesh provided public comment. Mahz S. provided public comment. Michael Cede provided public comment. DD provided public comment. Moina Masud provided public comment. Haneen provided public comment. Hala A. provided public comment. DUBLIN CITY COUNCIL MINUTES REGULAR MEETING D EC EM BER 19, 2023 3 Stan Woods provided public comment. Suzanne Abouremeleh provided public comment. Nishat Ahmed provided public comment. Subramanian Tiruchirapalli provided public comment. Jasmine Riad provided public comment. Hamzeh provided public comment. Yasmin Sallak provided public comment. Seema Badar provided public comment. Spojmie Nasiri provided public comment. Satchel Forrester provided public comment. 5) CONSENT CALENDAR 5.1) Approved the December 5, 2023 Regular City Council Meeting Minutes. 5.2) Adopt the Resolution No. 125-23 titled, "Making an Appointment to the Alameda County Mosquito Abatement District Board of Trustees." 5.3) Adopted Resolution No. 126-23 titled, "Approving an Agreement with Matrix Consulting Group, Ltd. to Conduct a Full Cost Allocation Plan and User Fee Study." 5.4) Received a notification of the City Engineer's pending approval of the Final Map for Tract 8563, Francis Ranch, adopted Resolution No. 127-23 titled, "Approving the Agreement for Long Term Encroachment for Landscape Features for Tract 8563, Francis Ranch," and adopted Resolution No. 128-23 titled, "Ordering the Annexation of Francis Ranch (Tract 8563) Into the Dublin Ranch Street Lighting District 1999-1." 5.6) Approved the 2024 City Council Meeting Calendar. 5.7) Received a report of payments issued from October 1, 2023 - October 31, 2023, totaling $10,986,684.19 and November 1, 2023 - November 30, 2023, totaling $9,871,933.44. 5.8) Waived the second reading and adopted Ordinance No. 07-23 titled, "Approving Amendments to the Effective Date of Ordinances 16 -22 and 17-22 Amending the Planned Development Zoning for the Dublin Transit Center Sites D-2 and E-2 and for Hacienda Crossings Shopping Center." DUBLIN CITY COUNCIL MINUTES REGULAR MEETING D EC EM BER 19, 2023 4 5.9) Waived the second reading and adopted Ordinance No. 08-23 titled, "Levying Special Taxes Within City of Dublin Community Facilities District No. 2023-1 (East Ranch)." 5.10) Adopted Resolution No. 130-23 titled, "Accepting the Dublin Boulevard Pavement Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021)." 5.11) Adopted Resolution No. 131-23 titled, "Amending and Restating the Rules for the Conduct of Meetings of the City Council." 5.12) Annual Comprehensive Financial Report (ACFR) and Annual Audit for Fiscal Year Ending June 30, 2023 and Supplemental Reports Completed by the City's Independent Auditors. 5.13) Adopted Resolution No. 132-23 titled, "Authorizing Submittal of Individual Applications for CalRecycle Grant Programs." On a motion by Councilmember Josey, seconded by Vice Mayor McCorriston, and by unanimous vote, the City Council adopted the Consent Calendar, except for item 5.5. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: Michael McCorriston, Vice Mayor AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 5.5) Youth Mini -Grant Funding Recommendations Approval This item was pulled from the consent calendar by Councilmember Qaadri for a clarifying question. On a motion by Councilmember Qaadri and seconded by Councilmember Josey, and by unanimous vote, the City Council adopted Resolution No. 129-23 titled, "Approving Funding Recommendations for the Fiscal Year 2023-24 Youth Advisory Committee Mini -Grant Program." RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kashef Qaadri, Councilmember SECOND: Jean Josey, Councilmember AYES: Hernandez, McCorriston, Josey, Hu, Qaadri DUBLIN CITY COUNCIL MINUTES REGULAR MEETING D EC EM BER 19, 2023 5 6) PUBLIC HEARING 6.1) Vacation of Right-of-W ay on Croak Road and Approving Quitclaim Deed The City Council received a presentation regarding a vacation of public street right-of-way on Croak Road between South Terracina Drive and Central Parkway for the Francis Ranch development (formerly East Ranch). Mayor Hernandez opened the Public Hearing. Upon receiving no public comment, Mayor Hernandez closed the Public Hearing. On a motion by Vice Mayor McCorriston, seconded by Councilmember Hu, and by unanimous vote, the City Council adopted Resolution No. 133-23 titled "Vacating Right -of - Way on Croak Road and Approving a Quitclaim Deed." RESULT: ADOPTED [UNANIMOUS] MOVED BY: Michael McCorriston, Vice Mayor SECOND: Dr. Sherry Hu, Councilmember AYES: Hernandez, McCorriston, Josey, Hu, Qaadri 6.2) Downtown Dublin Preferred Vision Implementation General Plan and Downtown Dublin Specific Plan Amendments The City Council received a presentation regarding proposed amendments to the General Plan and the Downtown Dublin Specific Plan to further implement the Downtown Dublin Preferred Vision approved by the City Council in 2019. Mayor Hernandez opened the Public Hearing. Tom Evans provided public comment. Norm Lewandowski provided public comment. Greg Bonato provided public comment. Mayor Hernandez closed the Public Hearing. On a motion by Councilmember Qaadri, seconded by Mayor Hernandez, and by a 4-to-1 vote, the City Council adopted Resolution No. 134-23 titled, "Amending the General Plan and Downtown Dublin Specific Plan to Further Implement the Downtown Dublin Preferred Vision," as amended to include edit of Building Stepbacks, item 4 of the table on page 57, Section 4.1 Retail District Development Standards, to read, `Encouraged on upper floors, but not required. Building elevations facing the park are required to stepback upper floors.' DUBLIN CITY COUNCIL MINUTES REGULAR MEETING D EC EM BER 19, 2023 6 RESULT: ADOPTED [4-to-1] MOVED BY: Kashef Qaadri, Councilmember SECOND: Melissa Hernandez, Mayor AYES: Hernandez, McCorriston, Josey, Qaadri NOES: Hu Mayor Hernandez called for a break at 9:55 PM. Mayor Hernandez reconvened the meeting at 10:00 PM. 7) UNFINISHED BUSINESS -None. 8) NEW BUSINESS 8.1) Selection of Vice Mayor The City Council's policy is to select, in December of each year, a member of the City Council to serve as Vice Mayor for a period of one year. In the absence of the Mayor, the Vice Mayor would become Mayor Pro Tempore and would assume the temporary responsibilities of the Mayor. The City Council received Mayor Hernandez's suggestion of Councilmember Hu as Vice Mayor for a one-year period. On a motion by Mayor Hernandez, seconded by Vice Mayor McCorriston, and by unanimous vote, Councilmember Hu was appointed to serve as Vice Mayor for a one-year period from December 2023 - December 2024. RESULT: APPOINTED [UNANIMOUS] MOVED BY: Melissa Hernandez, Mayor SECOND: Michael McCorriston, Vice Mayor AYES: Hernandez, McCorriston, Josey, Hu, Qaadri DUBLIN CITY COUNCIL MINUTES REGULAR MEETING D EC EM BER 19, 2023 7 9) CITY MANAGER AND CITY COUNCIL REPORTS The City Council and Staff provided brief information -only reports, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By consensus, the City Council requested that Staff report back on trees lost to the storms in 2022 and the replacement of those trees. By consensus, the City Council requested that Staff prepare a certificate of recognition for the Under Sheriff, Rich Lucia and requested Staff to add signatures of the entire City Council to certificates of recognition when requested for volunteers in the community. Mayor Hernandez asked for a moment of silence in memory of Christopher Kinzel, a member of the Dublin Rotary and Vice President at TJKM, who passed away on December 19, 2023. 10) ADJOURNMENT Mayor Hernandez adjourned the meeting at 10:29 PM. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES REGULAR MEETING D EC EM BER 19, 2023 8