The URL can be used to link to this page

Home My WebLink About8.1 Library Tenant Improvements - Concept Planr DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: February 20, 2024 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager Agenda Item 8.1 SU B.ECT : Library Tenant Improvements - Concept Plan Prepared by: Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY: The City Council will receive a report and provide direction on the Library Tenant Improvements Concept Plan. STAFF RECOMMENDATION: Receive the presentation and provide direction. FINANCIAL IMPACT: As approved in the 2022-2027 Capital Improvement Program (CIP), the total funding for Library Tenant Improvements Project, CIP No. GI0521, is $2.84 million. Costs are dependent on a variety of factors, including construction work hours, library service hours, and library closures for construction activities. A full library closure during construction results in the lowest cost, while modified operating hours and an after -hour construction schedule result in higher costs. Library Tenant Improvement Project Cost Estimates, in Millions Total Project Costs Additional Funding Needed Concept Plan Low High $2.84 $4.11 $0.00 $1.27 Page 1 of 3 1 DESCRIPTION: The Library Tenant Improvements Project, CIP No. GI0521, (Attachment 1) was approved in the 2022-2027 Capital Improvement Program (CIP) with funding for the planning and design phase beginning in Fiscal Year 2022-23. The project provides for the design and construction of improvements to the Dublin Library, including the completion of 5,150 square feet of currently unoccupied space within the library building. Community Input Process In early 2023, Staff began collecting input from the community about potential uses for the expanded library space via the City's annual Community Survey. In April 2023, a public survey specific to library improvements was distributed electronically citywide. As a result of the public outreach, the City received 814 responses to the survey (Attachment 2). Survey Results and Concept Plan In July 2023, Staff engaged LPA Design Studios from the City's approved list of on -call architectural consultants to assist with the project. The consultant team developed a Concept Plan (Attachment 3) after analyzing the survey results and receiving feedback from Alameda County Library Staff and City Staff. The resulting Concept Plan includes the following: • Remodel of existing shell space for adult collection expansion. • Addition of two new small group study rooms. • Addition of one large flex space for programmed events, classes, and daily group use. • Expansion of children's area to approximately 6,650 square feet. • Partial replacement of and addition to the collection shelving. • Additional storage space to support programs. The total cost (including soft costs) of constructing the Concept Plan is estimated to range from $2.84 million - $4.11 million, depending on the construction schedule. Library Operating Hours and Construction Costs Project costs are dependent on the scope of improvements and whether the library is closed during construction activities. Full closure during construction results in the shortest construction duration and lowest construction cost. Minimizing disruption of the library's current operating hours, and scheduling construction activities mainly at night, results in an extended construction duration and higher construction costs. Staff is seeking direction on the Library Tenant Improvements Concept Plan. In conjunction with the approvals, Staff is seeking direction from the City Council to work with Alameda County Staff to coordinate library operating hours with the project construction schedule. Staff will incorporate the updated project budget into the next CIP update for City Council approval, including proposed sources to cover the funding gap. Additional Improvement Items In addition to the Concept Plan, Staff has determined that there are additional improvements Page 2 of 3 2 needed to address the age of the building, which is now 21 years old. Staff will be back to the City Council to provide more details, including costs associated with these improvements and possible funding sources at an upcoming meeting. Collectively, these improvements will be incorporated into an updated CIP project budget. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) CIP No. GI0521 2) Survey Results 3) Library Tenant Improvements Concept Plan Page 3 of 3 3 Attachment I Number GI0521 LIBRARY TENANT IMPROVEMENTS Program GENERAL PROJECT DESCRIPTION This project provides for the design and construction of tenant improvements to the Dublin Library, including completion of 5,150 square feet of currently unoccupied space within the library building. The 37,000 square -foot library building was completed in Fiscal Year 2002-03, however only 30,000 square feet was occupied. In Fiscal Year 2016-17, a tenant improvement project was completed which opened an additional 1,850 square feet of space adjacent to the children's area. This project will open the remaining 5,150 square feet of building area for library and community use. Improvements may include removal of interior walls and the installation and modification of shelving and fixtures; carpet replacement; and repainting. Planning and preliminary design is anticipated to begin in Fiscal Year 2023-24. ANNUAL OPERATING IMPACT: $8,000 MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2022-2023 BUDGET 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS 9100 I 9200 I 9400 9500 TOTAL Salaries & Benefits Contract Services Improvements Miscellaneous $62,510 $292,885 $1,460,270 $20,000 $200,000 $800,000 $1,835,665 $1,000,000 -1111111 $62,510 $492,885 $2,260,270 $20,000 $2,835,663 UNDING SOURCE PRIOR YEARS 2022-2023 BUDGET 2025-2026 2026-2027 FUTURE YEARS TOTALS 4100 Public Facility Fees Internal Service Fund - 6205 Facilities I 1001 General Fund $1,745,665 $90,000 $1,000,000 $1,745,665 $90,000 $1,000,000 TOTAL $1,835,665 $1,000,000 ANNUAL OPERATING IMPACT $8,000 $8,000 $8,000 41. Dublin Library Improvements Survey Results Attachment 2 Surveys Sent: 37,451 Responses: 814 Question: The number of people in your household Choices Amount Percentage 1-2 141 17.3% 3-4 549 67.4% 5-6 120 14.7% Over 7 4 0.5% Over 7 14 5-6 3-4 1-2 0.5% 14.7% 120 67.4% 17.3% 141 549 0 100 200 300 400 500 600 5 Surveys Sent: 37,451 Responses: 814 Total ages inputted 2,135 Question: Ages of people in your household who use the Dublin Library Ages Amount Percentage Ages Amount Percentage 10-12 303 14.2% 16-17 76 3.6% 7-9 248 11.6% Over 70 66 3.1% 40-44 247 11.6% 65-69 63 3.0% 45-49 190 8.9% 18-20 58 2.7% 13-15 186 8.7% 60-64 52 2.4% 4-6 178 8.3% 55-59 48 2.2% 50-54 127 5.9% 30-34 20 0.9% 35-39 124 5.8% 21-24 19 0.9% 1-3 113 5.3% 25-29 17 0.8% 1-3 35-39 50-54 4-6 13-15 45-49 40-44 7-9 10-12 5.3 % 5.8% 5.9% 8.3% 8.7% 8.9% 113 124 127 178 186 190 11.6% 247 11.6% 248 14.2% 303 0 50 100 150 200 250 300 350 6 Surveys Sent: 37,451 Responses: 814 Question: How often have you or someone in your household visited the Dublin Library in the last 12 months Choices Amount Percentage Zero 93 11.4% 1-5 times 267 32.8% 6-12 times 221 27.1% 13-24 times 129 15.8% More than 24 104 12.8% More than 24 13-24 times 12.8% 104 15.8% 129 27.1% 6-12 times 221 1-5 times Zero 32.8% 11.4% 93 267 0 50 100 150 200 250 300 7 Surveys Sent: 37,451 Question: Responses: 814 Would you be more likely to attend a library program presented in a language other than English Choices Amount Percentage Yes 153 18.8% No 661 81.2% No Yes 81.2% 18.8% 153 0 100 200 300 661 8 Surveys Sent: Question: 37,451 Responses: 814 Total Answers: 115 If you answered "yes" to question 4, what languages would you like to see other than English Language Amount Percentage Language Amount Percentage Hindi 27 23.5% Vietnamese 2 1.7% Spanish 27 23.5% Arabic 1 0.9% Chinese 22 19.1% Asian Language 1 0.9% Telugu 14 12.2% ASL 1 0.9% Tamil 13 11.3% Bengali 1 0.9% Mandarin 12 10.4% Farsi 1 0.9% Korean 9 7.8% German 1 0.9% Cantonese 6 5.2% Italian 1 0.9% Gujarati 5 4.3% Japanese 1 0.9% Tagalog 4 3.5% Punjabi 1 0.9% Kannada 2 1.7% Russian 1 0.9% Portuguese 2 1.7% Cantonese Korean Mandarin Tamil Telugu Chinese Spanish Hindi 5.2% 6 7.8% 10.4% 11.3% 12.2% 9 12 13 14 19.1% 22 23.5% 23.5% 27 27 0 5 10 15 20 25 30 9 Surveys Sent: 37,451 Responses: 814 Question: Would you be interested in a dedicated history section of the Library? Choices Amount Percentage Yes 310 38.1% No 169 20.8% Maybe 335 41.2% Maybe No Yes 41.2% 20.8% 169 38.1% 310 335 0 50 100 150 200 250 300 350 400 10 Surveys Sent: Question: 37,451 Responses: 814 How How much do you value the following library services? Very Important Somewhat Not N/A Access to computers/tablets 30.1% 23.2% 19.5% 18.2% 9.0% Access to Wi-Fi 53.4% 19.8% 12.9% 9.6% 4.3% Books 88.6% 9.7% 1.0% 0.6% 0.1% eBooks 50.9% 22.0% 18.2% 6.6% 2.3% Programs/classes for 0-13 yrs. 40.9% 23.2% 15.1% 5.5% 15.2% Programs/classes for 14-17 yrs. 33.2% 25.4% 17.8% 6.6% 17.0% Programs/classes for adults 29.5% 26.5% 28.1% 11.5% 4.3% Study Rooms 35.9% 24.8% 20.1% 9.3% 9.8% Individual Seating 48.8% 28.6% 15.1% 4.3% 3.2% Individual Seating - M Study Rooms A Programs/classes for adults Programs/classes for 14-17 yrs. Programs/classes for 0-13 yrs. eBooks Books Access to Wi-Fi Access to computers/tablets 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% 100.0% ■ Very ■ Important Somewhat ■ Not ■ N/A 11 Surveys Sent: 37,451 Responses: 814 Question: List importance from most to (east 1 Separate space for adults and children 2 Increased number of books/magazines 3 Themed children's area 4 Quiet spaces for study 5 STEM learning stations 6 Increased number of music/movies/media 7 Meeting rooms with technology 8 Spaces for socializing 9 Adult themed area rn Adult themed area co Spaces for socializing Meeting rooms with technology a Increased number of music/movies/media Lfl STEM learning stations Quiet spaces for study m Themed children's area N Increased number of books/magazines Separate space for adults and children 12 Surveys Sent: Question: 37,451 Responses: 814 Answers: 128 What improvements would you like to see made to the existing Dublin Library space This list summarizes the responses received from participants (in alphabetical order) Cafe/Vending machine Childrens books Childrens play area Comfy chairs Drive -up book return Extended hours More books, eBooks, audio books More quiet space More staff Open on Fridays Open on Fridays STEM activities 13 Attachment 3 Concept " Base" Concept * • Remodel existing shell space for Adult collection expansion. • Add 2 new study rooms and flex room. • Expanding Children's Library into Adult collection area. • New paint and carpet throughout library collection areas. • 10% replacement of shelving DUBLIN CALIFORNIA LPA 14 Preferred Concept 1� Ftex Space with 2 Study Spaces 11,800 sf 1 r Teen Center(New York Public ibrary) lawn Us. Childrens Stacks (Tiverton Library) DUBLIN CALIFORNIA • CHILDREN'S READING GROUP STUDY / FLEX • ADULT BOOKS • REFERENCE LPA space that fiows(Atherton Library) 15 Developed Concept U4_ FLEX SPACE WITH 2 STUDY SPACES 1,800 SF STORAGE / LOCAL HISTORY ROOM C�} u vVorK 16 Area / 7 TEENS r / i 7 U - CHILDREN'S 6,650 SF VIRGINIA BENNETT ROOM DUBLIN CALIFORNIA • CHILDREN'S READING GROUP STUDY / FLEX • ADULT BOOKS • REFERENCE LPA 16 Developed Concept FLEX SPACE WITH 2 STUDY SPACES 1,800 SF STORAGE LOCAL HISTORY ROOM (+} Nu vVorK 1H Area -I- s j! I` , TEENS a i-; CHILDREN'S 6,650 SF VIRGINIA BENNETT ROOM NEW DUBLIN CALIFORNIA DEMO REMODEL LPA 17 Developed Concept FLEX SPACE WITH 2 STUDY SPACES 1,800 SE STORAGE ti LOCAL HISTORY ROOM DUBLIN CALIFORNIA ADULT TEENS CHILDREN ONLINE PUBLIC ACCESS CATALOG COMPUTERS INTERNET ACCCESS COMPUTERS • LEGAL ACCESS CHILDREN'S COMPUTERS 6,650 SF ! LAPTOP COMPUTERS ViRGINIA BENNETT ROOM LPA 18 Developed Concept ._,,.iYorK Area FLEX SPACE WITH 2 STUDY SPACES 1,800 SF • STORAGE LOCAL HISTORY ROOM Li CHILDREN'S 6,650 SF VIRGINIA BENNETT ROOM �N} DUBLIN CALIFORNIA SNEUTRAL ACCENT CARPET OSEMI -NEUTRAL ACCENT CARPET • COLORED ACCENT CARPET { .. !ACCENT LIGHTING 1.-1 RESILIENT FLOORING LPA 19 Library Tenant Improvements Concept Plan February 20, 2024 DUBLIN CALIFORNIA 20 Library Tenant Improvement Survey Results & Concept VM DUBLIN • Expanding Children's area, 6,650 square feet. • Add 2 new small group study rooms. • Add a large flex space. • Remodel existing shell space for Adult collection expansion. • Partial replacement and added collection shelving. • Addition of storage space for programs. 21 CALIFORNIA Library Tenant Improvement Preferred Concept Teen Center(New York Public ibrary) DUBLIN CALIFORNIA End I ed Garden No Work This Area O -- Entry • Court 0 Children's kalo J6,650 sf ENLARGED- STORY/FLEX 2hildrens Stacks (Tiverton Library) CHILDREN'S READING • GROUP STUDY / FLEX • ADULT BOOKS • REFERENCE space that flows(Atherton Library) Library Tenant Improvement Concept FLEX SPACE WITH 2 STUDY SPACES 1,800 SF DUBLIN CALIFORNIA LOCAL HISTORY ROOM CHILDREN'S 6,650 SF VIRGINIA BENNETT ROOM • CHILDREN'S READING •GROUP STUDY/ FLEX • ADULT BOOKS • REFERENCE ea Library Tenant Improvement Concept rp' FLEX SPACE WITH 2 STUDY SPACES 1,800 SF STORAGE LOCAL HISTORY ROOM DUBLIN CALIFORNIA No Work This Area yl g 0 �gl (i [J lal / TEENS f — - - CHILDREN'S 6,650 SF VIRGINIA BENNETT ROOM 0 NEW DEMO REMODEL 24 Library Tenant Improvement Concept y FLEX SPACE WITH 2 STUDY SPACES 1,800 SF DUBLIN CALIFORNIA LOCAL HISTORY ROOM No Work This Area - CHILDREH'S 6,650 SF VIRGINIA BENNETT ROOM NEUTRAL ACCENT ler CARPET 410 SEMI -NEUTRAL ACCENT CARPET COLORED ACCENT CARPET ACCENT LIGHTING r 1 RESILIENT FLOORING Ea DUBLIN CALIFORNIA Library Tenant Improvement Concept Expanded Area with Flex Space 26 Library Tenant Improvement Concept 05014 - \AO.: -.;;;A ' . ::.--•".:-Ott. TIM DUBLIN = t , . 1,111. No Work This Area .--• " 1 _i'' - qqtiN I. t.„ .--2-,--1=2 • .....-4--.- _ _..-- i gi._ - .• e• a -..-• ... --d-F ...,-, E r-,.,•1=,.. , ),.. . •-....... gr.. ,.....:,......3s, . ., j .....„,,,,....,,. ;":"..' , rzr .. • ,:.. 7:1 . , . '... _... . • . ir-rtz "" '1.1,\-r... '',,i tr-gr.-I"----- .a...,. 4:.'...5::-.7 . . • . •, 45, ‘,/.,L • • ••._±, I '. ..• L l' • .J-- - - . !i- Axonometric View CALIFORNIA Staff Recommendation • Receive the Presentation and Provide Direction. VM DUBLIN CALIFORNIA