HomeMy WebLinkAbout8.2 Policy for Acquisition/Acceptance of Heritage Center Museum ArtifactsMEETING DATE: July 18, 2002
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eritage Center Policy Committee Members
COPIES TO: DHP
ITEM NO. 8.2
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Dublin Heritage Center Museum
PAGE NUMBER
CONTENT
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Introduction
Mission Statement
Introduction to Collections Management
Governance of the Collection
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The Purpose of the Collection
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Criteria for Acquiring Artifacts
Donations to the permanent collection
Letter of receipt for donation
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Short term loans
Long term loans
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Procedures for accepting loans
Deaccession or disposal of items from the permanent collection
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INTRODUCTION
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The Dublin Heritage Center is owned and administered by the City of Dublin.
policies and procedures herein are intended to establish a permanent collection at the
procedures would
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The proposed policies
Dublin Heritage Center Museum.
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authorize staff to accept gifts and loans on behalf of the
accordance with
acceptance, the
professional museum standards and accessioned into the permanent collection. The
permanent collection will then be made available to the public through exhibits and
limited study at the Dublin Heritage Center Museum.
MISSION STATEMENT — THE PURPOSE OF THE DUBLIN HERITAGE CENTER
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collection, the Original Murray School House, Old
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The mission
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history, and by encouraging the preservation of other historic sites in Dublin.
INTRODUCTION TO COLLECTIONS MANAGEMENT
collections. The policy is often required
American Association for State and Local History, and may be requested by potential
This document explains, in exacting detail, the purpose of the museum, its
collecting goals, its procedures for acquiring and disposing of artifacts and the handling
of incoming and outgoing specimens on loan.
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GOVERNANCE OF COLLECTION
The primary responsibility for governance, institutional policies, financial
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THE PURPOSE OF THE PERMANENT COLLECTION
To preserve objects which provide the public with a truer understanding and
deeper appreciation of historic Dublin.
To strengthen and enrich the exhibits of the Dublin Heritage Center Museum
To provide resources for limited studies of Dublin.
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INTRODUCTION TO THE SCOPE OF THE COLLECTION
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The Permanent Collection
The table systematically details what artifacts are to
Scope of Collection Table.
pursued. The artifacts are appropriate to the mission of the museum and in harmony
with the museum collection policy.
DUBLIN HERITAGE CENTER MUSEUM SCOPE OF COLLECTIONS TABLE
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COLLECTIONS POLICY FOR THE DUBLIN HERITAGE CENTER MUSEUM
CRITERIA FOR ACQUIRING ARTIFACTS
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specimens that are defined within the Scope of Collection and that meet at least
one of the following criteria:
Specimens that will help to interpret the museums theme by means of
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display i.e. they tell the museum story.
The object has an educational or communicative function.
The object is the best available example to accomplish the interpretive
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display conditions would
extremely rare and would be better protected or be
more useful elsewhere.
Specimens should be of highest quality in terms of their particular
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interpretive function.
DONATIONS TO THE PERMANENT COLLECTION SHALL BE
UNRESTRICTED
Legal title to the donated object must pass from the donor to the City without
restriction or conditions. Restrictive gifts are detrimental to sound museum
development and they should be courteously declined. Staff may point out that
the Heritage Center Museum subscribes to the resolution unanimously adopted
by the Council of the American Association of Museums:
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See sample letter of receipt for donation on the following page
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Sincerely yours,
Elizabeth Isles
Heritage Center Director
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SHORT TERM LOANS
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specimens from other museum agencies and individuals. Short-term loans are
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LONG TERM LOANS
The Dublin Heritage Center Museum does not accept unsolicited loans from
individuals. The Dublin Heritage Center Museum will accept long-term loans only
to fill in a gap in the permanent exhibit until it can acquire a similar one of its own.
Artifacts that are on indefinite loan shall have an expiration or renewal date
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PROCEDURE FOR ACCEPTING LOANS FROM AGENCIES
The museum agency requesting a loan (Heritage Center) completes a
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climate control systems, insurance and methods of transport and handling.
A loan agreed upon, the curator/director from the lending agency completes a
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Loan Form listing the borrower's responsibilities and prepares a Condition
Report disclosing the condition of the object before it leaves the facility.
borrowing agency issues a Certificate of Insurance to the agency prior to the
artifact being released.
Upon receipt of the object, the borrowing agency checks the condition report
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and reports any changes that might have occurred in transit.
LETTER OF RECEIPT FOR LOANS
The Dublin Heritage Center Museum will provide the lender with a letter of
receipt. This letter expresses appreciation.
It must also identify the object clearly
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Define the period of time for the loan
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Remind the lender that, while the Dublin Heritage Center Museum will
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assuredly care for the specimen as if it belonged to the museum,
responsibility cannot be assumed for any loss or damage.
DEACESSION AND DISPOSAL OF ARTIFACTS
When a museum specimen ceases to have value, keeping it in the collection
wastes space, staff time and money. Good management requires its disposal.
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Means of disposal
Transfer or Exchange with another museum
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Clearing House Services such as the National Park Service.
Return to previous owner.
Prior to disposal, by any of the above means. the Heritage Center Director will
bring the matter of each object before the Heritage and Cultural Arts Commission