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HomeMy WebLinkAbout01-28-1987 Civic CenterADJOURNED REGULAR MEETING - January 28, 1987 An adjourned regular meeting of the City Council of the City of Dublin was held on Wednesday, January 28, 1987 in the east room of the Shannon Community Center. The meeting was called t© order at 7:10 p.m. by Mayor Linda Jeffery. ROLL CALL PRESENT: Councilmembers Hegarty, Moffatt, Snyder, Vonheeder and Mayor Jeffery. PROPOSED CIVIC CENTER SCHEMATIC DESIGN Paul Rankin¥ Assistant to the City Manager gave an overview of the Civic Center project and explained that at a special meeting on November 18, 1986~ the City Council reviewed and approVed a program for the Dublin Civic Center. The approved program provides sufficient space to accommodate the City through the year 2005. The total building size required to meet these projections is 45,377 square feet. This provides space for a police facility, administrative offices, City Council Chambers, and a regional meeting room. Of this total 18,710 square feet is devoted to the police facility. The 26,667 square feet within the City Hall facility provides sufficient building flexibility to accommodate the provision of engineering and public works with City employees as opposed to contract employees. Also~ space is provided to allow for the assumption of the management of sewer and water functions. Based on a review of the program needs, the design teara developed a scheme which will accomplish the various functions which are requirements of a civic center. If the City~Councii approves the CCAC recommended schematic design, the architect ~]as indicated a willingness t© immediately begin the Design Development phase. Staff prepared an amendment to the existing agreement with the project architect, which will allow initial design work to proceed. A comprehensive'agreement covering the remainder of the project will be presented at the regular City Council meeting on February 9, 1987. Mr. Rankin explained the interim agreement which would cover work between now and February 9, 1987. A model of the proposed Civic Center project was displayed. Mary Comerio gave a brief presentation. David Gates presented landscaping ideas and concepts which were incorporated into the design. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ CM-5-34 Adjourned Regular Meeting January 28, 1987 George Miers gave a brief p~esentation, displayed and discussed potential exterior and window materials and answered questions. Mayor Jeffery expressed concern that certain outside materials have a tendency to fade. The use of copper was discussed and George Miers indicated he liked to use copper as it gets better as it ages. The key to evaluate costs is how you accomplish a particular look. Structural costs are generally the highest costs. Cm. Moffatt questioned the loss or gain of heat in the center of the building with all the glass being proposed. Cm. Moffatt also expressed seizmic and structural concerns. Cm. Hegarty questioned the possibility of adding another 2,000 square feet for a possible television stUdio for use by Community Television Corporation. Mr. Rankin indicated that it will be necessary to come back before the Council in the future for direction in several areas, for instance, do we build out the space~ as the current program includes about 1,700 square feet for water and sewer services. George Miers felt that it would make a lot more sense from a financial standpoint to add the space in the beginning. Mayor Jeffery felt it woUld be wise to talk with Community Television Corporation to understand exactly how serious they are with regard to a facility. City Manager Ambrose indicated that Staff will make a formal prOposal to the Community Television Corporation. Lt. Severini suggested that some kind of a simple alarm system is needed from the administrative area to the Police department. By a consensus, the Council indicated agreement With regard to the design of the building. Cm. Snyder questioned slippage in the time schedule. George Miers indicated the project design was about 6 weeks behind. In addition, one month has been added to the construction time because of the increase in size of the building. Brian Dan!ey with Harris ~ Associates~ has been working very closely with George Miers & Associates in developing a time schedule. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council approved the interim agreement for architectural services, with the total fee not to exceed $22~400. This provides for $11~700 in design services by George Miers & Associates and $10,700 'of work provided by other members of the design team. Reimburseables shall not 'exceed $750. The Council authorized the Mayor to eXecute the Addendum to the Agreement. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++'++++++++++++++++ CM-5-35 Adjourned Regular Meeting January 28, 1987 ~ity Manager Ambrose reported to the Council that Tom Treto has requested an extension with regard to the land purchase of the Valley High SchOol site. The School District is apparently getting a lot of pressure from teachers and students. After discussing the issue with the City Attorney, Staff was of the opinion that we should not reopen the agreement and advised the School District that the City wants the purchase to close escrow on July 15, 1987~ as scheduled. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:55 p.m. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ CM-5-36 Adjourned Regular Meeting January 28, 1987