HomeMy WebLinkAbout03-14-2024 Agenda PacketCouncil Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the DUBLIN HERITAGE AND CULTURAL ARTS
COMMISSION
Thursday, March 14, 2024 Location: Council Chambers
Civic Center
100 Civic Plaza
Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
3. PUBLIC COMMENT
At this time, the public is permitted to address the Heritage & Cultural Arts Commission
on non-agendized items. Please step to the podium and clearly state your name for the
record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the
posted agenda. The Commission may respond to statements made or questions asked,
or may request Staff to report back at a future meeting concerning the matter. Any
member of the public may contact the Recording Secretary’s Office related to the proper
procedure to place an item on a future Heritage & Cultural Arts Commission agenda.
The exceptions under which the Commission MAY discuss and/or take action on items
not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Heritage & Cultural Arts Commission with one single action.
Members of the audience, Staff or the Heritage & Cultural Arts Commission who would
like an item removed from the Consent Calendar for purposes of public input may
request the Chair to remove the item.
4.1 Approval of December 14, 2023, Heritage and Cultural Arts Commission Regular
Meeting Minutes
March 14, 2024 Dublin Heritage and Cultural Arts Commission Agenda 1
1
The Commission will consider approving the December 14, 2023, Heritage and Cultural
Arts Commission Regular Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of December 14, 2023, Heritage and Cultural Arts Commission
Regular Meeting.
Staff Report Attachment 1 - Minutes of the December 14, 2023, Heritage and Cultural Arts
Commission Regular Meeting
4.2 Tri-Annual Parks and Community Services Department Report for September through
December 2023
The Commission will receive the Tri-Annual Parks and Community Services
Department Report on classes, activities, and events from September through
December 2023.
STAFF RECOMMENDATION:
Receive the report.
Staff Report Attachment 1 - Tri-Annual Parks and Community Services Department Report for
September through December 2023
5. UNFINISHED BUSINESS
5.1 Digital Projects at Heritage Park and Museums
The Commission will receive an update on digital projects underway at Heritage
Park, including an interactive cemetery database and digital walking tour.
STAFF RECOMMENDATION:
Receive the presentation and provide feedback.
Staff Report
6. NEW BUSINESS
6.1 Election of Officers
The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and
Rules of Procedure for the Heritage and Cultural Arts Commission.
STAFF RECOMMENDATION:
Elect a Chairperson and Vice Chairperson for the 2024 calendar year.
Staff Report
6.2 Review of the Five-Year Capital Improvement Program
The Commission will receive an update to the Five-Year Capital Improvement
Program (2024-2029), which includes projects related to Public Art and Heritage
Park facility improvements.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
March 14, 2024 Dublin Heritage and Cultural Arts Commission Agenda 2
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7. STAFF AND COMMISSIONER REPORTS
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by Commissioners related to meetings attended at City expense
(AB1234).
8. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability-related modification or accommodation, please contact the City Clerk’s Office
(925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the
City will swiftly resolve requests for reasonable accommodation for individuals with
disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C.
Sec. 12132), and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be
posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and
champions a culture of diversity and inclusion.
March 14, 2024 Dublin Heritage and Cultural Arts Commission Agenda 3 3
STAFF REPORT
Heritage and Cultural Arts Commission
Page 1 of 1
Agenda Item 4.1
DATE:March 14, 2024
TO:Honorable Chair and Commission Members
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Approval of December 14, 2023,Heritage and Cultural Arts Commission Regular Meeting MinutesPreparedby:Kim Bonato,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will consider approving the December 14, 2023,Heritage and Cultural Arts Commission Regular Meeting minutes.
STAFF RECOMMENDATION:Approve the minutes of December 14, 2023,Heritage and Cultural Arts Commission Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Heritage and Cultural Arts Commission will consider approval of the minutes from theDecember 14, 2023,Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1)Minutes of the December 14, 2023,Heritage and Cultural Arts Commission Regular Meeting
4
MINUTES OF THE HERITAGE AND
CULTURAL ARTS COMMISSION
Regular Meeting: Thursday, December 14, 2023
Heritage and Cultural Arts Commission
REGULAR MEETING
December 14, 2023
A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday,
December 14,2023, in the Council Chamber at the Civic Center. The meeting was called to
order at 7:00 p.m.by Chairperson Julia Tomtania.
1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
Julia Tomtania, Chairperson Present
A Kelly Paschal-Hunter, Vice Chairperson Present
Shweta Agrawal, Commissioner Present
Gina Gabriell, Commissioner Present
Timea Iharosi, Commissioner Present
Margaret Liang, Commissioner Present
Darren Phillips, Alternate Commissioner Present
2)PRESENTATIONS –None.
3)PUBLIC COMMENT –None.
4)CONSENT CALENDAR
4.1)Approved November 9, 2023, Heritage and Cultural Arts Commission Regular
Meeting Minutes.
On a motion by Commissioner Liang,seconded by Commissioner Gabriell, and by
unanimous vote, the Commission adopted the Consent Calendar.
5)UNFINISHED BUSINESS –None.
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Margaret Liang, Commissioner
SECOND:Gina Gabriell, Commissioner
AYES:Tomtania, Paschal-Hunter, Agrawal, Gabriell, Iharosi, Liang, Phillips
Attachment 1
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Heritage and Cultural Arts Commission
REGULAR MEETING
December 14, 2023
6)NEW BUSINESS
6.1)Update on Activities by the City of Dublin Poet Laureate
James Morehead, Poet Laureate, provided an update on his role and projects since being
appointed as the City of Dublin Poet Laureate.
6.2)Update on Programs and Classes at the Future Dublin Arts Center
The Commission received a presentation from Jennifer Mendez, Management Analyst I, on
the future classes and programs for future Dublin Arts Center. The Commission provided
their input and suggestions for future classes and programs.
6.3)Storm Drain Art Selection
The Commission received a presentation from Shelby Perry, Recreation Coordinator, on
Storm Drain Art design proposals and discussed the item.
STORM DRAIN LOCATIONS AND ARTISTS’ ASSIGNMENTS
Artist Proposal Title Storm Drain Location
May Yin Giang Gael’s Shield Dublin High School
Rhonda Chase Sleepy Sea Otter Wells Middle School
Rhonda Chase Sea Otter with Kelp Wells Middle School
Nikolette Metcalf Drains to the Bay Kolb Park
Megan Rohrbach Be Careful of What Goes
Down the Drain Schaefer Ranch
Elli Maskiell Raindrop Fish Civic Center/Library
Elli Maskiell Leviathan Civic Center/Library
Jen Huber Rainbow School Dublin Sports Grounds
Anne Giancola Mind the Drain, Curb the
Climate Strain Dougherty Hills Dog Park
Anne Giancola When it Rains Dougherty Hills Dog Park
Rob Corder Koi Fish Emerald Glen Park
Rob Corder Toy Boat Emerald Glen Park
Lisa Long Save the Turtles Frederiksen Elem
Lisa Long Water Drains to Bay Frederiksen Elem
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Heritage and Cultural Arts Commission
REGULAR MEETING
December 14, 2023
Ekaterina Bazlakova Golden Fish Alamo Creek Park
Ekaterina Bazlakova Wave Alamo Creek Park
Chih Chun Eroles The Future of the Ocean Martin Canyon Creek Trail Head
Alyssa Wu*Entrance to the Clean Bay Martin Canyon Creek Trail Head
Deirdre Weinberg It Goes This Way Bray Commons
Deirdre Weinberg Do As You Otter Bray Commons
*Student Artist
On a motion by Chairperson Tomtania, seconded by Commissioner Iharosi, and
by unanimous vote, the Commission voted to recommend 20 Storm Drain Art designs to
City Council for final approval.
7)STAFF AND COMMISSIONER REPORTS
Staff and Commissioners provided brief information-only reports.
8)ADJOURNMENT
Chairperson Tomtania adjourned the meeting at 7:59 p.m.
Julia Tomtania, Chairperson
Heritage and Cultural Arts Commission
ATTEST:
Shaun Chilkotowsky
Parks & Community Services Manager
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Julia Tomtania, Chairperson
SECOND:Timea Iharosi, Commissioner
AYES:Tomtania, Paschal-Hunter, Agrawal, Gabriell, Iharosi, Liang, Phillips
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STAFF REPORT
Heritage and Cultural Arts Commission
Page 1 of 1
Agenda Item 4.2
DATE:March 14,2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks &Community Services Director
SUBJECT:Tri-Annual Parks and Community Services Department Report for Septemberthrough December 2023PreparedbyElisabethHogue,SeniorOfficeAssistant
EXECUTIVE SUMMARY:The Commission will receive the Tri-Annual Parks and Community Services Department Report on classes, activities, and events from September through December 2023.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:The attached report summarizes the classes, activities, and events conducted bythe City ofDublin Parks and Community Services Department from September through December 2023.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) Tri-AnnualParksand CommunityServicesDepartmentReportfor September through December 2023
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Attachment 1
TRI-ANNUAL PARKS AND COMMUNITY
SERVICES REPORT FOR SEPTEMBER
THROUGH DECEMBER 2023
Capital Improvement Projects & ParksParks,Trails,&Open SpacesIn fall 2023, the City consultant –SWA Group –submitted 90%of construction drawings for the Jordan Ranch Neighborhood Square Park design. Preparation of a 100% plan set is underway, and it is anticipated that the project will be solicited for bids in the first quarter of 2024,with construction underway this summer.Dublin Art CenterConstruction of the Center started in November 2022 and is expected to be finished in fall2024.The Precinct Black Box Theater and Gallery 180 are two new project features. These anchor spaces are at the forefront of planning efforts. The Center will also feature programable spaces: the Mixed Media Room, Arts and Crafts Room, Ceramics Studio/Arts Yard, Dance Studio, and Music Studio. Each space will host classes and programs tailored to its specific focus.Staff are proactively preparing for the opening by developing policies, procedures, budgets, and schedules. Recruitments for experienced and knowledgeable instructors are underway and will continue through the facility's opening.Park MaintenanceAnnual sports field closures began on December 15, enabling scheduled maintenance activities to enhance the condition of the fields. This proactive measure ensures that facilities are well-maintained and ready for optimal use. In addition, playground mulch has been successfully applied at multiple locations including Shannon, Piazza Sorrento, Passatempo, Clover, Bray Commons, Ted Fairfield, Sean Diamond, Kolb,Mape, Emerald Glen, Alamo Creek, Positano, and Schafer Ranch Parks. Four Hawthorn trees were planted,the bathroom floors were replaced at Heritage Park, and nine Chinese Pistache trees were added to enhance the greenery at Alamo Creek Park. Furthermore, comprehensive playground resurfacing was completed at Stagecoach and Passatempo Parks.
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People of the Parks The People of the Parks program completed its first quarter, exceeding expectations with 200 individuals and nine organizations participating. Participants logged 231 volunteer hours and collected 736 pounds of litter:138 hours and 316 pounds from Individuals/Families and 93 hours and 420 pounds from organizations.The greatest engagement and contributions were observed at Shannon, Emerald Glen,and Fallon Sports Parks.Adopt-a-Bench ProgramThe Adopt-a-Bench story map website is now public, offering a detailed virtual view of all benches in Dublin parks. New benches were added to the inventory, including four at Don Biddle, two at Sean Diamond, and one at Ted Fairfield.Don Biddle Park Community GardenThe Don Biddle Park Community Garden, a collaborative space where Dublin residents cultivate gardens, has undergone recent enhancements, including installingautomated padlocks and gates to improve functionality. During the inaugural annual renewal,since the park's opening in September 2022, all plots were successfully renewed, with one exception,allowing a participant from the waitlist to begin utilizing the community garden.
Contract Classes The data highlights notable shifts in participation across different categories, providing valuable insights for program planning and enhancement.The demand for sports programming, especially tennis, basketball, and soccer, remains exceptionally high. These three sports collectively constitute over half of the sports registrations, with Arora Tennis (260), Kidz Love Soccer (203), and Skyhawks (209) taking the lead. TABLE 1: CONTRACT CLASS REGISTRATIONSCategory 2022 2023Cultural Arts (Arts, Theater, Dance, & Performing Arts) 343 345Fitness (Yoga, Zumba, Gymnastics, & Martial Arts) 109 154Leisure (STEM, Enrichment, & Life-Long Learning) 70 90Sports (Basketball, Baseball, Tennis, Soccer, & Multi-Sports) 1,458 1,375Totals1,980 1,964
Youth & Teen Afterschool Programs
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Afterschool Recreation and Afterschool L.E.A.D (Leadership Experience and Development) started the 2023-24 school year in August. Session II began in November.TABLE 2: AFTERSCHOOL RECREATION PARTICIPATION School Session IIAmador41Cottonwood28Dougherty27Dublin38Frederiksen37Green47Kolb17Murray15Totals250TABLE3: AFTERSCHOOL LEAD PARTICIPATIONSchoolSession IICottonwood0Fallon11Wells7Totals18Preschool ProgramsThe preschool program saw a decrease in overall registrations attributed to recent adjustments in transitional kindergarten options in Dublin. Nevertheless, relocating the four-day, four-year-old class to Shannon Community Center resulted in a notable increase in enrollments compared to the previous fall. Staff are actively exploring various options to address the community’s evolving needs in the upcoming year. TABLE 4: FALL/WINTER PRESCHOOL PARTICIPATIONSession I Session IIShannon Community Center (4 days/week, 4-year-olds)16 17Shannon Community Center (2 days/week, 3-year-olds)9 12Shannon Community Center (2 days/week, 4-year-olds)1 1Shannon Community Center (3 days/week, 3-year-olds)20 21Shannon Community Center (3 days/week, 4-year-olds)24 24Totals7075Youth Advisory CommitteeOn November 10, the City of Dublin's Youth Advisory Committee (YAC) hosted its annual Youth Mental Health Forum at the Shannon Community Center with 65 participants. The
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event, featuring panelists such as school counselors and local therapists, aimed to assist middle and high school students manage their emotional well-being. Topics included mental health issues, coping strategies, and student speakers sharing their experiences. Both students and parents were encouraged to attend, and attendees received a resource flyer, with refreshments provided afterward.In the November special meeting, the YAC assessed Youth Mini Grant presentations and recommended funding awards approved by the Parks and Community Services Commission and City Council, totaling $2,500 as follows: $250 for Dublin High School’s Green Earth Club, $450 for the Alliance on Mental Illness, $500 for Dublin High School’s Speech and Debate team, $500 for Dublin Health Occupations Students of America, $500 for the Gardeners of the Galaxy, and $300 for the Student Climate Corps.Youth and Adult SportsAdult SoftballThe Adult Softball Fall League had 13 teams enrolledbetween the Co-Ed and Men’s divisions, doubling team enrollments compared to fall 2022. Junior Warriors LeagueThe Junior Warriors Youth Basketball League for the 2023-24 Winter Season began practice on December 4 with 669 participants.TABLE 5: JUNIOR WARRIORS LEAGUE REGISTRATIONCategoryRegistrationsGirls K & 1st Grade 41Girls'2nd & 3rd Grade 55Girls'4th & 5th Grade 40Girls'6th -8th Grade 44Total Girls Registration 180Boys Kindergarten 79Boys'1st Grade 84Boys'2nd Grade 82Boys'3rd Grade 80Boys'4th Grade 61Boys'5th &6th Grade 60Boys'7th & 8th Grade 43Total Boys Registration 489Total Participant Registration 669Bat Busters Tee Ball League
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The Bat Busters Tee Ball League saw an upward trend in participant registrations this season, with 80 participants, 67 residents, and 13 non-residents.
Facility Rentals Athletic Facilities/Picnic ReservationsBatting cage reservations saw a notable increase of 759 reserved hours, with various cricket and baseball groups utilizing the cages for practices. Stager Gymnasium also experienced a 20-hour increase as new organizations started reserving the courts for team practices and tournaments, including collaborations with Excel Basketball and Visit Tri-Valley. Additionally, Fallon Sports Park officially opened the Cricket Field, enabling Dublin Youth Sports Cricket Organizations to host weekend games. The Dublin Cricket League also successfully organized its annual Thanksgiving Tournament on the Fallon Sports Park Synthetic Turf Fields.TABLE 6: ATHLETIC FACILITY/PICNIC SHELTER HOURS RESERVED
*Reduction in hours reserved due to December field closures for annual field renovations.Grass fields will resume reservations in March.Private Rentals/Banquet FacilitiesThe utilization of private rentals has seen a remarkable surge, with a notable increase of 1,036 hours compared to the fall of 2022. The Shannon Community Center, being the most sought-after venue, currently has Saturday reservations fully booked until late October 2024, and Sunday mornings are reserved throughout the entire year of 2024.TABLE7: FACILITY RENTAL HOURS RESERVED
Facility Sept Oct Nov *Dec HoursDublin Sports Grounds 907 950 306 95 2,258Fallon Sports Park 1,574 1,792 1,272 840 5,478Ted Fairfield Park 23 36 17 4 80Emerald Glen Park 1,125 515 309 224 2,173Batting Cages 296 278 331 258 1,163Stager Gym 96 136 164 209 605Picnic Rentals 1,124 870 392 166 2,552Totals5,145 4,577 2,791 1,796 14,309
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Facility 2022 2023Shannon Community Center –Non-Profits 41 76Shannon Community Center –Private 948 2,474Heritage Park –Non-Profits 19 8Heritage Park –Private 475 227Dublin Senior Center –Non-Profits 284 67Dublin Senior Center –Private 411 522The Wave Community Room –Non-Profits 168 24The Wave Community Room –Private 329 410Dublin Library –Non-Profits 480 451Dublin Library –Private 173 203Regional Meeting Room Civic Center –Non-Profits 344 365Regional Meeting Room Civic Center –Private Rentals 238 119Total Hours Reserved 3,910 4,946Heritage & Cultural Arts Heritage Parkand MuseumsStaff curated a temporary exhibit, "Old St. Raymond’s Church: Past and Present," in the small classroom, exploring key figures, significant dates, and the church's transformation. The exhibit, featuring photos and objects, opened in August 2023 and will be on display until February 2024.WeekendWondersHeritage Park and Museums hosted engaging family activities, including the “All About Apples” event on September 16, with apple-themed crafts and caramel apple-making. On November 4, fresh cider pressing provided a hands-on experience, comparing it with store-bought varieties. December 9 featured a winter wreath crafting session using tree trimmings from a local farm. Community engagement grows for these monthly events as averages increase to 24 participants per activity. Dublin CemeteryThe Dublin Cemetery received applications for five memorial plaques, two memorial pavers, and completed one full casket burial. Public ArtIn September 2023, the Utility Box Art Program concluded with the successful painting of 10 utility boxes across the community. In October, the Storm Drain Art project began, calling on artists to transform storm drains into captivating artworks, enhancing the neighborhood's visual appeal.Senior Center Senior ProgrammingThe Senior Center consistently provides diverse programming for the 50-and-better community, featuring activities such as Jazzercise, Bridge, Karaoke, Chinese Mah Jong, Bingo, Gentle Chair Yoga, Senior Cinemas, and more. The well-received Super Line Dancing
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program was introduced in early December and has swiftly garnered 40 enthusiastic participants, delivering lively and engaging sessions for seniors looking for a social and active outlet. Additionally, the ping-pong program continues to expand, attracting 25-30 players to each session.Senior EventsDublin's Senior Info Fair, featuring 30 vendors,served as a resource event offering valuable information on healthcare, housing, and recreational opportunities tailored to the senior community. Attendees explored the fair to connect with local organizations, gaining insights into available resources and fostering a supportive environment. The Holiday Craft Boutique, featuring 71 vendors, was a festive haven for all things handmade and heartwarming. This event displayed a variety of locally crafted, unique holiday gifts and decorations. The Holiday DancEscape at the Senior Center was a success, with 127 participants. The festive event brought together a lively community and a 20-piece live band for an evening of celebrations and spirited dancing. Open Heart KitchenOpen Heart Kitchen continues to deliver nutritious and tasty meals to Dublin’s senior citizens. From September to December, a total of 4,507 lunch meals were served.TABLE 8: SENIOR CENTER VISITORS AND VOLUNTEERS TOTALSCategorySeptOctNovDec TotalsVisitors, Daily Average 284 371 377 273 1,305Volunteer Hours 169 154 108 78 509Special EventsSplatter On September 9, the City and local organizations collaborated for the 11th annual Splatter Festival, attracting an estimated 10,000 guests. The all-day event featured music, arts, food, and dance, showcasing diverse community performances, including Bollywood and traditional Indian dance, Chinese dance, Kung Fu demonstrations, and more. The evening concluded with a dynamic performance by the Pop Rocks band and a spectacular display featuring 200 drones.Harvest FairOn October 7, Heritage Park and Museums hosted the annual Harvest Fair, attracting over 600 participants with more than 350 pre-registration bracelets sold. The event featured a variety of attractions, including a hay bale maze, fall-themed arts and crafts activities, tasty food, live music, and everyone's favorite tractor rides.Ghosts of DublinDuring the October 20 weekend, Ghosts of Dublin at Heritage Park and Museums was a momentous success, with all fourteen tours sold out. Participants experienced ghost stories
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on a journey through the dimly lit park and museums. Families waiting for their tours enjoyed refreshments and creative arts and crafts activities.Floating Pumpkin PatchOn October 22, the Floating Pumpkin Patch, a sold-out event, hosted three hundred attendees at The Wave. Guests swam in the Natatorium, selected a pumpkin, decorated it, and played Halloween-themed carnival games.HolidayTree Lighting On November 30, the 40th annual Holiday Tree Lighting eventmarked the start of the festive season, featuring the lighting of the City’s Holiday tree. Attendees enjoyed performances by local schools and explored attractions, including a snow play area, a letter to Santa booth, a trackless train ride, and photo opportunities with Santa. Staff received over 70 letters to Santa and helped deliver his responses.Breakfast with SantaOn December 2, Breakfast with Santa at Shannon Community Center drew 393 participants to Ambrose Hall. Attendees enjoyed a hot breakfast prepared by Dublin High Band Boostersvolunteers. The event also featured live musical performances and photo opportunities with Santa Claus. Proceeds from the event benefited the DHS Band Boosters.The Wave Aquatic FacilitiesAll five reservable weekends in September were booked for private waterpark buyouts, offering a unique and private experience. Also, the Dublin High School Water Polo team hasreturned for another season, resulting in The Wave hosting nine home games between the women's and men's teams.
TABLE 9: FACILITY HOURS RESERVED Rental Group Hours RentedDHS Water Polo Team 145.75PrivateWater Polo Team 12ParkBuyouts28Private Rentals 2Private Swim Teams 12Total 199.75Competition SwimmingProgramsAfter a successful summer season for the Green Gator swim team, the interest in our year-round Junior Green Gator swim program grew with a total of 225 registered participants
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for the 2023 Fall/Winter season, an increase of 27 participants from the total registrations in 2022.Recreation SwimThe weekend recreation swim program at The Wave has surged in popularity. Open to all ages on Saturdays and Sundays from 1:00 p.m. to 4:00 p.m. in the indoor swimming pool, the program drew 2,194 participants. The program saw an increase of 760 participants since the 2022 Fall/Winter season. TABLE 10:WAVE PROGRAM TOTALSProgramCategoriesProgram TotalsRecreation Swim Participants 1,948Birthday Parties Reserved 17Birthday Party Attendees 210Fitness Swimming 3,286Swim LessonsAdvanced swim lessons have seen a surge in popularity thanks to participant satisfaction and continued engagement in the program beyond the entry level. Following several Wave employees' acquisition of teaching certifications in adaptive swimming lessons, The Wave introduced the Starfish swim class, providing aquatic opportunities specifically tailored for individuals with disabilities. These adaptive swim lessons feature a modified and individualized curriculum, ensuring that students of all abilities can learn crucial water safety skills and enhance their confidence in the water. Conducted in the Natatorium, this class is unique by being the only one in the water and aimed at reducing noise and overstimulation for students with specific sensory needs.
TABLE 11: SWIM LESSON REGISTRATIONSLesson Type 2022 2023 Oyster and Pearl 118 139Preschool 410 400Jellyfish 283 316Turtle 733 753Otter 53 100Octopus 95 127Dolphin 78 129Adults 107 86Private 157 131Adaptive Lesson 0 7Total 2044 2188Upcoming Events
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TABLE 12: UPCOMING EVENTSDateEvent Location2/3/24 Wave Job Fair The Wave 03/15/24 Shamrock Gala Dublin Senior Center 03/16-17/24 St. Patrick’s Day Celebration Dublin Civic Center 03/16/24 Pancake Breakfast Fire Station #16 03/16/24 St. Patrick’s Day Parade Amador Plaza Rd03/17/24 Shamrock 5K Dublin Blvd03/30/24 Spring Eggstravaganza Heritage Park04/11/24 Farmer’s Market –Opening Night Emerald Glen Park 04/20/24 Pride Week Begins Emerald Glen Park 04/25/24 Senior Center Volunteer Recognition Event Dublin Senior Center 05/02/24 Dublin Benefit Concert (YAC)Emerald Glen Park05/28/24 Dublin Leprechauns Pecos League Opens Fallon Sports Park
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Agenda Item 5.1
DATE:March 14,2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Digital Projects at Heritage Park and MuseumsPrepared by:Anthony Calvo, Recreation Supervisor
EXECUTIVE SUMMARY:The Commission will receive an update on digital projects underway at Heritage Park, including an interactive cemetery database and digital walking tour.
STAFF RECOMMENDATION:Receive the presentation and provide feedback.
FINANCIAL IMPACT:None.
DESCRIPTION:BackgroundThe Parks and Community Services Department manages the City’s Heritage Park and Museums, including the Dublin Pioneer Cemetery. Recently, Staff began utilizing tools such as Geographic Information Systems (GIS) and Otocast to efficiently organize, visualize, and analyze onsite data and content while creating an interactive experience for the public. Using technology for these applications offers the community an additional opportunity to learn more about Dublin’s rich history and assists Staff with managing facilities and resources. Cemetery GIS DatabaseThe Dublin Pioneer Cemetery has existed since 1859. Before the City took over the cemetery's management in 1992, a non-profit organization, Dublin Cemetery Inc., managed the grounds. While the cemetery remains active for burials, no additional plots are available.In a transformative leap into the digital age, in 2020, Staff began developing a GIS database to store cemetery records, crafting a database that modernizes and seamlessly promotes the rich tapestry of Dublin’s history. Previously, records were maintained via maps from the 1970s and Excel databases. The transfer of information into GIS allows improved management of the cemetery and more efficient communication with the public. The GIS database is now live and
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available on the city website.Digital Walking ToursAdding the “Otocast” digital audio guide to Heritage Park and Museums brings a dynamic and interactive dimension to the visitor experience. This self-guided narrated audio guide is accessible on all smart devices and computers via a mobile app and the internet. The digital walking tour enhances historical exploration with text, pictures, and audio. There are 17 “points” or locations, including the recently installed public art, Kolb House, School House, and Old St. Raymond Church. Staff can continuously update and customize the information for each “point” on the map or add new “points,” allowing visitors to immerse themselves in each story at their own pace.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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HERITAGE AND CULTURAL ARTS COMMISSION
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Agenda Item 6.1
DATE:March 14, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Election of OfficersPrepared by:Kim Bonato,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission.
STAFF RECOMMENDATION:Elect a Chairperson and Vice Chairperson for the 2024 calendar year.
FINANCIAL IMPACT:None.
DESCRIPTION:Per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission, electionsshall take place to elect a Chairperson and Vice Chairperson at the Commission’s first meeting each year. Article V of the Heritage and Cultural Arts Commission Bylaws and Rules of Procedure states: ARTICLE VOFFICERSSection 1. Election and Term of Office. The Commission shall elect, by majority vote, aChairpersonand ViceChairperson at the firstmeeting of eachyear. The Chairpersonand ViceChairperson shall serve until their successors are elected, or until their terms as members of the Commission expire, whichever is first. The Commission shall, unless no Commissioners meet criteria, elect Commissioners to the positions that have not previously served in the position and have not declined the appointment, with the intent that no one should serve in the position for no more than two consecutive years. Alternates are not eligible to serve as Chairperson or Vice Chairperson.
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Section2. TheSecretarytotheCommissionwillbetheCityManagerorhis/herdesignee.Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or ViceChairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of suchvacancy. The person soelected shall serve the balance of theterm.Section 4.Dutiesof Officers. TheChairperson performsthe followingduties:
(a)Presides at all meeting ofthe Commission.
(b)Appoints committee membersand chairpersonsof committees asnecessary.
(c)Signs correspondence on behalf of theCommission.
(d)Representsthe Commission before the City Council.
(e)Performsother duties necessaryorcustomary to theoffice.In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairpersonpresides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of theirmembers to act as temporaryChairperson.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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Agenda Item 6.2
DATE:March 14,2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Review of the Five-Year Capital Improvement ProgramPrepared by: Shaun Chilkotowsky, Parks & Community Services Manager
EXECUTIVE SUMMARY:The Commission will receive an update to the Five-Year Capital Improvement Program (2024-2029), which includes projects related to Public Art and Heritage Park facility improvements.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:At its March 1, 2024, Strategic Planning Meeting, the City Council discussed the Capital Improvement Program (CIP) and specific projects for the upcoming five-year period, which covers Fiscal Years 2024-25 through 2028-29. Before the City Council adopts the final CIP, certain City commissions review portions of the draft CIP relevant to their work. For example, the Planning Commission reviews projects for conformance with the City’s General Plan, while the Heritage and Cultural Arts Commission (HCAC) reviews Public Art and Heritage Park facility projects. The CIP has projects classified into four areas: General Improvements, Public Art, Parks, and Streets. The draft CIP includes new projects being presented to the HCAC for review. These projects are outlined below.
New Projects:
Public Art - Murals – This project includes the addition of public art murals to sites within the public realm throughout the City of Dublin. Exact locations are not yet determined, and any
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project sites would be subject to review by the HCAC and approval of the City Council. The draft CIP also includes current projects, previously reviewed by HCAC and approved by the City Council, which are in various stages of completion. These projects are outlined below. Current/Existing Projects:
General Improvements – Roofing Improvements – This project includes roof replacement and repairs at City facilities, including the Old St. Raymond Church and the Murray School House. This project is currently in the design-development stage.
General Improvements – Exterior Painting – This project includes exterior painting and other repairs to the Kolb House, Old St. Raymond Church, and the Heritage Museum. This project is currently in the design-development stage.
General Improvements – Dublin Arts Center – This project includes designing and improvingan approximately 13,000-square-foot cultural arts center on the first floor of the Civic Center, which Dublin Police Services formally occupied. This project is currently under construction.
Parks – Sunday School Barn Improvements – This project involves the structural preservation of the existing wood floor in the Sunday School Barn to ensure facility demands can continue to be met. This project was in the draft CIP but not previously funded. This project is anticipated to be funded as part of the next five-year CIP.
Public Art—Downtown Dublin—This project is currently in the planning stage and includes developing a guiding document for art in the downtown area. Future projects will include public art at prominent intersections and gateways in the downtown area.
Public Art – Camp Parks Sign – This project includes restoring/rehabilitating and relocating the historic Camp Parks Entrance Sign and Guard Shack. This project is currently in the pre-bid stage.
Public Art – Heritage Park Art – This project includes designing and installing a monument sculpture at the corner of Dublin Blvd. and Donlon Way and a series of artistic park features placed throughout the park. This project is currently in the closeout stage.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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