HomeMy WebLinkAbout4.10 I580FallonElCharro$ ClTY CLERK
File # 600-40
AG E N DA STATE M E NT '
CITY COUNCIL MEETING DATE: December 18, 2001
SUBJECT:
Approval of Funding Agreement with the City of Pleasanton for
Preliminary Engineering and Environmental Analysis of the
Proposed Modifications to the I-580 Freeway/Fallon Road/El Charro
Road Interchange
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
2)
3)
Resolution Approving Funding Agreement with the City of
Pleasanton
Funding Agreement
Letter dated November 8, 2001, from the City of' Pleasanton
RECOMMENDATION:
Adopt Resolution approving Funding Agreement with Pleasanton
for Preliminary Engineering and Environmental Analysis of the
Proposed Modifications to the 1-580 Freeway/Fallon Road/E1 Charro
Road Interchange and authorize the City Manager to execute the
Agreement
FINANCIAL STATEMENT:
With the execution of this Funding Agreement with the City of
Pleasanton, Pleasanton agrees to reimburse the City of Dublin up to
$94,700, the amount equal to the cost of amending the Project
Report/Environmental Documentation, as outlined in Exhibit 'A' of
the agreement.
DESCRIPTION: The City of Dublin has: recently prepared a draft Project
Report/Environmental Documentation (PR/ED) for proposed improvements to the 1-580/Fallon Road/E1
Charro Road interchange, as required mitigation associated with approved development projects in
Eastern Dublin. Pleasanton has requested the City to have the draft PR/ED amended to include additional
improvements at this interchange associated with proposed developments in 'Pleasanton. Dublin has a
current contract with CCS, Inc., to prepare the PR/ED, and Staff has obtained a scope of work and fee
proposal from CCS, Inc., for the additional PR/ED work.
Pleasanton has agreed to fund the required additional cost of amending the PR/ED in the amount of
$94,700 as outlined in the Scope of Work and Fee Proposal attached to the agreement as Exhibit A.
COPIES TO: Director of Public Works / City of Pleasanton
g:kmiscproj\I-580 Fallon Road\reimbursement agreement
ITEM NO.
This additional work includes a northbound Fallon Road to westbound 1-580 loop to accommodate traffic
from the proposed Staples Ranch development in Pleasanton.
Also included as a related agenda statement at this Council meeting is a contract amendment with the
City's.consultant, CCS, Inc., to perform the additional work.
Staff recommends that the City Council adopt the resolution approving the Funding Agreement with
Pleasanton for preliminary engineering and environmental analysis on the 1-580 Freeway/Fallon Road/E1
Charro Road Interchange Modifications and authorize the City Manager to execute the Agreement.
RESOLUTION NO. - 01
A RESOLUTION OF THE CITY couNCIL
OF THE CITY OF DUBLIN
APPROVING FUNDING AGREEMENT WITH THE CITY OF PLEASANTON
FOR PRELIMINARY ENGINEERING AND ENVIRONMENTAL ANALYSIS OF THE
PROPOSED MODIFICATIONS TO THE 1-580 FREEWAY/FALLON ROAD/EL CHARRO
ROAD INTERCHANGE
WHEREAS, Pleasanton and Dublin have mutual interest in performing physical modifications to
the 1-580 Freeway/Fallon Road/E1 Charro Road interchange; and
WHEREAS, Dublin has recently prepared a draft PR/ED for proposed improvements to the I-
580/Fallon Road/E1 Charro Road interchange as required mitigation associated with recently approved
development in Dublin; and
WHEREAS, Pleasanton desires to have the draft PR/ED amended to include additional
improvements to the interchange as required mitigation associated with proposed developments in
Pleasanton; and
WHEREAS, Dublin has solicited and obtained a Scope of Work and Fee Proposal in the amount
of $94,700 from CCS, Inc. dated November 27, 2001 for the required additional PR/ED work associated
with' the proposed developments in Pleasanton; and
· WHEREAS, Pleasanton and Dublin jointly prepared a funding agreement for this additional work
and Pleasanton's City Council approved the fimding agreement on December 4, 2001.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby adopt this resolution approving the funding agreement with Pleasanton for preliminary engineering
and environmental analysis of the proposed modifications to the 1-580/Fallon Road interchange.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 18th day of December, 2001.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
FUNDING AGREEMENT FOR
PRELIMINARY ENGINEERING & ENVIRONMENTAL ANALYSIS
1-580 FALLON ROAD/EL CHARRO ROAD
INTERCHANGE MODIFICATIONS
THIS AGREEMENT is made this __ day of ,2001 by and
between CITY OF PLEASANTON, a municipal corporation (hereinafter referred to as
"Pleasanton") and CITY OF DUBLIN, a municipal corporation (hereinafter referred to as
"Dublin").
RECITALS
WHEREAS, Pleasanton and Dublin have mutual interest in performing physical
modifications to the 1-580 Freeway, Fallon Road/E1 Charro Road interchange; and
WHEREAS, said physical modifications will impact the 1-580 Freeway which is
under the control and jurisdiction of the State of California, Department of Transportation
(hereafter "Caltrans"); and
WHEREAS, Caltrans requires a PR/ED Project Report/Environmental Document
(hereafter "PR/ED") to be performed for any proposed physical modifications to its
facilities; and
WHEREAS, Dublin has recently prepared a draft PR/ED for proposed
improvements to the 1-580 Freeway, Fallon R0ad/E1 Charro Road interchange as required
mitigation associated with recently approved development (Dublin Ranch) in Dublin.
WHEREAS, Pleasanton desires to have the draft PR/ED amended to include
additional improvements at the 1-580 Freeway, Fallon Road/E1 Charro Road interchange
as required mitigation associated with proposed developments in 'Pleasanton.
WHEREAS, Dublin has solicited and obtained a Scope of Work and Fee Proposal
from CCS, Inc. dated November 1, 2001 for the required additional PR/ED work
associated with the proposed developments in Pleasanton.
AGREEMENT
NOW, THEREFORE, for the mutual consideration provided herein, the
'sufficiency of which is hereby acknowledged, the parties hereto agree as follows:
Project. Pleasanton will fund the required additional cost of amending the
PR/ED ($94,700), as outlined in the Scope of Work and Fee Proposal
from CCS, Inc., which is attached hereto as "Exhibit A".
Dublin Responsibilities. Dublin shall be responsible for the following:
Enter into an agreement with CCS, Inc. to include the additional
work for the Project.
Administration of the CCS, Inc. contract, including review of
monthly progress reports and processing payment to CCS, Inc.
Submit monthly progress payment reports for completed work to
Pleasanton Director of Public Works for processing of payments
to the City of Dublin.
Provide City staff to attend and participate in meetings as outlined
in the Scope of Work from CCS, Inc.
Pleasanton ResponsibiliW. Pleasanton shall be responsible for the
following:
Transfer funding for the Project that will be prOvided by
Pleasanton to Dublin for the monthly progress payments within
thirty (30) days of request.
Provide City staffto attend and participate in meetings as outlined
in the Scope of Work from CCS, Inc.
Term and Termination. This Agreement shall become effective on the
first date indicated above and shall terminate upon the acceptance by all
parties of the work described herein.
Indemnification. Neither Dublin, nor any officer or employee thereof,
shall be respOnsible for any damage or liability occurring by reason of
anything done or omitted by Pleasanton under or in connection with any
work, authority or jurisdiction not delegated to or performed by Dublin
under this agreement or otherwise. Pursuant to Government Code §895.4,
Pleasanton shall fully indemnify and hold Dublin harmless for any liability
imposed for injury (as defined by Government Code §810.8) occurring by
reason of anything done or omitted to be done by Pleasanton under or in
connection with any work described herein. Neither Pleasanton, nor any
officer or employee thereof, shall be responsible for any damage or
liability occurring.by reason of anything done or omitted by Dublin under
or in connection with any work, authority or jurisdiction not delegated to
or performed by Pleasanton under this agreement or otherwise Pursuant to
Government Code §895.4, Dublin shall fully indemnify and hold
Pleasanton harmless from any liability imposed for injury (as defined by
Government Code §810.8) occurring by reason of anything done or
omitted to be done by Dublin under or in connection with any work
described herein.
Independent Capacity. The parties are acting in an independent capacity
in the performance of their respective functions trader this agreement, and
2
no officer, agent or employee of either party is to be considered the
officer, agent or employee of the other.
Modification. This agreement shall be modified only by written
agreement of the parties.
THIS AGREEMENT is executed as of the date and year first stated above.
CITY OF PLEASANTON CITY OF DUBLIN
Deborah McKeehan
City Manager
Richard C. Ambrose-
City Manager
ATTEST: ATTEST:
Peggy Ezidro, City Clerk
Kay Keck, City Clerk
APPROVED AS TO FORM:
APPROVED AS TO FORM:
Michael Roush, City Attorney
Elizabeth Silver, City Attorney
EXHIBIT A
SCOPE OF WORK FOR
1-580/FALLON ROAD INTERCHANGE MODIFICATION PROJECT
City of Dublin
TRAFFIC FORECAST UPDATE
This is the scope of work of CCS Planning and Engineering, Inc. to provide traffic engineering services
related to the updating of the traffic portion of the Project Study Report / Project Report for the 1-580 /
Fallon Road Interchange, and to redefine the interchange conceptual geometrics based on the Year 2015
traffic forecast for the Phase I, initial project.
CCS Planning and Engineering, Inc., in conjunction with TJKM, Dowling Associates, Inc. (Dowling),
and David J. Powers and Associates (Powers) will perform the following items of work:
PSR TRAFFIC ANALYSIS UPDATE
Task 1. Coordination meetings (CCS, TJKM) - Attend coordination meetings with City of Dublin, City of
Pleasanton, Alameda County, and Caltrans.
Task 2. Review Traffic Forecasts and Previous Traffic Analysis -
Task 2a - Compile and review data from previous traffic analysis (TJKM)
Task 2b - Prepare updated traffic forecasts (Dowling) - Produce AM and PM peak hour turning
movement forecasts for two intersections: 1-580 westbound off ramp and Fallon, and 1-580
eastbound off-ramp and Fallon. Plots of AM and PM peak hour link flows will be provided
for the freeway and surface street approaches to the interchange and for the interchange itself.
This data will be delivered to TJKM Associates for their operations analysis.
Task 2c - Prepare updated traffic forecasts with Jack London Extension (Dowling) - A second set
of model runs will be prepared to include the West Jack London Extension to E1 Charro
Road. The same AM and PM peak hour plots and turning movement outputs will be
produced and delivered to TJKM Associates.
Task 3.
Review and update assumptions (TJKM) - Prepare year 2015 traffic forecasts based on Dowling
Associates' year 2000 Validation runs, existing counts, and City's traffic growth patterns. Update
assumptions based on the latest available counts (no new counts will be conducted), land-use
information, street network, and other issues such as cut-through traffic.
Task 4.
Perform and Update Operation Analyses for Years 2015 and 2025 Scenarios (TJKM) -
Update the Traffic Operations Analysis for the Fallon Road/I-580 Interchange prepared by TJKM
in 1999. Use the 2000 Highway Capacity Manual or 2001 CORSIM to perform the freeway and
ramp junctions traffic operations; modified Circular 212 method as adopted by Contra Costa
Transportation Authority (CCTA) or method normallY used in each City for intersection level of
service analysis; Poisson Ratio method (Caltrans approved) to estimate the queue length for the
turning lanes at ramp-end intersections; and SYNCHRO to evaluate the queue length and levels
1 11/27/01
Task 5.
Task 6.
Task 7.
Task 8.
of service for all intersections. Coordinate this traffic analysis with Caltrans to ensure that the
above work elements are acceptable to them and to the City.
Task 4a - Analyze freeway mainline merge/diverge, or weaving level of service to evaluate
alternative lane configuration on freeway mainline and ramp junctions.
Task 4b - Perform ramp-end intersection level of service analysis to determine the intersection
lane configuration at Fallon Road and E1 Charro Road
Task 4c - Perform signal warrant analysis
Task 4d - Perform queuing analysis to determine the storage lengths for the turning movements
at intersections
Task 4e - Address ramp metering, HOV lane consideration, and mainline operations
Prepare Draft Traffic Operation Report (TJKM) - Prepare and submit to the cities and Caltrans, a
Draft Traffic Operations Analysis Report for review.
Validation of Traffic Analysis (CCS) - Review Draft Traffic Operation Report, validates
assumptions and traffic operations analyses.
Select Link Analyses for Cost Sharing (Dowling) - For each of the two sets of model runs (with
and without Jack London Extension), a select link analysis will be prepared for the AM and PM
peak hours that will identify the city of origin and city of destination for the traffic using the I-~
580/Fallon Interchange on-ramps, off-ramps, and the bridge over the freeway (7 links). Any
vehicle trip using one or more of these links will be added to the city-by-city OD table for the
entire interchange. The single table will then be used to compute the percentage of trips by city
for each peak hour. The city-by-city OD table will include Livermore, Pleasanton, Dublin,
Unincorporated Alameda County, and others.
Prepare Final Traffic Operation Report (TJKM) - Upon receiving comments from the cities and
Caltrans, prepare and submit a Final Traffic Operations Analysis Report to the cities and Caltrans.
PREPARE GEOMETRIC APPROVAL DRAWINGS (GAD) AND ENVIRONMENTAL RE-
EVALUATION
Task 1.
Prepare Draft Revised GAD including Proposed R/W (CCS) - Based on the Draft Traffic
Operation Report on lane assignments, turning movements, queue lengths, etc., the GAD as
submitted to Caltrans in May, 2000 will be updated. The updated GAD will include additional
alignments, if any; revised typical cross sections, profiles, and layouts. Any necessary revision to
the existing R/W will also be investigated. In addition, revisions to the 2025 traffic volume will
be checked against the "plan line for ultimate geometry".
Task 2.
Task 3.
Environmental Re-evaluation (Powers, CCS) -The rehsed Year 2015 geometrics will be re-
evaluated against the existing environmental document. Any issue that is not consistent with the
existing findings or requires additional studies will be identified.
Evaluate Construction Phasing (CCS) - The proposed Year 2015 geometrics will be compared
with the "plan line for ultimate geometry" for determination of feasibility and cost effectiveness
2 11/27/01
of any ultimate geometry improvements that should be incorporated in the Year 2015 project.
The evaluation will include right-of-way, drainage, utility relocation, and traffic impacts etc. for
construction phasing of the "ultimate" project.
Task 4. Update Construction Cost Estimate and Design Schedule (CCS) - Construction cost estimate and
design schedule will be updated based on the revised geometrics prepared under Tasks 1 and 3.
Task 5. Prepare Final GAD (CCS) - Final GAD will be prepared and submitted to Caltrans upon
receiving comments on the draft GAD.
3 11/27/01
1-580 1 Fallon Road Interchange Modification Project
City of Dublin
ADDITIONAL SCOPE OF WORK I DESIGN COST SUMMARY
TRAFFIC FORECASTS UPDATE
11/27/01
ADDITIONAL ENGINEERING SERVICES TJKM Dowling Powers CCS
PSR TRAFFIC ANALYSIS UPDATE
Task 1 Coordination Meetings $ 2,360 $ 3,000
Task 2 Review Traffic Forecasts and Previous Traffic Analysis
2a Compile and Review Previous Traffic Analysis $ 345
2b Prepare Updated Traffic Forecasts $ 6,000
2c Prepare Updated Traffic Forecasts (with Jack London Extension) $ 3,500
Task 3 Review and Update Assumptions $ 4,055
Task 4 Perform and Update Operation Analyses for Years 2005 and 2025 Scenarios
4a Analyze freeway mainline merge/diverge, weaving LOS $ 1,220
4b Perform ramp-end intersection LOS $ 990
4c Perform signal warrant analysis $ 380
4d Perform queuing analysis at intersections $ 990
4eAddress ramp metering, HOV lane consideration, and other issues $ 1,220
Task 5 Prepare Draft Traffic Operations Report $ 6,040
Task 6 Validation of Traffic Analysis $ 5,000
Task 7 Select Link Analyses for Cost Sharing $ 1,500
Task 8 Prepare Final Traffic Operations Report $ 3,400
PREPARE GEOMETRIC APPROVAL DRAWINGS (GAD) AND ENVIRONMENTAL RE-
EVALUATION
Task 1 Prepare Draft Revised GAD including Proposed R/W $ 22,000
Task2 Environmental Re-Evaluation $ 10,000 $ 4,000
Task3 Evaluate Construction Phasing $ 6,500
Task 4 Update Construction Cost Estimate and Design Schedule $ 3,000
Task 5 Prepare Final GAD $ 5,000
Subtotal $ 21,000 $ 11,000 $ 10,000 $ 48,500
10% Markup on Subconsultants $ 4,200
Proposal TotalI $94,700
November 8, 2001
THE CITY OF
pL£ASANTON
Mr. Lee Thompson
City of Dublin
6500 Dublin Blvd - 100 Civic Plaza
P O Box 2340'
Dublin, CA 94568
Attention: Ferd Del Rosario
Subject:
Funding Agreement for Preliminary Engineering & Environmental Analysis, 1-580 Fallon
Road/El Charro Road Interchange Modifications
On December 4, 2001, Pleasanton's City Council gave authorization for the City to enter into a Funding
Agreement with Dublin for Preliminary Engineering & Environmental Analysis, 1-580 Fallon Road/E1
Charro Road Interchange Modifications. Enclosed are three copies of the Agreement. Please process all
three copies of the Agreement and return them to my attention for execution by the City of Pleasanton.
Upon full execution, one will be returned to Dublin.
Please contact our office at (925) 931-5648 should you have any questions.
Very truly yours,
PUBLIC WORKS ADMINISTRATION
Office Manager
Enclosures
c: PeggY Ezidro, City Clerk
C:\data\Contracts\lee thompson.doc.dot.sm
PUBLIC WORKS P.O. BOX
Administration Engineering Traffic Inspection
200 Old Bernal Ave. 200 Old Bernal Ave. 200 Old Bernal Ave. 205-E Main ~
(925) 931-5648 (925) 931-5650 (925) 931-5650 (925) 931-56
Fax: 931-5479 Fax: 931-5479 Fax: 931-5479 Fax: 931-54