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HomeMy WebLinkAbout03-27-2024 YAC Agenda Packets�?s DUBLIN C A L I F 0 R N I A Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, March 27, 2024 Location: Shannon Community Center 11600 Shannon Ave Dublin, CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Youth Advisory Committee on non- agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary's Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non -controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the January 24, 2024, Youth Advisory Committee Regular Meeting Minutes The Committee will consider approving the January 24, 2024, Youth Advisory Committee Regular Meeting minutes. March 27, 2024 Dublin Youth Advisory Committee Agenda STAFF RECOMMENDATION: Approve the minutes of the January 24, 2024, Youth Advisory Committee Regular Meeting. Staff Report Attachment 1 - Minutes of the January 24, 2024, Youth Advisory Committee Regular Meeting S. UNFINISHED BUSINESS 6. NEW BUSINESS 6.1 Youth Advisory Committee Annual Report Presentation The Youth Advisory Committee will discuss the Annual Report Presentation for the Parks and Community Services Commission and the City Council. STAFF RECOMMENDATION: Receive the report. Staff Report 6.2 2024 Dublin Benefit Concert Ad Hoc Committee Updates and Discussion The Youth Advisory Committee will receive an update from the 2024 Dublin Benefit Concert Ad Hoc Committee. STAFF RECOMMENDATION: Receive the update from the 2024 Dublin Benefit Concert Ad Hoc Committee. Staff Report 6.3 Spring Tri-Valley Youth Committees Roundtable Event The Youth Advisory Committee will discuss and receive an update from Committee Members who participated in the Spring Tri-Valley Youth Committees Roundtable event. STAFF RECOMMENDATION: Receive updates from Committee Members who attended the Spring Tri-Valley Youth Committees Roundtable event. Staff Report 7. STAFF AND COMMITTEE MEMBER REPORTS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 8. ADJOURNMENT March 27, 2024 Dublin Youth Advisory Committee Agenda 2 K This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City's website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. March 27, 2024 Dublin Youth Advisory Committee Agenda 3 3 2 WM DUBLI N CALIFORNIA STAFF REPORT Youth Advisory Committee DATE: February 28, 2024 TO: Honorable Chair and Committee Members Agenda Item 4.1 FROM: Jackie Dwyer, Parks & Community Services Director SU B.1ECT: Approval of the January 24, 2024, Youth Advisory Committee Regular Meeting Minutes Prepared by.• Kim Bona to, Senior Office Assistant EXECUTIVE SUMMARY: The Committee will consider approving the January 24, 2024, Youth Advisory Committee Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the January 24, 2024, Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes from the January 24, 2024, Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) Minutes of the January 24, 2024, Youth Advisory Committee Regular Meeting Page 1 of 1 4 Attachment I DUBLIN C A L I F 0 R N I A MINUTES OF YOUTH ADVISORY COMMITTEE Regular Meeting: January 24, 2024 A Regular Meeting of the Youth Advisory Committee was held on Wednesday, January 24, 2024, at the Dublin Senior Center. The meeting was called to order at 7:01 PM by Chairperson Braden Ou. 1) CALL TO ORDERAND PLEDGE OF ALLEGIANCE Attendee Name Status Braden Ou, Chairperson Yma Santos, Vice Chairperson Chloe Chase, Committee Member William Chen, Committee Member Justin Dinnall, Committee Member Emma Do, Committee Member Arya Ferozy, Committee Member Sam Haggmark, Committee Member Adi Jain, Committee Member Neel KarurParekh, Committee Member Danica Molnar, Committee Member Natasha Prabhu, Committee Member Nithila Sadheesh, Committee Member Sanjana Gidwani, Alternate Committee Member Hamza Ahmad, Alternate Committee Member Rishika Singh, Alternate Committee Member Esha Shenoy, PCSC Student Rep 2) PRESEN TAT 10 N S- N one. 3) PUBLIC COMMENT Present Present *Arrived at 7:07 PM Absent Absent Present Absent Present Present Present Present Absent Present Present Present *Arrived at 7:04 PM Present Present Present Mary Ayers, Librarian, reported on the library's February calendar of events, highlighting teen author Keely Parrack's book release party on February 6th, the take and make craft of the month is a felt bear cell phone case, the teen movie: The Color Purple, and that Dublin High School program proposals open for summer on February 20, 2024. YOUTH ADVISORY COMMITTEE REGULAR MEETING January 24, 2024 4i 4) CONSENT CALENDAR 4.1) Approved December 13, 2023, Special Youth Advisory Committee Meeting Minutes. On a motion by Committee Member KarurParekh, seconded by Committee Member Haggmark, and by unanimous vote, the Committee adopted the Consent Calendar. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Neel KarurParekh, Committee Member SECOND: Sam Haggmark, Committee Member AYES: Ou, Santos, Dinnall, Ferozy, Haggmark, Jain, KarurParkeh, Prabhu, Sadheesh, Gidwani, Ahmad, Singh ABSENT: Chase, Chen, Do, Molnar 5) UNFINISHED BUSINESS -None. 6) NEW BUSINESS 6.1) Recruitment Process for the 2024-25 Youth Advisory Committee and Student Representative for the Parks& Community Services Commission The Committee received a presentation outlining the 2024-25 Youth Advisory Committee recruitment process, and Student Representative for the Parks and Community Services Commission. 6.2) Discussion on Participation in the Tri-Valley Teen .bb and Career Fair The Committee received a presentation on the 2024 Tri-Valley Teen Job and Career Fair. Braden Ou, Yma Santos, Justin Dinnall, Sam Haggmark, Adi Jain, Nithila Sadheesh, Hamza Ahmad, and Esha Shenoy volunteered to work at the Tri-Valley Teen Job and Career Fair. 6.3) Discussion on Volunteer Assignments for Spring Events The Committee received a presentation regarding volunteer assignments for spring events. Justin Dinnall, Adi Jain, Neel KarurParekh, Nithila Sadheesh, Sanjana Gidwani, Rishika Singh, and Esha Shenoy volunteered to work at the St. Patrick's Day Festival and the Spring Eggstravangza. YOUTH ADVISORY COMMITTEE REGULARMEETING .bnuary 24, 2024 6 6.4) Discuss Adjustments to the Youth Advisory Committee Regular Meeting Schedule On a motion by Committee Member KarurParekh, seconded by Committee Member Jain, and by unanimous vote, the Committee approved moving the Youth Advisory Committee Regular Meetings to the second Wednesday of the month beginning May 8, 2024. RESULT: APPROVED [UNANIMOUS] MOVED BY: Neel KarurParekh, Committee Member SECOND: Adi Jain, Committee Member AYES: Ou, Santos, Dinnall, Ferozy, Haggmark, Jain, KarurParkeh, Prabhu, Sadheesh, Gidwani, Ahmad, Singh ABSENT: Chase, Chen, Do, Molnar 7) STAFF AN D COMMITTEE REPORTS Chairperson Braden Ou and Vice Chairperson Yma Santos spoke about their TV interview with TV30 on what the Youth Advisory Committee does. Their interview will air on February 1, 2024, for the first time. Nicki Wanzenried, Recreation Coordinator, reminded the Committee that the Benefit Concert performer application will be available on Friday, January 26, 2024, at 8:00 AM. Flyers were shared, and the Committee was asked to assist with promoting. 8) ADJOURNMENT Chairperson Ou adjourned the meeting at 7:32 PM. ATTEST: Nicki Wanzenried Recreation Coordinator Braden Ou Youth Advisory Committee Chairperson YOUTH ADVISORY COMMITTEE REGULARMEETING .bnuary 24, 2024 7 2 WM DUBLI N CALIFORNIA DATE: March 27, 2024 STAFF REPORT Youth Advisory Committee TO: Honorable Chair and Committee Members FROM: Jackie Dwyer, Parks & Community Services Director SU 13,1ECT: Youth Advisory Committee Annual Report Presentation Prepared by.- Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: Agenda Item 6.1 The Youth Advisory Committee will discuss the Annual Report Presentation for the Parks and Community Services Commission and the City Council. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Each year the Youth Advisory Committee Members present an Annual Report highlighting the Committee's accomplishments during their term. Accomplishments include awarding Youth Mini - Grants, volunteering at City events, participating in roundtable events with neighboring agencies, engaging in fundraising efforts for the Youth Fee Assistance Program, and planning, implementing, and hosting events. The Youth Advisory Committee 2023-24 term accomplishments include the following: • Awarded six youth organizations in Dublin with a Youth Mini -Grant, totaling $2,500. Recipients included Dublin High School (DHS) Green Earth Club, DHS National Alliance on Mental Illness (NAMI), DHS Speech & Debate, Dublin Health Occupation Students of America (HOSA), Gardeners of the Galaxy, and The Student Climate Corps. • Planned, implemented, and hosted the third Youth Mental Health Forum at the Shannon Community Center on Thursday, November 9, 2023. • Volunteered at Splatter, Harvest Fair, St. Patrick's Day Festival, and the Holiday Tree Pagel of 2 Lighting. • Volunteered at the Teen Job Fair on Saturday, March 9, 2024, at the San Ramon Senior Center. • Will host the Dublin Benefit Concert on May 2, 2024, at the Farmers Market at Emerald Glen Park. Proceeds from the event will benefit the Dublin Fee Assistance Program. • Participated in the Spring Tri-Valley Youth Committees Roundtable on Saturday, March 23, 2024. • Will volunteer at the Spring Eggstravaganza on Saturday, March 30, 2024, at Heritage Park. Chair Braden Ou and Vice Chair Yma Santos will present the Annual Report at the April 15, 2024, Parks and Community Services Commission Meeting and at the May 21, 2024, City Council meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: None. Page 2 of 2 9 2 VM DUBLI N CALIFORNIA DATE: March 27, 2024 STAFF REPORT Youth Advisory Committee TO: Honorable Chair and Committee Members FROM: Jackie Dwyer, Parks & Community Services Director Agenda Item 6.2 SU 13,1ECT : 2024 Dublin Benefit Concert Ad Hoc Committee Updates and Discussion Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The Youth Advisory Committee will receive an update from the 2024 Dublin Benefit Concert Ad Hoc Committee. STAFF RECOMMENDATION: Receive the update from the 2024 Dublin Benefit Concert Ad Hoc Committee. FINANCIAL IMPACT: None. DESCRIPTION: Each year, the Youth Advisory Committee (YAC) establishes a work plan for its term of service. At the August 23, 2023 meeting, members discussed goals and objectives for the 2023-24 work plan. Upon discussion and receipt of feedback, the YAC agreed to plan and host the 2024 Dublin Benefit Concert. The Dublin Benefit Concert will take place at the Dublin Farmers' Market on May 2, 2024. Performances will include Dublin -based youth and senior organizations, clubs, and programs that provide performing arts, multicultural awareness, or other youth/senior related activities. The event benefits the Dublin Fee Assistance Program. All YAC members must be present at the event to assist with logistics. On November 15, 2023, the YAC appointed six members to the Benefit Concert Ad Hoc Committee. The Ad Hoc Committee met on January 10, 2024, and March 13, 2024, to discuss objectives from the work plan and will provide an update. Below is a list of work plan objectives. Some tasks have already been completed. Pagel of 2 10 o Objective 1- Established a timeline and work plan for the event and appointed six members to the ad hoc committee at the November 15, 2023, Special Meeting. o Objective 2 - Solicited youth and senior performers from the Dublin Unified School District high and middle schools, Quarry Lane School, Valley Christian Schools, City contract youth and senior instructors, Dublin cultural arts businesses, and other venues where youth and senior artists perform starting on January 15, 2024. The application for performers opened on January 26, 2024, and closed on March 12, 2024, at 11:59 pm. o Objective 3 - The Ad Hoc Committee reviewed applications on March 13, 2024 and selected performers on March 15, 2024. o Objective 4 - Created an event flyer and City newsflash for Staff review and advertised the event in the Spring Recreation Activity Guide on the City website. The flyer and newsflash will be distributed by YAC members starting March 27, 2024. o Objective 5 - Attend, emcee, and implement the 2024 Dublin Benefit Concert on May 2, 2024, at the Farmer's Market in Emerald Glen Park. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: None. Page 2 of 2 11 2 WM DUBLI N CALIFORNIA DATE: March 27, 2024 STAFF REPORT Youth Advisory Committee TO: Honorable Chair and Committee Members FROM: Jackie Dwyer, Parks & Community Services Director SU B.ECT : Spring Tri-Valley Youth Committees Roundtable Event Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: Agenda Item 6.3 The Youth Advisory Committee will discuss and receive an update from Committee Members who participated in the Spring Tri-Valley Youth Committees Roundtable event. STAFF RECOMMENDATION: Receive updates from Committee Members who attended the Spring Tri-Valley Youth Committees Roundtable event. FINANCIAL IMPACT: None. DESCRIPTION: The Dublin Youth Advisory Committee (YAC) participates in the Tri-Valley Youth Committees Roundtable event with Youth Advisory Committees from Pleasanton, San Ramon, and Danville each year. The event rotates and is held in a different city each year. The goals of the event are to collaborate and socialize with other youth committees, review upcoming events and programs, and discuss successes and challenges. The Spring Tri-Valley Youth Committees Roundtable was on Saturday, March 23, 2024, from 1:00 p.m. to 4:00 p.m. at the Pleasanton Senior Center. Twelve members from the YAC attended the event and will share additional event details. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Pagel of 2 The Committee Agenda was posted. ATTACHMENTS: None. Page 2 of 2 13