HomeMy WebLinkAboutReso 34-24 Item 5.2 Approving Amendment #2 to the Contractor Services Agreement with Cascadia ConsulDocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
RESOLUTION NO. 34 — 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT #2 TO THE CONTRACTOR SERVICES AGREEMENT WITH
CASCADIA CONSULTING GROUP, INC. FOR SENATE BILL 1383 IMPLEMENTATION
ASSISTANCE
WHEREAS, on June 1, 2021, the City Council adopted Resolution No. 54-21 approving a
Contractor Services Agreement with Cascadia Consulting Group, Inc. for Senate Bill (SB) 1383
implementation assistance; and
WHEREAS, on April 5, 2022, the City Council adopted Resolution No. 24-22 approving
Amendment #1 to a Contractor Services Agreement with Cascadia Consulting Group, Inc. for SB
1383 implementation assistance to increase the scope of work and increase the compensation;
and
WHEREAS, the City and Contractor mutually desire to amend the Agreement to extend the
term and increase the compensation amount.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
herby approve Amendment #2 with Cascadia Consulting Group, Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendment to the agreement, attached hereto as Exhibit A, and make any necessary, non -
substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 4th day of June 2024, by the following vote:
AYES: Councilmembers Josey, McCorriston, Qaadri and Mayor Pro Tempore Hu
NOES:
ABSENT:
ABSTAIN:
DocuSigned by:
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ATTEST:
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Reso. No. 34-24, Item 5.2, Adopted 06/04/2024 Page 1 of 1
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Exhibit A
AMENDMENT #2 TO CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND CASCADIA CONSULTING GROUP, INC.
WHEREAS, on June 2, 2021, the City of Dublin (hereinafter referred to as
"CITY") and Cascadia Consulting Group, Inc. (hereinafter referred to as " CONTRACTOR ")
entered into a Contractor Services Agreement for SB1383 Implementation Assistance
(hereinafter referred to as the "AGREEMENT"); and
WHEREAS, on April 5, 2022, the City Council adopted Resolution 24-22
approving Amendment No. 1 to the Contractor Services Agreement for SB 1383
Implementation Assistance; and
WHEREAS, the existing AGREEMENT will expire on June 30, 2024; and
WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement
to extend the term through June 1, 2026 by modifying section 1.1 of the Agreement, and to
increase the not to exceed compensation amount to $607,610 by modifying Section 2 of the
Agreement; and
WHEREAS, the CITY and CONTRACTOR now wish to amend the
AGREEMENT to update the compensation schedule by modifying Exhibit B of the
AGREEMENT.
NOW THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1.1 shall be rescinded in its entirety and replaced with the following:
Term of Services. The term of this Agreement shall begin on the Effective Date and
shall end on June 1. 2026, the date of completion specified in Exhibit A, and Contractor
shall complete the work described in Exhibit A on or before that date, unless the term
of the Agreement is otherwise terminated or extended, as provided for in Section 8.
The time provided to Contractor to complete the services required by this Agreement
shall not affect the City's right to terminate the Agreement, as referenced in Section 8.
Notwithstanding the foregoing this Agreement may be extended on a month to month
basis for up to 6 months upon the written consent of the Contractor and the City
Manager, provided that: a) sufficient funds have been appropriated for such purchase,
b) the price charged by the Contractor for the provision of the serves described in
Exhibit A does not increase. None of the foregoing shall affect the City's right to
terminate the Agreement as provided for in Section 8.
2) Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and
replaced with the following:
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to
exceed $607,610, notwithstanding any contrary indications that may be contained in
the Contractor's proposal, for services to be performed and reimbursable costs
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incurred under his Agreement. In the event of a conflict between this Agreement and
the Contractor's proposal, regarding the amount of compensation, the Agreement shall
prevail. City shall pay Contractor for services rendered pursuant to this Agreement at
the time and in the manner set forth herein. Contractor shall submit all invoices to City
in the manner specified herein. Except as specifically authorized by City, Contractor
shall not bill City for duplicate services performed by more than one person.
3) Revised Exhibit B (Compensation Schedule & Reimbursable Expenses) of the
AGREEMENT is amended per the attached.
4) Except to the extent inconsistent with this Second Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
5) All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for
the amended term, as described above.
6) The individuals executing this Amendment and the instruments referenced in it on
behalf of Contractor each represent and warrant that they have the legal power, right
and actual authority to bind Contractor to the terms and conditions of this
Amendment.
SIGNATURES ON THE FOLLOWING PAGE
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DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be
executed as of the date of the City Manager's signature below.
CITY OF DUBLIN CASCADIA CONSULTING GROUP, INC.
By:
By:C ((AAA,V,Ow4aS
Linda Smith D'Ambrosio, City Manager Stephanie Thomas, Co -president
Dated:
ATTEST:
By:
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By:
City Attorney
DocuSigned by:
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DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Consultant shall provide the services at the hourly rates shown in the table below. A new fee schedule is issued
at the beginning of each year, as approved by the City.
Position Title
2024-25FY
Strategic Advisor I
Strategic Advisor II
Strategic Advisor III
Project Manager I
Project Manager II
Outreach Specialist I
Outreach Specialist II
Outreach Specialist III
Outreach Lead
Graphic Design I
Graphic Design II
Graphic Design III
Graphic Design Lead
Data Analyst I
Data Analyst II
Data Analyst III
Data Analyst Lead
Survey Lead
$255
$260
$295
$220
$235
$150
$155
$180
$210
$135
$155
$165
$275
$155
$175
$200
$220
$180
Standard charges for common reimbursable direct expenses are as follows:
Automobile Travel — Prevailing IRS mileage rate
*Mileage fees are based on the round-trip distance from the point of origin.
*Reimbursable expenditures shall be itemized and provided as part of submitted invoices.
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