HomeMy WebLinkAboutReso 40-24 Item 5.2 Approving Amendment #1 to the Contractor Services Agreement with Tri-Valley JaniDocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
RESOLUTION NO. 40 — 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT #1 TO THE CONTRACTOR SERVICES AGREEMENT WITH
TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC. FOR JANITORIAL SERVICES AND
SUPPLIES
WHEREAS, on April 20, 2021, the City Council adopted Resolution No. 30-21 approving
an Agreement with Tri-Valley Janitorial Service & Supply, Inc. for janitorial services at City facilities
and at Camp Parks, via the Intergovernmental Services Agreement, for a not -to -exceed amount
of $2,397,977 over a three-year term; and
WHEREAS, the City and Contractor mutually desire to amend the Agreement to extend
the term and increase the compensation amount.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
herby approve Amendment #1 with Tri-Valley Janitorial Service & Supply, Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendment to the agreement, attached hereto as Exhibit A, and make any necessary, non -
substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 4th day of June 2024, by the following vote:
AYES: Councilmembers Josey, McCorriston, Qaadri and Mayor Pro Tempore Hu
NOES:
ABSENT:
ABSTAIN:
ATTEST:
DocuSigned by:
City Clerk
Dby:
[-::I 114-(4blrYISfbin,
Mayor
Reso. No. 40-24, Item 5.2, Adopted 06/04/2024 Page 1 of 1
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Exhibit A
AMENDMENT #1 TO CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND TRI-VALLEY JANITORIAL SERVICE & SUPPLY,
INC.
WHEREAS, on July 1, 2021, the City of Dublin (hereinafter referred to as "CITY")
and Tri-Valley Janitorial Service & Supply, Inc. (hereinafter referred to as "CONTRACTOR")
entered into a Contractor Services Agreement for Janitorial Services (hereinafter referred to
as the "AGREEMENT"); and
WHEREAS, the existing AGREEMENT will expire on June 30, 2024; and
WHEREAS, the CITY and CONTRACTOR now wish to amend the Agreement to
extend the term through June 30, 2026 by modifying section 1.1 of the Agreement, and to
increase the not to exceed compensation amount to $4,302,219.83, by modifying Section 2 of
the Agreement, and update the scope of work and compensation schedule by modifying Exhibit
A and Exhibit B of the Agreement.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1.1 shall be rescinded in its entirety and replaced with the following:
Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2026, the date of completion specified in Exhibit A, and Contractor shall
complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Contractor to complete the services required by this Agreement shall not
affect the City's right to terminate the Agreement, as referenced in Section 8.
Notwithstanding the foregoing this Agreement may be extended on a month to month
basis for up to 6 months upon the written consent of the Contractor and the City Manager,
provided that: a) sufficient funds have been appropriated for such purchase, b) the price
charged by the Contractor for the provision of the serves described in Exhibit A does not
increase. None of the foregoing shall affect the City's right to terminate the Agreement as
provided for in Section 8.
2) Section 2 COMPENSATION, the first paragraph shall be rescinded in its entirety and
replaced with the following:
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to
exceed $4,302,219.83, notwithstanding any contrary indications that may be contained in
the Contractor's proposal, for services to be performed and reimbursable costs incurred
under his Agreement. In the event of a conflict between this Agreement and the
Contractor's proposal, regarding the amount of compensation, the Agreement shall
prevail. City shall pay Contractor for services rendered pursuant to this Agreement at the
time and in the manner set forth herein. Contractor shall submit all invoices to City in the
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.
July 2024
Page 1 of 3
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manner specified herein. Except as specifically authorized by City, Contractor shall not
bill City for duplicate services performed by more than one person.
3) Exhibit A, the scope of services shall be rescinded in its entirety and replaced, attached
hereto and incorporated herein as Exhibit A.
4) Exhibit B, the compensation schedule shall be rescinded in its entirety and replaced,
attached hereto and incorporated herein as Exhibit B.
5) Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
6) All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for
the amended term, as described above.
7) The individuals executing this Amendment and the instruments referenced in it on
behalf of Contractor each represent and warrant that they have the legal power, right
and actual authority to bind Contractor to the terms and conditions of this Amendment.
SIGNATURES ON THE FOLLOWING PAGE
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.
July 2024
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IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be
executed as of the date of the City Manager's signature below.
CITY OF DUBLIN TRI-VALLEY JANITORIAL SERVICE &
SUPPLY, INC.
. �DocuSigned by:
By: By
Linda Smith D'Ambrosio, City Manager Amy Giamona, President
Dated:
ATTEST:
By:
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By:
City Attorney
Services Agreement between
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc.
July 2024
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EXHIBIT A
SCOPE OF SERVICES
SECTION 1 — GENERAL SERVICE PROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at the time specified for
each location. General cleaning shall be performed between the hours of 5:00 PM and 5:00 AM. The available
time schedules for individual facilities are set forth in Attachments 1 through 10 of this Exhibit A. The City
reserves the right, with one (1) week's advance notice, to change schedules. Contractor shall provide twenty-
four (24) hour emergency response, if requested, and shall respond to City within four (4) hours of request for
emergency services. Contractor shall provide a specific monthly schedule of all monthly, quarterly, and
semiannual services by building, giving specific dates. The schedule for the first two (2) months shall be
provided at least five (5) days prior to the first day of the Agreement term as set forth in Section 1.1. The
schedule for the third month, and all subsequent months, shall be provided with each monthly invoice, and the
invoices will not be paid if not accompanied by a cleaning schedule.
Such monthly, quarterly, and annual cleaning services shall be provided on the day stated on the monthly
cleaning schedule; and if such work requires more than one (1) day to conclude, Contractor must complete the
work on successive days. Contractor may request a change to this cleaning schedule with seven (7) days'
advance notice.
B. Holidays - The following twelve (12) days are City holidays on which Contractor may need to provide service.
All City facilities are dynamic due to their programmed use; and some locations will require service on holidays,
as provided below.
New Year's Day Veterans Day
Martin Luther King, Jr.'s Birthday Thanksgiving
Presidents Day Day after Thanksgiving
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day New Year's Eve
Buildings that may require service during holidays are listed below. The Public Works Manager, or his/her
designee will provide a schedule of which buildings will require holiday service thirty (30) days prior to each
holiday.
• Civic Center
• Dublin Arts Center
• Dublin Heritage Center
• Dublin Heritage Park and Museum
• Public Library
• Public Safety Complex
• Senior Center
• Shannon Community Center
• Wave Aquatic Center
Services Agreement between July 2024
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C. Supplies and Equipment
1. Contractor shall furnish and keep in good working order all necessary tools, equipment and
supplies, including, but not limited to, waxes, soaps, cleaners, mops, brooms, buffers, ladders,
hoses, vacuum cleaners, etc. The Public Works Manager, or his/her designee, must approve all
supplies and/or equipment prior to their use under this Agreement. Any non -complying equipment
or supplies shall be changed out immediately at the request of the Public Works Manager or
his/her designee. Janitorial closets located in City facilities may be used by Contractor and shall
be kept clean and free of debris and odor at all times. All supplies and equipment stored in any
City janitorial closet shall be stored in a neat and orderly manner and in such a way as to prevent
injury to City staff, the public, or Contractor's employees. Contractor's on -site supervisor shall
maintain an equipment inventory, and a copy shall be given to the Public Works Manager or
designee, upon request. Unless otherwise agreed by the City in writing, cleaning products shall
meet the Green Seal-37, EPA Safer Choice, or UL Eco Logo Certified Standards. All janitorial
paper products must be comprised of 51-100% post -consumer recycled content and processed
chlorine -free bleaching (includes products certified by Green Seal, EPA Safer Choice, or UL Eco
Logo). Further information regarding environmental or Green Seal products can be found at
https://certified.areenseal.orq/search?&querv=GS-37.
2. Contractor shall develop and implement Standard Operating Procedures that address:
I. Cleaning and waste collection
II. Equipment operation procedures and maintenance
III. Collection and proper three stream disposal of garbage, recycling, and compost
IV. Communications with management and occupants of the building
3. Contractor shall provide the following products for use at City locations: toilet paper; paper
towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies.
City shall also provide at its expense all utilities, including lights, power and water. Contractor
shall stock and refill all restroom dispensers, as outlined in the applicable sections of this Exhibit
A (Janitorial Cleaning Specifications — Master List, #9 Restrooms, Locker Rooms, Dressing
Rooms and Showers).
D. Supervision
1. Contractor shall provide a supervisor or lead custodian who shall be present during all
scheduled cleaning hours and special work assignments at a City facility. This
individual shall speak, read write, and understand English. All direction given to
Contractor's supervisor shall be as binding as if given to Contractor.
2. Monthly janitorial supervisor's reports shall be prepared and submitted to Public Works
Manager, or his/her designee, noting any building deficiencies needing correction.
3. While performing work under this Agreement, Contractor's supervisor shall carry a cell
phone and pager by which City staff shall be able to communicate with him/her. Other
janitorial staff, at a minimum, should carry pagers and may use City phones designated
by the Public Works Manager, or his/her designee, to respond to work -related issues.
4. Contractor shall provide a list of all Contractor's staff assigned to each work site. The
list shall include name, address, and driver's license number and the employee's work
schedule and assignment. At Contractor's expense all of Contractor's employees shall
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have taken and satisfactorily passed background screening for drug and alcohol use.
5. Contractor's employees, including supervisors and managers, and employees
performing regular service, fill-in work for absences, or any subcontract staff, who enter
the Public Safety Complex, 6363 Clark Avenue, shall have satisfactorily passed a
background investigation through Dublin Police Services. The background check
includes Live Scan processing. Contractor shall be responsible for paying the
Department of Justice fee for the Live Scan processing (at this time, approximately
$100 per person). The City will absorb the staff time cost involved in running the Live
Scan equipment. Contractor is responsible for scheduling these background checks
prior to any of its employees working in the Public Safety Complex. The background
checks must be performed at least two weeks (14 days) prior to the employee entering
the facility.
E. Training - Contractor shall provide ongoing documented training programs for all of Contractor's
staff. Training programs shall include, but not be limited to, quality standards, task definitions,
IIPP plans (Injury and Illness Prevention Program), SDS sheets (Safety Data Sheets), Cal -
OSHA (California Occupational Health and Safety) regulations and all other applicable safety
regulations. Contractor shall provide to the Public Works Manager, or his/her designee prior to
beginning of work, and annually thereafter (provided to City with the twelfth (12th) invoice of
each year), a report showing the training provided for the janitorial staff working in City buildings.
City will provide annual sorting training at a specific location, date, and time to be determined.
F. Employee Conduct - Employees of Contractor, while performing work under this Agreement,
SHALL NOT:
1. Be accompanied in their work area by acquaintances, family members, assistants, or
any other person unless such person is an on -duty authorized Contractor employee.
2. Remove any City property, or property, equipment, monies, forms or any other items
belonging to an employee of the City, from City facilities.
3. Engage in horseplay or loud boisterous behavior.
4. Be under the influence of alcohol or drugs.
5. Gamble.
6. Smoke in any building.
7. Turn on or use any electronic equipment (computers, typewriters, radios, etc.) other
than those supplied by Contractor.
8. Use any City telephones except those designated by the Public Works Manager, or
his/her designee, for the performance of services under thisAgreement.
9. Open any desk, file cabinet or storage cabinet.
10. Remove any articles from desks.
11. Consume any food or beverage other than that brought with or purchased by the
employee.
12. Consume any food or beverage in any area NOT designated as a break or lunchroom.
13. Engage in non -work -related conversations with City employees or visitors.
14. Come to work late or leave work early.
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G. Emplovee Removal - Contractor shall remove from service on City premises any employee of
Contractor who, in the opinion of the Public Works Manager, or his/her designee, is not
performing the services in a proper manner or who is incompetent, disorderly, abusive,
dangerous, insubordinate, disruptive, who does not comply with rules and regulations of the
City, or is otherwise objectionable. Contractor shall in no way interpret such removal to require
dismissal of or other disciplinary action against the employee; and such removal shall not be the
basis of any claim for compensation or damages against the City or any of its officers, employees
or agents as to the performance of the work.
H. Emplovee Appearance and Identification - Contractor's personnel shall present a neat
appearance and be easily recognized as Contractor employees. Contractor shall provide each
employee with an identification badge and uniform. The badge shall include the employee's
photograph and name, an employee number, and Contractor's name. The identification badge
shall be displayed on the front of the employee's uniform at all times. Contractor accepts and
understands that any employee who fails to meet this requirement may be asked to leave City
property. Should this occur, the City will not compensate the Contractor or Contractor's
employees for lost time. It is expressly understood that Contractor is responsible for ensuring
that all of its employees possess and carry valid photo -identification at all times on City property.
Contractor's employees shall be wearing their uniforms and identification badges prior to
entering any City building, and uniforms and badges shall be worn at all times while working in
a City facility. The uniform, at a minimum, shall be a uniform shirt to which Contractor's business
name and/or logo have been affixed.
I. Emplovee Qualifications - Contractor's employees shall be at least eighteen (18) years of age
and thoroughly trained and qualified in the work assigned to them. Contractor's employees shall
be able to follow directions and shall be physically capable of performing the duties assigned to
them, including lifting/moving heavy items, climbing ladders, etc.
All janitorial staff working at any City facility shall be required to submit personal information and
copies of driver's licenses or other valid identification for the purpose of background checks.
Such personnel will also be subject to Live Scan Fingerprinting processing at the contractor's
expense. The City reserves the right to deny access based on information obtained in the
background check through Live Scan Fingerprinting.
J. Reporting and Inspections
1. Building Control Log: Contractor's supervisor or lead custodian shall be responsible for
maintaining building control logs. Contractor's employees shall be responsible for
signing in and out daily on the log. Further, Contractor's employees who provide special
cleaning services are also required to sign in and out for services provided. The
building control logs shall be the focal point for communication between the Contractor
and the City and for sharing work -related comments and issues.
2. Status Reports: If and when unusual circumstances arise, a report shall be given to the
Public Works Manager, or his/her designee, the day of the occurrence. Examples of
unusual circumstances include, but are not limited to, the observance of suspicious
persons around a City facility or the discovery of inoperable lighting in a City facility.
3. Regular Inspections: Contractor's account manager and supervisor shall meet with
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Facility Management representatives quarterly to ensure compliance with contract
specifications and shall initiate meetings, as needed, to review work sites and resolve
problems.
4. Timely Billing: Contractor shall provide special cleaning service invoices within
fourteen (14) days of the services being provided. City shall be under no obligation to
pay any invoice which is submitted to Public Works Manager more than thirty (30) days
beyond completion of special cleaning services.
K. Work Performance - Contractor shall adhere to the highest quality standards of the janitorial
profession and the City's cleaning standards as communicated by the Public Works Manager,
or his/her designee, and set forth in this Agreement. Contractor shall immediately verbally notify
the Public Works Manager, or his/her designee, of any occurrence or condition that interferes
with its ability to be in full compliance with Agreement requirements and shall confirm such verbal
notification in writing within twenty-four (24) hours.
L. Special Assignments - City may request janitorial services for special events not covered in
the scope of services under this agreement and outside the normal scheduled cleaning hours
as outlined herein. City may request these special services up to, but not later than, forty-eight
(48) hours prior to the event. If the required services are outside Contractor's normal cleaning
schedule, payment shall be made on the basis of the hourly rate and, if applicable, minimum
number of hours as set forth in Exhibit B.
M. Emergency Work - "Emergency work" is defined as any work beyond the general routine
janitorial work required by this agreement. Emergency work shall require a shortened Contractor
response time of between two (2) and four (4) hours, depending upon the nature of said work.
Contractor shall have sufficient labor and call -out procedures to ensure that staffing is available
for this type of unplanned requirement. The City of Dublin will work closely with Contractor to
develop a procedure for reacting to emergency situations. Compensation for "Emergency Work"
shall be in accordance with the hourly rate for Special Assignments as described above.
N. Storage - Contractor may use City janitorial closets, if available; and if utilized, Contractor shall
keep this space in a neat, clean, odor free, and orderly condition. The City will not be responsible
in any way for damage to or loss of Contractor's stored supplies and/or equipment or for
Contractor's employees' personal belongings stored in any City janitorial closets. As noted in
Section 3 of the Agreement, if janitorial closets are not available, Contractor shall store its
supplies and equipment in its own facility or company vehicles.
0. Security - Contractor shall be required to have available the keys or security access cards
provided by the City at all times while providing service to the City. All doors shall be unlocked
and locked in such manner and at such times as required by each building's specifications.
Contractor shall be responsible for ensuring that all doors are closed and locked during its
performance of janitorial duties. Lost keys or security access cards shall be immediately reported
to the Public Works Manager, or his/her designee, and charged to Contractor at the rate of
$50.00 per key or security access card. In addition, Contractor shall reimburse City for all costs
associated with re -keying any or all locks necessitated by lost keys in his/her control.
Contractor's employees shall NOT set off, or fail to reset, a building alarm, as instructed. Such
false alarms or failure to reset an alarm shall cause the City to incur damages, and Contractor
shall be charged liquidated damages of One Hundred Fifty Dollars ($150) per event.
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Contractor's employees shall not operate for personal use any City computers, fax machines,
telephones, television sets and/or copiers while performing services under this contract.
Contractor shall be financially responsible for any loss, damages, or accrued charges for any
unauthorized usage of City equipment.
P. Care of Facilities - Contractor's employees shall regularly observe the general condition of all
building areas and report problem areas to Contractor's supervisor or lead custodian. Contractor
shall be responsible for knowledge of and use of all fire alarms and fire prevention equipment.
In case of emergency, Contractor's employees shall notify the Emergency Services by dialing
911 and shall then call the Public Works Manager, or his/her designee, immediately. For non -
emergency repairs, Contractor shall report all required non -emergency repairs by contacting the
Public Works Manager, or his/her designee.
Q. Energy Conservation - Unless otherwise specified by Public Works Manager, lights are to be
turned off in facilities when janitorial staff is finished working for the evening.
R. Graffiti - Contractor shall immediately remove all graffiti from all surfaces found inside any of
the buildings after Contracting with the Public Works Manager, or his/her designee, for removal
methodology. Graffiti noticed on the outside of any building shall be reported to Public Works
Manager, or his/her designee.
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SECTION 2 — REQUIRED SERVICES
The services to be provided under this Agreement are listed in Exhibit A Section 2. In some instances,
services may differ among the various facilities. The following buildings are included in this agreement:
• Civic Center, 100 Civic Plaza (Includes City Hall, Dublin Arts Center, and portable building in parking lot)
• Library, 200 Civic Plaza
• Senior Center, 7600 Amador Valley Boulevard
• Shannon Community Center, 11600 Shannon Avenue
• Heritage Center (historical schoolhouse and church), 6600 Donlon Way
• Heritage Park and Museum, 11285 Dublin Boulevard
• Wave Aquatic Center, 2401 Central Parkway
• Corporation Yard, 5709 Scarlett Court
• Public Safety Complex, 6363 Clark Avenue
• Camp Parks (38 buildings)
Following is a master list of services required under this Agreement. Not all services are required at all
buildings; a specific breakdown is provided for each facility in Exhibit A Attachments 1 through 10.
1. Flooring
a. Vinyl, linoleum, terrazzo, or concrete floors (sweep) — Sweep with an anti -dust mop.
b. Vinyl, linoleum, terrazzo, or concrete floors (damp or wet mop) — Use warm water with good
quality cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all scuff and
surface marks. Rinse, if necessary, with clear warm water, and clean mop. Wipe any and all
baseboards free of moisture and dirt. Protect all wall surfaces. Buff all tile floors, as required.
c. Vinyl and linoleum (clean and wax floors — traffic areas) — Dust entire floor and corners with
treated mop. Damp mop and remove any spot or stains. Allow flooring to dry completely. Apply
wax in traffic areas only, feathering out to corners. Corners shall be waxed only as part of
complete stripping process (see below).
d. Vinyl and linoleum (strip) — Strip completely and wax, including corners.
e. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (sweep) —
Sweep surfaces.
f. Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp mop) —
Use a dedicated mop and good -quality cleaner recommended for marble, slate, granite,
ceramics and travertine. The floors shall be free of dust, dirt, cleaning material residue, streaks,
mop strands, grease, and spills and thoroughly maintained to present an acceptable gloss.
Protect all walls from splashing and wipe off any moisture or chemicals from all baseboards.
Polish wood molding, if necessary, to prevent moisture damage.
g. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (strip, seal) — Apply
stripping solution. Machine scrub (conventional machine) and wet vacuum stripping. This shall
be followed by an application of a neutralizer rinse, followed by a damp mopping with clear water.
When floor is dry, apply finish or sealer. Protect all wall finishes and wipe down all baseboards
to be free of moisture and residue. Polish, as needed.
h. Stone, marble, slate, granite, ceramic tile, travertine floors, stairs (refinishing) — Refinish
as follows: Use a conventional (buffer) machine with a 3M blue cleaning pad and a trigger spray
bottle with clean water to buff. Let floor dry. Follow with a dust mopping and then a damp
mopping. Let floor dry. Apply two (2) coats of floor finish. Be sure floor is thoroughly dry between
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coats. Within twenty-four (24) hours of last application of finish, burnish with a high-speed buffing
machine (1,100 rpm).
2. Hardwood Floors and Carpeting
a. Hardwood floors for gymnasiums, ballrooms, or dance floors (dust mopping) — Use a
dedicated dust mop on hardwood floors with "Super Hil-Tone Dust" mop treatment,
manufactured by Hillard (or equivalent). The mop shall be treated per manufacturer's
instructions.
b. Hardwood floor surfaces (wet mopping) — Use a dedicated wet mop with Hillard Super Shine
All Cleaner (or equivalent; specific products required for Senior Center bamboo wood flooring
and floor machine.
NOTE — D0 NOT USE the same mop for damp mopping and for applying the finish.
c. Carpet and mats (vacuum traffic areas) — These areas include main entries and all doors,
elevator lobbies, elevators, areas where food is available, main corridors in buildings, and open
landscaped areas. Vacuum traffic areas. Move all chairs, trashcans, and other easily removed
items, and vacuum underneath. Hand wipe baseboards.
d. Carpet and mats (vacuum all areas, including edges and corners) — Vacuum with an
industrial -powered vacuum cleaner and inspect for spots. Remove spots, following the
manufacturer's recommendations completely, with an approved industrial -grade spot remover
that leaves no visible residue. Report to the Public Works Manager, or his/her designee, all tears,
burns, unraveling or other damage. Move all chairs, trash cans and other easily removed items
and vacuum underneath. Hand wipe baseboards.
e. Carpet spot cleaning and spot removal — Perform, as necessary.
f. Graffiti (remove all marks and writing) — Remove from all interior surfaces (doors and walls).
If unable to remove graffiti, call Public Works at 925-833-6630 and leave a message. Leave
caller's name, location of the building, floor and area where the graffiti is located.
g. Walls, doors, and molding (spot clean) — On a regular basis, inspect all walls, doors, and
moldings; and remove any and all fingerprints, smudges, dirt, or accumulations from these areas,
as required.
h. Clean Back Porch of Kolb House— Sweep and clean back porch and steps free from debris.
3. Doors and Entrances
a. Doors and entrances (clean and polish) — Clean and polish interior and exterior surfaces to a
height of 8', removing any and all fingerprints, smudges, dirt, cobwebs, insects, grease, oils, or
accumulations from these areas. On a regular basis, inspect all doors and entrances; and clean
doors and entrances across the entire width of the entrance front, as required.
b. Drinking Fountains — Clean, disinfect, and polish.
c. Public Telephones (clean and disinfect) — Clean and disinfect all public telephones and
enclosure walls. Remove all graffiti from phones and surrounding area. If unable to remove
graffiti, contact Public Works at 925-833-6630 and give location and phone number.
4. Glass and Windows
a. Glass and windows — On a regular basis, inspect all glass and frames and remove any and all
fingerprints, smudges, dirt, cobwebs, insects, grease, oils, or accumulations from these areas to
a height of 8 feet, as required. When glass is part of an entrance area, clean across the entire
width of the entrance front, if required. Clean picture glass and mirrors as needed to remove
fingerprints, smudges, and any other dirt or material, to leave a clean appearance.
5. Dusting
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a. Dusting — Remove all accumulated dust, dirt, debris, and cobwebs from all surfaces, corners,
shelving crevices, office desks, bookcases, tables, partition tops, window ledges and baseboards.
Use treated mops and cloths to help prevent the redistribution of same into the air. Desktops shall
be dusted only if papers have been removed.
b. Dusting (high dusting) — Remove all accumulated dust, dirt, and debris from the surfaces,
corners, crevices, light fixtures, partition tops, window ledges, door frames, jambs, and blinds.
Use treated mops and cloths to help prevent the redistribution of same in the air. Blind slats shall
be individually cleaned. Remove cobwebs inside rooms, corners, and ceilings. Clean HVAC vents
and ceiling tiles.
c. Wastebaskets — Empty wastebaskets and replace liners. Empty recycling containers in individual
offices and common areas. Material from recycling containers shall be kept separate from other
trash and placed in appropriate bins. Remove all other boxes, cardboard, and containers which
are designated as "trash" and place in the designated dumpster. Break down all cardboard boxes
before discarding in dumpster. Large recycling bins inside facilities (for example, in the Civic
Center mail room and lunchroom) may be emptied by others; contractor should verify with the
Facility Manager for each facility where trash and recyclable material is to be taken.
d. Wastebasket/trash containers (wash and disinfect) — Clean and disinfect all wastebaskets
and trash containers in all interior and exterior locations.
e. Artificial Plants — Clean to remove dust and other debris.
6. Elevators
a. Elevator (clean and polish) — Remove all finger and handprints, grease, oils, smudges, or
marks. Polish interior walls, ceilings, and doors inside and outside. Vacuum carpet and elevator
door tracks. Spot clean carpet or flooring, as necessary, to remove stains and odors.
7. Stairwells, Exterior and Interior
a. Staircases, balustrades, and railings (dust and wipe) — Dust and wipe all staircase areas,
including all railings and areas around and underneath stairs. Vacuum carpeted areas, and spot
clean carpet.
b. Stairwells — Sweep, damp mop, and spot clean.
8. Offices
a. Wooden furniture (clean and polish) — Clean and polish all wooden furniture with approved
polish. Do not disturb any paperwork on desks, tables, and files.
b. Formica and metal desks (clean all) — Clean all tables, stands, chairs, filing cabinets, locker
tops and fronts. Do not disturb paperwork.
c. Wood fixtures (polish) — Polish all wooden walls, doors, handrails, and all accents.
d. White boards and pen rails (clean) — Wash and clean (only if boards are erased).
e. Fabric or carpeted wall coverings (dust and/or vacuum, spot clean) — With a soft brush,
dust all fabric and/or carpeted walls to maintain a neat and clean appearance. Vacuum all areas
where a traffic pattern is evident. Spot clean areas per manufacturer's specifications for wall
covering. Damp wipe vinyl. Cloth fabrics require chemical cleaner to remove spots.
f. Light switches (clean and disinfect) — Use a damp cloth to remove all smudges, fingerprints,
and dirt. Apply disinfectant.
g. Light fixtures (clean all) — Dust all with treated cloth. Vacuum and damp wipe, if necessary, to
remove all accumulated dust and dirt.
h. HVAC vents and diffusers (clean all) — Vacuum and clean with disinfectant. Vacuum
adjacent ceiling tiles and areas.
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 9 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
9. Restrooms, Locker Rooms, Dressing Rooms, and Showers
a. Restrooms (clean, disinfect, restock supplies) — Clean and disinfect all urinals, toilets,
partitions, and plumbing. Damp mop floors with disinfectant. Clean and polish chrome and
stainless fixtures. Clean, disinfect, and deodorize interior and exterior of sanitary napkin
depositories. Replace disposal bags and plastic trash liners. Clean mirrors to be streak -free.
Install disinfectant in floor drains and deodorizers in urinals. Fill all dispensers (soap, toilet paper,
seat covers, paper towels, sanitary supplies, and deodorizers). Inspect lighting for satisfactory
operation. Report to the Public Works Manager or his/her designee, all lights that are not working
properly.
b. Showers (clean, disinfect) — Clean and disinfect all walls, floors and curtains. Entire area shall
be free of soap scum, fungi, hair, urine deposits, and unpleasant odors. Floors and tiled areas
shall be free of streaks and mildew.
c. Locker rooms or dressing rooms - Install disinfectant in floor drains. Disinfect HVAC vents,
and clean mirrors to be streak -free. Wax floors to maintain original appearance. Vacuum all carpet
areas and remove all stains. Clean and disinfect lockers inside and outside, if unlocked. Do not
disturb personal belongings.
10. Kitchen or Coffee Bar Areas
a. Kitchen/breakroom floors (degrease and disinfect) — Mop all kitchen floors with disinfectant.
Refinish, if necessary, to maintain original appearance.
b. Kitchen/breakroom/coffee bar sinks, counters, and appliances (wash and disinfect) —
Include all kitchen tabletops in area and generally clean up all stainless steel or laminate surfaces.
c. Cabinets, sinks, and appliances (degrease, disinfect, and polish) — Specific to facilities with
"working cooking kitchens." Includes refrigerators, stoves, stove hoods, ovens, griddles,
dishwashers, microwaves, and all stainless steel.
d. Kitchen Vent Hoods Over Stoves — Degrease, clean, and polish.
e. Kitchen Anti Fatigue Mats — Degrease, disinfect, rinse, and dry.
f. Kitchen Floor Drains — Degrease and clean the floor drains / catch basins in kitchen floor.
11. Special Areas
a. Bleachers (clean all surfaces) — Clean all areas around and under bleachers. Damp mop
bleacher seats.
b. Janitorial closets (clean and stock) — Clean, organize, stock, and keep odor- free. If any
chemicals are stored here, maintain a binder of all Material Safety Data Sheets (MSDS) and keep
in each closet.
c. Exercise rooms — Wipe down, clean, deodorize, and disinfect all exercise apparatus and mats.
Remove and replace mats in same locations to ensure proper fit.
d. Personal computers and TV's — Dust with anti -static cloth.
e. City refrigerators — Clean as specified for individual facilities.
f. Window blinds — Dust and damp wipe blinds with a treated cloth to prevent redistribution of dust
into the air.
g. Vending machines — Clean vending machine surfaces and sweep or dust mop under the
machines.
h. Tile -Grout- Clean tile and grout
i. Ceramic room- Detailed cleaning of pottery equipment and workstations
j. Art room- Detailed cleaning of arts and crafts equipment and workstations
SECTION 3 — GENERAL PROVISIONS
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 10 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
A. Liquidated Damages
When Contractor fails to perform, as specified, the services required in this agreement, the City will
have been damaged by that lack of performance. Since it is difficult to define the amount of damage
caused, Contractor shall agree to the following liquidated damages:
1. If trained personnel do not report to provide the services required by this Agreement, the
City will incur damages; and liquidated damages of One Hundred Fifty and no/100 Dollars
($150.00) per occurrence will be deducted from payments due the Contractor. Contractor
will be notified of the assessment of liquidated damages by telephone or email within twenty-
four (24) hours of failure to report.
2. If Contractor fails to perform under the terms of this Agreement, the City will incur damage.
Contractor will be notified by telephone or email within twenty-four (24) hours of the failure
to perform, and performance shall be required within twenty-four (24) hours after receipt of
such notice. If the performance failure is not corrected within twenty-four (24) hours of
receipt of notice, the City will incur damages; and liquidated damages of One Hundred Fifty
and no/100 Dollars ($150.00) per occurrence will be deducted from payments due the
Contractor.
3. Liquidated damages of One Hundred Fifty and no/100 Dollars ($150.00) per occurrence will
continue to be deducted from payments due the Contractor until the performance failure is
remedied.
B. Subcontracting - No portion of the services provided pursuant to this Agreement may be
subcontracted or assigned without prior approval of the City of Dublin. Requests to subcontract all or
any portion of services required by this Agreement shall be submitted to the City's Public Works
Manager, or his/her designee, at least thirty (30) days in advance of the proposed effective date of
the subcontract. Contractor shall include in this written request a detailed description of how the
Contractor plans to oversee the services performed by the proposed subcontractor. Contractor shall
be responsible for services provided by any subcontractor as if Contractor were providing the services
with its own organization. Any subcontractor who will provide services inside the Police Facility shall
have successfully passed a background check as described above prior to commencing work in that
building. Contractor shall bear the expense of any subcontractor background checks.
C. Labor Strike - Contractor shall be responsible for its own labor relationships and shall negotiate and
be responsible for resolving any and all disputes between itself and its employees or any union
representing its employees. Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying, will delay, or threatens to delay, the timely performance of services under this
Agreement, Contractor shall immediately give written notice thereof to the City's Public Works
Manager, or his/her designee. It shall be the Contractor's responsibility to provide continuous
services, without interruption, to all buildings and facilities specified herein throughout the term of the
Agreement. In the event of a labor strike, Contractor shall provide the means, at Contractor's cost, to
provide continuous services in full compliance with Agreement requirements. Failure to do so will
cause the City to take whatever action is necessary to provide the services. If, in doing so, City incurs
costs in excess of those that would have been paid to the Contractor for the same services, these
excessive costs shall be paid by the Contractor.
D. Pricinq - All rates and/or prices included in this Agreement are firm and not subject to escalation,
except on an annual basis according to the Consumer Price Index as provided in the Agreement.
Contractor represents and warrants that all rates and/or prices are at least as low as those currently
being quoted by Contractor to commercial or government users for the same work of similar scope
under similar circumstances.
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 11 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
E. Terms of Payment - Payment shall be made within thirty (30) days from the date of receipt of invoice
or acceptance of work, whichever occurs last. If City is entitled to a prompt payment discount, the
period of computation shall commence on the date of receipt of invoice or acceptance of work by
City, whichever occurs last. City shall endeavor to pay each invoice within thirty (30) days but shall
not be responsible to Contractor for additional charges, interest or penalties due to failure to pay
within that period.
F. Warranty - Contractor warrants that the work performed under this Agreement complies with all
specifications and that workmanship is free from defects. If any portion of the work has not been
completely described in this Agreement, it shall comply with nationally recognized codes and
established industry standards. Contractor agrees that the aforementioned warranties shall be in
addition to any warranties provided by law or offered by Contractor.
G. Extra or Additional Work - Contractor shall perform no extra or additional work or alter or deviate
from the work specified in this Agreement unless agreed in writing by City in advance of performance
of the work. Payment for extra or additional work shall be made on the basis of the hourly rate and,
if applicable, minimum number of hours as set forth in Exhibit B.
H. Force Majeure - Neither party to the Agreement shall be held responsible for delay or default caused
by fire, riot, acts of God, and/or war which is beyond that party's reasonable control. City may
terminate the Agreement upon written notice after determining such delay or default will reasonably
prevent successful performance of the Agreement.
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 12 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 1
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Civic Center, City Hall, 100 Civic Plaza
Estimated Building Size: 31,800 SF
Cleaning Frequency: 5 days per week, Monday — Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
Frequency Task See Section 2
"Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors la, lb
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b
Weekly Broom sweep receiving/file room concrete floor 1 b
Carpet and mats - vacuum all areas, including edges and corners 2d
Walls, doors and molding - remove fingerprints, smudges and dirt 2g
Doors and entrances - clean and polish, remove fingerprints and smudges 3a
Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c
Bi-Weekly Clean tile grout 11 h
Monthly Vinyl and linoleum - clean and wax floors - traffic areas lc
Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor -free 11 b
City refrigerators - clean 11 e
Monitors and TVs 11d
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 13 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Quarterly
Window blinds - wipe down and clean
Vinyl and linoleum - strip completely and wax
Wastebasket/trash containers - wash and disinfect
Artificial plants — Clean to remove dust and other debris
Light fixtures - clean all
HVAC vents and diffusers - clean all
Vending machines — clean machines and sweep/dust mop underneath
Semi -Annually Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal
11f
1d
5d
5e
8g
8h
11g
1g
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 14 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 2
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Civic Center, Dublin Arts Center, 100 Civic Plaza
Estimated Building Size: 19,700 SF
Cleaning Frequency: City Offices Upstairs 5 days a week. Events Downstairs 7 days a week
Janitorial Cleaning Hours: 9PM to 5:00 AM
Frequency Task See Section 2
"Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors la, lb
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Glass and windows - building entrances, lobby areas, etc. 4a
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets - empty and reline 5c
Elevators - clean and polish 6a
Restrooms - clean, disinfect, and restock supplies 9a
Showers and locker rooms - clean and disinfect 9b, 9c
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b
Weekly Carpet and mats - vacuum all areas, including edges and corners 2d
Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g
Doors and entrances - clean and polish, remove fingerprints and smudges 3a
Clean stair handrails 7a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c
Exercise rooms - clean and deodorize 11 c
Detailed cleaning of pottery equipment and workstations 11 i
Detailed cleaning of arts and crafts equipment and workstations 11j
Monthly Vinyl and linoleum - clean and wax floors - traffic areas 1 c
Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Fabric or carpeted wall coverings - dust and/or vacuum, spot clean 8e
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 15 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor -free 11 b
Window blinds - wipe down and clean 11f
Monitors and TVs 11d
City refrigerators - clean 11 e
Quarterly Vinyl and linoleum - strip completely and wax 1d
Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1 g
Wastebasket/trash containers - wash and disinfect 5d
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 16 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 3
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Library, 200 Civic Plaza
Estimated Building Size: 38,215 SF (entire Library)
Cleaning Frequency: 6 days per week, Monday — Sunday (except Fridays)
Janitorial Cleaning Hours: 11:00 PM to 5:00 AM
Frequency Task
See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep 1 a
Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs - sweep 1 e
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b
Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1 b
Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs damp/wet mop 1f
Carpet and mats - vacuum all areas, including edges and corners 2d
Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g
Doors and entrances - clean and polish, remove fingerprints and smudges 3a
Glass and windows - building entrances, lobby areas, etc. 4a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c
Monthly Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor -free 11 b
Quarterly Vinyl and linoleum - clean and wax floors - traffic areas 1 c
Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1 g
Wastebasket/trash containers - wash and disinfect 5d
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 17 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti -static cleaner 11d
Window blinds - wipe down and clean 11f
Semi- Vinyl and linoleum - strip completely and wax 1d
Annually
City refrigerator in office area - clean and disinfect. lie
Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs - refinish 1 h
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 18 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 4
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Senior Center, 7600 Amador Valley Boulevard
Estimated Building Size: 15,500 SF
Cleaning Frequency: 5 days per week, Monday — Friday and Saturday until 12PM
Janitorial Cleaning Hours: 10:30 PM to 5:00 AM; Weekends as needed following special events
Frequency Task
See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors la, lb
Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs - sweep 1 e
Hardwood floor in ballroom - sweep and dust mop on Tue/Thu 2a
Hardwood floor in ballroom - damp/wet mop on Mon/Wed/Fri 2b
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Drinking fountains - clean, disinfect, and polish 3b
Telephones (all phones) - clean and disinfect 3c
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors - degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect 10b
Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1 b
Stone, marble, slate, granite, ceramic tile, travertine, terrazzo floors, stairs - damp/wet mop 1f
Carpet and mats - vacuum all areas, including edges and corners 2d
Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g
Doors and entrances - clean and polish, remove fingerprints and smudges 3a
Glass and windows - building entrances, lobby areas, etc. 4a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances - degrease, disinfect and polish 10c
Kitchen anti -fatigue mats - degrease and disinfect on Fridays 10e
Kitchen floor drains - degrease and clean on Fridays 10f
Monthly Dusting - high dusting 5b
Wooden furniture - clean and polish 8a
Formica and metal desks - clean all 8b
Wood fixtures - polish 8c
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 19 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Light switches - Clean and disinfect 8f
Janitorial closets - clean, organize, stock, and keep odor -free 11 b
Kitchen vent hoods over stoves - degrease, clean and polish 10d
Quarterly Vinyl and linoleum - strip completely and wax 1d
Stone, marble, slate, granite, ceramic tile, travertine floors, stairs - strip and seal 1 g
Wastebasket/trash containers - wash and disinfect 5d
Artificial plants — Clean to remove dust and other debris 5e
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti -static cleaner 11d
Window blinds - dust and damp wipe 11f
Semi -
Annually
Vinyl and linoleum - strip completely and wax
City refrigerator in office area - clean and disinfect.
1d
11e
Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs - refinish 1 h
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 20 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 5
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Wave Aquatic Center
Estimated Building Size: 30,000 SF
Cleaning Frequency: 7-days per week
Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Frequency
Task
See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all floors
Tile hallway area - scrub machine* and disinfect
Carpet and mats - vacuum traffic areas, staircases, and workspaces
Graffiti - remove all marks and writing
Drinking fountains - clean, disinfect, and polish
Telephones (all phones) - clean and disinfect
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces
Wastebaskets - empty and reline
Restrooms - clean, disinfect, and restock supplies
Showers - clean, scrub machine*, clear drain strainers and disinfect
Locker rooms and dressing rooms - clean, scrub machine*, disinfect
Weekly Stone, marble, ceramic and slate floors - thoroughly scrub using machine
Walls, doors, and molding - remove fingerprints, smudges, and dirt
Doors and entrances - clean and polish, remove fingerprints and smudges
Glass and windows - building entrances, lobby areas, etc.
Restroom stall dividers - clean and disinfect
Kitchen/breakroom/coffee bar sinks and counters - degrease and disinfect
Cabinets, sinks and appliances - degrease, disinfect and polish
Monthly Dusting - high dusting
Wooden furniture - clean and polish
Formica and metal desks - clean all
Wood fixtures - polish
Light switches - Clean and disinfect
Showers - deep clean shower stalls
Janitorial closets - clean, organize, stock, and keep odor -free
City refrigerators - clean
Tri annually Wastebasket/trash containers - wash and disinfect
Light fixtures - clean all
la, 1b
1f
2c
2f
3b
3c
5a
5c
9a
9b
9c
1f
2g
3a
4a
9a
10b
10c
5b
8a
8b
8c
8f
9b
1 1 b
1 1 e
5d
8g
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 21 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Bleachers -clean all surfaces 11a
Personal computers - clean with anti -static cleaner 11 d
Window blinds - dust and damp wipe 11f
PEAK SEASON is from Memorial Day through Labor Day, where more attention to all areas is required.
* Use scrubber machine(s) provided by City of Dublin. Contractor is expected to maintain and clean the machines after
every use for cleaning floors.
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 22 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 6
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Heritage Center, 6600 Donlon Way
Estimated Building Size: School House — 2,900 SF, Church —1,550 SF
Cleaning Frequency: School House — 3 days per week (Wed/Fri/Sun); Church —1 day per week (Wed)
Janitorial Cleaning Hours: 9:00 PM to 5:00 AM
Frequency
Task See Section 2 "Required Services"
DailyVinyl, linoleum, terrazzo, or concrete floors - sweep and/or damp/wet mop all l a, lb
floors
Hardwood floors - sweep and dust mop 2a
Carpet and mats - vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal - (as necessary) 2e
Graffiti - remove all marks and writing 2f
Dusting - all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets - empty and reline 5c
Restrooms - clean, disinfect, and restock supplies 9a
Weekly Vinyl, linoleum, terrazzo, or concrete floors - damp/wet mop 1 b
Hardwood floors - damp/wet mop 2b
Carpet and mats - vacuum all areas, including edges and corners 2d
Walls, doors, and molding - remove fingerprints, smudges, and dirt 2g
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Glass and windows — building entrances, lobby areas, etc. 4a
Monthly Dusting — high dusting 5b
Formica and metal desks — clean all 8b
Light switches — Clean and disinfect 8f
Janitorial closets — clean, organize, stock and keep odor -free 11 b
Quarterly Vinyl and linoleum — strip completely and wax ld
Wastebasket/trash containers — wash and disinfect 5d
Light fixtures — clean all 8g
HVAC vents and diffusers — clean all 8h
Personal computers — clean with anti -static cleaner 11 d
Window blinds — dust and damp wipe 11f
Semi -
Annually
Vinyl and linoleum — strip completely and wax 1d
Note: Due to nature and historical value of the Heritage Center, Contractor must receive approval from Museum
Director for all cleaning products prior to use.
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 23 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 7
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Heritage Park and Museum, 11285 Dublin Boulevard
Estimated Building Size: See below
Cleaning Frequency: 5 days per week, Monday — Friday
Janitorial Cleaning Hours: 5:00 PM to 12:00 AM
Sunday School Barn: 1327 SF
Frequency Task
Daily Hardwood floors — sweep and dust mop
Wastebaskets — empty and reline
See Section 2 "Required Services"
2a
5c
Weekly Walls, doors, and molding — remove fingerprints, smudges, and dirt 2g
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Glass and windows — building entrances, lobby areas, etc. 4a
Dusting — all tabletops, office desks, and filing cabinets, and other surfaces 5a
Monthly Vinyl and linoleum — strip completely and wax ld
Dusting — high dusting 5b
Light switches — Clean and disinfect 8f
Janitorial closets — clean, organize, stock, and keep odor -free 11 b
Light fixtures — clean all 8g
Quarterly HVAC vents and diffusers — clean all 8h
Restrooms: 289 sa. ft.
Frequency Task
See Section 2 "Required
Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors — sweep and/or damp/wet mop all floors 1 a, 1 b
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Wastebaskets — empty and reline 5c
Restrooms — clean, disinfect, and restock supplies 9a
Weekly Walls, doors, and molding — remove fingerprints, smudges, and dirt 2g
Glass and windows — building entrances, lobby areas, etc. 4a
Dusting — all tabletops, office desks, and filing cabinets, and other surfaces 5a
Monthly Dusting — high dusting 5b
Wastebasket/trash containers — wash and disinfect 5d
Light switches — Clean and disinfect 8f
Janitorial closets — clean, organize, stock, and keep odor -free 11 b
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 24 of 34
1
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Quarterly
Light fixtures — clean all
HVAC vents and diffusers — clean all
Ceramics/Art Studio: 330 sq. ft.
8g
8h
Frequency Task See Section 2 "Required Services"
Dail Vinyl, linoleum, terrazzo, or concrete floors — sweep and/or damp/wet mop all 1 a, 1 b
y floors
Dusting — all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets — empty and reline 5c
Weekly Walls, doors, and molding — remove fingerprints, smudges, and dirt 2g
Glass and windows — building entrances, lobby areas, etc. 4a
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Monthly Light switches — Clean and disinfect 8f
Quarterly Light fixtures — clean all 8g
Wastebasket/trash containers — wash and disinfect 5d
HVAC vents and diffusers — clean all 8h
Kolb House: 2304 sq. ft.
Frequency Task See Section 2 "Required Services"
Weekly
Vinyl, linoleum, terrazzo, or concrete floors — sweep and/or damp/wet mop all 1 a, 1 b
floors
Back Porch — sweep and clean 2h
Carpet and mats — vacuum all areas, including edges and corners 2d
Carpet spot cleaning and removal — (as necessary) 2e
Walls, doors, and molding — remove fingerprints, smudges, and dirt 2g
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Glass and windows — building entrances, lobby areas, etc. 4a
Dusting — windowsills and furniture 5a
Wastebaskets — empty and reline 5c
Restrooms — clean, disinfect, and restock supplies 9a
Kitchen/breakroom/coffee bar sinks and counters — disinfect with light solution 10b
Monthly Dusting — high dusting 5b
Light switches — Clean and disinfect 8f
Janitorial closets — clean, organize, stock, and keep odor -free 11 b
Wastebasket/trash containers — wash and disinfect 5d
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 25 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Quarterly
Light fixtures — clean all
HVAC vents and diffusers — clean all
8g
8h
Note: Due to nature and historical value of the Heritage Center, Contractor must receive approval from Museum
Director for all cleaning products prior to use.
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 26 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 8
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Shannon Community Center, 11600 Shannon Avenue
Estimated Building Size: 18,250 SF
Cleaning Frequency: City staff area 5 days a week/ Event Areas 7 days a week
Janitorial Cleaning Hours: 10:00 PM to 5:00 AM; Weekends as needed following special events.
Frequency Task See Section 2 "Required Services"
Daily Hardwood floor — sweep and/or dust mop 2a
Carpet and mats — vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal — (as necessary) 2e
Graffiti — remove all marks and writing 2f
Drinking fountains — clean, disinfect, and polish 3b
Telephones (all phones) — clean and disinfect 3c
Dusting — all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets — empty and reline 5c
Restrooms — clean, disinfect, and restock supplies 9a
Kitchen/breakroom floors — degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters — degrease and disinfect 10b
Weekly Vinyl, linoleum, terrazzo, or concrete floors — damp/wet mop 1 b
Walls, doors, and molding — remove fingerprints, smudges, and dirt 2g
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Glass and windows — building entrances, lobby areas, etc. 4a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances — degrease, disinfect and polish 10c
Kitchen anti -fatigue mats — degrease and disinfect on Fridays 10e
Kitchen floor drains — degrease and clean on Fridays 10f
Monthly Dusting — high dusting 5b
Wooden furniture — clean and polish 8a
Wood fixtures — polish 8c
Light switches — Clean and disinfect 8f
Janitorial closets — clean, organize, stock, and keep odor -free 11 b
Kitchen vent hoods over stoves — degrease, clean and polish 10d
Quarterly Vinyl and linoleum — strip completely and wax 1 d
HVAC vents and diffusers — clean all 8h
Annually Stone, marble, slate, granite and ceramic tile, travertine floors, stairs — refinish 1 h
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 27 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 9
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Corporation Yard, 5709 Scarlett Court
Estimated Building Size: 3,500 SF (office space only)
Cleaning Frequency: 5 days per week Monday -Friday
Janitorial Cleaning Hours: 5:00 PM to 5:00 AM
Frequency
Task See Section 2 "Required Services"
Daily Vinyl, linoleum, terrazzo, or concrete floors — sweep la
Carpet and mats — vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal — (as necessary) 2e
Graffiti — remove all marks and writing 2f
Telephones (all phones) — clean and disinfect 3c
Drinking fountains — clean, disinfect, and polish 3b
Dusting — all tabletops, office desks, and filing cabinets, and other surfaces 5a
Wastebaskets — empty and reline 5c
Restrooms — clean, disinfect, and restock supplies 9a
Weekly Vinyl, linoleum, terrazzo, or concrete floors — damp/wet mop floors 1 b
Carpet and mats — vacuum all areas, including edges and corners 2d
Walls, doors, and molding — remove fingerprints, smudges, and dirt 2g
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Glass and windows — building entrances, lobby areas, etc. 4a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances — degrease, disinfect and polish 10c
Kitchen/breakroom floors — degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters — degrease and disinfect 10b
Monthly Dusting — high dusting 5b
Wooden furniture — clean and polish 8a
Formica and metal desks — clean all 8b
Wood fixtures — polish 8c
Fabric or carpeted wall coverings — dust and/or vacuum, spot clean 8e
Light switches — Clean and disinfect 8f
Janitorial closets — clean, organize, stock, and keep odor -free 11 b
City refrigerators — clean 11 e
Quarterly Vinyl and linoleum — strip completely and wax 1 d
Wastebasket/trash containers — wash and disinfect 5d
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 28 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Light fixtures — clean all 8g
HVAC vents and diffusers — clean all 8h
Personal computers — clean with anti -static cleaner 11 d
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 29 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 10
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Public Safety Complex, 6363 Clark Avenue
Estimated Building Size: 3,500 SF
Cleaning Frequency: 6 days per week, Monday — Saturday
Janitorial Cleaning Hours: 4:30 PM to 8:30 PM
Frequency
Daily
Task See Section 2 "Required Services"
Vinyl, linoleum, terrazzo, or concrete floors — sweep and/or damp/wet mop all
floors
la, 1b
Carpet and mats — vacuum traffic areas, staircases, and workspaces 2c
Carpet spot cleaning and removal — (as necessary) 2e
Graffiti — remove all marks and writing 2f
Telephones (all phones) — clean and disinfect 3c
Dusting — all tabletops, office desks, and filing cabinets, and other surfaces 5a
Glass and windows — building entrances, lobby areas, etc. 4a
Wastebaskets — empty and reline 5c
Restrooms — clean, disinfect, and restock supplies 9a
Showers and locker rooms — clean and disinfect 9b, 9c
Kitchen/breakroom floors — degrease and disinfect 10a
Kitchen/breakroom/coffee bar sinks and counters — degrease and disinfect 10b
Weekly Carpet and mats — vacuum all areas, including edges and corners 2d
Walls, doors, and molding — remove fingerprints, smudges, and dirt 2g
Doors and entrances — clean and polish, remove fingerprints and smudges 3a
Wash white boards and pen rails (if erased) 8d
Cabinets, sinks and appliances — degrease, disinfect and polish 10c
Exercise room — clean and deodorize 11 c
Monthly Dusting — high dusting 5b
Formica and metal desks — clean all 8b
Fabric or carpeted wall coverings — dust and/or vacuum, spot clean 8e
Light switches — Clean and disinfect 8f
Janitorial closets — clean, organize, stock, and keep odor -free 11 b
Window blinds - wipe down and clean 11f
City refrigerators - clean 11 f
Quarterly Vinyl and linoleum - strip completely and wax 1 d
Wastebasket/trash containers - wash and disinfect 5d
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 30 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Light fixtures - clean all 8g
HVAC vents and diffusers - clean all 8h
Personal computers - clean with anti -static cleaner 11 d
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 31 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
ATTACHMENT 11
City of Dublin Scope of Services — Frequency and Task Chart — Standard Service Levels
Location: Camp Parks Reserve Force Training Area
Estimated Building Size: Total approx. 220,000 sf (List of buildings provided below)
Cleaning Frequency: 6 days per week, Monday - Saturday
Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work Statement (PWS) and Technical
Exhibits
4.0 Technical Exhibits
4.1 Task and Frequency of Custodial Services
TASK AND FREQUENCY ROOM CHART — TECHNICAL EXHIBIT 1
Routine Cleaning for all areas listed (choose if applicable based on floor type):
Spot Clean Floors/Carpets AR
Carpeted Floors - Removable (Area and Throw Rugs) 1W
Buffing/Spray Buffing 4Y
Stripping and Wax After Stripping 1Y
Damp Mop 1W
Sweep/Dust Mop Floors 1W
Vacuum Carpeted Floors 1W
Drinking Fountains and Sinks 2.5W
Sweep Stairways/Elevators/Handicap Lifts 1W
Remove Trash and Recyclables 1W
Low Dusting 2Y
High Dusting 1Y
Clean and Supply Restrooms/Toilet Areas/Locker Rooms 2.5W
Clean Doors 1W
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 32 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Appendix C to Dublin/Parks IGSA: Custodial Services Performance Work Statement (PWS) and Technical Exhibits
Building# Description (Room Type) Estimated. SQ FT Flooring Type
282 Admin 700 CONCNCT
285 Admin 530 CONC
300 Admin 11,284 CPTNCT
301 Comm/Area 3,000 VCT
302 Comm/Area 3,000 VCT
303 Gymnasium 11,284 CPTNCT
304 Offices/Classroom 11,284 CPTNCT
306 Comm/Area 4,000 VCT
310 Comm/Area 4,000 VCT
311 Offices 2,670 VCT
312 Admin Gen Purp 12,600 VCT/CPT
323 Classrooms / Common Area 11,284 CNL/CPT
331 Admin 2,500 VCT/CPT
340 Admin/classroom 41,508 VCT/CPT
342 Comm/Area 57,000 CONC
350 Admin/Classroom/DES 14,260 VCT/CPT
360 Comm/Area 3,000 VCT
361 Comm/Area 3,000 VCT
362 Comm/Area 3,000 VCT
363 Comm/Area 3,000 VCT
364 Comm/Area 3,000 VCT
370 Admin/Classroom 39,632 VCT/CPT
373 TEMF 33,024 CONCNCT
390 Comm/Area 3,000 VCT
391 Comm/Area 3,000 VCT
392 Comm/Area 3,000 VCT
393 Comm/Area 3,000 VCT
394 Comm/Area 3,000 VCT
398 Laundry 2,400 CONC
490 AMSA 13,600 CONC
494 Office/warehouse) 10,000 CPT
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 33 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
501 Chapel 7,200 CPT/HDWD
510 Admin/Gen Purp 62,000 62,000 CONC
514 Admin/Classroom 4,050 CONC/CPT
516 Admin/Storage 3,350 CONC
517 Admin/Classroom 41,902 VCT/CPT
520 Comm/Area/Sleep Area 12,000 VCT/CPT
Services Agreement between July 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit A — Page 34 of 34
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
EXHIBIT B
COMPENSATION SCHEDULE
JANITORIAL SUPPLIES
REIMBURSABLE EXPENSES - ALL FACILITIES
Estimated Quantity Case
Quantity Product/Description Per Case Price
185 cs Green -Small Core 2-ply Toilet Paper 36/1000 $47.75
325 cs Multifold Towels, bleached 16/250 $21.76
60 cs 40" x 48" or 40" x 46" Trash Liners, 125 $36.50
1.8 mil or better
70 cs 33" x 39" Trash Liners, 150 $38.03
1.8 mil or better
50 cs 24" x 23" Trash Liners (wastebasket liners) 500 $22.73
0.4 mil or better
30 cs 40" X 46" Clear Trash Liners 150 $36.26
1.7 mil or better
30 cs 33" x39" Clear Trash Liners 250 $39.67
1.2 mil or better
30 cs 24" x 23" Clear Trash Liners 500 $24.50
.35 mil or better
40 cs Toilet Seat Protectors 5000 $37.82
100 cs Foam Hand Soap (based on 6 gal./case) 2/1200 ml $58.35
10 cs Sanitary Napkin Receptacle Liners 500 $16.53
Approx. 71/2" x 3-3/4" x 10 IA"
150cs Kleenex hard roll towels White 6/600 $71.88
Please note, reimbursable expenses are built into rates as identified below.
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B — Page 1 of 3
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
JANITORIAL SERVICES
City Facilities
City Hall, Civic Center, 100 Civic Plaza, including parking lot portable building
5-days per week service, Monday -Friday
Dublin Arts Center, Civic Center, 100 Civic Plaza
City staff (upstairs) 5 days a week Events area (downstairs) 7 days a week
Library, 200 Civic Plaza (Community Room, Lobby, Main Restrooms, Staff Offices),
6-days per week service, Monday -Sunday, except Friday
Shannon Community Center, 11600 Shannon Avenue
City Staff area 5 days a week Events area 7 days a week
Senior Center, 7600 Amador Valley Blvd.,
5-days per week service, Monday -Friday
Heritage Center, 6600 Donlon Way (Murray Schoolhouse and St. Raymond's Church)
3-days per week service (Murray Schoolhouse)
1-day per week service (St. Raymond's Church)
Dublin Heritage Park and Museum, 11285 Dublin Blvd.
5-days per week service, Monday -Friday
The Wave Aquatic Center, 4201 Central Pkwy
7-days per week service
Corporation Yard, 5709 Scarlett Court
5-days per week service, Monday -Friday
Public Safety Complex (Police Services), 6361 Clark Ave.
6-days per week service, Monday -Saturday
FY24/25 FY24/25
Monthly Annual Cost
Rate
$4,461.87 $53,542.44
$5,983.72 $71,804.64
$4,646.28 $55,755.36
$2,348.27 $28,179.24
$2,128.35 $25,540.20
$619.57 $7434.84
$619.57 $7,434.84
$5,608.00 $67,296.00
$1,200.00 $14,400.00
$3,059.63 $36,715.56
TOTAL ANNUAL COST: $368,103.12
Extra Services Monthly Rate
Daily Cleaning and disinfecting of high -touch areas at various City Facilities X
5-days per week service, Monday -Friday
Electrostatic Cleaning at various City Facilities X X
Monthly
Rental and Extra Services (Est.) Rate for scheduled extra work at $23.50 per $6,510.81 $78,129.76
hour for a minimum of 6 hours for special events
TOTAL ANNUAL COST: $78,129.76
Camp Parks Reserve Forces Training Area
Office and training areas (Approximately 125,000 sf)
Janitorial Supplies
Monthly Rate
$25,469.00
$7,209
TOTAL ANNUAL COST:
Annual Cost
X
Annual Cost
$305,628.00
$86,508.00
$392,136.00
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B — Page 2 of 3
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
City Facilities
Services
Camp Parks RFTA
Services and $330,887.00
Supplies
Extra Services (Est.) $25,000.00
COVID Janitorial
Supplies
Rental and Extra
Services (Est.)
Janitorial Supplies
for City facilities $53,817.50
(Est.)
$95,616.00
X
Contingency* X
Totals
CONTRACT COMPENSATION TOTALS
Year 1 Year 2
$271,233.00 $279,370.00
Year 3 Year 4
$287,751.00 $368,103.12
$340,813.61 $351,038.02 $392,136.00
$25,000.00 $25,000.00 X
$98,484.48 $101,439.01 X
X X $78,129.89
$55,432.03 $57,094.99 $67,681.89
X X $32,000.00
$776,553.50 $799,100.12 $822,323.02 $938,050.90
Year 5 Total
$379,146.21 $1,585,603.33
$403,900.08 $1,818,744.71
X $75,000.00
X $295,539.49
$80,473.65 $158,603.54
$69,712.35 $303,738.76
$32,960.00 $64,960.00
$966,192.29 $4,302,219.83
*Any additional service utilizing contingency fund requires prior authorization from the Public Works Manager or
his/her designee.
Contractor shall notify City of any proposed increases to costs no later than 60 days prior to a new Fiscal Year (July 1
— June 30). Any changes to costs shall be approved in writing by the Public Works Manager or his/her designee. Any
such annual increase shall be calculated based on the Consumer Price Index for All Urban Consumers (CPI-U) and
shall not exceed 3%.
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov no more than once monthly and as work is
completed.
Services Agreement between July 1, 2024
City of Dublin and Tri-Valley Janitorial Service & Supply, Inc. Exhibit B — Page 3 of 3