HomeMy WebLinkAboutReso 47-24 Item 5.9 Approving the First Amendment to the Consulting Services Agreement Between the CDocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
RESOLUTION NO. 47 — 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND TOWNSEND PUBLIC AFFAIRS, INC.
WHEREAS, in March 2023, Staff prepared and initiated a Request for Proposals (RFP) for
grant strategy and writing services; and
WHEREAS, during that time, Staff reviewed and selected Townsend Public Affairs, Inc.
and entered into a Consulting Services Agreement with a term to expire on June 30, 2024 and a
compensation amount not to exceed $60,000; and
WHEREAS, the City wishes to amend the Consulting Services Agreement with Townsend
Public Affairs, Inc. for grant strategy and writing services; and
WHEREAS, the City wishes to extend the term to June 30, 2025, and increase the not -to -
exceed amount to $120,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the First Amendment to the Consulting Services Agreement with Townsend Public
Affairs, Inc., attached hereto as Exhibit A to this Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendment, and make any necessary, non -substantive changes to carry out the intent of this
Resolution.
PASSED, APPROVED AND ADOPTED this 4th day of June 2024, by the following vote:
AYES: Councilmembers Josey, McCorriston, Qaadri and Mayor Pro Tempore Hu
NOES:
ABSENT:
ABSTAIN:
ATTEST:
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Reso. No. 47-24, Item 5.9, Adopted 06/04/2024 Page 1 of 1
DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
Exhibit A
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
TOWNSEND PUBLIC AFFAIRS, INC.
WHEREAS, on June 7, 2023, the City of Dublin (hereinafter referred to as
"CITY") and Townsend Public Affairs, Inc. (hereinafter referred to as "CONSULTANT")
entered into a Consulting Services Agreement for Grant Strategy and Writing Services
(hereinafter referred to as the "AGREEMENT"); and
WHEREAS, the existing AGREEMENT is set to expire on June 30, 2024 and
has a not -to -exceed sum of $60,000; and
WHEREAS, the CITY and CONSULTANT now wish to amend the Agreement
to extend the term through June 30, 2025 by modifying Section 1.1 of the Agreement, and to
increase the not -to -exceed amount to $120,000 by modifying Section 2 of the Agreement; and
NOW THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 1 Term of Services shall be amended as follows and all other provisions of
this section shall remain unchanged:
Term of Services. The term of this Agreement shall begin on the Effective Date and
shall end on June 30, 2025, the date of completion specified in Exhibit A, and
Consultant shall complete the work described in Exhibit A on or before that date, unless
the term of the Agreement is otherwise terminated or extended, as provided for in
Section 8. The time provided to Consultant to complete the services required by this
Agreement shall not affect the City's right to terminate the Agreement, as referenced
in Section 8. Notwithstanding the foregoing this Agreement may be extended on a
month to month basis for up to six months upon the written consent of the Consultant
and the City Manager, provided that: a) sufficient funds have been appropriated for
such purchase, b) the price charged by the Consultant for the provision of the services
described in Exhibit A does not increase. None of the foregoing shall affect the City's
right to terminate the Agreement as provided for in Section 8.
2) Section 2.0 Compensation shall be amended as follows and all other provision of this
section shall remain unchanged:
COMPENSATION. CITY hereby agrees to pay CONSULTANT a sum not to exceed
$120,000 to be approved for use by the City Manager. CONSULTANT shall provide
to CITY the amended services as shown in the Budget attached as Exhibit A, all
other provisions of this section shall remain unchanged.
3) Exhibit A shall be rescinded in its entirety and replaced with the attached revised
exhibit.
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DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
4) Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
5) All requisite insurance policies to be maintained by the Consultant pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for
the amended term, as described above.
6) The individuals executing this Amendment and the instruments referenced in it on
behalf of Consultant each represent and warrant that they have the legal power, right
and actual authority to bind Consultant to the terms and conditions of this
Amendment.
SIGNATURES ON THE FOLLOWING PAGE
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DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be
executed as of the date of the City Manager's signature below.
CITY OF DUBLIN TOWNSEND PUBLIC AFFAIRS, INC.
By:
Linda Smith D'Ambrosio, City Manager
Dated:
ATTEST:
By:
Marsha Moore, City Clerk
APPROVED AS TO FORM:
By:
City Attorney
By: Il
DocuSigned by:
9F4E4E56A1704DE...
Chnstopner i ownsend, President
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DocuSign Envelope ID: 18F374E7-BB2F-42F5-82C6-28ABC1B2890E
EXHIBIT A
SCOPE OF SERVICES & COMPENSATION SCHEDULE
Term of Services: July 1, 2024 through June 30, 2025
All -Inclusive Retainer
DESCRIPTION OF SERVICES
Grant Strategy and Writing Services
MONTHLY FEE
$5,000*
Conduct Detailed Orientation Included
Craft Strategic Funding Plan Included
Identify, Research, and Monitor Grant Funding Opportunities Included
Grant Application Development and Submittal Included
Establishment of Clear Accountabilities Included
Provide Overview of Full Applications Requirements Included
Assemble Project Background and Details Included
Coordinate Technical Project Details Included
Draft Written Proposal Included
Incorporate Feedback to Finalize Proposal Included
Submit Completed Application Included
Funding Advocacy Included
Post -Grant Submittal Advocacy Included
Post -Award Grant Administration and Compliance Included
Comprehensive Follow -Up on Unsuccessful Applications Included
*The monthly fee includes all reasonable business and travel expenses
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