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HomeMy WebLinkAbout06-26-1986 BudgetADJOURNED REGULAR MEETING - June 26, 1986 An adjourned regular meeting of the City Council of the City of Dublin was held on Thursday, June 26, 1986 in the east room of the Shannon Community Center. The meeting was called to order at 6:05 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Jeffery, Vonheeder and Mayor Snyder. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Hegarty & Cm. Moffatt absent), the Council took the following actions: Adopted RESOLUTION NO. 57 - 86 and LANDSCAPING & LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) APPROVING PRELIMINARY ENGINEER's REPORT, CONFIRMING DIAGRAM AND ASSESSMENT RESOLUTION NO. 58 - 86 LANDSCAPING & LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS (July 28, 1986) ABAG LIABILITY INSURANCE PROGRAM The City has been without liability insurance since March 1, 1986. During the past several months, Staff has been evaluating options available and has investigated participation in three risk-sharing pools: The California Municipal Insurance AuthOrity (CMIA), Alameda County Cities Pool and Association of Bay Area Governments (ABAG PLAN I). Staff determined that since the ABAG PLAN I is a deductible program, it clearly fits with Dublin's needs in that Dublin has always had either the insurance company or an independent firm handle claims administration. Staff's review indicated that ABAG offers the most cost effective approach to the provision of liability insurance. A lengthy Staff Report was distributed which addressed term, membership, coverage, organization, risk management services, premiums, premium adjustments, soundness, insurance coverage & exclusions, Alameda County contract services, adoption of documents and budget considerations. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-135 Adjourned Regular Meeting June 26, 1986 Staff explained that the preliminary budget assumed that the liability insurance premium expense would be $152,000 and claims expense would be $25,000. The maximum ABAG PLAN I premium expense would be approximate].y $82,000. This results in an excess appropriation of $70,000. Given the limited experience with a deductib.~e program, Staff recommended that the claims expense account be increased from $25,000 to $50,000. This will assure that adequate funds are available for any claims expense within the City's deductible. It is also anticipated that the $4,500 budgeted for professional services would not be expended. This was included to provide claims invesf~igation services which will become a part of the City's deductible costs. The remaining excess appropriation of $49,500 could be utilized to reduce the Appropriations from Reserves required to fund the proposed 1986-87 Budget. If these changes are made, the 1986-87 Insurance Activity Budget recommended expenditures would be: Proposed 1986-87 Adjusted Budget Professional Services Insurance Premiums Insurance Claims Expense Total Services & Supplies Total Activity Cost -0- $ 93~200 50,000 $143,200 $143,200 Staff explained that this would reduce the City's Insurance Budget Account by $49;500. The insurance premium expense shown ir~cludes anticipated property insurance, treasurer's bond and ter~ant insurance in addition to ABAG PLAN I premiums. Mayor Snyder questioned how this would affect the St. Patrick's events sponsored by the Lion's Club. Staff responded that insurance coverage would be provided only if it is a solely City-sponsored event. Paul Rankin advised that the City will have more control over claims. The ABAG PLAN I also has an appeal process. Cm. Jeffery questioned what would happen to the pool if one of the cities' has some type of catastrophic situation. Representative Gene Leong from ABAG explained that most major losses take quite a bit of time to settle. A supplemental plan adjustment is writ~en into the agreement to cover catastrophic eve~ts, should they occur and affect possibly several cities. If Dublin participates in this program, it would become member number 17. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, (Cm. Hegarty & Cm. Moffatt absent), the Council adopted $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-136 Adjourned Regular Meeting June 26, 1986 RESOLUTION NO. 59 - 86 AUTHORIZING THE EXECUTION AND DELIVERY OF ABAG PLAN I DOCUMENTS and authorized the Mayor 'to execute the agreement. REPORT FROM CITY MANAGER RE COMMUNITY TELEVISION CORPORATION City Manager Ambrose reported that as a provision of the City's franchise agreement with Viacom Cablevision which became effective on January 1, 1986, the cable company would provide to the City an annual grant of $1,000 for the term of the franchise for maintenance and repair of local casting equipment and facilities. During the last month, the City Managers of Dublin, Livermore, Pleasanton and San Ramon met with representatives from the Community Television Corporation, as well as the Amador Valley Joint Union High School District to discuss the various options available to the cities in the provision of a local access cable television studio, as well as the operation of that studio. Represen- tatives from the valley cities who sit as the Board of Directors of the Community Television Corporation also met to discuss these same issues. It was the conclusion of both groups that it would be desirable for the cities to request their $1,000 annual local access maintenance and repair grant from Viacom so that Community Television Corporation could continue providing services during the next couple of months. It was also agreed that no long- term decisions be made with respect to the permanent location of a studio and any long-term operating subsidies to Community Television Corporation until the bylaws could be amended to include the City of San Ramon. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Hegarty & Cm. Moffatt absent), the Council 1) directed Staff to request that Viacom Cabelevision pay the City the $1,000 maintenance and repair grant for 1986; and 2) approved an amendment to the bylaws to include the addition of the City of San Ramon to the Community Television Corporation. On motion of Cm, Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, (Cm. Hegarty & Cm. Moffatt absent), the Council 1) approved an amendment to the bylaws to designate two representatives from each City to sit on the Board of Directors for the Community Television Corporation; and 2) approved an amendment to the bylaws to allow the Board to select three at-large members. The Council indicated by consensus that they have an individual in mind to fill the vacancy and will announce the appointment at a future meeting when full Council is in attendance. At 6:30 p.m. Cm. Hegarty arrived at the meeting. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-137 Adjourned Regular Meeting June 26, 1986 PUBLIC HEARING FIVE-YEAR CAPITAL IMPROVEMENT' PROGRAM Mayor Snyder opened the public hearing. A new Five-Year Capital Improvement Program covering anticipated projects for the years 1986-1991 was reviewed by the City Council at a special study session on June 17, 1986. A breakdown of the program areas included are: General Community Improvements Parks Streets Total $ 6,568,550 2,018,100 4,329,100 9,952,100 $22,867,850 At its meeting of June 2, 1986, the City of Dublin Planning Commission found that the Five-Year Capital Improvement Program was in conformance with the General Plan. Also, the Park & Recreation Commission reviewed the proposed priorities for park projects at its meeting of April 8, 1986. The proposed Capital Improvement Program reflects this input and the recently adopted City of Dublin Park Masterplan. In the first year of the proposed CIP, 9 projects which have not been formally acted on by the City Council are proposed to be undertaken. The total cost of these projects is $2,987,450. These projects include: GENERAL 1) Word processing Work Station & High Speed Printer $ 16,000 COMMUNITY IMPROVEMENTS 1) Sidewalk Repair/Bus Stop Pads 2) Sewage Facility Expansion $ 50,000 800,000 PARKS 1) Kolb Park 2) Dolan Park (Phase I) 3) Shannon Park Renovation (Phase I) $817,300 407,020 456,130 STREETS 1) Dublin Boulevard Improvements at Clark Avenue 2) Traffic Signal Interconnect 3) Annual Street Overlay $161,000 150,000 130,000 Some of the projects have been discussed in reference to related studies; however, in most cases, this represents the initial presentation of costs associated with the project. At the study session on June 17, 1986, Staff presented the justification for the inclusion of these projects. Staff presented requests received related to Capital Projects. Mr. Olson has requested the construction of a traffic signal at Village Parkway and Lewis Avenue. This project has been combined with the proposed signal $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-138 Adjourned Regular Meeting June 26, 1986 installation at Amador Plaza Road and Amador Valley Boulevard. Also, street lights would be added in the commercial and industrial areas. The proposed CIP has programmed the construction of this project for the spring and summer of 1988, thereby spanning both Fiscal Year 1987-88 and 1988-89. There are several projects which have not been included in the proposed CIP. Among those projects are those presented in Mr. Parsons' letters related to the provision of a soundwall at Arroyo Vista and sidewalks leading from the project boundary along Amador Valley Boulevard. The following list represents other potential projects which have not been included: - Cable TV for Arroyo Vista - Assistance with Renovation of Old Murray School - Funding to Assist with Development of a Cable TV Studio - Road Connection in the Vicinity of Southern Pacific Right-of-Way - Renovation of Shannon Community Center - Dublin Boulevard Easterly Extension - 1-680 Ramps - Expansion of Dougherty Road from 4 to 6 Lanes - Additional Underground Utility Projects The exclusion of projects was based in part on the amount of discretionary revenue anticipated through 1991. This would be revenues in excess of those anticipated to fund on-going operations and debt commitments. Brent Sorenson, a Dublin resident, addressed the Council regarding the rehabilitation of the fences backing onto Amador Valley Boulevard. The City has indicated they will be making these improvements in Fiscal Year 1988-89, and Mr. Sorenson requested that this timeline be accelerated. He thought there were only some 5 houses affected. Staff clarified that the project also inCluded fencing on Amador Valley Boulevard near Village Parkway and the total would be approximately 10 homes. Cm. Hegarty explained that the fences are actually the homeowners' responsibility. Ever since the City undertook the major fence replacement along Village Parkway, the City has received numerous requests from homeowners asking that the City replace or repair their fences. Cm. Vonheeder questioned the timing of all of the other work on Amador Valley Boulevard if the fence project is moved up. Staff responded that the fence project could be done anytime after Spring and suggested possibly breaking the project into phases. The $10,000 design & engineering costs could be split and designated for Fiscal Year 1986-87 and the actual project moved up to Fiscal Year 1987-88. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Moffatt absent), the Council agreed to move the project up one year and separate the planning dollars out and put them into the 1986-87 budget. Mary Gibbert, a Dublin resident, indicated to the Council that it was now a pleasure to drive down Village Parkway and see the improvements. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-139 Adjourned Regular Meeting June 26, 1986 Mayor Snyder closed the public hearing. The sidewalk project around Arroyo Vista was discussed. The sidewalks will basically be done in stages and the developers eventually have to put in all the sidewalks. A portion will be done in conjunction with the development of the Villages @ Alamo Creek, and the southwest portion will be done in approximately 2 years. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, 'and by unanimous vote, (Cm. Moffatt~ absent) the Council adopted RESOLUTION NO. 60 - 86 ADOPTING A FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 1986-91 PUBLIC HEARING 1986-87 BUDGET AND FINANCIAL PLAN Mayor Snyder opened the public hearing. On June 17, 1986, the City Council conducted a study session on the Preliminary 1986~87 Budget and Financial Plan. At that time, Staff recommended changes to the budgets for 3 program areas. It was recommended that the City Manager account be increased by $11,275 to reflect the action taken by the City Council in May. Staff recommended an increase in the Building Management account of $4,500. This is necessary to procure additional office space at the City's existing location. Due to an evaluation of the Police Services Agreement, Alameda County Staff indicated that the cost of off-site services would be less than was anticipated. This is the result of more functions being provided from the City's Police Services Office rather than at County Facilities. This resulted in a reduction of $15,015 in the Police Services Account. The net effect of these changes was an increase in total appropriations of $760. As Amended at ~{udy Session June 17, 1986: Revenues Appropriations from Reserves Total Funds Available $11,894,178 2,338,745 $14,232,923 Expenditures - Operating $ 5,309,182 Expenditures - Debt Service 1,538,641 Expenditures - Capital Improvements 7,385,100 Total Appropriations $14,232,923 Rayme Meyer, Dublin Branch Librarian thanked the Council for their past funding for additional Monday and Thursday hours. She indicated they were now requesting that the issue be addressed of funding Sunday hours. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-140 Adjourned Regular Meeting June 26, 1986 Ms. Meyer stated they had done researCh related'to this and several surveys were Considered. The Livermore Library is currently open on Sundays and they shared some survey information with Dublin. If opened on Sunday, the Dublin Branch woUld be the first in the Alameda County System. Cm. Hegarty reported that the Dublin Library stands second only to the main library. When you consider that Dublin is one of -the smallest cities in Alameda County, and the fact that it provides so great a service, funding should be approved for Sunday hours. If it doesn't work out, we could always go back to closing on Sunday. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, (Cm. Moffatt absent), the Council agreed to provide additional funding to allow the Library to open on Sundays. The Council requested that the Library Staff come back with a review in 9 months. Mayor Snyder closed the public hearing. Cm. Jeffery asked for clarification and the following changes were approved: Insurance Account reduced by $49,500 Library Account increased by $20,300 Community Improvements increased by $10,000 On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 61 - 86 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1986-87 1986-87 APPROPRIATIONS LIMIT Staff explained the formula for determining the appropriations limit and how it was calculated. The City's 1986-87 Appropriations Limit is $7,672,746. This limit only restricts those appropriations which are funded by Proceeds of Taxes as defined by Proposition 4. For 1986-87, those recommended appropriations funded by Proceeds of Taxes which are subject to limitation total $6,782,995. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, (Cm. Moffatt absent), the Council adopted RESOLUTION NO. 62 - 86 ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1986-87 $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-141 Adjourned Regular Meeting June 26, 1986 OTHER BUSINESS Additional City Office Space Discussion was held with regard to the need for additional office space within the City's existing location. City Manager Ambrose explained that often times space becomes available and then it is leased right away, before the City can act. There are currently two suites available on the second floor. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Moffatt absent), the Council authorized the City Manager to negotiate for additional office space (not to exceed 1,350 sq ft). ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7:10 p.m. ~ 1vi ~0 r -C i't' ~C~le r k --' $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-142 Adjourned Regular Meeting June 26, 1986