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HomeMy WebLinkAbout*June 25, 2024 Adjourned Regular City Council Meeting AgendaCOUNCILMEMBERS Michael McCorriston, Mayor Dr. Sherry Hu, Vice Mayor Jean Josey, Councilmember Kashef Qaadri, Councilmember s�?s DUBLIN CALIFORNIA Adjourned Regular Meeting of the DUBLIN CITY COUNCIL City Council Chamber Dublin Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Tuesday, June 25, 2024 Location: City Council (Adjourned from June 18, 2024) CLOSED SESSION 6:30 PM REGULAR MEETING 7:00 PM Additional Meeting Procedures Chamber 100 Civic Plaza Dublin, CA 94568 This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org. and on the City's website at: https://dublin.ca,gov/ccmeetirag5 For the convenience of the City and as a courtesy to the public, members of the public who wish to offer comments electronically have the option of giving public comment via Zoom, subject to the following procedures: ❑ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, June 25, 2024. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the staff presentation ends, or until the public comment period on non -agenda items is closed. ❑ Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform. ❑ When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom. June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda ❑ Technical difficulties may occur that make the option unavailable, and, in such event, the meeting will continue despite the inability to provide the option. CLOSED SESSION I. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case Facts and circumstances: Letter from Sarah Jorgensen, dated May 10, 2024 II. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Property: Portion of Assessor's Parcel No. 986-0028-001-00 adjacent to Tassajara Road Agency Negotiator: Linda Smith, City Manager Negotiating Parties: Javid Roshan/Zarmina Mayar Under Negotiation: Price and terms of payment REGULAR MEETING I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. PRESENTATIONS AND PROCLAMATIONS 3.1 Recognition of Parks Reserve Forces Training Area Lieutenant Colonel Marisol A. Chalas The City Council will recognize Lieutenant Colonel Marisol A. Chalas for her service at Parks Reserve Forces Training Area and in the Dublin community. STAFF RECOMMENDATION: Present the Certificate of Recognition. Staff Report Attachment 1- Certificate of Recognition - Parks Reserve Forces Training Area Lieutenant Colonel Marisol A. Chalas 3.2 Employee Introduction New City of Dublin Staff member, Alejandro Feliciano, Summer Intern with the Public Works Department, will be introduced. STAFF RECOMMENDATION: Welcome the new City of Dublin Staff member. Staff Report June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda 2 4. PUBLIC COMMENT At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 5. CONSENT CALENDAR Consent Calendar items are typically non -controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 5.1 Approval of the June 4, 2024 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the June 4, 2024 Regular City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the June 4, 2024 Regular City Council Meeting. Staff Report Attachment 1 - June 4, 2024 Regular City Council Meeting Minutes 5.2 Agreements for On -Call Civil Engineering and Surveying Services The City Council will consider approving agreements for on -call civil engineering and surveying services with BKF Engineers, Consor North America, Inc., CSW/Stuber-Stroeh Engineering Group, Kimley-Horn and Associates, Inc., Nichols Consulting Engineers, and Pakpour Consulting Group, Inc. STAFF RECOMMENDATION: Adopt the Resolution Approving Agreements for On -Call Civil Engineering and Surveying Services. Staff Report Attachment 1- Resolution Approving Agreements for On -Call Civil Engineering and Surveying Services Attachment 2 - Exhibit A to the resolution - Consulting Services Agreements with BKF Engineers, Consor North America, CSW Stuber-Stroeh Engineering Group, Kimley-Horn and Associates, Inc., NCE, and Pakpour Consulting Group, Inc. Attachment 3 - Request for Qualifications - Civil Engineering and Surveying Services Attachment 4 - Statements of Qualifications - Civil Engineering and Surveying Services 5.3 Contractor Services Agreements for Parks and Community Services Department Special Events The City Council will consider approving contractor services agreements with various vendors to provide as -needed services including electrical, sound, tenting, and staging rental services for events produced by the Parks and Community Services Department. STAFF RECOMMENDATION: June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda Take the following actions: 1) Adopt the Resolution Approving an Agreement with HERC Rentals for Electrical Equipment Rental for City -Produced Events; 2) Adopt the Resolution Approving an Agreement with Primetime Entertainment for Lighting and Sound Services for City -Produced Events; and 3) Adopt the Resolution Approving an Agreement with Special Events Rentals for Tents, Stages, and Other Event Furniture Rentals for City -Produced Events. Staff Report Attachment 1- Resolution Approving an Agreement with HERC Rentals for Electrical Equipment Rental for City -Produced Events Attachment 2 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and HERC Rentals Attachment 3 - Resolution Approving an Agreement with Primetime Entertainment for Lighting and Sound Services for City -Produced Events Attachment 4 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and Primetime Entertainment Attachment 5 - Resolution Approving an Agreement with Special Events for Tents, Stages, and Other Event Furniture Rentals for City -Produced Events Attachment 6 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and Special Events Rentals Attachment 7 - Request for Proposals 5.4 Agreement with the County of Alameda for Fiscal Year 2024-25 for Additional Library Services The City Council will consider approving an agreement with the County of Alameda to provide 23 hours of library services per week at the Dublin Public Library for Fiscal Year 2024- 25. These hours are in addition to the County's base service level of 28 hours per week. There is no change in the number of hours from the Fiscal Year 2023-24 Agreement. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2024-25. Staff Report Attachment 1- Resolution Approving an Agreement with County of Alameda for Additional Library Services for Fiscal Year 2024-25 Attachment 2 - Exhibit A to the Resolution - Agreement Between the City of Dublin and County of Alameda for Additional Library Services Fiscal Year 2024-25 5.5 Annual Street Resurfacing Project (2024 Cape Seal), CIP No. STO 117 - Approval of Plans and Specifications and Award of Contract to VSS International, Inc. The City Council will consider approving the plans and specifications and awarding a construction contract to VSS International, Inc., for the Annual Street Resurfacing Project (2024 Cape Seal). The project will resurface a segment of Dublin Boulevard with a cape seal that will prolong the life of the existing pavement surface. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to VSS International, Inc. for the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117. Staff Report June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda Attachment 1- Resolution Approving the Plans and Specifications and Awarding a Contract to VSS International, Inc. for the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117 Attachment 2 - CIP No. ST0117 Attachment 3 - 2024 Cape Seal Location Map Attachment 4 - Bid Results 5.6 Amendments to the Dublin Municipal Code Inclusionary Zoning Regulations (Chapter 8.68), (PLPA-2023-00032) The City Council will consider adopting amendments to the Dublin Municipal Code Inclusionary Zoning Regulations (Chapter 8.68). The amendments to the Inclusionary Zoning Regulations include lowering the applicability of the regulations to residential development projects of 10 or more units, creating separate affordability requirements for different product types, resetting the 55-year affordable resale restriction upon transfer of ownership units, and applying selection criteria to resale of ownership units. On June 4, 2024, the City Council waived the first reading and introduced the Ordinance amendments. The City Council is considering waiving the second reading and adopting the proposed Ordinance. STAFF RECOMMENDATION: Waive the second reading and adopt the Ordinance Approving Amendments to Dublin Municipal Code Chapter 8.68 (Inclusionary Zoning Regulations). Staff Report Attachment 1- Ordinance Approving Amendments to Dublin Municipal Code Chapter 8.68 (Inclusionary Zoning Regulations) Attachment 2 - City Council Staff Report dated June 4, 2024, without attachments 5.7 Park Improvement Agreement for Francis Ranch Development The City Council will consider an Improvement Agreement with TH East Ranch Dublin LLC (Trumark) and Arroyo CAP IV- 3 (Arroyo) to construct two 5.5- acre neighborhood parks as identified in the Eastern Dublin Specific Plan within the Francis Ranch development, formerly called East Ranch. STAFF RECOMMENDATION: Adopt the Resolution Approving the Improvement Agreement for Two Neighborhood Park Sites Within the Francis Ranch Development. Staff Report Attachment 1- Resolution Approving the Improvement Agreement for Two Neighborhood Park Sites Within the Francis Ranch Development Attachment 2 - Exhibit A to the Resolution - Improvement Agreement for North and South Neighborhood Park Site within Francis Ranch Development June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda 5 5.8 Annual Street Resurfacing Project (2024 Concrete/Signals/Overlay) and Persimmon Drive Pedestrian Rehabilitation Project CIP Nos. STO 117 and PKO 123 - Approval of Plans and Specifications, Waive a Minor Bid Irregularity, and Award of Contract to O'Grady Paving, Inc. The City Council will consider approving the plans and specifications, waiving a minor bid irregularity, and awarding a construction contract to O'Grady Paving, Inc. for the Annual Street Resurfacing Project (2024 Concrete/Signals/Overlay) and the Persimmon Drive Pedestrian Rehabilitation Project. The combined project will remove and replace existing concrete curb ramps, resurface a segment of Dublin Boulevard and John Monego Court, and rehabilitate the existing Persimmon Drive pedestrian path. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications, Waiving a Minor Bid Irregularity, and Awarding a Contract to O'Grady Paving, Inc. for the Annual Street Resurfacing Project (2024 Concrete/Signals/Overlay) and the Persimmon Drive Pedestrian Rehabilitation Project, CIP Nos. ST0117 and PK0123. Staff Report Attachment 1- Resolution Approving the Plans and Specifications, Waiving a Minor Bid Irregularity, and Awarding a Contract to O'Grady Paving, Inc. for the Annual Street Resurfacing (2024 Conc./Signals/Overlay) and Persimmon Dr. Ped. Rehab. Project Attachment 2 - CIP No. ST0117 and PK0123 Attachment 3 - 2024 Concrete / Signals / Overlay and Persimmon Drive Pedestrian Rehabilitation Project Location Map Attachment 4 - Bid Results 5.9 Agreement for On -Call Vehicle Maintenance and Repair Services with Parkway Body Shop The City Council will consider approving the agreement for on -call vehicle maintenance and repair services with Parkway Body Shop. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement for On -Call Vehicle Maintenance and Repair Services with Parkway Body Shop. Staff Report Attachment 1- Resolution Approving an Agreement for On -Call Vehicle Maintenance and Repair Services with Parkway Body Shop Attachment 2 - Exhibit A to the Resolution - On -Call Vehicle Maintenance and Repairs with Parkway Body Shop 5.10 Green Stormwater Infrastructure Project, CIP Nos. STOI2I and ST0517 - Approval of Plans and Specifications and Award of Contract to Suulutaaq, Inc. The City Council will consider approving the plans and specifications and awarding a construction contract to Suulutaaq, Inc. for the Green Stormwater Infrastructure Project. This project will install a bioretention basin for stormwater treatment and hydromodification management, including storm drainpipes, inlets, landscaping in the basin, asphalt trail, seating, and interpretive signage. The project will also remove and replace the existing sidewalk with a wider sidewalk along Amador Valley Boulevard, from the Iron Horse Regional Trail intersection and Stagecoach Road, as well as improve curb ramps and median refuge at the trail crossing. June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to Suulutaaq, Inc. for the Green Stormwater Infrastructure Project, CIP No. ST0121 and ST0517. Staff Report Attachment 1- Resolution Approving the Plan and Specifications and Awarding a Contract to Suulutaaq, Inc. for the Green Stormwater Infrastructure Project, CIP Nos. ST0121 and ST0517 Attachment 2 - CIP Nos. ST0121 and ST0517 Attachment 3 - Location Map Attachment 4 - Bid Results 5.1 1 Amendments to the Dublin Municipal Code to Add Chapter 4.50 (Sidewalk Vending) and Amend Section 5.100.090 (Merchandising, Advertising, and Signs — Prohibited Acts) (PLPA-2024-00049) The Sidewalk Vendors Act (Senate Bill 946 or SB 946) decriminalized and limited local regulation of sidewalk vending. The legislation is intended to promote sidewalk vending as a legitimate economic activity and ensure that cities only adopt reasonable regulations related to objective health, safety, and welfare concerns. Staff has prepared an ordinance amending the Dublin Municipal Code to regulate sidewalk vendors in accordance with SB 946. This includes adding Chapter 4.50 (Sidewalk Vending) to Title 4 (Regulation of Businesses) to establish regulations for sidewalk vendors, and amending Section 5.100.090 (Merchandising, advertising and signs —Prohibited acts) to clarify that the City's general restrictions on selling goods and services in City parks do not apply to sidewalk vendors. The City Council will consider waiving the first reading and introducing the ordinance amending the Dublin Municipal Code. STAFF RECOMMENDATION: Open the public hearing, deliberate, waive the reading, and INTRODUCE the Ordinance Approving Amendments to the Dublin Municipal Code to add Chapter 4.50 (Sidewalk Vending) to Title 4 (Regulation of Businesses), and Amend Section 5.100.090 (Merchandising, Advertising and Signs —Prohibited Acts). Staff Report Attachment 1 - Ordinance Approving Amendments to the DMC to Add Chapter 4.50 Sidewalk Vending and Amend Section 5.100.090 Merchandising, Advertising and Signs Attachment 2 - DMC - Redlined Pages 5.12 Special Designation of General Fund Reserves for Fiscal Year 2023-24 The City Council will consider special designations of General Fund reserves for Fiscal Year 2023-24. STAFF RECOMMENDATION: Adopt the Resolution Authorizing a Special Designation of General Fund Committed Reserves for Fiscal Year 2023-24, and confirm changes to General Fund Assigned Reserves. Staff Report Attachment 1- Resolution Authorizing a Special Designation of General Fund Committed Reserves for Fiscal Year 2023-24 Attachment 2 - Fiscal Year 2023-24 General Fund Reserve Summary June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda 7 5.13 General Municipal Election - November 5, 2024 The City Council will consider requesting the Alameda County Board of Supervisors consolidate the City of Dublin Municipal Election with the Statewide General Election. The City Councilmembers will determine whether the statement of qualifications each candidate is allowed to place in the sample ballot should be a maximum of 200 or 400 words and whether the City or each candidate should pay the costs associated with printing their candidate statement. STAFF RECOMMENDATION: Take the following actions: 1) adopt the Resolution Calling for a General Municipal Election To Be Held in the City of Dublin on November 5, 2024, Requesting the Alameda County Board of Supervisors Consolidate the City of Dublin General Municipal Election With the Statewide General Election, Authorize Certain Procedural Matters, and Adopting Regulations for Candidates for Elective Office Pertaining to Candidate's Statement and the Costs Thereof; and 2) affirm Resolution No. 85-10 Encouraging Candidates to Use the Code of Fair Campaign Practices. Staff Report Attachment 1- Resolution Calling for a General Municipal Election To Be Held in the City of Dublin on November 5, 2024 Attachment 2 - Code of Fair Campaign Practices Attachment 3 - Resolution No. 85-10 Encouraging Candidates to Use the Code of Fair Campaign Practices 5.14 Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from May 1, 2024 - May 31, 2024, totaling $9,885,560.27. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Payment Issuance Report for May 2024 6. PUBLIC HEARING 6.1 Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2024-25 Annual Assessment The City Council will consider adopting two separate resolutions establishing the garbage rates effective July 1, 2024 and establishing the Fiscal Year 2024-25 refuse -related property tax assessment. STAFF RECOMMENDATION: Conduct a public hearing, deliberate, and adopt the Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2024- 2025; and adopt the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services. Staff Report Attachment 1- Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2024-2025 Attachment 2 - Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda 8 Attachment 3 - Exhibit A to Resolution - Proposed Adjustment to Garbage Company Rates Attachment 4 - Memorandum - Review of AVI's Compensation - Final Report - Dated June 6, 2024 Attachment 5 - Proposed vs. Current Rates Attachment 6 - Local Area Rate Comparison Item 6.1 PowerPoint Presentation 6.2 Adoption of Master Fee Schedule The City Council will consider adoption of a new Master Fee Schedule (MFS), based on information contained in the User Fee Study and Cost Allocation Plan presented to the City Council on June 4, 2024. The proposed MFS also includes an annual adjustment to Parks and Community Services Fees, which were reviewed and recommended for approval by the Parks and Community Services Commission at its April 15, 2024 meeting. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and adopt the Resolution Adopting a Master Fee Schedule for Services Provided by the City. Staff Report Attachment 1- Resolution Adopting a Master Fee Schedule for Services Provided by the City Attachment 2 - Exhibit A to the Resolution - Master Fee Schedule Update for Fiscal Year 2024-25 Attachment 3 - June 4, 2024 Staff Report without attachments Attachment 4 - April 15, 2024 PCS Commission Staff Report with Attachment 2 (Pricing Policy) Item 6.2 PowerPoint Presentation 7. UNFINISHED BUSINESS — None. 8. NEW BUSINESS 8.1 Actions to Fill City Councilmember Vacancy The City Council will consider applications received to fill the City Council vacancy due to the appointment of Michael McCorriston as Mayor. The City Councilmember term expires December of this year. STAFF RECOMMENDATION: Discuss the applications received and appoint an applicant to fill the City Council vacancy for the term ending December 2024; or take other appropriate action. Staff Report Attachment 1- City Council Vacancy Applications 8.2 City Council Committee Appointments and Assignments The City Council will consider confirming the Mayor's proposed appointments to the various local and regional boards, committees, and commission positions left vacant following the resignation of Mayor Hernandez. STAFF RECOMMENDATION: Adopt the Resolution Confirming the Mayor's Appointments to Various Local and Regional Boards, Committees, and Commissions; and direct Staff to notify affected agencies, as appropriate. Staff Report June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda Attachment 1- Resolution Confirming the Mayor's Appointments to Various Local and Regional Boards, Committees, and Commissions Attachment 2 - Exhibit A to the Resolution - Council Committee Recommendations Attachment 3 - Schedules for Various Local Regional Boards, Committees, and Commissions Attachment 4 - Resolution 151-22 Confirming the Mayor's Appointments to Various Local and Regional Boards, Committees, and Commissions 9. CITY MANAGER AND CITY COUNCIL REPORT Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADIOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability - related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City's website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. June 25, 2024 Dublin City Council Adjourned Regular Meeting Agenda 10