HomeMy WebLinkAbout5.05 Annual Street Resurfacing Project (2024 Cape Seal), CIP No. ST0117 - Approval of Plans and Specifications and Award of Contract to VSS International, Inc.r
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: .Line 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
Agenda Item 5.5
SU B.ECT: Annual Street Resurfacing Project (2024 Cape Seal), CIP No. ST0117 -
Approval of Plans and Specifications and Award of Contract to VSS
International, Inc.
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider approving the plans and specifications and awarding a construction
contract to VSS International, Inc., for the Annual Street Resurfacing Project (2024 Cape Seal). The
project will resurface a segment of Dublin Boulevard with a cape seal that will prolong the life of
the existing pavement surface.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to VSS
International, Inc. for the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117.
FINANCIAL IMPACT:
The base bid submitted by VSS International, Inc. is $811,000. Staff recommends a construction
contingency of $100,000 (approximately 12%) to facilitate change orders for unforeseen
construction issues, bringing the total potential construction cost to $911,000. Sufficient funds are
available in the approved budget for CIP No. ST0117.
DESCRIPTION:
The 2022-2027 Capital Improvement Program Update (CIP) includes the Annual Street
Resurfacing Project, CIP No. ST0117 (Attachment 2). The Annual Street Resurfacing Project
provides for various types of pavement improvements from asphalt overlay to major
rehabilitation of roadways. The construction will include crack seal, cape seal, and pavement
delineation along an approximately 1.7-mile portion of Dublin Boulevard, between Marshall
Canyon Drive and Silvergate Drive, as shown on the location map (Attachment 3). Cape seal is a
preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As
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streets begin to show wear and stress cracks, it is important to seal the cracks to keep water from
getting under the roadway pavement. A cape seal is a combination treatment consisting of an
asphalt rubber chip seal (fine aggregates) covered with a slurry seal (sand/oil mixture), which
seals cracks and provides a new, uniform wearing surface.
Bid Process and Results
The City of Dublin issued a bid package for the Annual Street Resurfacing Project (2024 Cape Seal)
on May 6, 2024. The bid package consisted of 20 base bid items and one additive alternate bid
item. The additive alternate item was the provision of 1,460 flexible delineator posts to be
installed along segments of the planned buffered bike lane.
Two sealed bids were received on May 29, 2024, with the base bids ranging from $811,000 to
$867,556.75 and additive -alternate bids ranging from $144,832 to $292,000. The lowest base bid
of $811,000 was submitted by VSS International, Inc. A summary of the bid items and prices is
provided as Attachment 4.
Staff reviewed the bid results, checked references and necessary licenses, and recommends that
the City Council award the construction contract to VSS International, Inc. as the lowest
responsive and responsible bidder. Staff does not recommend awarding the additive -alternate bid
item because VSS International, Inc.'s additive -alternate bid was approximately 2.5 times the
engineer's estimate. Staff will evaluate other options to implement the flexible delineator posts.
To facilitate the approval of contract change orders and avoid construction delays, it is requested
that the City Manager or designee be authorized to approve change orders up to the contingency
amount of $100,000. The resolution will authorize this change as it relates to the project. Staff
expects work to begin in late July 2024 and be completed in fall 2024.
California Environmental Oualitv Act (CEOA)
This project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of this report was sent to VSS International, Inc. and Alameda County
Transportation Commission's Independent Watchdog Committee. The City Council Agenda was
posted.
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ATTACHMENTS:
1) Resolution Approving the Plans and Specifications and Awarding a Contract to VSS
International, Inc. for the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117
2) CIP No. ST0117
3) 2024 Cape Seal Location Map
4) Bid Results
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Attachment I
RESOLUTION NO. XX - 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO VSS
INTERNATIONAL, INC. FOR THE ANNUAL STREET RESURFACING (2024 CAPE SEAL)
PROJECT, CIP NO. ST0117
WHEREAS, the design team has completed the plans and specifications for the Annual
Street Resurfacing Project (2024 Cape Seal), CIP No. ST0117, (Project) which includes the
roadway resurfacing by means of crack filling, cape sealing, and installation of pavement
delineation along Dublin Boulevard between Marshall Canyon Drive and Silvergate Drive; and
WHEREAS, the City of Dublin did, on May 29, 2024, publicly open, examine, and declare
all sealed bids for doing the work described in the approved plans and specifications for the
Project, which plans and specifications are hereby expressly referred to for a description of said
work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to Staff and VSS International, Inc. was determined
to be the lowest responsive and responsible bidder for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the Plans and Specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award
the Contract for the Project to the lowest, responsive, and responsible bidder, VSS International,
Inc., at a base bid amount of eight -hundred eleven thousand dollars and zero cents ($811,000),
the particulars of which bids are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to approve the Project contract change orders based on
the appropriated funds designated for the Project up to the contingency amount of one -hundred
thousand dollars and zero cents ($100,000).
BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute
the Construction Agreement for the Project with VSS International, Inc. and make any necessary,
non -substantive changes to carry out the intent of this Resolution.
{Signatures on the following page}
Reso. No. XX-24, Item 5.5, Adopted 06/25/2024 Page 1 of 2
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PASSED, APPROVED AND ADOPTED this 25th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-24, Item 5.5, Adopted 06/25/2024 Page 2 of 2
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Attachment 2
Number
ANNUAL STREET RESURFACING Progra
REETS
PROJECT DESCRIPTION
This project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of
streets and resurfacing of bridge decks. The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed or receive
an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to
available budget. The City owns and maintains approximately 148 centerline miles of streets.
The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good -Excellent; 70-79
Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 82.
This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission Measure B/BB funds, SB-1, and Gas Tax. This program protects
the substantial investment the City has in the public street system.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
2022-2027 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2022-2023
BUDGET
2023-2024
2024-2025
2025-2026 2026-2027
FUTURE
YEARS
TOTALS
9100 Salaries & Benefits
9200 Contract Services
9400 Improvements
9500 Miscellaneous
$142,884
$1,484,397
$7,796,520
$9,022
$48,991
$684,947
$3,023,727
$40,169
$35,360
$340,000
$1,917,401
$7,120
$35,3601 $35,360 $35,360
$340,000I $360,000 $360,000
$1,917,4011 $2,170,601 $2,170,601
$7,120I $8,000 $8,000
$333,3151
$3,569,3441
$18,996,251
$79,4311
$3, $2,299,
FUNDING SOURCE
PRIOR 2022-2023
YEARS BUDGET
FUTURE
2023-2024 2024-2025 2025-2026 2026-2027 YEARS
TOTALS
1001 General Fund
$467,999
2201 State Gas Tax $3,456,188 $1,232,833 $600,920 $725,920 $800,000 $800,000
Measure B Sales Tax - Local Streets
2204 Fund
Measure B Sales Tax - Bike &
2205 Pedestrian Fund
Measure BB Sales Tax - Local
2214 Streets Fund
$1,484,999 $300,000
$300,000
$1,806,020 $450,000 $575,000 $450,000 $650,000 $650,000
$467,999
$7,615,8611
$1,784,9991
$300,000
$4,581,020
6
FUNDING SOURCE
PRIOR 2022-2023
YEARS BUDGET
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
Measure BB Sales Tax - Bike &
2215 Pedestrian Fund
2216 Measure B Grants
Road Maint. & Rehab. Account
2220 (RMRA) $1,374,977 $1,764,661 $1,123,961
2304 Local Recycling Programs $155,640 $4,360
4309 Miti ation Contributions 545,980
$9,432,823 $3,797,834 $2,299,881
$304,500
$82,500
$304,500
$82,500
$1,123,961 $1,123,961 $1,123,961 $7,635,482
$160,000
$45,980
$2,299,881 $2,573,961 $2,573,9 22,978,341
ANNUAL OPERATING IMPACT
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Number PK0123 PERSIMMON DRIVE PEDESTRIAN PATH REHABILITATION Program PARKS
PROJECT DESCRIPTION
This project will provide for removal and replacement of approximately 1,250 linear feet of asphalt pathway along Persimmon Drive between Gleason Drive and
Central Parkway. The asphalt concrete surface has experienced distress due to soil expansion, the encroachment of tree roots, and some slope creep along the
adjacent Tassajara Creek bank.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
2022-2027 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2022-2023
BUDGET
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
9100
9200
9400
Salaries & Benefits
Contract Services
Improvements
$15,080
$29,920
$150,000
$15,080
$29,920
$150,000
TOTAL
FUNDING SOURCE
PRIOR 2022-2023
YEARS BUDGET
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
Landscape District Santa
2704 Rita 1997-1
TOT
$195,000
$195,000
ANNUAL OPERATING IMPACT
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Attachment 3
CITY OF DUBLIN
ANNUAL STREET RESURFACING
"2024 CAPE SEAL"
PROJECT NO. ST0117
11
DUBLIN BO
0
STONERIDGE
SHOPPING
CENTER
PROJECT SITE
VICINITY MAP
SCALE: NTS
9
Attachment 4
2
Project Name:
Project No. :
Bid Date:
BASE BID
ITEM DESCRIPTION
CITY OF DUBLIN
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
BID SUMMARY
Annual Street Resurfacing "2024 Cape Seal"
ST0117
May 29, 2024
1 Mobilization (Not to Exceed 10% of total base bid)
Traffic Control and Construction Area Signs (Not to Exceed
10% of total base bid)
3 Water Pollution Control
4
Remove Existing Traffic Stripes, Pavement Markings, and
Pavement Markers
5 Rubberized Asphalt Crack Sealing
6 Cape Seal
7 6" Wide Thermoplastic Yellow Double Line
8 6" Wide Thermoplastic White Single Line
9 8" Wide Thermoplastic White Single Line
10 12" Wide Thermoplastic White Line
11 4" Wide Thermoplastic White Diagonal Striping
12 4" Wide Thermoplastic Yellow Diagonal Striping
13
12" Wide Thermoplastic White Line
(At Marshall Canyon Drive Intersection)
14 Thermoplastic Type I Arrows -Ahead
15 Thermoplastic Type VI Arrows -Lane Drop Arrow
16 Thermoplastic Type III Arrows -Right
17 Thermoplastic Type III Arrows -Left
18 Thermoplastic Bike Symbol & Arrow
19 Stop Lettering (At Marshall Canyon Drive Intersection)
20 Green Bike Lane Treatment
TOTAL
ADDITIVE ALTERNATES
ITEM I DESCRIPTION
1 Flexible Delineator Post
TOTAL ADDITIVE ALTERNATES
VSS International Pavement Coatings Co.
Qty. UNIT Unit Cost Extension Unit Cost Extension
1 LS
$79,122.94 $79,122.94 $67,500.00 $67,500.00
1 LS
$79,920.00 $79,920.00 $67,500.00 $67,500.00
1 LS
$3,240.00 $3,240.00 $15,000.00 $15,000.00
1 LS
$43,151.40 $43,151.40 $45,000.00 $45,000.00
1 LS
$26,460.00 $26,460.00 $65,000.00 $65,000.00
1 LS
$372,000.00 $372,000.00 $395,000.00 $395,000.00
9,524 LF
$5.40 $51,429.60 $5.30 $50,477.20
29,707 LF
$2.70 $80,208.90 $2.65 $78,723.55
323 LF
$5.40 $1,744.20 $5.30 $1,711.90
165 LF
$12.96 $2,138.40 $12.70 $2,095.50
4,385 LF
$6.48 $28,414.80 $8.50 $37,272.50
640 LF
$6.48 $4,147.20 $6.35 $4,064.00
480 LF
$12.96 $6,220.80 $12.70 $6,096.00
31 SF
$15.12 $468.72 $14.80 $458.80
126 SF
$15.12 $1,905.12 $14.80 $1,864.80
84 SF
$15.12 $1,270.08 $14.80 $1,243.20
168 SF
$15.12 $2,540.16 $14.80 $2,486.40
357 SF
$15.12 $5,397.84 $14.80 $5,283.60
154 SF
$12.96 $1,995.84 $12.70 $1,955.80
890 SF $21.60 $19,224.00 $21.15 $18,823.50
$811,000.00 $867,556.75
LOW BIDDER
Qty.
1,460
VSS International Pavement Coatings Co.
UNIT Unit Cost Extension Unit Cost 1 Extension
EA $99.20 $144,832.00 $200.00 $292,000.00
$144,832.00 $292,000.00
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