HomeMy WebLinkAbout5.08 Annual Street Resurfacing Project (2024 Concrete-Signals-Overlay) and Persimmon Drive Pedestrian Rehabilitation Project CIP Nos. ST0117 and PK0123 - Award of Contract to O’Grady Pavingr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: .Line 25, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
Agenda Item 5.8
SU B.ECT: Annual Street Resurfacing Project (2024 Concrete/Signals/Overlay) and
Persimmon Drive Pedestrian Rehabilitation Project CIP Nos. ST0117 and
PK0123 - Approval of Plans and Specifications, Waive a Minor Bid
Irregularity, and Award of Contract to O'Grady Paving, Inc.
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider approving the plans and specifications, waiving a minor bid
irregularity, and awarding a construction contract to O'Grady Paving, Inc. for the Annual Street
Resurfacing Project (2024 Concrete/Signals/Overlay) and the Persimmon Drive Pedestrian
Rehabilitation Project. The combined project will remove and replace existing concrete curb
ramps, resurface a segment of Dublin Boulevard and John Monego Court, and rehabilitate the
existing Persimmon Drive pedestrian path.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications, Waiving a Minor Bid Irregularity,
and Awarding a Contract to O'Grady Paving, Inc. for the Annual Street Resurfacing Project (2024
Concrete/Signals/Overlay) and the Persimmon Drive Pedestrian Rehabilitation Project, CIP Nos.
ST0117 and PK0123.
FINANCIAL IMPACT:
The bid submitted by O'Grady Paving, Inc. is $1,944,413.50. Staff recommends a construction
contingency of $200,000 (approximately 10%) to facilitate change orders for unforeseen
construction issues, bringing the total potential construction cost to $2,144,413.50. Sufficient
funds are available in the approved budgets for CIP Nos. ST0117 and PK0123. The respective
share of the construction agreement cost is $1,863,633.50 for ST0117 and $80,750.00 for PK0123.
Page 1 of 4
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DESCRIPTION:
The 2022-2027 Capital Improvement Program Update (CIP) includes the Annual Street
Resurfacing Project, CIP No. ST0117, and the Persimmon Drive Pedestrian Rehabilitation Project,
CIP No. PK0123, (Attachment 2). The Annual Street Resurfacing Project provides for various types
of pavement improvements from asphalt overlay to major rehabilitation of roadways. The
construction will include crack seal, base repairs, asphalt concrete overlay, and pavement
delineation along a portion of Dublin Boulevard, from Myrtle Drive to just east of John Monego
Court, and along John Monego Court, as shown on the Location Map (Attachment 3). The project
also includes upgrades to curb ramps at the intersections within the limits of overlay to comply
with the Americans with Disabilities Act (ADA) and Public Right -of -Way Accessibility Guidelines
(PROWAG) requirements.
This project also provides for the rehabilitation of the Persimmon Drive pedestrian pathway along
Tassajara Creek and will include overlaying a portion of the existing pathway with asphalt
concrete and removing and replacing other portions of the existing pathway with new pavement.
Bid Process and Results
The City of Dublin issued a bid package for the Annual Street Resurfacing Project and the
Persimmon Drive Pedestrian Rehabilitation Project on April 18, 2024. The bid package consisted
of 51 base bid items. Two sealed bids were received on May 21, 2024, with the base bids ranging
from $1,452,655.40 to $1,944,413.50. The low bid in the amount of $1,452,655.40 was submitted
by Radius Earthwork, Inc. A summary of the bids is provided as Attachment 4.
A review of Radius Earthwork, Inc.'s bid package identified that there were items missing or were
not included with the package. These include not affixing the corporate seal to the bid proposal,
failing to properly acknowledge in the bid documents one of the two addendums that were issued
for the project, and not signing the Certificate of Insurance form. Additionally, Radius Earthwork,
Inc. indicated in the statement of Bidder Qualifications that they had not completed the minimum
number of projects required in the project bid documents. Specifically, the Notice Inviting Bids
and Bidder's Questionnaire stipulated that bid proposals submitted by general contractors who
have not completed 10 qualifying projects within the past five years shall be deemed non-
responsive and therefore rejected. In response to a question on section P-19, Bidder's
Questionnaire, Radius Earthwork, Inc. indicated that they have not completed 10 qualifying
projects within the past five years. As such, Radius Earthwork, Inc. was deemed non -responsive.
The second low bid amount of $1,944,413.50 submitted by O'Grady Paving, Inc. contained three
minor bid irregularities in that they did not correctly calculate the unit extension prices of bid
items 19 and 25, and the summation of the unit price extensions was incorrect, resulting in a
reduction of the total bid amount by $500. The Public Contract Code and the City's bid documents
define this inconsistency as a "minor bid irregularity," and authorize the City to "waive" these
irregularities and proceed with the award of the contract.
To facilitate the approval of contract change orders and avoid construction delays, it is requested
that the City Manager or designee be authorized to approve change orders up to the contingency
Page 2 of 4
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amount of $200,000. The resolution will authorize this change as it relates to the project. Staff
expects work to begin in late July 2024 and be complete in late 2024.
Community Workforce Agreement
On January 11, 2022, the City Council approved a Community Workforce Agreement (CWA) with
the Building and Construction Trades Council of Alameda County and its Affiliated Local Unions.
The CWA is applicable to public works projects valued at over $1,000,000, ensures that there are
no labor issues related to said projects, and bolsters local efforts to connect residents with careers
in the building and construction trades. The CWA includes a Local Hire Goal where 20% of all
hours on a project are worked by Local Residents, which are defined as individuals that reside
within Alameda County or within a 15-mile radius of City limits. The CWA also requires
contractors to hire one new apprentice for the first $1,000,000 of construction costs, and an
additional new apprentice for every $5,000,000 construction costs, based on the engineer's
estimate. Apprentices must work a minimum of 10% of the total craft's work hours, but the CWA
allows that apprentices may be deployed to another project to ensure the minimum number of
hours are met.
Staff worked with a consultant, Workforce Integrity and Training Solutions, to prepare bid
documents and solicit bids for the for the Annual Street Resurfacing (2024 Concrete / Signals /
Overlay) and Persimmon Drive Pedestrian Rehabilitation Project that comply with the provisions
of the CWA. The provisions include the requirement that responsive bidders include an executed
Agreement to be Bound to and by the CWA, and that all subcontractors of the successful bidder
also execute the Agreement to be Bound within 14 days after Notice of Award.
California Environmental Quality Act (CEOA)
This project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of this report was sent to O'Grady Paving, Inc. and Alameda County
Transportation Commission's Independent Watchdog Committee. The City Council Agenda was
posted.
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ATTACHMENTS:
1) Resolution Approving the Plans and Specifications, Waiving a Minor Bid Irregularity, and
Awarding a Contract to 0' Grady Paving, Inc. for the Annual Street Resurfacing Project (2024
Concrete/Signals/Overlay) and the Persimmon Drive Pedestrian Rehabilitation Project, CIP
Nos. ST0117 and PK0123
2) CIP Nos. ST0117 and PK0123
3) 2024 Concrete/Signals/Overlay and Persimmon Drive Pedestrian Rehabilitation Project
Location Map
4) Bid Results
Page 4 of 4
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Attachment I
RESOLUTION NO. XX - 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE PLANS AND SPECIFICATIONS, WAIVING A MINOR BID
IRREGULARITY, AND AWARDING A CONTRACT TO O'GRADY PAVING, INC. FOR THE
ANNUAL STREET RESURFACING PROJECT (2024 CONCRETE / SIGNALS / OVERLAY),
AND THE PERSIMMON DRIVE PEDESTRIAN REHABILITATION PROJECT, CIP NOS.
ST0117 AND PK0123
WHEREAS, the design team has completed the plans and specifications for the Annual
Street Resurfacing Project (2024 Concrete / Signals / Overlay) and the Persimmon Drive
Pedestrian Rehabilitation Project, CIP Nos. ST0117 and PK0123, (Project) which includes the
removal and replacement of existing concrete curb ramps, resurfacing a segment of Dublin
Boulevard, between Myrtle Drive and just east of John Monego Court, and John Monego Court,
and rehabilitate the existing Persimmon Drive pedestrian path; and
WHEREAS, the City of Dublin did, on May 21, 2024, publicly open, examine, and declare
all sealed bids for doing the work described in the approved plans and specifications for the
Project, which plans and specifications are hereby expressly referred to for a description of said
work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, the low bid from Radius Earthwork, Inc. is non -responsive due to items missing
or not included with the bid package, and failure to meet the specific experience requirements of
completing ten projects for a City, County, or State of California within the last five years; and
WHEREAS, the bid submitted by O'Grady Paving, Inc. contained three minor bid
irregularities that did not correctly calculate the unit extension price of bid items 19 and 25, and
the summation of the unit price extensions was incorrect; and
WHEREAS, the Public Contract Code and the City's bid documents authorize the City to
waive any minor irregularity and proceed with the award of the contract; and
WHEREAS, said bids were submitted to City Staff and O'Grady Paving, Inc. was
determined to be the lowest, responsive, and responsible bidder for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the Plans and Specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby waive
the minor bid irregularities in the proposal submitted by O'Grady Paving, Inc.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award
the Contract for the Project to the lowest, responsive, and responsible bidder, O'Grady Paving,
Inc., at a base bid amount of $1,944,413.50 the particulars of which bids are on file in the Office
of the Public Works Director.
Reso. No. XX-24, Item 5.8, Adopted 06/25/2024 Page 1 of 2
5
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to approve the Project contract change orders based on
the appropriated funds designated for the Project up to the contingency amount of $200,000.
BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute
the Construction Agreement for the Project with O'Grady Paving, Inc. and make any necessary,
non -substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 25th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-24, Item 5.8, Adopted 06/25/2024 Page 2 of 2
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Attachment 2
Number
ANNUAL STREET RESURFACING Progra
STREETS
PROJECT DESCRIPTION
This project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of
streets and resurfacing of bridge decks. The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed or receive
an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to
available budget. The City owns and maintains approximately 148 centerline miles of streets.
The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good -Excellent; 70-79
Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 82.
This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission Measure B/BB funds, SB-1, and Gas Tax. This program protects
the substantial investment the City has in the public street system.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
2022-2027 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2022-2023
BUDGET
2023-2024
2024-2025
2025-2026 2026-2027
FUTURE
YEARS
TOTALS
9100 Salaries & Benefits
9200 Contract Services
9400 Improvements
9500 Miscellaneous
$142,884
$1,484,397
$7,796,520
$9,022
$48,991
$684,947
$3,023,727
$40,169
$35,360
$340,000
$1,917,401
$7,120
$35,3601 $35,360 $35,360
$340,000I $360,000 $360,000
$1,917,4011 $2,170,601 $2,170,601
$7,120I $8,000 $8,000
$333,3151
$3,569,3441
$18,996,251
$79,4311
$3, $2,299,
FUNDING SOURCE
PRIOR 2022-2023
YEARS BUDGET
FUTURE
2023-2024 2024-2025 2025-2026 2026-2027 YEARS
TOTALS
1001 General Fund
$467,999
2201 State Gas Tax $3,456,188 $1,232,833 $600,920 $725,920 $800,000 $800,000
Measure B Sales Tax - Local Streets
2204 Fund
Measure B Sales Tax - Bike &
2205 Pedestrian Fund
Measure BB Sales Tax - Local
2214 Streets Fund
$1,484,999 $300,000
$300,000
$1,806,020 $450,000 $575,000 $450,000 $650,000 $650,000
$467,999
$7,615,8611
$1,784,9991
$300,000
$4,581,020
7
FUNDING SOURCE
PRIOR 2022-2023
YEARS BUDGET
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
Measure BB Sales Tax - Bike &
2215 Pedestrian Fund
2216 Measure B Grants
Road Maint. & Rehab. Account
2220 (RMRA) $1,374,977 $1,764,661 $1,123,961
2304 Local Recycling Programs $155,640 $4,360
4309 Miti ation Contributions 545,980
$9,432,823 $3,797,834 $2,299,881
$304,500
$82,500
$304,500
$82,500
$1,123,961 $1,123,961 $1,123,961 $7,635,482
$160,000
$45,980
$2,299,881 $2,573,961 $2,573,9 22,978,341
ANNUAL OPERATING IMPACT
8
Number PK0123 PERSIMMON DRIVE PEDESTRIAN PATH REHABILITATION Program PARKS
PROJECT DESCRIPTION
This project will provide for removal and replacement of approximately 1,250 linear feet of asphalt pathway along Persimmon Drive between Gleason Drive and
Central Parkway. The asphalt concrete surface has experienced distress due to soil expansion, the encroachment of tree roots, and some slope creep along the
adjacent Tassajara Creek bank.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
2022-2027 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS
2022-2023
BUDGET
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
9100
9200
9400
Salaries & Benefits
Contract Services
Improvements
$15,080
$29,920
$150,000
$15,080
$29,920
$150,000
TOTAL
FUNDING SOURCE
PRIOR 2022-2023
YEARS BUDGET
2023-2024
2024-2025
2025-2026
2026-2027
FUTURE
YEARS
TOTALS
Landscape District Santa
2704 Rita 1997-1
TOT
$195,000
$195,000
ANNUAL OPERATING IMPACT
9
Attachment 3
CITY OF DUBLIN
ANNUAL STREET RESURFACING
"2024 CONCRETE, SIGNAL, AND OVERLAY"
Project No. ST0117 AND PERSIMMON DR. PEDESTRIAN REHABILITATION Project No. PK0123
FRS�MM
GA
7
SUMMER GLEN DR
HA ,3IENDA DR
CENTRAL PW
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1-
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2
11dift
0
0
0
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I
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PROJECT SITE
Persimmon Pedestrian Path
DUBLIN BL
1
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PROJECT SITE
O
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1 O
1 - —
VICINITY MAP
TASSAJARA RD
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4
SCALE: NTS
10
CITY OF DUBLIN
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
BID SUMMARY
Project Name: Annual Street Resurfacing "2024 Concrete / Signals / Overlay" and "Persimmon Dr. Pedestrian Rehabilitation Project".
Project No. :
Bid Date:
ST0117 and PK0123
5/21/2024 - 2:00 PM
BASE BID
ITEM DESCRIPTION
1 Mobilization (Not to Exceed 10% of total base bid)
2 Mobilization (Tassajara Trail only)
3
4
5
6
7
8
9
10
11
12
13
14
15
Traffic Control and Construction Area Signs (Not to Exceed 10% of total base
bid)
Traffic Control and Construction Area Signs (Tassajara Trail Only)
Water Pollution Control
Water Pollution Control (Tassajara Trail Only)
Adjust Traffic Signal Pull Boxes to Grade
Adjust Water Valve to Grade (DSRSD)
Adjust Recycled Water Valve to Grade (DSRSD)
Adjust Storm Manhole Frame and Cover (City)
Adjust Sanitary Sewer Manhole Frame and Cover (DSRSD)
Demolish Existing Handhole
Remove Handhole/Replace with Pull Box
Replace Vehicle Detector Loops
Bicycle Detector Loops
Qty. 1 UNIT
1 LS
1 LS
1 LS
1 LS
1 LS
1 LS
4 EA
29 EA
8 EA
1 EA
9 EA
5 EA
2 EA
22 EA
1 EA
Radius Earthwork INC.
Unit Cost Extension
$140,000.00
$16,800.00
$130,000.00
$13,440.00
$3,360.00
$3,360.00
$1,400.00
$560.00
$1,008.00
$1,344.00
$1,680.00
$616.00
$682.50
$1,207.50
$1,312.50
$140,000.00
$16,800.00
$130,000.00
$13,440.00
$3,360.00
$3,360.00
$5,600.00
$16,240.00
$8,064.00
$1,344.00
$15,120.00
$3,080.00
$1,365.00
$26,565.00
$1,312.50
Attachment 4
O'Grady Paving, Inc.
Unit Cost Extension
$150,000.00
$5,000.00
$350,000.00
$10,000.00
$15,000.00
$2,000.00
$1,500.00
$1,000.00
$1,000.00
$1,500.00
$1,500.00
$700.00
$1,000.00
$1,400.00
$1,500.00
$150, 000.00
$5,000.00
$350,000.00
$10,000.00
$15,000.00
$2,000.00
$6,000.00
$29,000.00
$8,000.00
$1,500.00
$13,500.00
$3,500.00
$2,000.00
$30,800.00
$1,500.00.
Page 1 of 3
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BASE BID
ITEM DESCRIPTION Qty. 1 UNIT
16 Install City -Furnished Video Detection System 3 EA
17 Replace Pedestrian Push Button with Accessible Pedestrian Signal 8 EA
18 Wedge Grind 35,000 SF
19 Transverse Grind 11,433 SF
20 Digout Repair (3" mill and fill) 3,246 SF
21 Rubberized Asphalt Crack Sealing 1 LS
22 Rubberized Asphalt Crack Sealing (Tassajara Trail Only) 1 LS
23 Paving Mat (GlasGrid 8511) (John Monego Court) 61,637 SF
24 2" Hot Mix Asphalt Overlay (1/2" Type A) 2,700 TON
25 1-1/2" to 3" Hot Mix Asphalt Overlay (1/2" Type A) (Tassajara Trail Only) 190 TON
26 2" Hot Mix Asphalt Base Lift (3/4" Type A) (Tassajara Trail Only) 72 TON
27 Curb Ramp 1A 1 EA
28 Curb Ramp 1 B 1 EA
29 Curb Ramp 2A 1 EA
30 Curb Ramp 2B 1 EA
31 Curb Ramp 3A 1 EA
32 Curb Ramp 3B 1 EA
33 Curb Ramp 4A 1 EA
34 Curb Ramp 4B 1 EA
35 Curb Ramp 5A and 5B 1 EA
36 Curb Ramp 6A and 6B 1 EA
Radius Earthwork INC. O'Grady Paving, Inc.
Unit Cost Extension Unit Cost Extension
$5,775.00 $17,325.00 $10,000.00 $30,000.00
$824.25 $6,594.00 $2,000.00 $16,000.00
$1.78 $62,300.00 $1.50 $52,500.00
$3.36 $38,414.88 $2.50 $28,582.50*
$10.33 $33,531.18 $12.00 $38,952.00
$29,610.00 $29,610.00 $45,000.00 $45,000.00
$2,100.00 $2,100.00 $3,000.00 $3,000.00
$1.70 $104,782.90 $2.00 $123,274.00
$132.48 $357,696.00 $200.00 $540,000.00
$226.48 $43,031.20 $225.00 $42,750.00*
$406.12 $29,240.64 $250.00 $18,000.00
$10,080.00 $10,080.00 $10,000.00 $10,000.00
$8,960.00 $8,960.00 $9,000.00 $9,000.00
$8,960.00 $8,960.00 $9,000.00 $9,000.00
$8,960.00 $8,960.00 $9,000.00 $9,000.00
$8,960.00 $8,960.00 $9,000.00 $9,000.00
$8,960.00 $8,960.00 $9,000.00 $9,000.00
$10,080.00 $10,080.00 $10,000.00 $10,000.00
$10,080.00 $10,080.00 $10,000.00 $10,000.00
$11,200.00 $11,200.00 $10,000.00 $10,000.00
$11,200.00 $11,200.00 $10,000.00 $10,000.00
Page 2 of 3
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BASE BID
ITEM DESCRIPTION
37 Remove and Replace Concrete Sidewalk (John Monego Court & e/o Tassajara
Creek)
38 Remove and Replace Concrete Curb & Gutter (e/o Tassajara Creek)
39 Remove and Replace Median Curb (John Monego Court)
40 Reconstruct Median Island (John Monego Court)
41 Replace and/or Install Two-way Blue Fire Hydrant Marker
42 Traffic Stripes (Detail 9 - Thermoplastic)
43 Traffic Stripes (Detail 31 - Thermoplastic)
44 Traffic Stripes (Detail 38A - Thermoplastic)
45 Traffic Stripes (Detail 39 - Thermoplastic)
46 Traffic Stripes (Detail 39A - Thermoplastic)
47 6" White Diagonal (Thermoplastic)
48 Reflective Pavement Markers
49 Pavement Markings (Green Thermoplastic)
50 Pavement Markings (Arrows, Symbols, and Words - Thermoplastic)
51 Pavement Markings (Various Crosswalk and Limit Line)
TOTAL
* Mathematical error "unit cost extension"
** Mathematical error "summation of bid items"
Radius Earthwork INC. O'Grady Paving, Inc.
Qty. UNIT Unit Cost Extension Unit Cost Extension
3,178 SF
$44.80 $142,374.40 $50.00 $158,900.00
7 LF
$56.00 $392.00 $60.00 $420.00
35 LF
$56.00 $1,960.00 $60.00 $2,100.00
100 SF
$33.60 $3,360.00 $40.00 $4,000.00
14 EA
$26.25 $367.50 $30.00 $420.00
6,250 LF
$1.89 $11,812.50 $2.00 $12,500.00
1,500 LF
$7.35 $11,025.00 $6.00 $9,000.00
700 LF
$3.15 $2,205.00 $4.00 $2,800.00
5,500 LF
$2.10 $11,550.00 $3.00 $16,500.00
1,500 LF
$2.10 $3,150.00 $3.00 $4,500.00
1,400 LF
$4.73 $6,622.00 $6.00 $8,400.00
50 EA
$26.25 $1,312.50 $30.00 $1,500.00
560 SF
$21.00 $11,760.00 $30.00 $16,800.00
644 SF
$14.70 $9,466.80 $20.00 $12,880.00
2,189 SF $12.60 $27,581.40 $15.00 $32,835.00
$1,452,655.40 $1,944,413.50**
LOWEST RESPONSIVE BIDDER
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