HomeMy WebLinkAbout02-26-2024 PCSC Agenda PacketFebruary 26, 2024 Parks and Community Services Commission Special Meeting Agenda 1
Council Chamber
Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Special Meeting of the PARKS AND COMMUNITY SERVICES
COMMISSION
Monday, February 26, 2024 Location: Council Chambers
Civic Center
100 Civic Plaza
Dublin, CA 94568
7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
2.1 Tri-Annual Parks and Community Services Department Report for September
through December 2023
The Commission will receive the Tri-Annual Parks and Community Services
Department Report on classes, activities, and events from September through
December 2023.
STAFF RECOMMENDATION:
Receive the report.
Staff Report Attachment 1 - Tri-Annual Parks and Community Services Department Report for
September through December 2023
3. PUBLIC COMMENT
At this time, the public is permitted to address the Parks and Community Services
Commission on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, no action or discussion may take place on any item not
appearing on the posted agenda. The Commission may respond to statements made or
questions asked or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related
to the proper procedure to place an item on a future Parks and Community Services
Commission agenda. The exceptions under which the Commission MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
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February 26, 2024 Parks and Community Services Commission Special Meeting Agenda 2
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Parks & Community Services Commission with one single action.
Members of the audience, Staff or the Parks & Community Services Commission who
would like an item removed from the Consent Calendar for purposes of public input
may request the Chair to remove the item.
4.1 Approval of the December 18, 2023, Parks and Community Services Commission Regular Meeting Minutes
The Commission will consider approving the December 18, 2023, Parks and
Community Services Commission Regular Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of the December 18, 2023, Parks and Community Services
Commission Regular Meeting.
Staff Report
Attachment 1 - December 18, 2023, Parks and Community Services Regular
Meeting Minutes
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
6.1 People of the Parks Program Update
The Commission will receive a report on the People of the Parks program that
began in Summer 2023.
STAFF RECOMMENDATION: Receive the presentation.
Staff Report
7. NEW BUSINESS
7.1 Election of Officers
The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and
Rules of Procedure for the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Elect a Chairperson and Vice Chairperson for the 2024 calendar year.
Staff Report
7.2 Committee Assignment Vacancies
The Commission will review the Senior Center Advisory Committee and the Youth and
Adult Sports Users Group liaison assignments and fill vacancies for the 2024 calendar
year.
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February 26, 2024 Parks and Community Services Commission Special Meeting Agenda 3
STAFF RECOMMENDATION:
Review the current vacancies for liaisons to the Senior Center Advisory Committee and
the Youth and Adult Sports Users Group and make an appointment for a liaison and an
alternate.
Staff Report
8. STAFF AND COMMISSIONER REPORTS
Brief information only reports from the commission and/or Staff, including
committee reports and reports by the commission related to meetings attended at
City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If
requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA),
and the federal rules and regulations adopted in implementation thereof. To make a
request for disability-related modification or accommodation, please contact the City
Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a
request, the City will swiftly resolve requests for reasonable accommodation for
individuals with disabilities, consistent with the federal ADA, and resolve any doubt in
favor of accessibility. Agenda materials that become available within 72 hours in advance
of the meeting, and after publishing of the agenda, will be available at Civic Center, 100
Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and champions
a culture of diversity and inclusion.
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STAFF REPORT
Parks and Community Services Commission
Page 1 of 1
Agenda Item 2.1
DATE:February 26,2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks &Community Services Director
SUBJECT:Tri-Annual Parks and Community Services Department Report for September through December 2023PreparedbyElisabethHogue,SeniorOfficeAssistant
EXECUTIVE SUMMARY:The Commission will receive the Tri-Annual Parks and Community Services Department Report on classes, activities, and events from September through December 2023.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:The attached report summarizes the classes, activities, and events conducted bythe Parks and Community Services Department from September through December 2023.
STRATEGIC PLAN INITIATIVE: None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted.
ATTACHMENTS:1) Tri-AnnualParksand CommunityServicesDepartmentReportfor September through December 2023
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Attachment 1
TRI-ANNUAL PARKS AND COMMUNITY
SERVICES REPORT FOR SEPTEMBER
THROUGH DECEMBER 2023
Capital Improvement Projects & ParksParks,Trails,&Open SpacesIn fall 2023, the City consultant –SWA Group –submitted 90%of construction drawings for the Jordan Ranch Neighborhood Square Park design. Preparation of a 100% plan set is underway, and it is anticipated that the project will be solicited for bids in the first quarter of 2024,with construction underway this summer.Dublin Art CenterConstruction of the Center started in November 2022 and is expected to be finished in fall2024.The Precinct Black Box Theater and Gallery 180 are two new project features. These anchor spaces are at the forefront of planning efforts. The Center will also feature programable spaces: the Mixed Media Room, Arts and Crafts Room, Ceramics Studio/Arts Yard, Dance Studio, and Music Studio. Each space will host classes and programs tailored to its specific focus.Staff are proactively preparing for the opening by developing policies, procedures, budgets, and schedules. Recruitments for experienced and knowledgeable instructors are underway and will continue through the facility's opening.Park MaintenanceAnnual sports field closures began on December 15, enabling scheduled maintenance activities to enhance the condition of the fields. This proactive measure ensures that facilities are well-maintained and ready for optimal use. In addition, playground mulch has been successfully applied at multiple locations including Shannon, Piazza Sorrento, Passatempo, Clover, Bray Commons, Ted Fairfield, Sean Diamond, Kolb,Mape, Emerald Glen, Alamo Creek, Positano, and Schafer Ranch Parks. Four Hawthorn trees were planted,the bathroom floors were replaced at Heritage Park, and nine Chinese Pistache trees were added to enhance the greenery at Alamo Creek Park. Furthermore, comprehensive playground resurfacing was completed at Stagecoach and Passatempo Parks.
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People of the Parks The People of the Parks program completed its first quarter, exceeding expectations with 200 individuals and nine organizations participating. Participants logged 231 volunteer hours and collected 736 pounds of litter:138 hours and 316 pounds from Individuals/Families and 93 hours and 420 pounds from organizations.The greatest engagement and contributions were observed at Shannon, Emerald Glen,and Fallon Sports Parks.Adopt-a-Bench ProgramThe Adopt-a-Bench story map website is now public, offering a detailed virtual view of all benches in Dublin parks. New benches were added to the inventory, including four at Don Biddle, two at Sean Diamond, and one at Ted Fairfield.Don Biddle Park Community GardenThe Don Biddle Park Community Garden, a collaborative space where Dublin residents cultivate gardens, has undergone recent enhancements, including installingautomated padlocks and gates to improve functionality. During the inaugural annual renewal,since the park's opening in September 2022, all plots were successfully renewed, with one exception,allowing a participant from the waitlist to begin utilizing the community garden.
Contract Classes The data highlights notable shifts in participation across different categories, providing valuable insights for program planning and enhancement.The demand for sports programming, especially tennis, basketball, and soccer, remains exceptionally high. These three sports collectively constitute over half of the sports registrations, with Arora Tennis (260), Kidz Love Soccer (203), and Skyhawks (209) taking the lead. TABLE 1: CONTRACT CLASS REGISTRATIONSCategory 2022 2023Cultural Arts (Arts, Theater, Dance, & Performing Arts) 343 345Fitness (Yoga, Zumba, Gymnastics, & Martial Arts) 109 154Leisure (STEM, Enrichment, & Life-Long Learning) 70 90Sports (Basketball, Baseball, Tennis, Soccer, & Multi-Sports) 1,458 1,375Totals1,980 1,964
Youth & Teen Afterschool Programs
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Afterschool Recreation and Afterschool L.E.A.D (Leadership Experience and Development) started the 2023-24 school year in August. Session II began in November.TABLE 2: AFTERSCHOOL RECREATION PARTICIPATION School Session IIAmador41Cottonwood28Dougherty27Dublin38Frederiksen37Green47Kolb17Murray15Totals250TABLE3: AFTERSCHOOL LEAD PARTICIPATIONSchoolSession IICottonwood0Fallon11Wells7Totals18Preschool ProgramsThe preschool program saw a decrease in overall registrations attributed to recent adjustments in transitional kindergarten options in Dublin. Nevertheless, relocating the four-day, four-year-old class to Shannon Community Center resulted in a notable increase in enrollments compared to the previous fall. Staff are actively exploring various options to address the community’s evolving needs in the upcoming year. TABLE 4: FALL/WINTER PRESCHOOL PARTICIPATIONSession I Session IIShannon Community Center (4 days/week, 4-year-olds)16 17Shannon Community Center (2 days/week, 3-year-olds)9 12Shannon Community Center (2 days/week, 4-year-olds)1 1Shannon Community Center (3 days/week, 3-year-olds)20 21Shannon Community Center (3 days/week, 4-year-olds)24 24Totals7075Youth Advisory CommitteeOn November 10, the City of Dublin's Youth Advisory Committee (YAC) hosted its annual Youth Mental Health Forum at the Shannon Community Center with 65 participants. The
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event, featuring panelists such as school counselors and local therapists, aimed to assist middle and high school students manage their emotional well-being. Topics included mental health issues, coping strategies, and student speakers sharing their experiences. Both students and parents were encouraged to attend, and attendees received a resource flyer, with refreshments provided afterward.In the November special meeting, the YAC assessed Youth Mini Grant presentations and recommended funding awards approved by the Parks and Community Services Commission and City Council, totaling $2,500 as follows: $250 for Dublin High School’s Green Earth Club, $450 for the Alliance on Mental Illness, $500 for Dublin High School’s Speech and Debate team, $500 for Dublin Health Occupations Students of America, $500 for the Gardeners of the Galaxy, and $300 for the Student Climate Corps.Youth and Adult SportsAdult SoftballThe Adult Softball Fall League had 13 teams enrolledbetween the Co-Ed and Men’s divisions, doubling team enrollments compared to fall 2022. Junior Warriors LeagueThe Junior Warriors Youth Basketball League for the 2023-24 Winter Season began practice on December 4 with 669 participants.TABLE 5: JUNIOR WARRIORS LEAGUE REGISTRATIONCategoryRegistrationsGirls K & 1st Grade 41Girls'2nd & 3rd Grade 55Girls'4th & 5th Grade 40Girls'6th -8th Grade 44Total Girls Registration 180Boys Kindergarten 79Boys'1st Grade 84Boys'2nd Grade 82Boys'3rd Grade 80Boys'4th Grade 61Boys'5th &6th Grade 60Boys'7th & 8th Grade 43Total Boys Registration 489Total Participant Registration 669Bat Busters Tee Ball League
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The Bat Busters Tee Ball League saw an upward trend in participant registrations this season, with 80 participants, 67 residents, and 13 non-residents.
Facility Rentals Athletic Facilities/Picnic ReservationsBatting cage reservations saw a notable increase of 759 reserved hours, with various cricket and baseball groups utilizing the cages for practices. Stager Gymnasium also experienced a 20-hour increase as new organizations started reserving the courts for team practices and tournaments, including collaborations with Excel Basketball and Visit Tri-Valley. Additionally, Fallon Sports Park officially opened the Cricket Field, enabling Dublin Youth Sports Cricket Organizations to host weekend games. The Dublin Cricket League also successfully organized its annual Thanksgiving Tournament on the Fallon Sports Park Synthetic Turf Fields.TABLE 6: ATHLETIC FACILITY/PICNIC SHELTER HOURS RESERVED
*Reduction in hours reserved due to December field closures for annual field renovations.Grass fields will resume reservations in March.Private Rentals/Banquet FacilitiesThe utilization of private rentals has seen a remarkable surge, with a notable increase of 1,036 hours compared to the fall of 2022. The Shannon Community Center, being the most sought-after venue, currently has Saturday reservations fully booked until late October 2024, and Sunday mornings are reserved throughout the entire year of 2024.TABLE7: FACILITY RENTAL HOURS RESERVED
Facility Sept Oct Nov *Dec HoursDublin Sports Grounds 907 950 306 95 2,258Fallon Sports Park 1,574 1,792 1,272 840 5,478Ted Fairfield Park 23 36 17 4 80Emerald Glen Park 1,125 515 309 224 2,173Batting Cages 296 278 331 258 1,163Stager Gym 96 136 164 209 605Picnic Rentals 1,124 870 392 166 2,552Totals5,145 4,577 2,791 1,796 14,309
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Facility 2022 2023Shannon Community Center –Non-Profits 41 76Shannon Community Center –Private 948 2,474Heritage Park –Non-Profits 19 8Heritage Park –Private 475 227Dublin Senior Center –Non-Profits 284 67Dublin Senior Center –Private 411 522The Wave Community Room –Non-Profits 168 24The Wave Community Room –Private 329 410Dublin Library –Non-Profits 480 451Dublin Library –Private 173 203Regional Meeting Room Civic Center –Non-Profits 344 365Regional Meeting Room Civic Center –Private Rentals 238 119Total Hours Reserved 3,910 4,946Heritage & Cultural Arts Heritage Parkand MuseumsStaff curated a temporary exhibit, "Old St. Raymond’s Church: Past and Present," in the small classroom, exploring key figures, significant dates, and the church's transformation. The exhibit, featuring photos and objects, opened in August 2023 and will be on display until February 2024.WeekendWondersHeritage Park and Museums hosted engaging family activities, including the “All About Apples” event on September 16, with apple-themed crafts and caramel apple-making. On November 4, fresh cider pressing provided a hands-on experience, comparing it with store-bought varieties. December 9 featured a winter wreath crafting session using tree trimmings from a local farm. Community engagement grows for these monthly events as averages increase to 24 participants per activity. Dublin CemeteryThe Dublin Cemetery received applications for five memorial plaques, two memorial pavers, and completed one full casket burial. Public ArtIn September 2023, the Utility Box Art Program concluded with the successful painting of 10 utility boxes across the community. In October, the Storm Drain Art project began, calling on artists to transform storm drains into captivating artworks, enhancing the neighborhood's visual appeal.Senior Center Senior ProgrammingThe Senior Center consistently provides diverse programming for the 50-and-better community, featuring activities such as Jazzercise, Bridge, Karaoke, Chinese Mah Jong, Bingo, Gentle Chair Yoga, Senior Cinemas, and more. The well-received Super Line Dancing
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program was introduced in early December and has swiftly garnered 40 enthusiastic participants, delivering lively and engaging sessions for seniors looking for a social and active outlet. Additionally, the ping-pong program continues to expand, attracting 25-30 players to each session.Senior EventsDublin's Senior Info Fair, featuring 30 vendors,served as a resource event offering valuable information on healthcare, housing, and recreational opportunities tailored to the senior community. Attendees explored the fair to connect with local organizations, gaining insights into available resources and fostering a supportive environment. The Holiday Craft Boutique, featuring 71 vendors, was a festive haven for all things handmade and heartwarming. This event displayed a variety of locally crafted, unique holiday gifts and decorations. The Holiday DancEscape at the Senior Center was a success, with 127 participants. The festive event brought together a lively community and a 20-piece live band for an evening of celebrations and spirited dancing. Open Heart KitchenOpen Heart Kitchen continues to deliver nutritious and tasty meals to Dublin’s senior citizens. From September to December, a total of 4,507 lunch meals were served.TABLE 8: SENIOR CENTER VISITORS AND VOLUNTEERS TOTALSCategorySeptOctNovDec TotalsVisitors, Daily Average 284 371 377 273 1,305Volunteer Hours 169 154 108 78 509Special EventsSplatter On September 9, the City and local organizations collaborated for the 11th annual Splatter Festival, attracting an estimated 10,000 guests. The all-day event featured music, arts, food, and dance, showcasing diverse community performances, including Bollywood and traditional Indian dance, Chinese dance, Kung Fu demonstrations, and more. The evening concluded with a dynamic performance by the Pop Rocks band and a spectacular display featuring 200 drones.Harvest FairOn October 7, Heritage Park and Museums hosted the annual Harvest Fair, attracting over 600 participants with more than 350 pre-registration bracelets sold. The event featured a variety of attractions, including a hay bale maze, fall-themed arts and crafts activities, tasty food, live music, and everyone's favorite tractor rides.Ghosts of DublinDuring the October 20 weekend, Ghosts of Dublin at Heritage Park and Museums was a momentous success, with all fourteen tours sold out. Participants experienced ghost stories
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on a journey through the dimly lit park and museums. Families waiting for their tours enjoyed refreshments and creative arts and crafts activities.Floating Pumpkin PatchOn October 22, the Floating Pumpkin Patch, a sold-out event, hosted three hundred attendees at The Wave. Guests swam in the Natatorium, selected a pumpkin, decorated it, and played Halloween-themed carnival games.HolidayTree Lighting On November 30, the 40th annual Holiday Tree Lighting eventmarked the start of the festive season, featuring the lighting of the City’s Holiday tree. Attendees enjoyed performances by local schools and explored attractions, including a snow play area, a letter to Santa booth, a trackless train ride, and photo opportunities with Santa. Staff received over 70 letters to Santa and helped deliver his responses.Breakfast with SantaOn December 2, Breakfast with Santa at Shannon Community Center drew 393 participants to Ambrose Hall. Attendees enjoyed a hot breakfast prepared by Dublin High Band Boostersvolunteers. The event also featured live musical performances and photo opportunities with Santa Claus. Proceeds from the event benefited the DHS Band Boosters.The Wave Aquatic FacilitiesAll five reservable weekends in September were booked for private waterpark buyouts, offering a unique and private experience. Also, the Dublin High School Water Polo team hasreturned for another season, resulting in The Wave hosting nine home games between the women's and men's teams.
TABLE 9: FACILITY HOURS RESERVED Rental Group Hours RentedDHS Water Polo Team 145.75PrivateWater Polo Team 12ParkBuyouts28Private Rentals 2Private Swim Teams 12Total 199.75Competition SwimmingProgramsAfter a successful summer season for the Green Gator swim team, the interest in our year-round Junior Green Gator swim program grew with a total of 225 registered participants
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for the 2023 Fall/Winter season, an increase of 27 participants from the total registrations in 2022.Recreation SwimThe weekend recreation swim program at The Wave has surged in popularity. Open to all ages on Saturdays and Sundays from 1:00 p.m. to 4:00 p.m. in the indoor swimming pool, the program drew 2,194 participants. The program saw an increase of 760 participants since the 2022 Fall/Winter season. TABLE 10:WAVE PROGRAM TOTALSProgramCategoriesProgram TotalsRecreation Swim Participants 1,948Birthday Parties Reserved 17Birthday Party Attendees 210Fitness Swimming 3,286Swim LessonsAdvanced swim lessons have seen a surge in popularity thanks to participant satisfaction and continued engagement in the program beyond the entry level. Following several Wave employees' acquisition of teaching certifications in adaptive swimming lessons, The Wave introduced the Starfish swim class, providing aquatic opportunities specifically tailored for individuals with disabilities. These adaptive swim lessons feature a modified and individualized curriculum, ensuring that students of all abilities can learn crucial water safety skills and enhance their confidence in the water. Conducted in the Natatorium, this class is unique by being the only one in the water and aimed at reducing noise and overstimulation for students with specific sensory needs.
TABLE 11: SWIM LESSON REGISTRATIONSLesson Type 2022 2023 Oyster and Pearl 118 139Preschool 410 400Jellyfish 283 316Turtle 733 753Otter 53 100Octopus 95 127Dolphin 78 129Adults 107 86Private 157 131Adaptive Lesson 0 7Total 2044 2188Upcoming Events
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TABLE 12: UPCOMING EVENTSDateEvent Location2/3/24 Wave Job Fair The Wave 03/15/24 Shamrock Gala Dublin Senior Center 03/16-17/24 St. Patrick’s Day Celebration Dublin Civic Center 03/16/24 Pancake Breakfast Fire Station #16 03/16/24 St. Patrick’s Day Parade Amador Plaza Rd03/17/24 Shamrock 5K Dublin Blvd03/30/24 Spring Eggstravaganza Heritage Park04/11/24 Farmer’s Market –Opening Night Emerald Glen Park 04/20/24 Pride Week Begins Emerald Glen Park 04/25/24 Senior Center Volunteer Recognition Event Dublin Senior Center 05/02/24 Dublin Benefit Concert (YAC)Emerald Glen Park05/28/24 Dublin Leprechauns Pecos League Opens Fallon Sports Park
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STAFF REPORT
Parks and Community Services Commission
Page 1 of 1
Agenda Item 4.1
DATE:February 26, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Approval of the December 18, 2023, Parks and Community Services
Commission Regular Meeting Minutes
Prepared by: Elisabeth Hogue, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approving the December 18, 2023, Parks and Community Services
Commission Regular Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of the December 18, 2023, Parks and Community Services Commission
Regular Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Commission will consider approval of the minutes of the December 18, 2023, Parks and
Community Services Commission Regular Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
1) December 18, 2023, Parks and Community Services Commission Regular Meeting Minutes
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MINUTES OF THE PARKS AND
COMMUNITY SERVICES COMMISSION
Regular Meeting: December 18, 2023
Parks and Community Services Commission
REGULAR MEETING
December 18, 2023
A Regular Meeting of the Parks and Community Services Commission was held on
Monday, December 18, 2023, in the Council Chamber at the Civic Center. Chairperson
Sameer Hakim called the meeting to order at 7:00 p.m.
1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2) PRESENTATIONS – None.
3) PUBLIC COMMENT – None.
4) CONSENT CALENDAR
4.1) Approved the November 20, 2023, Parks and Community Services
Commission Regular Meeting Minutes
On a motion by Vice Chairperson Washington, seconded by Commissioner Colley, and
by unanimous vote, the Commission approved the Consent Calendar.
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Joseph Washington, Vice Chairperson
SECOND: Daniel Colley, Chairperson
AYES: Washington, Thornbury, Giller, Colley, Hakim, Shenoy
5) PUBLIC HEARING – None.
Attendee Name Status
Sameer Hakim, Chairperson Present
Joseph Washington, Vice Chairperson Present
Matthew Giller, Commissioner Present
Richard Thornbury, Commissioner Present
Esha Shenoy, Student Representative Present
Daniel Colley, Commissioner Present
Laura Gan, Alternate Commissioner Present
Attachment 1
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Parks and Community Services Commission
REGULAR MEETING
December 18, 2023
7) NEW BUSINESS
7.1) 2023 “Deck the Homes” Holiday Home Decorating Contest
The Commission received a presentation on the Holiday Home Decorating Contest
from Jennifer Li Marzi, Recreation Technician.
On a motion by Vice Chairperson Washington, seconded by Commissioner Giller, and
by unanimous vote, the Commission voted to select the following contest winners:
2023 Deck the Homes Winners
Award Categories Winning Home Address
Seen from Space 7574 Sutton Place
Winter Wonderland 7287 Bedford Way
Spotlight 11913 Bloomington Way
Over Inflated 6815 Ione Way
Deck the Halls 5653 Iron Horse Parkway
Dashing Debut 8645 Ardmore Place
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Joseph Washington, Vice Chairperson
SECOND: Matthew Giller, Commissioner
AYES: Washington, Thornbury, Giller, Colley, Hakim, Shenoy
8) STAFF AND COMMISSIONER REPORTS
Staff and Commissioners provided brief informational reports and project updates.
9) ADJOURNMENT
Chairperson Hakim adjourned the meeting at 7:48 p.m.
6) UNFINISHED BUSINESS – None.
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Parks and Community Services Commission
REGULAR MEETING
December 18, 2023
Sameer Hakim, Chairperson
Parks and Community Services Commission
ATTEST:
Jackie Dwyer, Director
Parks and Community Services Director
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 3
Agenda Item 6.1
DATE:February 26,2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:People of the Parks Program UpdatePrepared by:Anthony Calvo,Recreation Supervisor
EXECUTIVE SUMMARY:The Commission will receive a report on the People of the Parks program that began in Summer 2023.
STAFF RECOMMENDATION:Receive the presentation.
FINANCIAL IMPACT:Program expenses totaled $6,410 since the program launch. These costs were absorbed in the Fiscal Year 2023-2024 Adopted Budget.
DESCRIPTION:BackgroundPeople of the Parks (P.O.P.), which launched in September 2023, is a new initiative in the City of Dublin that aims to foster community engagement and environmental stewardship. The P.O.P. program invites all residents, businesses, organizations, and visitors alike to join in keeping Dublin “Clean and Green.”The program’s participants contribute to the overall cleanliness of City parks, trails, and other public spaces and promote environmental stewardship in the community. Program Details The following is a summary of the program developed following feedback from the City Council in June 2023 and the Parks and Community Services Commission in August 2023.
Two program options are in place: one for individuals and families and the other for businesses and organizations.
Program participants are provided with a branded supply kit,including a reusable litter collection stick, a City-branded tote trash bag, a t-shirt, and a vest.
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Program participants self-track, using log sheets provided by the City, which includevolunteer hours logged, amount of litter collected, and location of litter collected.
Program website developed that includes:
o Dos and don’ts of items that should be picked up or reported to others.
o Information on how to report hazardous waste or safety concerns.
o Up-to-date service hour information on contributions made by all volunteers.
The individual and family components are incentivized quarterly, providing individuals and families who submit tracking sheets the opportunity to win a variety of raffle prizes, which include:
o The Wave Waterpark tickets.
o Shamrock 5k Fun Run and Walk tickets.
o Gift cards to local businesses.
The business and organization components include ongoing incentives, providing patronsinterested in adopting a specific park or trail recognition. This component is a year-long commitment with monthly requirements. Groups who remain in good standing will receive the following:
o City Council acknowledgment.
o Branded Signage for their respective organization.Program Participation for September 2023 through December 2023
Individuals and Families:
o 200 participants registered.
o 138 volunteer hours logged.
o Estimated 393 pounds of litter collected.
Businesses and Organizations:
o Nine organizations registered.
o 184 volunteer hours logged.
o Estimated 436 pounds of litter collected.Next StepsThe P.O.P. program will be reviewed annually to ensure program goals are being met. Staff will also include P.O.P. program information and updates in the Tri-Annual Reports provided to the Parks and Community Services Commission.
STRATEGIC PLAN INITIATIVE:None.
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Page 3 of 3
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 2
Agenda Item 7.1
DATE:February 26, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Election of OfficersPrepared by:Bridget Amaya, Assistant Parks &Community Services Director
EXECUTIVE SUMMARY:The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and Rules of Procedure for the Parks and Community Services Commission.
STAFF RECOMMENDATION:Elect a Chairperson and Vice Chairperson for the 2024 calendar year.
FINANCIAL IMPACT:None.
DESCRIPTION:Per the Bylaws and Rules of Procedure for the Parks and Community Services Commission,elections shall take place to elect a Chairperson and Vice Chairperson at the Commission’s first meeting each year. Article V of the Parks and Community Services Commission Bylaws and Rulesof Procedure states: ARTICLE VOFFICERSSection 1. Election and Term of Office. The Commission shall elect, by majority vote,a Chairpersonand ViceChairperson at the firstmeeting of eachyear. The Chairpersonand Vice Chairperson shall serve until their successors are elected, or until their terms as members of the Commission expire, whichever is first. The Commission shall, unless no Commissioners meet criteria, elect Commissioners to the positions that have not previously served in the position and have not declined the appointment, with the intent that no one should serve in the position for no more
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than two consecutive years. Alternates are not eligible to serve as Chairperson or ViceChairperson.Section2. TheSecretarytotheCommissionwillbetheCityManagerorhis/herdesignee.Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or ViceChairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance oftheterm.Section 4. Duties of Officers. TheChairperson performsthe followingduties:(a) Presides at all meeting ofthe Commission.(b)Appoints committee membersand chairpersonsof committees as necessary.(c) Signs correspondence on behalf of theCommission.(d)Representsthe Commission before the City Council.(e) Performsother duties necessaryorcustomary to theoffice.In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of their members to act as temporaryChairperson.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 2
Agenda Item 7.2
DATE:February 26, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Committee Assignment VacanciesPrepared by:Elisabeth Hogue,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will review the Senior Center Advisory Committee and the Youth and Adult Sports Users Group liaison assignments and fill vacancies for the 2024 calendar year.
STAFF RECOMMENDATION:Review the current vacancies for liaisons to the Senior Center Advisory Committee and the Youth and Adult Sports Users Group and make an appointment for a liaison and an alternate.
FINANCIAL IMPACT:None.
DESCRIPTION:The Senior Center Advisory Committee Bylaws and Rules of Procedure require representation from a member of the Parks and Community Services Commission (Commission). While not an official governing body of the City, the Youth and Adult Sports User Group seeks to ensure representation from the Commission. Upon direction, the Commission or the Chairperson may appoint several members, but less than a quorum, to serve as a liaison on a Committee/Group. Senior Center Advisory CommitteeThe Senior Center Advisory Committee (Committee) advises the Commission, the City Council, and Staff on matters of the operation of the Dublin Senior Center. The Commission representative will serve as a liaison between the Committee and the Commission. The Senior Center Advisory Committee holds quarterly meetings (February, May, August, and November) on the first Thursday of the month at 9:30 AM. Youth and Adult Sports User GroupThis group meets quarterly (January, April, July, and October) at the Shannon Community Center
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at 4:00 PM. The group discusses the community's needs pertaining to youth and adult sports programs, facilities, and services.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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