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Home My WebLink About5.01 Approval of the June 18, 2024 Regular City Council Meeting, June 25, 2024 Adjourned Regular City Council Meeting Minutes, and July 3, 2024 Special City Council Meeting MinutesAgenda Item 5.1 r DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: July 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Approval of June 18, 2024 Regular City Council Meeting, June 25, 2024 Adjourned Regular City Council Meeting, and July 3, 2024 Regular City Council Meeting Minutes Prepared by: Marsha Moore, MMC, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the June 18, 2024 Regular City Council Meeting, June 25, 2024 Adjourned Regular City Council Meeting, and July 3, 2024 Special City Council Meeting. STAFF RECOMMENDATION: Approve the minutes of the June 18, 2024 Regular City Council Meeting, June 25, 2024 Adjourned Regular City Council Meeting, and July 3, 2024 Special City Council Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the June 18, 2024 Regular City Council Meeting, June 25, 2024 Adjourned Regular City Council Meeting, and July 3, 2024 Special City Council Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. Page 1 of 2 1 ATTACHMENTS: 1) June 18, 2024 Regular City Council Meeting Minutes 2) June 25, 2024 Adjourned Regular City Council Meeting Minutes 3) July 3, 2024 Special City Council Meeting Minutes Page 2 of 2 2 DUBLIN CALIFORNIA MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Regular Meeting: June 18, 2024 Attachment I The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the adjournment notice is available on the City's website at: httns://dublin.ca.gov/ccmeetings A Meeting of the Dublin City Council was held on Tuesday, June 18, 2024, in the City Council Chamber. The meeting was called to order at 6:30 PM, by Mayor McCorriston. 1) CALL TO ORDER Attendee Name Status Michael McCorriston, Mayor Present Dr. Sherry Hu, Vice Mayor Absent Jean Josey, Councilmember Present Kashef Qaadri, Councilmember Absent Mayor McCorriston stated the City Council would not be holding the meeting due to a lack of quorum. While all Councilmembers were available, either in person or remotely, the Brown Act allows for video conferencing under limited circumstances. One of the requirements for a teleconferenced meeting is that a quorum must be present in the City of Dublin. At least three councilmembers were needed to be present to make a quorum. Of the four City Councilmembers, only two were present in the City of Dublin; therefore, the City Council was unable to proceed with the meeting. The only action available was to adjourn the meeting to a specified time and place. On a motion by Mayor McCorriston, seconded by Councilmember Josey, and by unanimous vote, the City Council adjourned the meeting due to lack of quorum and set the meeting for June 25, 2024 at 6:30 PM in the Council Chambers. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Michael McCorriston, Mayor SECOND: Jean Josey, Councilmember AYES: McCorriston, Josey DUBLIN CITY COUNCIL MINUTES REGULAR MEETING J.J N E 18, 2024 3 2) ADJOURNMENT Mayor McCorriston adjourned the meeting at 6:32 PM to an Adjourned Regular Meeting on Tuesday, June 25, 2024 at 6:30 PM. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES REGULAR MEETING JU N E 18, 2024 4 CALIFORNIA 0°` MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN DUBLIN Adjourned Regular Meeting: June 25, 2024 Attachment 2 The following are minutes of the actions taken by the City of Dublin City Council. A full video recording of the meeting with the agenda items indexed and time stamped is available on the City's website at: httns://dublin.ca.Eov/ccmeetings CLOSED SESSION 6:30 PM I. CONFERENCE W ITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case Facts and circumstances: Letter from Sarah Jorgensen, dated May 10, 2024 II. CON FEREN CE W ITH REAL PROPERTY N EGOTIATOR Property: Portion of Assessor's Parcel No. 986-0028-001-00 adjacent to Tassajara Road Agency Negotiator: Linda Smith, City Manager Negotiating Parties: Javid Roshan/Zarmina Mayar Under Negotiation: Price and terms of payment REGULAR ADJOURNED MEETING 7:00 PM An Adjourned Regular Meeting of the Dublin City Council was held on Tuesday, June 25, 2024, in the City Council Chamber. The meeting was called to order at 7:00 PM, by Mayor McCorriston. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Michael McCorriston, Mayor Present Dr. Sherry Hu, Vice Mayor Present Jean Josey, Councilmember Present Kashef Qaadri, Councilmember Present 2) REPORT ON CLOSED SESSION City Attorney John Bakker reported that in response to the May 10, 2024 letter from counsel for the California Restaurant Association, the City Council suspended enforcement of the provisions of the Green Building Code requiring certain new construction and alterations to be all electric. DUBLIN CITY COUNCIL MINUTES ADJOURNED REGULARMEETING J.J N E 25, 2024 5 3) PRESENTATIONS AND PROCLAMATIONS 3.1) Recognition of Parks Reserve ForcesTraining Area Lieutenant Colonel Marisol A. Chalas The City Council recognized Lieutenant Colonel Marisol A. Chalas for her service at Parks Reserve Forces Training Area and in the Dublin community. 3.2) Employee Introduction New City of Dublin Staff member, Alejandro Feliciano, Summer Intern with the Public Works Department, was introduced. 4) PUBLIC COMMENT Mike Grant provided public comment. Brent Songey provided public comment. Andrea Renzulli provided public comment. 5) CONSENT CALENDAR 5.1) Approved the June 4, 2024 Regular City Council Meeting Minutes. 5.2) Adopted Resolution No. 58-24 titled, "Approving Agreements for On -Call Civil Engineering and Surveying Services." 5.3) Adopted Resolution No. 59-24 titled, "Approving an Agreement with HERC Rentals for Electrical Equipment Rental for City -Produced Events;" Resolution No. 60-24 titled, "Approving an Agreement with Primetime Entertainment for Lighting and Sound Services for City -Produced Events;" and Resolution No 61-24 titled, "Approving an Agreement with Special Events Rentals for Tents, Stages, and Other Event Furniture Rentals for City -Produced Events." 5.4) Adopted Resolution No. 62-24 titled, "Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2024-25." 5.5) Adopted Resolution No. 63-24 titled, "Approving the Plans and Specifications and Awarding a Contract to VSS International, Inc. for the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117." 5.6) Waived the second reading and adopted Ordinance No. 02-24 titled, "Approving Amendments to Dublin Municipal Code Chapter 8.68 (Inclusionary Zoning Regulations)." DUBLIN CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING J.J N E 25, 2024 6 5.7) Adopted Resolution No. 64-24 titled, "Approving the Improvement Agreement for Two Neighborhood Park Sites Within the Francis Ranch Development." 5.8) Adopted Resolution No. 65-24 titled, "Approving the Plans and Specifications, Waiving a Minor Bid Irregularity, and Awarding a Contract to O'Grady Paving, Inc. for the Annual Street Resurfacing Project (2024 Concrete/Signals/Overlay) and the Persimmon Drive Pedestrian Rehabilitation Project, CIP Nos. ST0117 and PK0123." 5.9) Adopted Resolution No. 66-24 titled, "Approving an Agreement for On -Call Vehicle Maintenance and Repair Services with Parkway Body Shop." 5.10) Adopted Resolution No. 67-24 titled, "Approving the Plans and Specifications and Awarding a Contract to Suulutaaq, Inc. for the Green Stormwater Infrastructure Project, CIP No. ST0121 and ST0517." 5.12) Adopted Resolution No. 68-24 titled, "Authorizing a Special Designation of General Fund Committed Reserves for Fiscal Year 2023-24," and confirmed changes to General Fund Assigned Reserves. 5.13) Adopted Resolution No. 69-24 titled, "Calling for a General Municipal Election To Be Held in the City of Dublin on November 5, 2024, Requesting the Alameda County Board of Supervisors Consolidate the City of Dublin General Municipal Election With the Statewide General Election, Authorize Certain Procedural Matters, and Adopting Regulations for Candidates for Elective Office Pertaining to Candidate's Statement and the Costs Thereof," and affirmed Resolution No. 85-10 Encouraging Candidates to Use the Code of Fair Campaign Practices. 5.14) Received the report of payments issued from May 1, 2024 - May 31, 2024, totaling $9,885,560.27. On a motion by Councilmember Josey, seconded by Councilmember Qaadri, and by unanimous vote, the City Council adopted the Consent Calendar, except for item 5.11. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: Kashef Qaadri, Councilmember AYES: McCorriston, Josey, Hu, Qaadri 5.11) Amendments to the Dublin Municipal Code to Add Chapter 4.50 (Sidewalk Vending) and Amend Section 5.100.090 (Merchandising, Advertising, and Signs - Prohibited Acts) (PLPA-2024-00049) This item was pulled from the consent calendar by Councilmember Josey for further discussion. Mayor McCorriston opened the public hearing. DUBLIN CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING J.J N E 25, 2024 7 Upon receiving no public comment, Mayor McCorriston closed the public hearing. On a motion by Councilmember Josey and seconded by Councilmember Qaadri, and by unanimous vote, the City Council waived the reading, and introduced the Ordinance Approving Amendments to the Dublin Municipal Code to add Chapter 4.50 (Sidewalk Vending) to Title 4 (Regulation of Businesses), and Amend Section 5.100.090 (Merchandising, Advertising and Signs —Prohibited Acts), with an amendment to change Section 4.50.060(b) to read, "Sidewalk vendors shall apply for renewal annually." RESULT: INTRODUCED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: Kashef Qaadri, Councilmember AYES: McCorriston, Josey, Hu, Qaadri 6) PUBLIC HEARING 6.1) Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2024-25 Annual Assessment The City Council received a presentation establishing the garbage rates effective July 1, 2024 and establishing the Fiscal Year 2024-25 refuse -related property tax assessment. Mayor McCorriston opened the Public Hearing. Upon receiving no public comment, Mayor McCorriston closed the Public Hearing. On a motion by Vice Mayor Hu, seconded by Councilmember Qaadri, and by unanimous vote, the City Council adopted Resolution No. 70-24 titled, "Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2024- 2025;" and Resolution No. 71-24 titled, "Amending the Schedule of Service Rates for Integrated Solid Waste Services." RESULT: ADOPTED [UNANIMOUS] MOVED BY: Dr. Sherry Hu, Vice Mayor SECOND: Kashef Qaadri, Councilmember AYES: McCorriston, Josey, Hu, Qaadri 6.2) Adoption of Master Fee Schedule The City Council received a presentation on a new Master Fee Schedule, based on information contained in the User Fee Study and Cost Allocation Plan presented to the City Council on June 4, 2024. DUBLIN CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING J.J N E 25, 2024 8 Mayor McCorriston opened the Public Hearing. Upon receiving no public comment, Mayor McCorriston closed the Public Hearing. On a motion by Councilmember Qaadri, seconded by Councilmember Josey, and by unanimous vote, the City Council adopted Resolution No. 72-24 titled, "Adopting a Master Fee Schedule for Services Provided by the City." RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kashef Qaadri, Councilmember SECOND: Jean Josey, Councilmember AYES: McCorriston, Josey, Hu, Qaadri 7) UNFINISHED BUSINESS — None. Mayor McCorriston called for a break at 8:01 PM. Mayor McCorriston reconvened the meeting at 8:05 PM. 8) NEW BUSINESS 8.1) Actions to Fill City Councilmember Vacancy The City Council considered applications received to fill the City Council vacancy due to the appointment of Michael McCorriston as Mayor. Mayor McCorriston opened the public comment period. Mike Grant provided public comment. Catherine Brown provided public comment. Catheryn Grier provided public comment. Janine Thalblum provided public comment. Todd Padnos provided public comment. Mary Washington provided public comment. Renata Tyler provided public comment. Mayor McCorriston closed the public comment period. DUBLIN CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING J.J N E 25, 2024 9 The City received 17 applications for the City Councilmember vacancy. The City Council shared their top two choices for consideration: Councilmember Josey's selections were Wahida Rashid and Janine Thalblum; Councilmember Qaadri's selections were Sameer Hakim and Stephen Wright; Vice Mayor Hu's selections were John Morada and Ramya Ramakrishnan; and Mayor McCorriston's selections were Janine Thalblum and Stephen Wright. Applicants Stephen Wright, Janine Thalblum, Ramya Ramakrishnan, Sameer Hakim, Wahida Rashid, and John Morada were interviewed by the City Council. The City Council discussed the applicants, and Janine Thalblum and Stephen Wright were identified as the top two candidates. Councilmember Qaadri made a motion, seconded by Mayor McCorriston, to appoint Stephen Wright to the City Council Vacancy for the unexpired term ending December 2024. Councilmember Josey made a substitute motion, seconded by Vice Mayor Hu, to appoint Janine Thalblum to the City Council for the unexpired term ending December 2024. Councilmember Qaadri made a friendly amendment that the applicant rescind her public endorsement for the upcoming Mayoral election, and Councilmember Josey and Vice Mayor Hu accepted the friendly amendment. On a motion by Councilmember Josey, seconded by Vice Mayor Hu, and by a 3-to-1 roll call vote, the City Council appointed Janine Thalblum to fill the Councilmember vacancy with the friendly amendment that she rescinds her public endorsement. RESULT: APPOINTED [3-TO-1] MOVED BY: Jean Josey, Councilmember SECOND: Dr. Sherry Hu, Vice Mayor AYES: McCorriston, Josey, Hu NOES: Qaadri Janine Thalblum was sworn in as Councilmember and took her seat at the dais. 8.2) City Council Committee Appointments and Assignments The City Council discussed the Mayor's appointments to the various local and regional boards, committees, and commission positions. On a motion by Councilmember Qaadri, seconded by Vice Mayor Hu, and by unanimous vote, the City Council adopted Resolution No. 73-24 titled, "Confirming the Mayor's Appointments to Various Local and Regional Boards, Committees, and Commissions" and directed Staff to notify affected agencies, as appropriate. DUBLIN CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING J.J N E 25, 2024 10 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kashef Qaadri, Councilmember SECOND: Dr. Sherry Hu, Vice Mayor AYES: McCorriston, Josey, Hu, Qaadri, Thalblum 9) CITY MANAGER AND CITY COUNCIL REPORTS The City Council and Staff provided brief information -only reports, including committee reports and reports related to meetings attended at City expense (AB1234). 10) ADJOURNMENT Mayor McCorriston adjourned the meeting at 11:33 PM. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING J.J N E 25, 2024 11 Attachment 3 DUBLIN CALIFORNIA MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN Special Meeting: Wednesday, July 3, 2024 The following are minutes of the actions taken by the City of Dublin City Council. The agenda is available on the City's website at: httns://dublin.ca.aov/ccmeetings SPECIAL MEETING 3:00 PM A Special Meeting of the Dublin City Council was held on Wednesday, July 3, 2024, in the Bray Community Room. The meeting was called to order at 3:08 PM, by Mayor McCorriston. 1) CALL TO ORDER AND PLEDGE OF ALLEGIANCE Attendee Name Status Michael McCorriston, Mayor Present Dr. Sherry Hu, Vice Mayor Present Jean Josey, Councilmember Present Kashef Qaadri, Councilmember Present Janine Thalblum, Councilmember Present 2) CLOSED SESSION I. CONFERENCE W ITH LEGAL COUNSEL —ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case II. CON FEREN CE W ITH LABOR N EGOTIATOR Agency Designated Representative: Councilmember Qaadri Unrepresented Employee: City Attorney III. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager 3) REPORT ON CLOSED SESSION Mayor McCorriston reported that the City Council directed the City Attorney to initiate an action and the action, the defendants, and the other particulars shall, once formally commenced, be disclosed to any person upon inquiry. DUBLIN CITY COUNCIL MINUTES SPECIAL MEETING JJLY 3, 2024 12 4) ADJOURNMENT Mayor McCorriston adjourned the meeting at 5:51 PM. ATTEST: City Clerk Mayor DUBLIN CITY COUNCIL MINUTES SPECIAL MEETING ,JU LY 3, 2024 13