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HomeMy WebLinkAbout5.02 Agreement for On-Call Surveying Services with Kier & Wrightr DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: .Lily 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager Agenda Item 5.2 SU B.ECT: Agreement for On -Call Surveying Services with Kier & Wright Prepared by: Julius Pickney, Management Analyst 11 EXECUTIVE SUMMARY: The City Council will consider approving an agreement for on -call surveying services with Kier & Wright. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement for On -Call Surveying Services with Kier & Wright. FINANCIAL IMPACT: The cost of these services will be charged to the Public Works Department in accordance with the adopted annual operating budget, Capital Improvement Program project budgets, and/or developer deposit account. DESCRIPTION: The Public Works Department utilizes consultants on Capital Improvement Program (CIP) projects, private development projects engineering services, and for on -call, as -needed services to assist Staff in specific areas of technical and professional expertise. Consultants are solicited through open and competitive request for qualifications (RFQ) processes to identify consulting firms with the necessary background and experience to provide services at competitive costs. Nine submissions were received in response to the RFQ for On -Call Surveying Services issued in April 2024. After reviewing all qualifications, Staff recommends one firm, Kier & Wright, to provide on -call services for a three-year term with the proposed compensation limit of $100,000. This firm has provided similar services to various municipalities around the Bay Area. Staff also recommends that the following firms that responded to the RFQ be deemed qualified and remain on the City's Managed Qualified Bid List, with which the City reserves the right to Page 1 of 2 1 enter into an agreement at a future date: Bellecci, F3 & Associates, Sandis, Wilsey Ham, and Wood Rodgers. Three other firms, BKF Engineers, CSW/Stuber-Stroeh Engineering Group, Inc., and GUIDA, responded to the RFQ and are qualified, however are not recommended for new on -call surveying services agreements because these three firms are already under contract with the City for similar on -call services. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Approving an Agreement for On -Call Surveying Services with Kier & Wright 2) Exhibit A to the Resolution - Consulting Services Agreement with Kier & Wright 3) Request for Qualifications - Surveying Services 4) Statements of Qualifications - Surveying Services from Kier & Wright Page 2 of 2 2 Attachment I RESOLUTION NO. XX — 24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AGREEMENT FOR ON -CALL SURVEYING SERVICES WITH KIER & WRIGHT WHEREAS, on April 10th, 2024, Staff issued a Request for Qualifications (RFQ) for On - Call Surveying Services; and WHEREAS, the City received nine responses to the RFQ; and WHEREAS, Staff reviewed and evaluated the statements of qualifications in accordance with the RFQ rating criteria; and WHEREAS, the City desires to enter into an agreement with Kier & Wright for a not -to - exceed amount of $100,000 over a three-year term; and WHEREAS, the City also wishes to enter into agreements at a later date, with the following firms which were deemed to be qualified as part of the RFQ solicitation process: Bellecci, F3 & Associates, Sandis, Wisley Ham, and Wood Rodgers. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Agreement with Kier & Wright, attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement and make any necessary, non -substantive changes to carry out the intent of this Resolution. PASSED, APPROVED AND ADOPTED this 16th day of July 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-24, Item X.X, Adopted 07/16/2024 Page 1 of 1 3 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A Attachment 2 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND KIER & WRIGHT FOR ON -CALL SURVEYING SERVICES THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and Kier & Wright ("Consultant") (together sometimes referred to as the "Parties") as of August 1, 2024 (the "Effective Date"). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2027, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may be extended on a month to month basis for up to 6 months upon the written consent of the Consultant and the City Manager, provided that: a) sufficient funds have been appropriated for such purchase, b) the price charged by the Consultant for the provision of the serves described in Exhibit A does not increase. None of the foregoing shall affect the City's right to terminate the Agreement as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder. 1.5 Public Works Requirements. Because the services described in Exhibit A include "work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work," the services constitute a public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the California Labor Code applicable to public works, to the extent set forth in Exhibit D. Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 1 of 15 4 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A 1.6 Public Works Contractor Registration. Consultant agrees, in accordance with Section 1771.1 of the California Labor Code, that Consultant or any subconsultant shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Chapter 1 of Part 7 of Division 2 of the California Labor Code, unless currently registered and qualified to perform public work pursuant to California Labor Code section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to California Labor Code section 1725.5. Consultant agrees, in accordance with Section 1771.4 of the California Labor Code, that if the work under this Agreement qualifies as public work, it is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $100,000, notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, this Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No individual performing work under this Agreement shall bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or his/her designee. Invoices shall contain the following information: ■ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ■ The beginning and ending dates of the billing period; Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 2 of 15 5 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A • A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; • A copy of the applicable time entries or time sheets shall be submitted showing the following: o Daily logs of total hours worked by each individual performing work under this Agreement o Hours must be logged in increments of tenths of an hour or quarter hour o If this Agreement covers multiple projects, all hours must also be logged by project assignment o A brief description of the work, and each reimbursable expense • The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder; • The Consultant's signature; • Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 3 of 15 6 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B. 2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit B. Expenses not listed in Exhibit B are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.7 Pavment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Pavment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 4 of 15 7 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers' Compensation. 4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program to meet these requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of the Contract Administrator. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the Consultant, its employees, agents, and subcontractors. 4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; and b. Waiver of Subrogation Endorsement as required by the section. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain commercial general liability insurance for the term of this Agreement in an amount not less than $1,000,000 and automobile liability insurance for the term of this Agreement in an amount not less than $1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including without limitation, blanket contractual liability and the use of owned and non -owned automobiles. Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 5 of 15 8 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A 4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an "occurrence" basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage. 4.2.3 Additional Requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims -made basis. b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant. c. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to effect this waiver of subrogation. d. For any claims related to this Agreement or the work hereunder, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall submit the following: a. Certificate of Liability Insurance in the amounts specified in the section; b. Additional Insured Endorsement as required by the section; c. Waiver of Subrogation Endorsement as required by the section; and d. Primary Insurance Endorsement as required by the section. 4.3 Professional Liability Insurance. 4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 6 of 15 9 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A not less than $2,000,000 covering the licensed professionals' errors and omissions. Any deductible or self -insured retention shall not exceed $150,000 per claim. 4.3.2 Claims -Made Limitations. The following provisions shall apply if the professional liability coverage is written on a claims -made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims -made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of 3 years after completion of work under this Agreement. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall submit the Certificate of Liability Insurance in the amounts specified in the section. 4.4 All Policies Requirements. 4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all Certificates of Liability Insurance delivered to Consultant by the insurer, including complete copies of all endorsements attached to the policies. All copies of Certificates of Liability Insurance and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, employees, and volunteers; or the Consultant shall provide a financial guarantee Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 7of15 10 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting" policy limit (i.e. limit that is eroded by the cost of defense). 4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days' prior written notice has been provided to the City. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: ■ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; • Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ■ Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Refer to the attached Exhibit C, which is incorporated herein and made a part of this Agreement. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. This Agreement shall not be construed as an agreement for employment. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Consultant further acknowledges that Consultant performs Services outside the usual course of the City's business; and is customarily engaged in an independently established trade, occupation, or business of the same nature as the Consultant performs for the City and has the option to perform such work for other entities. Notwithstanding any other City, state, or federal policy, rule, Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 8 of 15 11 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant's failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, sex, gender, religion (including religious dress and grooming practices), national origin, ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, age, sexual orientation, color, creed, pregnancy, genetic information, gender identity or expression, political affiliation or belief, military/veteran status, or any other classification protected by applicable local, state, or federal laws (each a "Protected Characteristic"), against any employee, applicant Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 9 of 15 12 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 10 of 15 13 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall include, but are not limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties. 9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement. Section 10. MISCELLANEOUS PROVISIONS. Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 11 of 15 14 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A 10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Section 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous 12 months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of California Government Code Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 12 of 15 15 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of California Government Code Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the State of California. At City's sole discretion, Consultant may be required to file with the City a Form 700 to identify and document Consultant's economic interests, as defined and regulated by the California Fair Political Practices Commission. If Consultant is required to file a Form 700, Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and directions on how to prepare it. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. Any written notice to Consultant shall be sent to: Dean Jurado, PLS 2850 Collier Canyon Road Livermore, CA 94551 Any written notice to City shall be sent to: City of Dublin Att: City Engineer 100 Civic Plaza Dublin, CA 94568 10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, C, and D represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. Exhibit A Scope of Services Exhibit B Compensation Schedule & Reimbursable Expenses Exhibit C Indemnification Exhibit D California Labor Code Section 1720 Information 10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. Counterparts delivered and/or signatures executed by City -approved electronic or digital means shall have the same force and effect as the use of a manual signature. Both Parties desire this Agreement to be electronically signed in accordance Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 13 of 15 16 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A with applicable federal and California law. Either Party may revoke its agreement to use electronic signatures at any time by giving notice to the other Party. 10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for one million dollars ($1,000,000.00) or more, by Consultant's signature below Consultant certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of the California Public Contract Code as a person engaging in investment activities in Iran as described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b) of Section 2202.5 of the California Public Contract Code, as applicable. SIGNATURES ON FOLLOWING PAGE Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 14 of 15 17 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear below certify that they are authorized to sign on behalf of the respective Party. CITY OF DUBLIN KIER & WRIGHT Linda Smith, City Manager Attest: Marsha Moore, City Clerk Approved as to Form: City Attorney -DD)ocuSigned b : On,OVI, -9CEBOEAD474B449... Joe Thompson, PLS, Vice President 1000005105 Consultant's DIR Registration Number (if applicable) Consulting Services Agreement between City of Dublin and Kier & Wright for On -Call Surveying Services 8/1/2024 Page 15 of 15 18 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A EXHIBIT A SCOPE OF SERVICES Surveying • Provide staff augmentation services. • Review parcel maps, final maps, lot mergers, lot line adjustments, and plat maps and legal descriptions for technical accuracy, including review of boundary, cover sheet certificates, closure calculations, monuments, easements, and cross-referencing improvement plans in accordance with the Subdivision Map Act, City Subdivision Ordinance, and surveying standards of practice. • Provide a licensed land surveyor and/or civil engineer to sign and approve parcel and final maps for technical correctness on behalf of the City as Acting City Surveyor. • Prepare plat maps and legal descriptions for acquisition areas. • Conduct topographic surveys, process field data, and produce topographic maps. • GPS data collection, inventory management, and GIS integration. • Research record documentation defining existing right-of-way. Prepare right-of-way maps. • Calculate record locations of pertinent boundary monumentation for use in field survey work. • Conduct field right-of-way surveys to locate boundary evidence. • Perform boundary analysis based on record and field data. • Perform topographic surveys for the design of capital projects. • Perform construction staking surveys. • Conduct monument verifications. Consulting Services Agreement between City of Dublin and Last revised 8/1/2024 Kier & Wright for On -Call Surveying Services Exhibit A — Page 1 of 1 19 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A EXHIBIT B COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES HOURLY RATE SCHEDULE Effective March 1, 2024 through February 28, 2025 Principal $302.00 / Hour Principal Engineer $274.00 / Hour Senior Engineer Manager $252.00 / Hour Technical Manager $252.00 / Hour Senior Engineer $239.00 / Hour Engineer III $222.00 / Hour Engineer II $185.00 / Hour Engineer I $155.00 / Hour Senior Survey Construction Manager $246.00 / Hour Senior Land Surveyor $246.00 / Hour Project Surveyor III $220.00 / Hour Project Surveyor II $178.00 / Hour Project Surveyor I $152.00 / Hour Survey Coordinator $210.00 / Hour Engineering Tech III $200.00 / Hour Engineering Tech II $181.00 / Hour Engineering Tech I $169.00 / Hour Draftsman / Survey Tech III $155.00 / Hour Draftsman / Survey Tech II $128.00 / Hour Draftsman / Survey Tech I $117.00 / Hour 3-Man Survey Crew $435.00 / Hour 2-Man Survey Crew $344.00 / Hour 1-Man Survey Crew $212.00 / Hour Testimony (Trial or Deposition) $589.00 / Hour Project Coordinator III $144.00 / Hour Project Coordinator II $127.00 / Hour Project Coordinator I $110.00 / Hour Engineering / Survey Intern $64.00 / Hour 3D Laser Scanning Crew $421.00 / Hour All blueprinting and reproduction will be billed at cost plus 10%. Time spent for preparation for testimony will be billed in accordance with the above hourly rates. Consulting Services Agreement between City of Dublin and Last revised 8/1/2024 Kier & Wright for On -Call Surveying Services Exhibit B — Page 1 of 1 20 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A EXHIBIT C INDEMNIFICATION A. Consultant shall, to the extent permitted by law, including without limitation California Civil Code 2782 and 2782.8, indemnify, hold harmless and assume the defense of, in any actions at law or in equity, the City, its employees, agents, volunteers, and elective and appointive boards, from all claims, losses, and damages, including property damage, personal injury, death, and liability of every kind, nature and description, arising out of, pertaining to or related to the negligence, recklessness or willful misconduct of Consultant or any person directly or indirectly employed by, or acting as agent for, Consultant, during and after completion of Consultant's work under this Agreement. B. With respect to those claims arising from a professional error or omission, Consultant shall defend, indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers) from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant's proportionate percentage fault. C. Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in part by the sole negligence or willful misconduct of the City. D. Consultant shall also indemnify, defend and hold harmless the City from all suits or claims for infringement of any patent rights, copyrights, trade secrets, trade names, trademarks, service marks, or any other proprietary rights of any person or persons because of the City or any of its officers, employees, volunteers, or agents use of articles, products things, or services supplied in the performance of Consultant's services under this Agreement, however, the cost to defend charged to Consultant shall not exceed Consultant's proportionate percentage fault. Consulting Services Agreement between City of Dublin and Last revised 8/1/2024 Kier & Wright for On -Call Surveying Services Exhibit C — Page 1 of 1 21 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A EXHIBIT D PROVISIONS REQUIRED FOR PUBLIC WORKS CONTRACTS PURSUANT TO CALIFORNIA LABOR CODE SECTION 1720 ETSEQ. HOURS OF WORK: A. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A shall constitute a legal day's work under this contract. B. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to 8 hours during any one calendar day, and 40 hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of 8 hours during any one calendar day and 40 hours during any one calendar week is permitted upon compensation for all hours worked in excess of 8 hours during any one calendar day and 40 hours during any one calendar week at not less than one -and -one-half times the basic rate of pay. C. The Consultant and its subcontractors shall forfeit as a penalty to the City $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following. WAGES: A. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A. B. In accordance with California Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply with California Labor Code Section 1775, which establishes a penalty for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of Consulting Services Agreement between City of Dublin and Last revised 8/1/2024 Kier & Wright for On -Call Surveying Services Exhibit D — Page 1 of 3 22 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A prevailing wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements: 1. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815. 2. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor's certified payroll records. 3. Upon becoming aware of a subcontractor's failure to pay the specified prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A. 4. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813. C. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: 1. The information contained in the payroll record is true and correct. 2. The employer has complied with the requirements of California Labor Code Sections 1771, 1811, and 1815 for any work performed by the employer's employees on the public works project. The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be submitted directly to the Labor Commission, and available for inspection by the Owner and its authorized representatives, the Division of Labor Standards Enforcement, the Consulting Services Agreement between City of Dublin and Last revised 8/1/2024 Kier & Wright for On -Call Surveying Services Exhibit D — Page 2 of 3 23 Docusign Envelope ID: A41D62DD-8153-42CE-9C45-8B50DAFC670A Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776. D. In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the Consultant and any subcontractors engaged in performance of the services described in Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts. E. In case it becomes necessary for the Consultant or any subcontractor engaged in performance of the services described in Exhibit A to employ for the services described in Exhibit A any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non -manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Consultant or subcontractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to services described in Exhibit A to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment. Consulting Services Agreement between City of Dublin and Last revised 8/1/2024 Kier & Wright for On -Call Surveying Services Exhibit D — Page 3 of 3 24 Attachment 3 .11r4 DUBLIN CALIFORNIA REQUEST FOR QUALIFICATIONS Surveying Services City of Dublin Proposals must be received by: Friday, May 3, 2024 at 4:00 p.m. (Pacific Time) Julius Pickney, Management Analyst II 100 Civic Plaza City of Dublin, CA 94568 Statements of Qualifications will be evaluated on the following: a) Firm's experience with projects of similar scope, b) Experience and qualifications of the assigned individual, c) Satisfaction of previous clients, and d) Completeness of submission. 25 DUBLIN Request for Qualifications For Surveying Services Overview The City of Dublin is seeking qualified Engineering firms to provide professional on -call surveying services for small to medium-sized capital projects. Project Description: The City is interested in securing firms for the specific purpose of obtaining on -call surveying services. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of the statement of qualifications (SOQ) or in anticipation of a contract. This agreement shall be established for a three-year term, with the option to extend for up to two additional years. Please note, the City may select more than one firm with which to enter into a contract. Proposals shall be required for all services identified in this RFQ. Selected firm(s) shall submit SOQs which demonstrate that they can perform the scope of work for all potential projects, but are not guaranteed work. Work shall be requested on an as needed basis and paid according to an approved rate schedule. The cost of developing a scope of service for a particular project shall be included in the Consultant's cost of doing business and the City will not be responsible for any costs associated with preparing it. Considerations: The City of Dublin is seeking professional services of qualified engineering firms to provide surveying services for multiple projects over the next three years. The City intends to select the most qualified firm(s) to provide these services. The selected firm will perform services on a "Time and Materials" basis to be negotiated with the City. The firm's services will be negotiated on a per project basis and have a budget and specific work scope. Once a Task Order is approved, rates are locked in for the duration of the project. Travel time, mileage, vehicles, meals, etc. will not be allowed and should be incorporated into your hourly rates provided. Consultant may request hourly rates be updated annually, prior to the City's fiscal year start. Rate increases shall not exceed 3% and shall be based on the San Francisco Bay Area Consumer Price Index CPI for that period of time and this shall be submitted to the City Engineer, or their designee, for approval prior to taking effect. 26 Process and General Conditions 1. Consultants shall submit one electronic copy of the Statement of Qualifications to: Julius Pickney Management Analyst II 100 Civic Plaza Dublin, CA 94568 julius.pickney@dublin.ca.gov Electronic copies shall be submitted by emailed PDF, on CD/DVD or USB flash drive. 2. Deadline for submitting the Statement of Qualification is Friday, May 3, 2024, at 4:00 p.m. 3. The City will not pay for any costs incurred in preparation and submission of the SOQ or in anticipation of a contract. The format of submittals is at the discretion of the Consultant. Each SOQ shall be limited to a maximum of 10 pages, single -sided, using a minimum 12-point font size. Page limit excludes a table of contents, tabbed dividers, resumes for Consultant's team, and sample projects. Selection Process The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate the Statement of Qualifications provided in response to this RFQ. The subcommittee will use a forced ranking process (please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City Staff and may include more than one firm that has submitted a Statement of Qualifications. Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for the award of contract services. The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFQ. The City reserves the right to reject any and all Statement of Qualifications prior to execution of the Agreement, with no penalty to the City. Selection Process Dates (tentative dates, subject to change) Wednesday, April 10 Friday, April 19 Wednesday, April 24 Request for Qualifications posted to City website Deadline to submit questions to City of Dublin by 4:00 p.m. via e-mail ONLY to Julius Pickney atjulius.pickney@dublin.ca.gov Addendum posted, if required 27 Friday. Mav 3 Statement of Qualifications are due no later than 4:00 PM on May 3 to Julius Pickney at julius.pickney@dublin.ca.gov ONLY. Late submittals will not be accepted. Friday, May 10 Interview firms (optional) Tuesday, Mav 21 Consulting Services Agreement scheduled for approval by the Dublin City Council. RFQ Submittal Requirements Please prepare and organize your Statement of Qualifications based on the requirements provided below. Any other information you would like to include should be placed in a separate section at the back of your Statement of Qualifications. Please note however that the RFQ submittal is limited to 10 pages maximum single sided and should be submitted on 8 1/2 x 11 sized paper, in 12-point font. Page limit excludes a table of contents, tabbed dividers, resumes for Consultant's team, and sample projects. Interested firms are requested to submit one electronic copy of their Statement of Qualifications as follows: 1. Enclose a cover letter not to exceed one page, describing the firm's interest and commitment to perform work necessary to provide surveying services. Be sure to identify both the project manager, with e-mail address and a direct telephone number, as well as the contract signatory, with name and title. The person authorized by the firm to negotiate a contract with the City of Dublin shall sign the cover letter. Please include this cover letter within the document and not as a separate page. 2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific qualifications and experience with engagements of similar scope and complexity. 3. Provide at least three references (names and current phone numbers) from recent work (previous five years) similar to the services outlined in this request for qualification. Please include a brief description of the work performed and the role your firm performed. Public agency references are preferred. 4. List key staff members, including identification of the Principal -in -Charge and Project Manager/primary point -of -contact. Include each team member's availability, including all existing committed hours, and the ability of being able to complete the project in time and budget. 5. Present proposed compensation rate schedule for services, with all costs built into rates. Rates may be increased at the beginning of each Fiscal Year. Late rate increase requests will not be accepted. 6. Provide an approach to completing a capital project, showing the flow of various tasks of the work and demonstrating the clear understanding of the requested work. 7. Provide confirmation of your firm's ability to meet the City's Standard Consulting Agreement and insurance requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the Statement of Qualifications. 8. Firms shall indicate which services are proposed to be subcontracted out. Firms must request approval for all future changes to work assignments. 28 9. When e-mailing a PDF submission, due to file size, you may provide a link to sample project documents, including plan sets, technical provisions, and cost estimates for public agency projects other than Dublin. 10. Firms must submit either a list of clients you are doing business with Dublin or within Alameda County (see Conflict of Interest section, above) or provide a statement that Consultant has no conflict of interest with regard to services and will comply with the Conflict of Interest Statement within the RFQ. Please provide an electronic copy of your Statement of Qualification to the City offices no later than Friday, May 3, 2024, by 4:00 p.m. The entire SOQ (excluding resumes) should be a maximum of 10 pages. Submittals should be addressed as follows: City of Dublin, Public Works Department Attention: Julius Pickney, Management Analyst 11 City of Dublin 100 Civic Plaza Dublin, California 94568 julius.pickney@dublin.ca.gov SOQs received after the due date/time will NOT be accepted and will not be accepted for consideration. Standard Consulting Agreement: It is anticipated that the services covered by the Agreement resulting from this solicitation will be performed on a time and materials fee basis for a specified scope of work. The term of the agreement will begin July 1, 2024. A sample of the City's Standard Professional Services Agreement (Agreement), including insurance requirements, is provided as Attachment A. If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals. Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are acceptable. Consideration for exceptions will not be considered if not included in the submitted proposal. Conflict of Interest Consultant agrees that, for the term of this contract, no member, officer, or employee of the City of Dublin, or of a public body within Alameda County or member or delegate to the Congress of the United States, during his/her tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit arising therefrom. Consultant must provide a list of any potential conflicts of interest in working for the City of Dublin. This must include, but is not limited to, a list of your firm's clients who are the following: Private clients located or operating 29 within the City of Dublin limits, Dublin San Ramon Services District, U.S. Army Camp Parks and/or the County of Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to these clients. This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as current and future commitments to other projects. Principals and those performing work for City of Dublin may be required to submit a California Fair Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts of interest. For additional information, proposers should refer to the FPPC website at htto://www.fDDc.ca.eov/Form700.html. Equal Employment Opportunity Consultant shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap, medical condition, or marital status either discriminate or permit discrimination against any employee or applicant for employment in any manner prohibited by federal, State, or local laws. In the event of Consultant non- compliance, the City of Dublin may cancel, terminate or suspend the Contract in whole or in part. Consultant may also be declared ineligible for further contracts with the City of Dublin. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Consultant and its sub -consultants shall post in conspicuous places, available to all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42 U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.]. Governing Law This RFQ summarizes the applicable laws and governance, when in conflict applicable State/Federal guidelines shall apply. The contract and legal relations between the parties hereto shall be governed and construed in accordance with the laws of the State of California. Insurance Requirements The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin's requirements: General Liability Insurance Automobile Liability Insurance Professional Liability Insurance Workers' Compensation Insurance $1,000,000 $1,000,000 $1,000, 000 $1,000,000 30 References Contractor must include three (3) references for which the company has provided services similar to those described in this RFQ. Reference information shall include: Name, Address, Contact, Title, Phone Number, and Term of the Contract. Public agency references are preferred. Review and Selection Process The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City Staff will evaluate proposals provided in response to this RFQ. The subcommittee will use a forced ranking process (please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted by City staff and may include more than one firm that has submitted a Proposal. Based on input from this review process, a recommendation will be made to the City Manager. The City Manager will make a recommendation to the City Council for the award of contract services. The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of the RFQ. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no penalty to the City. Selection of Consultant The submitted Statement of Qualifications will be evaluated and scored using the following criteria: • Qualifications and specific experience of key project team members. • Experience with engagement of similar scope and complexity. • Satisfaction of previous clients. • Cost of providing the consultant services for this project. 31 Scope of Services Surveying • Provide staff augmentation services. • Review parcel maps, final maps, lot mergers, lot line adjustments, and plat maps and legal descriptions for technical accuracy, including review of boundary, cover sheet certificates, closure calculations, monuments, easements, and cross-referencing improvement plans in accordance with the Subdivision Map Act, City Subdivision Ordinance, and surveying standards of practice. • Provide a licensed land surveyor and/or civil engineer to sign and approve parcel and final maps for technical correctness on behalf of the City as Acting City Surveyor. • Prepare plat maps and legal descriptions for acquisition areas. • Conduct topographic surveys, process field data, and produce topographic maps. • GPS data collection, inventory management, and GIS integration. • Research record documentation defining existing right-of-way. Prepare right-of-way maps. • Calculate record locations of pertinent boundary monumentation for use in field survey work. • Conduct field right-of-way surveys to locate boundary evidence. • Perform boundary analysis based on record and field data. • Perform topographic surveys for the design of capital projects. • Perform construction staking surveys. • Conduct monument verifications. 32 Attachment to RFP Removed for July 16, 2024 Council Meeting Attachment A Standard Professional Services Agreement 33 Attachment B City of Dublin Forced Ranking Rating Sheet Instructions: After each review, write the name of the candidates in the boxes in ranked order of i through 5, with the number i candidate in the left column being the most qualified candidate. For example, candidate Smith's name would be in the Rank i box after the first review, since that firm would be the only candidate so far. After candidate Jones is reviewed in the second review, then decide which of the two candidates — Smith or Jones — should be ranked #i and #2. As reviews continue, re -rank the applicants as appropriate. Finn 1 Rank 1 Rank 2 Finn 2 Firm 3 Firm 4 Firm 5 Firm 6 Firm 7 Firm 8 Firm 9 Finn 10 Firm 11 Firm 12 Firm 13 Firm 14 Firm 15 Firm 16 Firm 17 Firm 18 Firm 19 Rank 3 Proposal Category (circle one): Civil Design/PM Rater Name: Proposal Name: Rank 4 Rank 5 Rank 6 Rank 7 Rank 8 Rank 9 Rank 10 Rank 11 Rank 12 Rank 13 Rank 14 Rank15 Rank16 Development Review Surveying Transportation Planning Traffic Engineering Drafting/CAD Rank17 Rank 18 Rank 19 34 ATTACHMENT C TASK ORDER REQUIREMENTS Prior to the approval of each Task Order issued by the City of Dublin Public Works Department, Consultant shall submit a formal letter, on letterhead and signed by an authorized official of the firm, containing a project Scope of Work and Budget. Budgets approved as part of each task order will lock in rates for the duration of the project. 35 Statement of Qualifications ON -CALL SURVEYING SERVICES CITY OF DUBLIN 05.03.2024 KIER+WRIGHT 36 Table of Contents TABLE OF CONTENTS COVER LETTER 5 QUALIFICATIONS + EXPERIENCE 7 REFERENCES 11 KEY STAFF 13 RATE SCHEDULE 21 APPROACH TO COMPLETING A CAPITAL PROJECT23 ACKNOWLEDGMENTS 27 City Standard Agreement 27 Conflict of Interest 27 *Please note that this submission contains so pages counting towards the total content Kier + Wright Page 3 38 Cover Letter (1\VI'Y KIER+WRIGHT 285o Collier Canyon Road Livermore, CA 94551 925.245.8788 www.kierwright.com May 3, 2024 Julius Pickney Management Analyst II 10o Civic Plaza, Dublin, CA 94568 julius.pickney©dublin.ca.gov RE: On -Call Surveying Services Dear Julius, With its strategic location, excellent amenities, and strong sense of community spirit, Dublin is a dynamic hub of opportunity and growth in the Bay Area. The city intricately weaves together elements of culture, innovation, and progress while steadfastly upholding its commitment to security, enhancing quality of life, and fostering new avenues for development. Boasting an efficient public transportation network featuring two BART stations, the city ensures seamless connectivity for both residents and visitors. Dublin's allure extends further as it emerges as a nucleus for tech and software enterprises, with esteemed companies like Zeiss, TriNet, and Snowflake calling it home, thereby attracting top talent and innovators to its shores. This convergence of robust public transit and a burgeoning tech landscape epitomizes Dublin's dynamic essence, showcasing its embrace of tradition alongside innovation. These advancements also highlight the challenges associated with fulfilling the infrastructure and resource needs outlined in The City of Dublin's 2024-2028 Capital Improvements Plan. Creating an interconnected urban experience with safe gathering areas and safe shared streets requires not only the creative vision to plan for future needs, but a team that can work collaboratively with the city to help achieve these important goals. Our long history of working in and for the City of Dublin allows us a unique opportunity to engage as an extension of your team. Ultimately, we are hereto serve you and the broader Dublin community, and we take this responsibility to heart. If you need any additional information, please feelfree to contact our proposesd Project Manager, Dean Jurado, directly. Sincerely, Joe Thompson, PLS Vice President jthompson©a kierwright.com IJCctf I .lUI dut, r-LJ Associate djurado©kierwright.com 40 Qualifications Experience FIRM OVERVIEW Since 1972, K+W has been delivering quicker and better results to municipalities and agencies with high -quality, cost-effective, efficient land surveying and civil engineering services. Above all else, we value human connection. We operate with a relentless focus on building and strengthening relationships. Our solutions -driven team is committed to working collaboratively with our clients to deliver solutions to even the most complex project challenges. K+W understands that on -call contracts have a wide range of timelines, scopes, and budgets. We are prepared to be flexible and move at a fast pace to meet the City's milestones when required. Our strong staff of surveyors, engineers, and technicians are very acquainted with being allocated as needed to meet demanding timelines. We have over 200 employees, giving us the capacity to work on multiple projects operating in parallel to meet concurrent submittal deadlines with quality design. LAND SURVEYING SERVICES Many design firms provide surveying services as a means to support their civil engineering projects. At K+W, land surveying is, and always has been, so much more than a foundation for our designs —it's a core component of the services that we offer. We work with our clients to understand their goals, project schedule and specific project needs. By understanding how a survey will be used, we are able to prepare a precise survey scope, resulting in a finished product that is complete, economical and reliable. RAPID RESPONSE K+W has a 48 hour mobilization window from any Notice To Proceed. Typical turnaround times are 2-3 weeks or more depending on the size and scope of each survey task varying with project size and complexity. Our track record of swift, effective responses to emergencies and critical projects underlines our commitment to meeting the City of Dublin's dynamic needs with precision and efficiency. K+W understands that a need for rapid response to task orders might occur. K+W knows this well and has operated with these expectations easily in the past. 4* 1972 Founded Offices 4*2155 r Employees 32 Licensed Civil. Engineers CP 14 I Licensed Land Surveyors 1O0* LEED Certified Projects Kier + Wright Page 7 42 PUBLIC ON -CALL EXPERIENCE The chart below shows agencies where K+W currently holds active on -call civil design, survey, or map review contracts. Our team is accustomed to working on a task -order basis and has developed processes that streamline scheduling and the allocation of resources for ACTIVE ON -CALL PUBLIC CLIENTS Agency City of Dublin City of Livermore City of Pleasanton on -call task orders. We have supported many of these agencies for multiple years, some for over 20 years. This repeat business is due to our ability to provide quick, accurate, and cost saving services. These agencies rely on our team for a wide range of survey and mapping tasks. We know what public agencies need and we continually exceed expectations. Served Since 2016 2002 1998 Alameda County Public Works Agency Alameda County Zone 7 Water Agency City of Alameda 2001 2000 2016 City of Antioch City of Burlingame City of Hayward 2021 2018 Topographic Survey Td , a) -o + Q0) N O ro 0 ro Q m a a 2 Construction Staking • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 2014 • • • • • • • City of Milpitas City of Newark City of Oxnard 2016 • • • • • • • 2016 • • • • • • • 2019 • • • • • • • • • • • City of Port Hueneme City of San Leandro City of Thousand Oaks 2017 2016 2017 City of Walnut Creek City of Sunnyvale Midpeninsula Open Space District 2016 2020 2002 Ventura County General Services Agency 2016 • i • i • i • i • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • City of Dublin i On -Call Surveying Services 43 44 References REFERENCES K+W has provided comprehensive surveying services on public works projects throughout the Bay Area, central California, and southern California for decades. Public clients include the Contra Costa County, City and County of San Francisco, Zone 7 Water Agency, City of Livermore, City of Fremont, Lawrence Livermore National Laboratory, and Sandia National Laboratories to name a few. We offer land surveying services to support projects from planning through construction. By knowing what to expect and having the creativity to adapt when confronted with the unforeseeable, our team of experienced engineering professionals delivers permits and approvals on schedule and consistently provides our clients with practical, constructible, quality construction documents. ROBERT ALONZO • City of Milpitas (2016 - Present) • 408.586.3316 • ralonzo©a milpitas.gov • K+W has completed more than 40 on -call tasks for Milpitas, most of which have been map review/ certification projects. IAN WILSON • Alameda County (2001 - Present) • 510.670.5495 • ianw©a acpwa.org • K+W has completed over 200 task orders, which have included topographic surveying, mapping, bathymmetric survey, construction staking, map review, boundary surveying, 3D scanning and staff augmentation. ADAM NELKIE • City of Pleasanton (1998 - Present) • 925.931.5675 • anelkie©a cityofpleasantonca.gov • K+W was responsible for survey project management, field survey work, AutoCAD 3D drafting and data compilation, and management of underground utility locating and aerial surveying. The K+W team i knowledgeable, professional, responsive, cost-effective, and a pleasure to work with. Kier + Wright Page is 46 Key Staff KEY STAFF To support this contract, K+W has assembled a team of professionals with deep expertise and a proven track record of ingenuity, collaborating effectively, and rapidly responding to client needs. The K+W team is committed to providing the best surveying services to the City of Dublin. Joe Thompson, the Principal responsible for overseeing all land surveying and mapping services provided from K+W's Livermore office, will be our contract manager. He will support task orders on a supervisory level, will provide internal QA/QC review during topographic survey and mapping task orders, and will be responsible for ensuring that our survey managers have the resources needed to continue providing the city with consistent, efficient, cost-effective service. Dean Jurado, our proposed Project Manager and day-to-day contact, will be responsible for managing any map review task orders and all other survey task orders issued under this contract. With 39 years of land surveying experience, Dean is extremely well -versed in all types of public or on -call surveying tasks. Kc Keller, will serve as a Senior Project Surveyor and will work with Dean on any survey tasks. His experience with land surveying services makes him the ideal candidate to work with this team. Gerry Hammond, will be the Construction Staking Manager. Gerry has many years of experience and has managed multiple on -call survey task orders completed for a variety of California public agencies over the last decade. He will work directly with Joe and Dean on tasks as needed. Our core team will be supported by a qualified team of field surveyors, draft technicians, and project coordinators, ensuring the City of Dublin the highest quality survey in a timely manner. SUBCONSULTANTS COOPER AERIAL - PHOTOGRAMMETRY For any task orders where our in-house drone aerial photogrammetry are prohibited from mobilizing, K+W will utilize Cooper Aerial Surveys. Our Project Managers will directly coordinate with Cooper to schedule flights as needed. Cooper Aerial boasts a well-connected staff of photogrammetrists, imagery specialists, project managers, marketing, traditional survey experts, aerial imagery collection experts, and GIS specialists. They provide professional photogrammetric mapping and imagery services for a variety of industries to governmental, engineering, and developmental organizations throughout the United States, Mexico, and Canada. AIRX - UNDERGROUND UTILITY LOCATING AirX is a Class A General Engineering and C-31 Traffic Control California Licensed Contractor that specializes in Subsurface Utility Engineering. As a pioneer in the industry, AirX has provided SUE services in California for over 23 years. Airx is a one -stop -shop for underground utility locating, potholing, traffic control, and utility mapping needs. Airx combines several strategies to provide accurate depictions of the subsurface to eliminate unknown factors and ensure project success. Kier + Wright Page 13 48 CAPACITY + AVAILABILITY We understand that if selected, we are required to enter into a written contract with the City of Dublin. K+W is prepared to be flexible and accommodating to meet the City's needs and will be able to assemble the team within one week of signing the final contract. K+W is prepared to be flexible and move at a fast pace to meet the City milestones per task order given. Our strong staff of engineers, surveyors, and technicians are very acquainted with being allocated as needed to meet demanding timelines. K+W Personnel Primary Project Commitments Joe Thompson Pacific Gateway, Tracy, CA Dublin Commons, Dublin, CA Pleasanton Labs, Pleasanton, CA Our extensive experience with quick turnarounds, especially in responding to critical infrastructure needs and teaming with selected sub -consultants, positions K+W as a prime candidate for the City's selected project. Our rapid response framework, coupled with our technical and operational flexibility, caters to both anticipated and emergent project requirements. The following chart summarizes the teams anticipated 2024 project workload highlighting primary projects for each of the core team members. ist Qtr znd Qtr 3rd Qtr 1 4th Qtr 10% 5% 5% 5% 10% 10% 10% 5% io% io% 5% 2o% Petroglyph, Valencia County, NM World Logistics Center, Moreno Valley, CA Dean Jurado Town of Los Gatos, On -Call Survey, Los Gatos, CA Pacific Gateway, Tracy, CA Pacific Gateway, Moreno Valley, CA Dublin Commons, Dublin, CA Rexford 1 & 2, Ducor, CA Rod Stewart Monterey Road, Santa Clara, CA Raging Waters, Sacramento, CA 15% 15% 10% 5% 15% 15% 10% 10% 5% 5% 5% 5% 5% 5% 5% 5% 10% 10% 10% io% 5% 10% 10% 5% 10% io% 5% io% 15% 10% 10% 5% io% 5% 5% 5% Tahoe Academy, Tahoe City, CA NBS, Mountain View, CA Hummingbird, San Jose, CA Kc Keller Primex Farms, Wasco, CA Pleasanton Labs, Pleasanton, CA Combs Street, Napa, CA McCarthy Blvd. Milpitas, CA Petroglyph, Valencia County, NM Gerry Hammond World Logistics Center, Moreno Valley, CA 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% 5% lo% 5% 5% io% 5% 10% 5% 20% 5% 5% 10% 15% lo% 5% 5% 15% 5% 1o% io% 5% 15% 15% io% io% Graton Casino Expansion, Rohnert Park, CA International Park of Commerce, Tracy, CA Espalande Subdivision, Sacramento, CA 15% 15% 10% 10% 10% 10% 10% 10% io% io% 5% 5% 580 Dubuque, South San Francisco, CA City of Dublin I On -Call Surveying Services 10% 10% 5% 5% 49 JOE THOMPSON, PLS Principa urveyo oe as ove years of surveying experience for land development projects. He regularly oversees on -call and public surveying task orders of every kind. Joe is known for rapidly responding to our on -call contract clients and understanding K+W's role as an extension of City staff. Under his leadership, K+W's on -call contract client list has grown at a rapid rate, which is a testament to his superior management. Under this contract, he will serve as QA/QC for all task orders as well as manage the overall contract. He will work closely with Deanand Rod and will also serve as another point of contact to the City, in addition to Dean. PROJECT EXPERIENCE City of Dublin On -Call Map - Checking, Dublin, CA City of Dublin City of Pleasanton On -Call, Pleasanton, CA City of Pleasanton 7200 Amador Plaza Road Retail Development, Dublin, CA Tekin + Associates Sybase HQ Sewer Improvements, Dublin, CA Black Creek Group Dublin Senior Living, Dublin, CA South Bay Partners Arroyo Mocho Survey, Pleasanton, CA Zone 7 Water Agency El Charro Specific Plan Infrastructure Master Planning, Livermore, CA City of Livermore City of Livermore Mixed - Use Downtown Master Plan Improvements, Livermore, CA City of Livermore Robert Livermore Park Solar Canopy Project, Livermore, CA LARPD Downtown Specific Plan Improvements, Livermore, CA City of Livermore Railroad Ave. + S. Livermore Ave. Street Improvements, Livermore, CA City of Livermore Street Garage, Livermore, CA City of Livermore Robert Livermore Park Solar Canopy Project, Livermore, CA LARPD Licenses + Registrations PLS, California Years Experience 25 • Kier + Wright Pageis 50 Licenses + Registrations PLS, California Years Experience 39 EAN JURADO, PL Associate I Survey Project Manager (Primary Contact) can ura.o as 39 years o ansurveying experiencepecia ies include on -call map -checking for municipal agencies, topographic surveys, and ALTA surveys. Particular areas of expertise include right-of-way surveys, records of survey, well surveys, boundary resolutions and condominium maps. He is currently an acting town surveyor for the Town of Los Gatos and an acting city surveyor for Milpitas, Dublin, Burlingame, and Walnut Creek, In late 2o1g, Dean served as the interim county surveyor for the Alameda County Public Works Agency. Dean brings directly relevant experience delivering surveying services on water infrastructure improvement projects working directly with public utilities and public and private developers. PROJECT EXPERIENCE City of Dublin On -Call Map - Checking, Dublin, CA City of Dublin Alameda Creek + Arroyo De La Agua at Highway 84 Right -of - Way Survey, Sunol, CA Alameda County Zone 7 Water Agency Downtown Specific Plan Improvements, Livermore, CA City of Livermore Downtown Specific Plan Improvements, Livermore, CA City of Livermore D Street 3D Scanning, Hayward, CA Alameda County Public Works #30 Stockton Street Bus Route, San Francisco, CA San Francisco Public Works Larkey Park + Rudgear Park Bocce Court Topographic Survey, Walnut Creek, CA City of Walnut Creek 3D Scanning for Moffett Tower Bldg 4+5, Sunnyvale, CA Facebook Newark Civic Center, Newark, CA City of Newark Town of Los Gatos On -Call Map - Checking, Los Gatos, CA Town of Los Gatos City of Milpitas On -Call Map - Checking, Milpitas, CA City of Milpitas City of Burlingame On -Call Map - Checking, Burlingame, CA City of Burlingame Earthquakes MLS Stadium, San Jose, CA San Jose Earthquakes City of Dublin I On -Call Surveying Services 51 ROD STEWART II, PL enior ssocia e I Senior Land Surveyor o. s 25 years o ansurveying experience includes supervision of construction surveying, boundary surveying, mapping, and subdivision work related to land development. He has managed on -call survey task orders completed for a variety of Bay Area public agencies, including the Alameda County Zone 7 Water Agency, the Alameda County Public Works Agency, and the cities of San Leandro, Alameda, Dublin and Pleasanton. He will be responsible for overseeing the field package, managing our subconsultants, and ensuring that field survey operations are scheduled and conducted in conformance with the project budget, goals and schedule. As the Senior Surveyor, Rod will work closely with Dean and will be available for surveying support services as needed. PROJECT EXPERIENCE Owens/Hopyard Road Widening, Pleasanton, CA City of Pleasanton Stanley Blvd. + Bernal Ave. Pedestrian Improvements, Pleasanton, CA City of Pleasanton Zone 7 Subsidence Level Runs, Pleasanton, CA Alameda County Zone 7 Water Agency Zone 7 Tri-City GPS Control Network, Alameda County, CA Alameda County Zone 7 Water Agency Alameda Creek Channel Survey, Fremont, CA Alameda County Public Works Fremont Civic Center Ph. I, Fremont, CA City of Fremont Basins 2 + 3, San Mateo Public Works Department, San Mateo, CA City of San Mateo Howard Street Topographic Survey, San Francisco, CA City of San Francisco San Jose -Santa Clara Regional Wastewater Facility Aerial Topographic Survey, San Jose, CA City of San Jose Santa Clara Civic Center Improvements, Santa Clara, CA City of Santa Clara Newark Civic Center, Newark, CA City of Newark Sidney Ave, Kappa Ave + Rose Drive Rehabilitation Projects, San Leandro, CA City of San Leandro Licenses + Registrations PLS, California Years Experience 25 Kier + Wright Page 17 52 Education B.S. Geomatics Engineering CSU Fresno Licenses + Registrations PLS, California Years Experience 10 KC KELLER, P ea • - roject Surveyor r as .-- a pa of K+W's Livermore mapping department since 2013. His 10 years of land surveying experience includes survey drafting, mapping, and management of various survey tasks for a diverse range of land development and infrastructure improvement projects. Areas of expertise include complex boundary resolutions and the management, production and coordination of design -level topographic survey projects. As the lead project surveyor assigned to this project, Kc will be responsible for overseeing the day- to-day progress of survey work. He will coordinate with office survey technicians and drafters to ensure that work is completed in conformance with the project schedule. PROJECT EXPERIENCE Westin Hotel, Dublin, CA LN Hospitality Short Term Ace Train Station Parking, Pleasanton, CA City of Pleasanton Zone 7 Line Repairs, Pleasanton, CA Zone 7 Water Agency Robert Livermore Park Solar Canopy Project, Livermore, CA LARPD Stockmen's Park, Livermore, CA City of Livermore Zone 7 Headquarters Monitoring, Livermore, CA Zone 7 Water Agency Meridian Medical Office Building, Castro Valley, CA Meridian Property Company Sportsfield Park Survey, Newark, CA City of Newark City of Madera Wastewater Treatment Plant Solar Installation, Madera, CA City of Madera Madera Municipal Airport Solar Installation, Madera, CA City of Madera Shafter Municipal Solar Installations, Shafter, CA City of Shafter 97o McLaughlin Industrial, San Jose, CA Seefried Industrial Properties City of Dublin I On -Call Surveying Services 53 ERRY HAMMOND, PLS Senior ssocia e ons ruction Staking Manager erry ammon as 24 years o vaneansurveying experience in Northern and Central California. Since 2016, Gerry has been responsible for the management of K+W's Livermore field survey and construction staking operation. In this role, he oversees a department of over 20 staff, including field surveyors, survey coordinators, and construction survey administrative support personnel. He manages all construction staking estimating and scheduling activities handled out of Livermore. PROJECT EXPERIENCE Workday Headquarters, Pleasanton, CA Workday Stanley Blvd./Bernal Ave. Pedestrian Improvements, Pleasanton, CA City of Pleasanton Krusi Park Pre -Fabricated Bldg, Alameda, CA City of Alameda Millbrae Recreation Center, Millbrae, CA City of Millbrae King Park Improvements, San Mateo, CA City of San Mateo Newark Civic Center, Newark, CA City of Newark Sacramento Community Center Theater Renovation, Sacramento, CA City of Sacramento Sandia Livermore Parking Expansion, Livermore, CA Sandia National Laboratories Legacy Livermore Mixed -Use, Livermore, CA Legacy Partners The Veranda, Concord, CA CenterCaL Properties Licenses + Registrations PLS, California PLS, Nevada PLS, Idaho Years Experience 24 Kier + Wright I Page 19 54 Rate Schedule ‘14� KIEP+WPIGHT HOURLY RATE SCHEDULE Effective March 1, 2024 through February 28, 2025 Principal $ 302.00 / Hour Principal Engineer $ 274.00 / Hour Senior Engineer Manager $ 252.0o / Hour Technical Manager $ 252.0o / Hour Senior Engineer $ 239.00 / Hour Engineer III $ 222.00 / Hour Engineer II $ 185.00 / Hour Engineer I $ 155.00 / Hour Senior Survey Construction Manager $ 246.00 / Hour Senior Land Surveyor $ 246.00 / Hour Project Surveyor III $ 220.00 / Hour Project Surveyor II $ 178.00 / Hour Project Surveyor I $ 152.00 / Hour Survey Coordinator $ 210.00 / Hour Engineering Tech III $ 200.00 / Hour Engineering Tech II $ 181.00 / Hour Engineering Tech I $ 169.00 / Hour Draftsman / Survey Tech III $ 155.00 / Hour Draftsman / Survey Tech II $ 128.00 / Hour Draftsman / Survey Tech I $117.00 / Hour 3-Man Survey Crew $ 435.0o / Hour 2-Man Survey Crew $ 344.00 / Hour 1-Man Survey Crew $ 212.00 / Hour Testimony (Trial or Deposition) $ 589.00 / Hour Project Coordinator III $ 144.00 / Hour Project Coordinator II $ 127.00 / Hour Project Coordinator I $ 110.00 / Hour Engineering / Survey Intern $ 64.00 / Hour 3D Laser Scanning Crew $ 421.0o / Hour All blueprinting and reproduction will be billed at cost plus 10%. Time spent for preparation for testimony will be billed in accordance with the above hourly rates. Kier + Wright 1 Page 21 56 Approach to Completing a Capital Project PROJECT APPROACH At the heart of our project delivery is the idea of continual team communication + innovation reinforced and strengthened by all team members participating in a shared workflow that re -affirms the project vision. The K+W team has an outstanding record of success in helping public agencies deliver capital improvement projects. From initial surveying through final construction, our team understands the importance of maintaining proactive project coordination and project management. At K+W, this effort utilizes a number of management tools that include: Awork plan to coordinate staffing requirements with required deliverables; a responsibility matrix to define what is expected of each team member; a project schedule to coordinate project tasks, deliverables and milestones; presentations + meetings with distributed meeting notes to communicate project progress and build broad -based support; and weekly in-house meetings to assess project progress. We will schedule a kick-off discussion with the City of Dublin at the onset to understand the project goals, challenges, budget constraints, and timelines. We will also utilize this opportunity to propose any alternatives or separate task items that may benefit the project or provide a cost savings to the City of Dublin. Next, we will draft a detailed scope of services. This scope will provide a detailed outline of the project including approach, timeline, deliverables, and project details. Once a detailed scope of services is completed, we utilize a spreadsheet to break down the fee on a task -by -task basis. Fees will outline estimated hours, material cost if any, and a task based/overall fee. From our experience, we find public agencies have a specific format for estimating that works well with their estimation and billing systems. We will follow this format to ensure a seamless integration of our proposal with City standards. "... our best on - call surveyors to date. The other firms are not responsive Like K+W." Kier + Wright Page 23 58 TYPICAL ON -CALL SAMPLE SCHEDULE We anticipate that a typical schedule for an on -call contract for land surveying would include the following key tasks + deliverables with the estimated time frames for each once a notice to proceed is received. Please note that the sample schedule below designates when client reviews would take place but does not add these to the timeline since these reviews range in time. TOPOGRAPHIC SURVEY SAMPLE SCHEDULE (WEEKS) 1 2 3 4 • COent Reviews 1. Utility Research 2-4 Weeks 2. Field Survey 2 Weeks 3. Preparation of the Topographic Drawing 1 Week 4, Site Walk 1 Week 5. Design -Level Topographic Survey Total 3-4 Weeks 59 4P do • 4111P or 4.0.1 is 1, -111114 60 AcknowLedg ments Ill il IL.. .11mmi 1111141,16 illtliNaig 111 -- -...ill .. .4.I ACKNOWLEDGEMENTS CITY STANDARD AGREEMENT K+W has read and understands the City's Standard Consulting Agreement and Insurance requirements and has the ability to meet these requirements. CONFLICT OF INTEREST K+W has no conflict of interest with regard to services and Will comply with the Conflict of Interest Statement within the RFQ. Kier + Wright Page 27 62 Kier + Wright 2850 Collier Canyon Rd. Livermore, CA 94551 925.245.8788 www.kierwright.com 63