HomeMy WebLinkAbout5.08 Agreement for Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit Inspections and Illicit Discharge Response Servicesr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: .Lily 16, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
Agenda Item 5.8
SU B.ECT: Agreement for Municipal Regional Stormwater National Pollutant Discharge
Elimination System Permit Inspections and Illicit Discharge Response
Services
Prepared by: Shannan Young, Environmental & Sustainability Manager
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement for Municipal Regional Stormwater
National Pollutant Discharge Elimination System Permit inspections and illicit discharge response
services with CSW/Stuber-Stroeh Engineering Group.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement for Municipal Regional Stormwater National
Pollutant Discharge Elimination System Permit Inspections and Illicit Discharge Response
Services.
FINANCIAL IMPACT:
The cost of these services will be charged to the Public Works Department in accordance with the
adopted annual operating budget.
DESCRIPTION:
The Public Works Department utilizes contractors to assist with development and implementation
of regulatory compliance programs. Services include assisting staff with regular, on -going
programs such as conducting annual stormwater inspections required by the Municipal Regional
Stormwater National Pollutant Discharge Elimination System (NPDES) Permit issued by the San
Francisco Bay Regional Water Quality Control Board. Contractors are solicited through an open
and competitive request for proposals (RFP) process, the most recent of which was conducted in
April 2024.
Five submissions were received in response to the RFP for Municipal Regional Stormwater NPDES
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Permit Inspections and Illicit Discharge Response Services, from the following companies:
CSW/Stuber-Stroeh, Ground Zone, Haley -Aldrich, Kaz & Associates, and Surf to Snow
Environmental Resource Management Inc.
After reviewing all proposals and qualifications, Staff recommends CSW/Stuber-Stroeh
Engineering Group provide the services for a three-year term with the proposed compensation
limit of $600,000, which includes a contingency of $60,000. CSW's proposal was the not only the
lowest, but it best matches the City's need in terms of experience and qualifications.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving an Agreement for Municipal Regional Stormwater National Pollutant
Discharge Elimination System Permit Inspections and Illicit Discharge Response Services
2) Exhibit A to the Resolution - Contractor Services Agreement with CSW/Stuber-Stroeh
Engineering Group
3) Request for Proposals - Municipal Regional Stormwater NPDES Permit Inspections and Illicit
Discharge Response Services
4) Proposal - CSW/Stuber-Stroeh Engineering Group
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Attachment I
RESOLUTION NO. XX — 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT FOR MUNICIPAL REGIONAL STORMWATER NATIONAL
POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT INSPECTIONS AND ILLICIT
DISCHARGE RESPONSE SERVICES
WHEREAS, on April 10, 2024, Staff issued a Request for Proposals (RFP) for Municipal
Regional Stormwater NPDES Permit Inspections and Illicit Discharge Response Services; and
WHEREAS, the City received five responses to the RFP; and
WHEREAS, Staff reviewed and evaluated the proposals in accordance with the RFP rating
criteria; and
WHEREAS, the City desires to enter into an agreement with CSW/Stuber-Stroeh
Engineering Group for a not -to -exceed amount of $600,000 over a three-year term.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Agreement with CSW/Stuber-Stroeh Engineering Group attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement and make any necessary, non -substantive changes to carry out the intent of this
Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of July 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-24, Item X.X, Adopted 07/16/2024 Page 1 of 1 3
CONTRACTOR SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
CSW/STUBER-STROEH ENGINEERING GROUP
THIS AGREEMENT for Municipal Regional Stormwater National Pollutant Discharge Elimination
System Permit Inspections and Illicit Discharge Response services is made by and between the City of
Dublin ("City") and CSW/Stuber-Stroeh Engineering Group ("Contractor") (together sometimes referred to
as the "Parties") as of July 17, 2024 (the "Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1
Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2027, unless the term of the Agreement is otherwise terminated or
extended, as provided for in Section 8. The time provided to Contractor to complete the
services required by this Agreement shall not affect the City's right to terminate the
Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may
be extended on a month to month basis for up to 6 months upon the written consent of the
Contractor and the City Manager, provided that: a) sufficient funds have been appropriated
for such purchase, b) the price charged by the Contractor for the provision of the serves
described in Exhibit A does not increase. None of the foregoing shall affect the City's right
to terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged.
1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Contractor shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Contractor's obligations hereunder.
1.5 JINTENTIONALLY DELETED1
1.6 JINTENTIONALLY DELETED1
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed $600,000
which includes a $60,000 contingency, notwithstanding any contrary indications that may be contained in
Contractor's proposal, for services to be performed and reimbursable costs incurred under this Agreement
Services Agreement between
City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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In the event of a conflict regarding the amount of compensation between this Agreement and Consultant's
proposal, this Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Contractor for services rendered pursuant to this Agreement. Contractor shall
submit all invoices to City in the manner specified herein. Except as specifically authorized by City in
writing, Contractor shall not bill City for duplicate services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this
Agreement is based upon Contractor's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
■ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
■ The beginning and ending dates of the billing period;
• A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
• A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under
this Agreement
o Hours must be logged in increments of tenths of an hour or quarter hour
o If this Agreement covers multiple projects, all hours must also be logged
by project assignment
o A brief description of the work, and each reimbursable expense
• The total number of hours of work performed under the Agreement by Contractor and
each employee, agent, and subcontractor of Contractor performing services
hereunder;
■ The Contractor's signature;
• Contractor shall give separate notice to the City when the total number of hours
worked by Contractor and any individual employee, agent, or subcontractor of
Contractor reaches or exceeds 800 hours within a 12-month period under this
Services Agreement between
City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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Agreement and any other agreement between Contractor and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Contractor and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Contractor.
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to City of a final
invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Contractor in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Contractor on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit B.
2.6 Reimbursable Expenses. Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Section 8, the City shall compensate the Contractor for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Contractor shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Contractor is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 'INTENTIONALLY DELETED1
Services Agreement between
City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Contractor only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein. Contractor shall make a written
request to City to use facilities or equipment not otherwise listed herein.
3.1 Safety Requirements. In accordance with generally accepted construction practices and
state law, Contractor shall be solely and completely responsible for conditions on the
jobsite, including safety of all persons and property during performance of the work. This
requirement shall apply continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions and provide all necessary safeguards to
prevent personal injury and property damage. Contractor shall provide protection for all
persons including, but not limited to, its employees and employees of its subcontractors;
members of the public; and employees, agents, and representatives of the City and
regulatory agencies that may be on or about the work.
The services of the City in conducting review and inspection of Contractor's performance is
not intended to include review of the adequacy of Contractor's work methods, equipment,
bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.
All work and materials shall be in strict accordance with all applicable state, city, county,
and federal rules, regulations and codes, with specific attention to the United States
Department of Labor Occupational Health and Safety Administration (OSHA)
requirements. Contractor shall be solely responsible for compliance with all city, county,
and state explosive transport, storage, and blasting requirements and for any damages
caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor
shall carefully instruct all personnel working on City property that all conditions of the
property are potentially hazardous work areas as to potential dangers and shall provide
such necessary safety equipment and instructions as are necessary to prevent injury to
personnel and damage to property. Special care shall be exercised relative to work
underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and
all other City requirements contained in any specifications, special conditions or manuals,
which shall be made available by City upon request.
Contractor shall provide and maintain all necessary safety equipment such as fences,
barriers, signs, lights, walkways, guards, and fire prevention and fire -fighting equipment
and shall take such other action as is required to fulfill its obligations under this section. It
is the intent of the City to provide a safe working environment under normal conditions.
CONTRACTOR IS ADVISED THAT CITY'S OPERATIONS AND PROPERTY ARE
INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED
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City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE
TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition
at all times. If required by the City, toilets shall be furnished by Contractor where needed
for use of its employees and their use shall be strictly enforced. Contractor shall not use
the City's existing sanitary facilities, unless previously authorized by the City.
Contractor shall keep adequate first aid facilities and supplies available and instruction in
first aid for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the
services of a licensed safety engineer at any time during the term of this Agreement. If
Contractor does not have a licensed safety engineer on staff, then City may require that
Contractor engage a subcontractor or subconsultant as the project's safety engineer.
Contractor shall bear all costs in connection with meeting the requirements of this section.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Contractor and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Contractor shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow
any subcontractor to commence work on any subcontract until Contractor has obtained all insurance
required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.
VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS
AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for
the duration of this Agreement.
4.1 Workers' Compensation.
4.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for
any and all persons employed directly or indirectly by Contractor. The Statutory
Workers' Compensation Insurance and Employer's Liability Insurance shall be
provided with limits of not less than $1,000,000 per accident. In the alternative,
Contractor may rely on a self-insurance program to meet these requirements, but
only if the program of self-insurance complies fully with the provisions of the
California Labor Code. Determination of whether a self-insurance program meets
the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator.
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City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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The Workers' Compensation policy shall be endorsed with a waiver of subrogation
in favor of the City for all work performed by the Contractor, its employees, agents,
and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall
submit the following:
a. Certificate of Workers' Compensation Insurance in the amounts specified
in the section; and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $2,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $2,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including without limitation, blanket contractual liability and the
use of owned and non -owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
"occurrence" basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims -made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned,
leased, hired, or borrowed by the Contractor.
Services Agreement between
City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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c. Contractor hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsements that may be necessary to
affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Contractor's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Contractor's insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 All Policies Requirements.
4.3.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.3.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Contractor shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Contractor by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Contractor beginning work,
it shall not waive the Contractor's obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.3.3 Deductibles and Self -Insured Retentions. Contractor shall disclose to and
obtain the written approval of City for the self -insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self -insured retentions as respects the City, its officers,
employees, and volunteers; or the Contractor shall provide a financial guarantee
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City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.3.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting"
policy limit (i.e. limit that is eroded by the cost of defense).
4.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days' prior written notice has been provided to the City.
4.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Contractor's breach:
■ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
■ Order Contractor to stop work under this Agreement or withhold any payment that
becomes due to Contractor hereunder, or both stop work and withhold any payment,
until Contractor demonstrates compliance with the requirements hereof; and/or
■ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONTRACTOR'S RESPONSIBILITIES. Contractor shall
indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses,
and costs (including without limitation, attorney's fees and costs and fees of litigation) (collectively,
"Liability") of every nature arising out of or in connection with Contractor's performance of the Services or
its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by
the sole negligence or willful misconduct of City.
The Contractor's obligation to defend and indemnify shall not be excused because of the Contractor's
inability to evaluate Liability or because the Contractor evaluates Liability and determines that the
Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any
claim for defense and indemnity by the City, unless this time has been extended by the City. If the
Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any
other remedy authorized by law, so much of the money due the Contractor under and by virtue of this
Agreement as shall reasonably be considered necessary by the City, may be retained by the City until
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July 17,2024
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disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the
tender of defense, whichever occurs first.
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Contractor accomplishes
services rendered pursuant to this Agreement. Contractor further acknowledges that
Contractor performs Services outside the usual course of the City's business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Contractor performs for the City, and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Contractor shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
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July 17,2024
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7.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective
professions. Contractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Contractor and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the
basis of a person's race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a "Protected Characteristic"), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Contractor may cancel this Agreement upon 30 days' written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Contractor shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Contractor delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Contractor or
prepared by or for Contractor or the City in connection with this Agreement.
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July 17,2024
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8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Contractor understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Contractor with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Contractor for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor and is based upon a
determination of Contractor's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Contractor shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall survive
the termination of this Agreement.
8.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms
of this Agreement, City's remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a different contractor to complete the work described in Exhibit A not
finished by Contractor; or
8.6.4 Charge Contractor the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would
have paid Contractor pursuant to Section 2 if Contractor had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Contractor's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Services Agreement between
City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
Page 11 of 15
14
Contractor prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Contractor hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Contractor's Books and Records. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
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City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Contractor in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an
employee, agent, appointee, or official of the City. If Contractor was an employee, agent,
appointee, or official of the City in the previous 12 months, Contractor warrants that it did
not participate in any manner in the forming of this Agreement. Contractor understands
that, if this Agreement is made in violation of California Government Code Section 1090 et
seq., the entire Agreement is void and Contractor will not be entitled to any compensation
for services performed pursuant to this Agreement, including reimbursement of expenses,
and Contractor will be required to reimburse the City for any sums paid to the Contractor.
Contractor understands that, in addition to the foregoing, it may be subject to criminal
prosecution for a violation of California Government Code Section 1090 et seq., and, if
applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.8 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.9 Notices. Any written notice to Contractor shall be sent to:
Julia Harberson
504 Redwood Blvd. Suite 310
Novato, CA 94947
Any written notice to City shall be sent to:
City of Dublin
Attn: Shannan Young
100 Civic Plaza
Dublin, CA 94568
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City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
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10.10 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A and B represents the entire and integrated agreement
between City and Contractor and supersedes all prior negotiations, representations, or
agreements, either written or oral.
Exhibit A
Exhibit B
Scope of Work
Compensation Schedule & Reimbursable Expenses
10.11 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
one agreement. Counterparts delivered and/or signatures executed by City -approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.12 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor's signature below Contractor
certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of
Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
Services Agreement between
City of Dublin and CSW/Stuber-Stroeh Engineering Group
July 17,2024
Page 14 of 15
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN CSW/Stuber-Stroeh Engineering Group
Linda Smith D'Ambrosio, City Manager Robert Stevens, President/CEO
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
Services Agreement between
City of Dublin and CSW/Stuber-Stroeh Engineering Group
N/A
Contractor's DIR Registration Number
(if applicable)
July 17,2024
Page 15 of 15
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EXHIBIT A
SCOPE OF WORK FOR MUNICIPAL REGIONAL STORMWATER NPDES PERMIT INSPECTIONS
AND ILLICIT DISCHARGE RESPONSE
The specific scopes of work under this RFP include: 1) Updating 5-year and annual work plans and
conducting inspections to meet MRP Provision C.3 Operations and Maintenance Verification requirements;
2) Updating 5-year and annual works plans and conducting inspections to meet MRP Provision C.4
business inspection requirements; 3) Conducting inspections and collecting maintenance records to meet
MRP Provision C.10 Trash Load Reduction Requirements, and 4) Providing illicit discharge and spill
response services. Detailed descriptions of each scope of work are provided below. Please note that there
are overlaps at some parcels/projects for some or all of these inspections (e.g., a parcel may require a C.4
general business inspection and also a C.3 O&M inspection and/or a C.10 PLDA inspection). Contractors
are encouraged to explain how they would approach these situations regarding annual work plans and
billing.
1) Municipal Regional Stormwater NPDES Permit (MRP) Provision C.3 Operations and Maintenance
Verification Inspections
MRP Provision C.3 mandates that permittees conduct an operations and maintenance (O&M) verification
program to ensure stormwater treatment and hydromodification management measures (collectively,
"stormwater management measures") remain in effective operating condition in perpetuity. Permittees must
conduct O&M verification inspections according to the following formula:
• Inspection of an average of 20%, but no less than 15% of total number (at the end of the preceding
fiscal year) of Regulated Projects per year, such that all Regulated Projects are inspected at least
once every five years.
Currently, the City has over 100 Regulated Project sites with installed stormwater management measures,
including both low impact development measures and proprietary treatment measures. During the first
contract year, the City anticipates the Contractor will conduct inspections of approximately 30 Regulated
Projects. Of those inspections, approximately 50% will require a second inspection and 10-15% will require
a third inspection. As the number of Regulated Projects with installed stormwater management measures
increases, the number of required annual inspections will increase.
A Regulated Project may have only one stormwater management measure, or it may have multiple
stormwater management measures. The fee paid to the Contractor to conduct C.3 O&M inspections will be
based on a reasonable per hour inspection fee and the hourly fee will be applied to a reasonable number of
hours per site, depending on how many stormwater management measures are on -site. Contractor shall
provide the proposed fee schedule in the proposal, indicating how that fee schedule was determined.
Inspection Plans
The Contractor will be responsible for updating the 5-year inspection plan in the first quarter of the contract
term. Update of the 5-year inspection plan shall include populating the Clean Water Program ArcGIS online
database with project contact information. The 5-year inspection plan will be reviewed and approved
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by the Environmental & Sustainability Division in the Public Works Department. The Contractor will develop
the plan using the information provided in the Clean Water Program ArcGIS On -Line database, or
equivalent database (CWP database) and shall be designed to meet the requirements of the MRP. In
addition, the Contractor shall be responsible for providing to the City for review and approval an annual
inspection plan, which shall be based on the 5-year inspection plan. Development of the annual inspection
plan shall include identifying current site contacts and reviewing the CWP database to verify that project
locations in the 5-year plan are up to date. The annual inspection plan shall be provided to the
Environmental & Sustainability Division by October 1 each year.
Annual Operation and Maintenance Reports
Using the updated contact list in the 5-year inspection plan, the Contractor shall be responsible for sending
annual letters to the entire inventory of Regulated Project sites requesting that annual operations and
maintenance reports are submitted, per the Stormwater Management Maintenance Agreement. The
Contractor shall assist with tracking which entities have submitted the reports and conducting follow-up with
the entities that do not respond to initial requests for the report.
Inspections
As part of conducting inspections, Contractor shall set up appointments with site location contacts at least a
few days ahead of the inspection date. The Contractor shall use the Alameda Countywide Clean Water
Program (CWP) Arc GIS On-line (AGOL) field application to conduct the inspections. The Contractor shall
be familiar with and follow the City's Enforcement Response Plan when issuing enforcement actions to
facilities with deficiencies in any stormwater management measure. The key tasks under this scope of
services for conducting C.3 Operations and Maintenance Verification Inspections shall include, but not be
limited to, the following:
1.a. First Inspections
The following generally describes the first inspection process that the Contractor shall follow. The
inspection process may be modified from time -to -time, but will generally include:
1. Using City letterhead and envelopes, the Contractor will send a letter to site locations scheduled for
inspection. The site location list shall be the list developed and updated by the Contractor and
approved by the City as part of the annual inspection plan. Once the letter has been sent, the
Contractor shall set up appointments with location representative(s) at least a few days ahead of
the inspection date and time. The Contractor shall review site drawings and previous inspection
results to determine compliance history prior to going to the site.
2. Visit the site and meet with the location representative. Explain the purpose for the inspection and
ask questions to verify that stormwater management measures are operating and being maintained
adequately.
3. Ask location representative for maintenance records for all stormwater management measures,
particularly underground or proprietary management measures.
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4. Fill out the inspection report in the Clean Water Program AGOL database and obtain the location
representative's signature on the form. The Contractor shall also:
■ Take pictures of potential deficiencies and/or best management practices to include in the
AGOL app.
■ Require location representative to install storm drain markers, if needed.
■ Determine the appropriate enforcement response timeline, following the City's Enforcement
Response Plan, provided in Attachment A and indicate the timeline in the inspection report.
5. Distribute appropriate BMP handouts provided by the City to location representative.
6. When a location representative is NOT available for inspection, Contractor shall contact the City to
determine the action the City would like to take.
7. If it is discovered that the site owner/operator is different than the owner/operator as listed in the annual
inspection plan, notify the City of the change. If the new site owner/operator is occupying the location, the
Contractor shall provide educational materials, as needed and complete the inspection.
8. All first inspections shall be completed no later than May 15th of each year.
9. For site locations that have stormwater management measures with potential deficiencies, Contractor
shall let the location representative know about the deficiency at the end of the first inspection. Contractor
will show the location representative the deficiencies and/or concerns and provide a timeline to cure the
deficiency to the location representative. Contractor shall follow the City's Enforcement Response Plan
when determining the compliance schedule.
Contractor shall take pictures of any potential problem areas, document number of pictures taken for a site,
and note that in the AGOL app. A copy of the inspection report shall be emailed to the location
representative via the AGOL app within 3 business days of the inspection. As necessary and as outlined in
the City's Enforcement Response Plan, the Contractor shall be responsible for writing warning letters,
Notice of Violations, or other letters to the location representative outlining violations deficiencies, along
with appropriate guidance to address the violations. Contractor shall notify the City by the 3rd business day
of the week following the inspection of all locations that require a reinspection.
1.b. Re -inspections of Stormwater Management Measures
The following generally describes the re -inspection process that the Contractor shall follow:
1. Contractor shall email the City weekly a reinspection spreadsheet indicating all locations that
require a reinspection.
2. The Contractor will be expected to perform the reinspection, unless notified otherwise by the City.
The Contractor shall perform the reinspection within the appropriate timeframe as indicated in the
City of Dublin's Enforcement Response Plan.
3. If after reinspection, deficiencies are still noted, the Contractor shall notify City staff immediately
and work with City staff to determine what action needs to be taken.
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2) Municipal Regional Stormwater NPDES Permit Provision C.4 Business Inspections
MRP Provision C.4 requires permittees to conduct inspections at all industrial and commercial facilities that
could reasonably be considered to cause or contribute to stormwater pollution if proper best management
practices are not implemented. The City anticipates that the selected Contractor will be required to conduct
approximately 100 first inspections on a yearly basis. Out of these, it is expected that approximately 10 -
15% will require a second inspection and approximately 5% will require a third inspection.
Each inspection will be billed on a per inspection basis, (i.e. lump sum). Contractor shall provide the
proposed lump sum dollar amount per inspection in the proposal, indicating how that lump sum was
determined.
Inspection Plans
The Contractor will be responsible for updating the 5-year inspection plan in the first quarter of the contract
term. Update of the 5-year inspection plan shall include populating the Clean Water Program ArcGIS online
database with project contact information. The 5-year inspection plan will be reviewed and approved by the
Environmental & Sustainability Division in the Public Works Department. The 5-year plan shall be designed
to meet the requirements of the MRP. The Contractor shall include in the 5-Year inspection plan details
regarding which businesses are required to file a Notice of Intent under the Industrial General NPDES
Permit with the State Water Resources Control Board and include compliance status with that State
requirement. The Contractor shall use the State Stormwater Multiple Application and Report Tracking
System to verify compliance.
In addition, the Contractor shall be responsible for providing to the City for review and approval an annual
inspection plan, which shall be based on the 5-year inspection plan. Development of the annual inspection
plan shall include identifying current site contacts and reviewing the new business list provided by the City
to the Contractor to verify the business list is up to date. The contractor shall review the new business list to
determine which businesses may cause or contribute to stormwater pollution and therefore should be
added to the annual inspection plan for the year. As part of the developing the annual inspection plan, the
Contractor shall verify compliance with the State Industrial Permit for businesses included in the annual
inspection plan. The Contractor shall also identify businesses that are certified oil collection centers in the
5-year business inspection plan and provide appropriate outreach/information related to responsibilities of
said certified centers annually.
The new business list will be provided to the Contractor by September 1 annually and the Contractor shall
provide the updated annual inspection plan to the City, including new businesses, by October 1 annually.
The annual inspection list may be modified from time -to -time in response to businesses opening/closing or
complaints.
Inspections
The Contractor will be required to use the CWP AGOL inspection application to conduct the inspections.
The Contractor shall be familiar with and follow the City' Enforcement Response Plan in the enforcement
actions issued to facilities with violations. The key tasks under this scope of services for conducting C.4
Business Stormwater Inspections will include the following:
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2.a. First Inspections
The following generally describes the first inspection process that the Contractor shall follow. The
inspection process may be modified from time -to -time, but will generally include:
1. Using City letterhead and envelopes, the Contractor will send a letter to site locations scheduled for
inspection. The site location list shall be the list developed and updated by the Contractor and
approved by the City as part of the annual inspection plan. Once the letter has been sent, the City
may require the Contractor to set up appointments with location representative(s) at least a few
days ahead of the inspection date and time.
2. Visit the business site and meet with business representative. Explain the purpose for the
inspection and ask questions to ascertain that operational Best Management Practices are
implemented by the business to prevent stormwater pollution. The inspection shall include rooftop
observations, as safety allows.
3. Complete the inspection report, obtain the business representative's signature on the form, and e-
mail the form to the business representative. The Contractor shall also:
■ Take pictures of potential deficiencies and/or best management practices to include in
the AGOL app.
■ Document if on -site trash capture devices are installed on -site and being properly
maintained. The inspector shall ask for maintenance records for on -site trash capture
devices, as applicable.
■ Require location representative to install storm drain markers, if needed.
■ Determine the appropriate enforcement response timeline, following the City's
Enforcement Response Plan, provided in Attachment A, and indicate the timeline in
the inspection report.
■ Distribute the appropriate BMP handouts provided by the City to business
owners/managers.
■ If an active discharge is observed during the inspection, the Contractor shall take the
necessary steps to stop the discharge and immediately contact the City.
■ When a business representative is NOT available for inspection, Contractor shall
contact the City to determine the action the City would like to take.
4. If it is discovered that a business is no longer in operation, Contractor shall complete an inspection
report indicating that the site is out of business. Note if a new business has moved into the facility
and provide the information to the City. Conduct an inspection, as necessary.
5. All first inspections shall be completed no later than May 15th of each year.
6. For businesses that have potential or actual stormwater violations, Contractor will let the business
representative know at the end of the first inspection that the business has violation(s) that must be
addressed. Contractor will show the business representative all potential or actual violations and/or
concerns and provide a timeline to the business representative. Contractor will follow the City's
Enforcement Response Plan when determining compliance schedule.
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City of Dublin and CSW/Stuber-Stroeh Engineering Group Exhibit A — Page 5 of 8
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Contractor shall take pictures of any actual or potential problem areas, document number of pictures taken
for a site and note that in the CWP AGOL platform. If necessary and as outlined in the City's Enforcement
Response Plan, the Contractor shall be responsible for writing warning letters, Notice of Violations, or other
letters to the business representative outlining violations or potential violations, along with appropriate
guidance to address the violations. Contractor will notify the City by the 3rd business day of the week
following inspection of all businesses that require a re -inspection.
2.b. Reinspection of Businesses
The following generally describes the re -inspection process that the Contractor shall follow:
1. Contractor shall email the City weekly a re -inspection spreadsheet indicating all locations that
require a reinspection.
2. The Contractor will be expected to perform the reinspection, unless notified otherwise by the City.
The Contractor shall perform the re -inspections within the appropriate timeframe as indicated in the
City of Dublin's Enforcement Response Plan.
3. If after reinspection, deficiencies are still noted, the Contractor shall notify City staff immediately
and work with City staff to determine what action needs to be taken.
3) Municipal Regional Stormwater NPDES Permit (MRP) Provision C.10 Trash Load Reduction
Inspections
MRP Provision C.10 requires permittees to have achieved 100% trash load reduction via installation of full
trash capture devices or other actions equivalent to full trash capture by June 30, 2025. The Contractor(s)
will assist the City with this MRP provision by conducting inspections to verify that private full trash capture
devices are being maintained and/or to conduct on -land visual trash assessments to verify that equivalent
actions equal to full trash capture are being implemented.
3.a. Locations with installed full trash capture devices.
The MRP allows third -party maintenance reports in lieu of conducting in -person inspections for vault -based
systems. The Contractor shall send annual letters to all locations with installed full trash capture devices
requesting that annual operations and maintenance reports are submitted, per the Stormwater
Management Maintenance Agreement and/or the Dublin Municipal Code. The Contractor shall assist with
tracking which entities have submitted the reports and conducting follow-up with the entities that do not
respond to initial requests for the report. The follow-up shall include tracking down current property owners
or responsible entities when the existing known contact information is out of date.
This task will be billed on a per location basis, (i.e. lump sum). Contractor shall provide the proposed lump
sum dollar amount in the proposal, indicating how that lump sum was determined.
3.b. Locations implementing actions equivalent to full trash capture devices
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The Contractor shall verify that equivalent actions are being implemented via on -site inspection. Equivalent
actions include but are not limited to daily litter pick-up, making available and servicing publicly accessible
waste containers, storm drain inlet cleaning, or other actions. Some locations may require on -land visual
trash assessments, conducted using the protocols established in the "On -land Visual Trash Assessment
Protocol for Stormwater, Protocol C — Area Based Survey" developed by EOA Inc. and Keish
Environmental (Attachment B). The inspection reports shall be completed in the CWP AGOL application.
When it is determined that actions/good housekeeping practices are not being implemented such that they
are equivalent to full trash capture devices, the Contractor shall conduct follow-up inspections and
enforcement to gain compliance.
Contractor shall take pictures of any actual or potential problem areas, document number of pictures taken
for a site, and note that in the CWP AGOL platform. If necessary and as outlined in the City's Enforcement
Response Plan, the Contractor shall be responsible for writing warning letters, Notice of Violations, or other
letters to the business representative outlining violations or potential violations, along with appropriate
guidance to address the violations. Contractor will notify the City by the 3rd business day of the week
following inspection of all businesses that require a re -inspection.
Each inspection will be billed on a per inspection basis, (i.e. lump sum). Contractor shall provide their
proposed lump sum dollar amount per inspection in their proposal, indicating how that lump sum was
determined.
4) Illicit Discharge and Spill Response Assistance
The Environmental & Sustainability Division (ESD) in the Public Works Department has responsibility for
illicit discharge and spill response, investigation, cleanup, follow-up, and record keeping. ESD will utilize the
Contractor to assist with spill response efforts for the City. The Contractor will be the first responder, as
needed, on evenings, weekends, and holidays.
The City will utilize the Contractor for assistance with spill and discharge response, as needed. The
Contractor may be called upon to conduct investigations, develop action plans, assist with spill
containment, assist with recordkeeping and time tracking, conduct follow-up work, or other activities as
described in the City's Spill and Discharge Response Plan. The Contractor is required to follow the Spill
and Discharge Response Plan as it may be updated from time to time.
As the first responder, the Contractor shall use the city's Urban Runoff and Incident Report Form and follow
procedures as outlined in the City's Spill and Discharge Response Plan after consulting with City staff
regarding how to proceed with the response.
The Contractor will provide a qualified individual to conduct site investigations associated with any reported
spills or discharges. The spill inspector will obtain the appropriate field forms and any available
improvement plans and/or any GIS information identifying the location of storm drains in the immediate
area. The City may ask the Contractor to take the lead collecting samples of the material discharged.
The Contractor is responsible for providing the spill inspector appropriate PPE and field equipment,
including a camera and reporting materials.
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Assumptions for Spill Response Investigations:
■ The Contractor shall assume there will be up to 12 spill investigations needed per fiscal
year.
■ The Contractor shall assume a typical spill response investigation will take no more than 4
hours initially.
■ The Contractor shall assume the follow up on the incident will take no more than 1.5 hours.
■ The Contractor shall assume the emergency weekend/after hours on -call rate will be 1.5
times the normal hourly rate.
■ In the event the Contractor is the first to arrive at an emergency situation (hazardous or
unknown material spill), the Contractor shall notify First Responders and the City of Dublin
in parallel to immediately resolve any unsafe/hazardous situations.
■ For all other non -hazardous spills, the Contractor would follow the reporting protocol as
outlined by the City of Dublin and the City of Dublin will make all agency and responsible
party potential fine notifications.
Spill response activities will be billed on a time and materials basis. Contractor shall provide a rate
schedule in the proposal.
5) Project Management and QA/QC
Contractor shall provide a Project Manager for coordination and management of the Contractor team
activities and communication with the City of Dublin. It is expected that the Project Manager will provide
QA/QC oversight of inspection reports, warning letters, and other deliverables provided to the City such that
minimal review of said information is required by City staff.
Contractor is expected to participate in monthly status update meetings that will be billed on a time and
material basis.
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EXHIBIT B
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Effective January 1, 2024 - December 31, 2024
ENGINEERING SERVICES HOURLY RATES
Classification Rate
Senior Engineer $ 201.00
Engineer III $ 194.00
Engineer II $ 175.00
Engineer I $ 144.00
Technician $ 131.00
Engineer Assistant $ 101.00
SURVEY SERVICES
Senior Surveyor
Surveyor III
Surveyor II
Surveyor I
Survey Technician
Survey Assistant
Two Person Survey Party
Survey Party Chief
Survey Chainman
Survey Apprentice
Aerial Drone Surveyor
HOURLY RATES
$ 201.00
$ 194.00
$ 175.00
$ 144.00
$ 131.00
$ 101.00
$ 340.00
$ 220.00
$ 120.00
$ 112.00
$ 217.00
OTHER PROFESSIONAL RATES
Principal $ 269.00
Associate Principal $ 245.00
Senior Project Manager $ 240.00
Project Manager $ 226.00
Senior Landscape Architect $ 172.00
Landscape Architect $ 156.00
Construction Manager $ 235.00
Resident Engineer $ 226.00
Field Engineer $ 194.00
Technical Writer $ 138.00
Graphic Illustrator $ 131.00
Project Assistant $ 101.00
• All expenses for transportation (mileage, bridge fare, etc.) will be charged at the Internal Revenue Service rate
plus 10%.
• Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be
charged at cost, plus service charges at the rate of 10%.
• Billing will be monthly net 30 days.
• Hourly rates are subject to increase annually at a rate commensurate with the San Francisco CPI, as approved
by the City of Dublin.
Services Agreement between July 17, 2024
City of Dublin and CSW/Stuber-Stroeh Engineering Group Exhibit B - Page 1 of 3
27
Municipal Regional Stormwater NPDES Permit Inspections
and Illicit Discharge and Spill Response Services
SUMMARY OF ANNUAL LABOR
EFFORT
Q
06.11.2024 $ (2
0_
Billable Rate ($I hour) 269.00
Ro
CSWIST2
Julia Harberson
Project Manager
240.00 201.00 175.00
Total CSWIST2 Hours
Total CSWIST2 Budget
1 NPDES Administration
1.1 Annual Project Kickoff 2 2 2 6 $1,420
1.2 Develop Site Matrix/Update Site Matrix 4 8 12 $2,568
1.3 Inspection Plan 8 8 16 $3,528
1.4 Identify Regulated Projects 4 4 8 $1,764
1.5 Meetings (assume 2) 2 2 4 $882
1.6 QAIQC 4 4 $1,076
Task 1 Subtotal 6 20 24 0 50 $11,238
2 1st Inspection
2.1 Outreach to Owner/Operators 8 12 12 32 $6,432
2.2 1st Inspection 8 55 100 163 $30,475
2.3 Documentation 8 30 50 88 $16,700
2.4 Meetings (assume 3) 3 3 3 9 $1,848
2.5 QAIQC 4 4 $1,076
Task 2 Subtotal 4 27 100 165 296 $56,531
3 2nd & 3rd Inspection
3.1 Outreach to Owner/Operators 4 8 8 20 $3,968
3.2 2nd Inspection 8 30 45 83 $15,825
3.2 3rd Inspection 4 10 15 29 $5,595
3.3 Documentation (incl. Annual Inspection Report) 8 40 50 98 $18,710
3.4 Meetings (assume 3) 3 3 3 9 $1,848
3.5 QAIQC 8 8 $2,152
Task 3 Subtotal 8 27 91 121 247 $48,098
4 Illicit Discharge and Spill Response (assume 12)
4.1 Investigation & Source Identification 12 48 48 108 $20,928
4.2 Containment & Mitigation 6 18 18 42 $8,208
4.3 Cleanup & Remediation 12 48 60 $12,528
4.4 Documentation 12 12 24 48 $9,492
4.5 QAIQC 12 12 $3,228
Task 4 Subtotal12 42 126 90 270 $54,384
Labor Tota30 116 341 376 593 $170,251
Reimbursable Expenses
General Expenses
$5,000
Total Reimbursable Expenses: $5,000
Total CSWIST2 Cost per Year: $175,251
Total CSWIST2 Cost (3-Years): $525,753
Services Agreement between July 17, 2024
City of Dublin and CSW/Stuber-Stroeh Engineering Group Exhibit B — Page 2 of 3
28
Municipal Regional Stormwater NPDES Permit
Inspections and Illicit Discharge and Spill
Response Services
SUMMARY OF LABOR EFFORT
06.11.2024
AGOL Data Entry — Start of Contract Effort (Year 1 Cost Only)
6 AGOL C3 App Data Entry
6.1 Review O&M Agreements for Contact Information not in
existing spreadsheet (assumes 25 sites)
6 2 Contact Information Data Entry (-120 sites, assume 8 sites per 1 2 15 18 $3,267
hour)
CSW/ST2
Julia Harberson
Project Manager
Total CSWIST2 Hours
Total CSWIST2 Budget
1 2 6 9 $1,692
Task 1 Subtotal 0 2 4 21 27 $4,959
7 AGOL C4 App Data Entry
7 1 Contact Information Data Entry (-400 sites) from existing 2 2 50 54 $9,632
spreadsheet (assume 8 sites per hour)
Task 2 Subtotal 0 2 2 50 54 $9,632
Labor Total 0 4 6 71 81 $14,591
Services Agreement between July 17, 2024
City of Dublin and CSW/Stuber-Stroeh Engineering Group Exhibit B — Page 3 of 3
29
Attachment 3
DUBLIN
REQUEST FOR PROPOSALS
Municipal Regional Stormwater NPDES Permit Inspections and
Illicit Discharge Response Services
City of Dublin
Proposals must be received by: May 6, 2024 by 5:00 p.m.
Shannan Young, Environmental & Sustainability Manager
Public Works Department
100 Civic Plaza
City of Dublin, CA 94568
Proposals will be evaluated on the following: a) responsiveness to the Request for Proposal questions, b)
experience of the firm, c) experience and qualifications of the assigned individuals and d) Satisfaction of previous
clients.
30
et
DUBLIN
Request for Proposal
For
Municipal Regional Stormwater NPDES Permit Inspections and Illicit Discharge Response Services
Overview
The City of Dublin (City) is issuing this RFP to hire a Contractor(s) to assist meeting permit mandates under the
Municipal Regional Stormwater NPDES Permit Order No. R2-2022-0018 (MRP). Specifically, the City desires to
select a Contractor(s) to conduct inspections to meet requirements of MRP Provisions C.3, C.4, and C.10 and to
assist with illicit discharge and spill response under Provision C.5 of the MRP. The Contractor(s) must be well
informed about the respective MRP Provisions for which the entity is hired to assist the City. As part of the
inspection process, the Contractor(s) will also verify compliance with product bans and related legislation (e.g.,
AB 1276). The City may elect to hire one Contractor for all services in this RFP or may select separate Contractors
for specific tasks in this RFP. The scope of work is outlined below.
Project Description:
The specific scopes of work under this RFP include: 1) Updating 5-year and annual work plans and conducting
inspections to meet MRP Provision C.3 Operations and Maintenance Verification requirements; 2) Updating 5-
year and annual works plans and conducting inspections to meet MRP Provision C.4 business inspection
requirements; 3) Conducting inspections and collecting maintenance records to meet MRP Provision C.10 Trash
Load Reduction Requirements, and 4) Providing illicit discharge and spill response services. Detailed descriptions
of each scope of work are provided below. Please note that there are overlaps at some parcels/projects for
some or all of these inspections (e.g., a parcel may require a C.4 general business inspection and also a C.3 O&M
inspection and/or a C.10 PLDA inspection). Contractors are encouraged to explain how they would approach
these situations regarding annual work plans and billing.
Considerations:
1) Municipal Regional Stormwater NPDES Permit (MRP) Provision C.3 Operations and
Maintenance Verification Inspections
MRP Provision C.3 mandates that permittees conduct an operations and maintenance (O&M) verification
program to ensure stormwater treatment and hydromodification management measures (collectively,
"stormwater management measures") remain in effective operating condition in perpetuity. Permittees must
conduct O&M verification inspections according to the following formula:
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• Inspection of an average of 20%, but no less than 15% of total number (at the end of the preceding
fiscal year) of Regulated Projects per year, such that all Regulated Projects are inspected at least once
every five years.
Currently, the City has over 100 Regulated Project sites with installed stormwater management measures,
including both low impact development measures and proprietary treatment measures. During the first contract
year, the City anticipates the Contractor will conduct inspections of approximately 30 Regulated Projects. Of
those inspections, approximately 50% will require a second inspection and 10-15% will require a third
inspection. As the number of Regulated Projects with installed stormwater management measures increases,
the number of required annual inspections will increase.
A Regulated Project may have only one stormwater management measure, or it may have multiple stormwater
management measures. The fee paid to the Contractor to conduct C.3 O&M inspections will be based on a
reasonable per hour inspection fee and the hourly fee will be applied to a reasonable number of hours per site,
depending on how many stormwater management measures are on -site. Contractor shall provide the proposed
fee schedule in the proposal, indicating how that fee schedule was determined.
Inspection Plans
The Contractor will be responsible for updating the 5-year inspection plan in the first quarter of the contract
term. The 5-year inspection plan will be reviewed and approved by the Environmental & Sustainability Division
in the Public Works Department. The Contractor will develop the plan using the information provided in the
Clean Water Program ArcGIS On -Line database, or equivalent database (CWP database) and shall be designed to
meet the requirements of the MRP. In addition, the Contractor shall be responsible for providing to the City for
review and approval an annual inspection plan, which shall be based on the 5-year inspection plan.
Development of the annual inspection plan shall include identifying current site contacts and reviewing the CWP
database to verify that project locations in the 5-year plan are up to date. The annual inspection plan shall be
provided to the Environmental & Sustainability Division by October 1 each year.
Annual Operation and Maintenance Reports
Using the updated contact list in the 5-year inspection plan, the Contractor shall be responsible for sending
annual letters to the entire inventory of Regulated Project sites requesting that annual operations and
maintenance reports are submitted, per the Stormwater Management Maintenance Agreement. The Contractor
shall assist with tracking which entities have submitted the reports and conducting follow-up with the entities
that do not respond to initial requests for the report.
Inspections
As part of conducting inspections, Contractor shall set up appointments with site location contacts at least a few
days ahead of the inspection date. The Contractor shall use the Alameda Countywide Clean Water Program
(CWP) Arc GIS On-line (AGOL) field application to conduct the inspections. The Contractor shall be familiar with
and follow the City's Enforcement Response Plan when issuing enforcement actions to facilities with deficiencies
in any stormwater management measure. The key tasks under this scope of services for conducting C.3
Operations and Maintenance Verification Inspections shall include, but not be limited to, the following:
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1.a. First Inspections
The following generally describes the first inspection process that the Contractor shall follow. The inspection
process may be modified from time -to -time, but will generally include:
1. Using City letterhead and envelopes, the Contractor will send a letter to site locations scheduled for
inspection. The site location list shall be the list developed and updated by the Contractor and approved
by the City as part of the annual inspection plan. Once the letter has been sent, the Contractor shall set
up appointments with location representative(s) at least a few days ahead of the inspection date and
time. The Contractor shall review site drawings and previous inspection results to determine compliance
history prior to going to the site.
2. Visit the site and meet with the location representative. Explain the purpose for the inspection and ask
questions to verify that stormwater management measures are operating and being maintained
adequately.
3. Ask location representative for maintenance records for all stormwater management measures,
particularly underground or proprietary management measures.
4. Fill out the inspection report in the Clean Water Program AGOL database and obtain the location
representative's signature on the form. The Contractor shall also:
o Take pictures of potential deficiencies and/or best management practices to include in the
AGOL app.
o Require location representative to install storm drain markers, if needed.
o Determine the appropriate enforcement response timeline, following the City's Enforcement
Response Plan, provided in Attachment A and indicate the timeline in the inspection report.
5. Distribute appropriate BMP handouts provided by the City to location representative.
6. When a location representative is NOT available for inspection, Contractor shall contact the City to
determine the action the City would like to take.
7. If it is discovered that the site owner/operator is different than the owner/operator as listed in the
annual inspection plan, notify the City of the change. If the new site owner/operator is occupying the
location, the Contractor shall provide educational materials, as needed and complete the inspection.
8. All first inspections shall be completed no later than May 15th of each year.
9. For site locations that have stormwater management measures with potential deficiencies, Contractor
shall let the location representative know about the deficiency at the end of the first inspection.
Contractor will show the location representative the deficiencies and/or concerns and provide a timeline
to cure the deficiency to the location representative. Contractor shall follow the City's Enforcement
Response Plan when determining the compliance schedule.
Contractor shall take pictures of any potential problem areas, document number of pictures taken for a site, and
note that in the AGOL app. A copy of the inspection report shall be emailed to the location representative via
the AGOL app within 3 business days of the inspection. As necessary and as outlined in the City's Enforcement
Response Plan, the Contractor shall be responsible for writing warning letters, Notice of Violations, or other
letters to the location representative outlining violations deficiencies, along with appropriate guidance to
address the violations. Contractor shall notify the City by the 3' business day of the week following the
inspection of all locations that require a reinspection.
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1.b. Re -inspections of Storm water Management Measures
The following generally describes the re -inspection process that the Contractor shall follow:
1. Contractor shall email the City weekly a reinspection spreadsheet indicating all locations that require a
reinspection.
2. The Contractor will be expected to perform the reinspection, unless notified otherwise by the City. The
Contractor shall perform the reinspection within the appropriate timeframe as indicated in the City of
Dublin's Enforcement Response Plan.
3. If after reinspection, deficiencies are still noted, the Contractor shall notify City staff immediately and
work with City staff to determine what action needs to be taken.
2) Municipal Regional Stormwater NPDES Permit Provision C.4 Business Inspections
MRP Provision C.4 requires permittees to conduct inspections at all industrial and commercial facilities that
could reasonably be considered to cause or contribute to stormwater pollution if proper best management
practices are not implemented. The City anticipates that the selected Contractor will be required to conduct
approximately 100 first inspections on a yearly basis. Out of these, it is expected that approximately 10 - 15%
will require a second inspection and approximately 5% will require a third inspection.
Each inspection will be billed on a per inspection basis, (i.e. lump sum). Contractor shall provide the proposed
lump sum dollar amount per inspection in the proposal, indicating how that lump sum was determined.
Inspection Plans
The Contractor will be responsible for updating the 5-year inspection plan in the first quarter of the contract
term. The 5-year inspection plan will be reviewed and approved by the Environmental & Sustainability Division
in the Public Works Department. The 5-year plan shall be designed to meet the requirements of the MRP. The
Contractor shall include in the 5-Year inspection plan details regarding which businesses are required to file a
Notice of Intent under the Industrial General NPDES Permit with the State Water Resources Control Board and
include compliance status with that State requirement. The Contractor shall use the State Stormwater Multiple
Application and Report Tracking System to verify compliance.
In addition, the Contractor shall be responsible for providing to the City for review and approval an annual
inspection plan, which shall be based on the 5-year inspection plan. Development of the annual inspection plan
shall include identifying current site contacts and reviewing the new business list provided by the City to the
Contractor to verify the business list is up to date. The contractor shall review the new business list to
determine which businesses may cause or contribute to stormwater pollution and therefore should be added to
the annual inspection plan for the year. As part of the developing the annual inspection plan, the Contractor
shall verify compliance with the State Industrial Permit for businesses included in the annual inspection plan.
The Contractor shall also identify businesses that are certified oil collection centers in the 5-year business
inspection plan and provide appropriate outreach/information related to responsibilities of said certified centers
annually.
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The new business list will be provided to the Contractor by September 1 annually and the Contractor shall
provide the updated annual inspection plan to the City, including new businesses, by October 1 annually. The
annual inspection list may be modified from time -to -time in response to businesses opening/closing or
complaints.
Inspections
The Contractor will be required to use the CWP AGOL inspection application to conduct the inspections. The
Contractor shall be familiar with and follow the City' Enforcement Response Plan in the enforcement actions
issued to facilities with violations. The key tasks under this scope of services for conducting C.4 Business
Stormwater Inspections will include the following:
2.a. First Inspections
The following generally describes the first inspection process that the Contractor shall follow. The inspection
process may be modified from time -to -time, but will generally include:
1. Using City letterhead and envelopes, the Contractor will send a letter to site locations scheduled for
inspection. The site location list shall be the list developed and updated by the Contractor and approved
by the City as part of the annual inspection plan. Once the letter has been sent, the City may require the
Contractor to set up appointments with location representative(s) at least a few days ahead of the
inspection date and time.
2. Visit the business site and meet with business representative. Explain the purpose for the inspection and
ask questions to ascertain that operational Best Management Practices are implemented by the
business to prevent stormwater pollution. The inspection shall include rooftop observations, as safety
allows.
3. Complete the inspection report, obtain the business representative's signature on the form, and e-mail
the form to the business representative. The Contractor shall also:
a. Take pictures of potential deficiencies and/or best management practices to include in the AGOL
app.
b. Document if on -site trash capture devices are installed on -site and being properly maintained.
The inspector shall ask for maintenance records for on -site trash capture devices, as applicable.
c. Require location representative to install storm drain markers, if needed.
d. Determine the appropriate enforcement response timeline, following the City's Enforcement
Response Plan, provided in Attachment A, and indicate the timeline in the inspection report.
e. Distribute the appropriate BMP handouts provided by the City to business owners/managers.
4. If an active discharge is observed during the inspection, the Contractor shall take the necessary steps to
stop the discharge and immediately contact the City.
5. When a business representative is NOT available for inspection, Contractor shall contact the City to
determine the action the City would like to take.
6. If it is discovered that a business is no longer in operation, Contractor shall complete an inspection
report indicating that the site is out of business. Note if a new business has moved into the facility and
provide the information to the City. Conduct an inspection, as necessary.
7. All first inspections shall be completed no later than May 15' of each year.
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8. For businesses that have potential or actual stormwater violations, Contractor will let the business
representative know at the end of the first inspection that the business has violation(s) that must be
addressed. Contractor will show the business representative all potential or actual violations and/or
concerns and provide a timeline to the business representative. Contractor will follow the City's
Enforcement Response Plan when determining compliance schedule.
Contractor shall take pictures of any actual or potential problem areas, document number of pictures taken for a
site and note that in the CWP AGOL platform. If necessary and as outlined in the City's Enforcement
Response Plan, the Contractor shall be responsible for writing warning letters, Notice of Violations, or other
letters to the business representative outlining violations or potential violations, along with appropriate
guidance to address the violations. Contractor will notify the City by the 3rd business day of the week following
inspection of all businesses that require a re -inspection.
2.b. Reinspection of Businesses
The following generally describes the re -inspection process that the Contractor shall follow:
1. Contractor shall email the City weekly a re -inspection spreadsheet indicating all locations that require a
reinspection.
2. The Contractor will be expected to perform the reinspection, unless notified otherwise by the City. The
Contractor shall perform the re -inspections within the appropriate timeframe as indicated in the City of
Dublin's Enforcement Response Plan.
3. If after reinspection, deficiencies are still noted, the Contractor shall notify City staff immediately and
work with City staff to determine what action needs to be taken.
3) Municipal Regional Stormwater NPDES Permit (MRP) Provision C.10 Trash Load Reduction
Inspections
MRP Provision C.10 requires permittees to have achieved 100% trash load reduction via installation of full trash
capture devices or other actions equivalent to full trash capture by June 30, 2025. The Contractor(s) will assist
the City with this MRP provision by conducting inspections to verify that private full trash capture devices are
being maintained and/or to conduct on -land visual trash assessments to verify that equivalent actions equal to
full trash capture are being implemented.
3.a. Locations with installed full trash capture devices.
The MRP allows third -party maintenance reports in lieu of conducting in -person inspections for vault -based
systems. The Contractor shall send annual letters to all locations with installed full trash capture devices
requesting that annual operations and maintenance reports are submitted, per the Stormwater Management
Maintenance Agreement and/or the Dublin Municipal Code. The Contractor shall assist with tracking which
entities have submitted the reports and conducting follow-up with the entities that do not respond to initial
requests for the report. The follow-up shall include tracking down current property owners or responsible
entities when the existing known contact information is out of date.
This task will be billed on a per location basis, (i.e. lump sum). Contractor shall provide the proposed lump sum
dollar amount in the proposal, indicating how that lump sum was determined.
36
3.b. Locations implementing actions equivalent to full trash capture devices
The Contractor shall verify that equivalent actions are being implemented via on -site inspection. Equivalent
actions include but are not limited to daily litter pick-up, making available and servicing publicly accessible waste
containers, storm drain inlet cleaning, or other actions. Some locations may require on -land visual trash
assessments, conducted using the protocols established in the "On -land Visual Trash Assessment Protocol for
Stormwater, Protocol C — Area Based Survey" developed by EOA Inc. and Keish Environmental (Attachment B).
The inspection reports shall be completed in the CWP AGOL application. When it is determined that
actions/good housekeeping practices are not being implemented such that they are equivalent to full trash
capture devices, the Contractor shall conduct follow-up inspections and enforcement to gain compliance.
Contractor shall take pictures of any actual or potential problem areas, document number of pictures taken for a
site, and note that in the CWP AGOL platform. If necessary and as outlined in the City's Enforcement
Response Plan, the Contractor shall be responsible for writing warning letters, Notice of Violations, or other
letters to the business representative outlining violations or potential violations, along with appropriate
guidance to address the violations. Contractor will notify the City by the 3rd business day of the week following
inspection of all businesses that require a re -inspection.
Each inspection will be billed on a per inspection basis, (i.e. lump sum). Contractor shall provide their proposed
lump sum dollar amount per inspection in their proposal, indicating how that lump sum was determined.
4) Illicit Discharge and Spill Response Assistance
The Environmental & Sustainability Division (ESD) in the Public Works Department has responsibility for illicit
discharge and spill response, investigation, cleanup, follow-up, and record keeping. ESD will utilize the
Contractor to assist with spill response efforts for the City. The Contractor will be the first responder, as needed,
on evenings, weekends, and holidays.
The City will utilize the Contractor for assistance with spill and discharge response, as needed. The
Contractor may be called upon to conduct investigations, develop action plans, assist with spill containment,
assist with recordkeeping and time tracking, conduct follow-up work, or other activities as described in the City's
Spill and Discharge Response Plan. The Contractor is required to follow the Spill and Discharge Response Plan as
it may be updated from time to time.
As the first responder, the Contractor shall use the city's Urban Runoff and Incident Report Form and follow
procedures as outlined in the City's Spill and Discharge Response Plan after consulting with City staff regarding
how to proceed with the response.
The Contractor will provide a qualified individual to conduct site investigations associated with any reported
spills or discharges. The spill inspector will obtain the appropriate field forms and any available improvement
plans and/or any GIS information identifying the location of storm drains in the immediate area. The City may
ask the Contractor to take the lead collecting samples of the material discharged.
The Contractor is responsible for providing the spill inspector appropriate PPE and field equipment, including a
camera and reporting materials.
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Assumptions for Spill Response Investigations:
• The Contractor shall assume there will be up to 12 spill investigations needed per fiscal year.
• The Contractor shall assume a typical spill response investigation will take no more than 4 hours
initially.
• The Contractor shall assume the follow up on the incident will take no more than 1.5 hours.
• The Contractor shall assume the emergency weekend/after hours on -call rate will be 1.5 times the
normal hourly rate.
• In the event the Contractor is the first to arrive at an emergency situation (hazardous or unknown
material spill), the Contractor shall notify First Responders and the City of Dublin in parallel to
immediately resolve any unsafe/hazardous situations.
• For all other non -hazardous spills, the Contractor would follow the reporting protocol as outlined by the
City of Dublin and the City of Dublin will make all agency and responsible party potential fine
notifications.
Spill response activities will be billed on a time and materials basis. Contractor shall provide a rate schedule in the
proposal.
5) Project Management and QA/QC
Contractor shall provide a Project Manager for coordination and management of the Contractor team activities
and communication with the City of Dublin. It is expected that the Project Manager will provide QA/QC oversight
of inspection reports, warning letters, and other deliverables provided to the City such that minimal review of said
information is required by City staff.
Contractor is expected to participate in monthly status update meetings that will be billed on a time and material
basis.
Process and General Conditions
1. Proposers shall submit electronic copy to:
Shannan Young
Environmental & Sustainability Manager
es@dublin.ca.gov
Electronic copies shall be submitted by email as a PDF.
2. Deadline for submitting the proposal is Mav 6, 2024, at 5:00 p.m.
3. The City will not pay for any costs incurred in preparation and submission of the proposals or in
anticipation of a contract. The format of submittals is at the discretion of the Proposer. Each proposal
shall be limited to a maximum of 15 pages, single -sided, using minimum 12-point font size. Page limit
excludes a table of contents and resumes for Consultant's team.
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Schedule for RFP Process
April 10, 2024 Request for Proposals posted on City website.
April 15, 2024 Deadline to submit questions to City of Dublin.
April 17, 2024 Addendum posted, if required.
Mav 6, 2024 Proposals are due via e-mail no later than 5:00 PM on May 6, 2024. Late
submittals will not be accepted.
Mav 14, 2024 Interview firms (tentatively scheduled for May 14)
July 16, 2024 Agreement tentatively scheduled for approval by the Dublin City Council.
(Tentative dates, subject to change)
RFP Submittal Requirements
Please prepare and organize your Statement of Qualification based on the requirements provided below. Any
other information you would like to include should be placed in a separate section at the back of your Statement
of Qualification. Please note however that the RFQ submittal is limited to 15 pages maximum single sided. Page
limit excludes a table of contents and resumes for Contractor's team.
Interested firms are requested to submit one electronic copy of their Proposal as follows:
1. Include a cover letter not to exceed one page, describing the firm's interest and commitment to perform
work necessary to provide services as described in this RFP. The person authorized by the firm to negotiate
a contract with the City of Dublin shall sign the cover letter.
2. State the qualifications and experience of the firm/individual(s). Please emphasize the specific
qualifications and experience with engagements of similar scope and complexity.
3. Provide at least three references (names and current phone numbers) from recent work (previous five
years) similar to the services outlined in this request for qualification. Please include a brief description of
the work performed and the role your firm performed.
4. List key staff members, including identification of the Principal -in -Charge and Project Manager/primary
point -of -contact. Include each team member's availability, including all existing committed hours, and
the ability of being able to complete the project on time and budget.
5. Provide an approach to completing this project, showing the flow of various tasks of the work, and
demonstrating clear understanding of the requested work.
6. Provide a project schedule.
39
7. Present proposed project budget, to include a compensation rate schedule for services.
8. Provide confirmation of your firm's ability to meet the City's Standard Agreement and insurance
requirements. Exceptions to the Agreement and insurance requirements shall be specifically noted in the
Proposal.
Standard Agreement:
The term of the agreement is anticipated to begin Julv 17, 2024.
A sample of the City's Standard Contracting Agreement (Agreement), including insurance requirements, is
provided as Attachment C.
If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested
firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which
shall be included in the qualification. Exceptions will be taken into consideration in evaluating Proposals.
Otherwise, the interested firm is to state in the proposal that the Agreement and insurance requirements are
acceptable.
Consideration of exceptions will not be considered if not included in the submitted proposal.
Conflict of Interest
Proposer agrees that, for the term of this contract, no member, officer or employee of the City of Dublin, or of a
public body within Alameda County or member or delegate to the Congress of the United States, during his/her
tenure or for one year thereafter, shall have any direct interest in the contracts or any direct or material benefit
arising therefrom.
Proposers must provide a list of any potential conflicts of interest in working for the City of Dublin. This must
include, but is not limited to, a list of your firm's clients who are the following: Private clients located or operating
within the City of Dublin limits, Dublin San Ramon Service District, US Army Camp Parks and/or the County of
Alameda, and a brief description of work for these clients. Proposers must also identify any other clients (including
public entities), that may pose a potential conflict of interest, as well as a brief description of work you provide to
these clients.
This list must include all potential conflicts of interest within the year prior to the release of this RFQ as well as
current and future commitments to other projects.
Principals and those performing work for City of Dublin may be required to submit a California Fair Political
Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting potential financial conflicts
of interest. For additional information, proposers should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.html.
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Equal Employment Opportunity
Proposer shall not, on the grounds of race, color, sex, age, religion, national origin, ancestry, physical handicap,
medical condition, or marital status either discriminate or permit discrimination against any employee or applicant
for employment in any manner prohibited by Federal, State, or local laws. In the event of Proposer non-
compliance, the City of Dublin may cancel, terminate, or suspend the Contract in whole or in part. Proposer may
also be declared ineligible for further contracts with the City of Dublin.
Proposer shall take affirmative action to ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, or national origin. Such action shall
include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. Proposer and its sub -consultants shall post in conspicuous places, available to
all employees and applicants for employment, a notice setting forth the following provisions [29 U.S.C. § 623, 42
U.S.C. § 2000, 42 U.S.C. § 6102, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49 U.S.C. § 5332, 29 CFR Part 1630, 41 CFR
Parts 60 et seq.].
Governing Law
This RFP summarizes the applicable laws and governance; when in conflict applicable State/Federal guidelines
shall apply. The contract and legal relations between the parties hereto shall be governed and construed in
accordance with the laws of the State of California.
Insurance Requirements
The Contractor shall provide insurance coverage as follows in conformance with the City of Dublin's requirements:
General Liability Insurance
Automobile Liability Insurance
Professional Liability Insurance
Workers' Compensation Insurance
$1,000,000
$1,000,000
$1,000,000
$1,000,000
References
Contractor must include three (3) references for which the company has provided services similar to those
described in this RFP. Reference information shall include: Name, Address, Contact, Title, Phone Number, and
Term of the Contract.
Review and Selection Process
The City reserves the right to make the selection based on its sole discretion. A subcommittee selected by City
Staff will evaluate proposals provided in response to this RFP. The subcommittee will use a forced ranking process
(please see Attachment B, Forced Ranking Rating Sheet, for further detail). Informal interviews may be conducted
by City staff and may include more than one firm that has submitted a Proposal.
41
Based on input from this review process, a recommendation will be made to the City Manager. The City Manager
will make a recommendation to the City Council for award of contract services.
The City reserves the right to award a contract to the firm(s) that the City feels best meets the requirements of
the RFP. The City reserves the right to reject any and all Proposals prior to execution of the Agreement, with no
penalty to the City.
Selection of Contractor
Submitted Proposals will be evaluated and scored using the following criteria:
• Qualifications and specific experience of key project team members.
• Quality and completeness of the proposal.
• Experience with engagement of similar scope and complexity.
• Satisfaction of previous clients.
• Cost of providing the consultant services for this project.
42
Attachment A
City of Dublin Enforcement Response Plan
43
11
11
DUBLIN
CALIFORNIA
City of Dublin
Municipal Stormwater Program
Enforcement Response Plan
1.0 Description and Purpose of Enforcement Response Plan
City of Dublin (City) Municipal Code Chapters 7.74 (Stormwater Management and Discharge
Control), 7.16 (Grading regulations), 7.52 (Abatement of Nuisances), 7.20 Watercourse
Protection and 1.04 (General Provisions) authorizes the City to enforce municipal stormwater
requirements prescribed by the Municipal Regional Stormwater NPDES 1 Permit, Order No. R2-
2022-0018 (MRP) issued by the California Regional Water Quality Control Board, San
Francisco Bay Region (Regional Water Board). This Enforcement Response Plan (ERP)
provides guidance to City inspection staff to support actions necessary to achieve equitable,
consistent, effective, and timely compliance with the City's stormwater ordinance and other
provisions of the City's Municipal Code, as well as to comply with the following sections of the
MRP:
> Operation and Maintenance (O&M) of Stormwater Treatment Systems — ERP (Provision
C.3.h.ii.(7));
> Industrial and Commercial Site Controls — ERP (Provision C.4.c);
> Illicit Discharge Detection and Elimination — ERP (Provision C.5.b);
> Construction Site Control — ERP (Provision C.6.b); and
> Private Land Drainage Area Management to Trash Full Capture Equivalent — (Provision
C.10.a.ii.(b)).
The City's ERP integrates the requirements from these different MRP provisions into one
enforcement response policy to facilitate consistent enforcement responses within the City. This
ERP identifies various enforcement options that are available to the City, and also provides a
system of progressively escalating enforcement actions designed to expedite compliance and
achieve abatement of non-stormwater discharges. The ERP ensures that enforcement actions are
proportionate to the severity of the potential or actual non-stormwater discharge and includes
specific timeframes to allow for corrective actions to address said discharges. The nature of a
particular potential or actual non-stormwater discharge may require tailoring of the timeframes
for correction and/or the use of temporary measures to promptly address an issue before a
permanent solution may be implemented. As required by the MRP, this ERP also describes when
it may be appropriate to refer situations to another agency, such as the Regional Water Board, for
additional enforcement. A table summarizing the City's enforcement protocol is included in
Section 7.0.
' National Pollutant Discharge Elimination System
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1.1 Definitions
Active non-stormwater discharge is an actual discharge that is occurring at the moment. Note
that trash/litter can be an active discharge.
Actual discharge is an observed or documented flow of unauthorized, illicit, or pollutant -
containing stormwater discharges to the MS4. An inspector may observe the discharge or there
may be evidence of a prior actual discharge.
Illicit discharge means any discharge to the municipal separate storm sewer (storm drain)
system (MS4) that is prohibited under local, state, or federal statutes, ordinances, codes, or
regulations. This includes all non-stormwater discharges not composed entirely of stormwater,
except discharges allowed pursuant to an NPDES permit (other than the NPDES permit for
discharges from the MS4).
Non-stormwater discharge means any discharge that is not entirely composed of stormwater.
Potential discharge identifies conditions with the potential to result in unauthorized, illicit, or
pollutant -containing stormwater discharges to the MS4. These include, but are not limited to,
housekeeping issues, inadequate waste or materials management, evidence of actual discharges
that are not ongoing, lack of emergency response plans, lack of BMPs, inadequate BMPs, and
inappropriate BMPs.
2.0 Types of Enforcement Actions and Their Use
This ERP identifies a range of administrative and judicial (civil and criminal) enforcement
options to encourage prompt correction of potential or actual non-stormwater discharges and to
prevent conditions that may cause future non-stormwater discharges. The circumstances
surrounding each situation will determine which enforcement action is taken, including whether
the potential or actual non-stormwater discharge is an isolated incident or one that has been
reoccurring, the magnitude of harm or potential harm to the environment, whether there has been
a history of non-compliance, as well as other relevant circumstances. The table in Section 7
summarizes the various enforcement options that are available to the City, which City official
has authority to take each level of enforcement and provides example scenarios that trigger each
type of enforcement action, in order of escalation.
The following types of enforcement actions are described in Section 7.0:
• Verbal Warnings
• Written Warning
• Administrative Order — Cease and Desist
• Administrative Order — Notice to Clean
• Administrative Order — Stop Work Order
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45
• Administrative Citation
• Civil Action
• Criminal Prosecution
• Referral to and Coordination with the Regional Water Board
• Supplemental Enforcement Responses — Permit Suspension or Revocation
3.0 Time Schedule to Achieve Compliance
3.1 O&M Verification Inspections
For O&M Verification Inspections of stormwater treatment measures, MRP Provision
C.3.h.ii.(7) states that corrective actions shall be implemented no longer than 30 days after a
problem is identified by an inspector. Corrective actions can be temporary and more time may be
allowed for permanent corrective actions. If more than 30 days is required for compliance, a
rationale shall be recorded in the electronic database or equivalent tabular system.
For the City's O&M verification inspections of private trash full capture systems corrective
actions shall also be implemented within 30 days after a problem is identified by an inspector. If
more than 30 days is needed for compliance, a rationale shall be recorded.
3.2 General Business and Construction -Phase Stormwater Inspections
For commercial and industrial facility inspections, illicit discharge inspections and construction
site control inspections, MRP Provisions C.4.c, C.5.b, and C.6.b, respectively, state that
corrective actions shall be implemented before the next rain event, but no longer than 10
business days after the potential and/or actual non-stormwater discharges are discovered. If more
than 10 business days are required for compliance, a rationale shall be recorded in the electronic
database or equivalent tabular system.
3.3 Private Land Drainage Areas
For inspection of Private Land Drainage Areas for trash management as required by Provision
C.10.a.ii.(b), it is recommended that corrective actions related to trash removal shall be
implemented before the next rain event, but no longer than 10 business days after the potential
non-stormwater discharges are discovered. More time may be allowed for permanent trash
management corrective actions before a follow-up inspection is scheduled.
3.4 Immediate Abatement of Active Nonstormwater Discharges
All active non-stormwater discharges must be abated immediately. If an active non-stormwater
discharge is observed during any inspection, immediate abatement of the non-stormwater
discharge is required. If an active non-stormwater discharge is observed during a business
inspection, the business will become a high priority and will be inspected annually. The business
will be placed back on its regular inspection schedule (as outlined in the City's Business
Inspection Plan) once it has returned to continued compliance.
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46
4.0 Escalation of Enforcement Actions
Depending on the nature and circumstances of each potential or actual non-stormwater discharge
and the corrective action required, the City is authorized to escalate progressively stricter
enforcement to achieve expedient compliance. The following factors are used to determine
whether an enforcement action will be escalated:
1. Magnitude of harm to the environment. Potential or actual non-stormwater discharges
may range from relatively minor environmental harm to very serious. The enforcement
official will use his/her best professional judgment to decide the magnitude of the
situation. The greater the harm to the environment, the more escalated the enforcement
action will be.
2. Prompt corrective action. Whether the responsible party has complied in a timely
manner with any required corrective action(s) or other enforcement responses. For
example, if a facility receives a first-time verbal or written warning for a potential or
actual non-stormwater discharge and the responsible party takes no action, then an
escalated enforcement response is warranted.
3. Duration of violations. Whether the potential or actual non-stormwater discharge is an
isolated event or has continued over prolonged periods of time also informs the decision
to escalate enforcement or not. Continued or persistent issues will subject the responsible
party to escalated enforcement actions.
4. Other relevant circumstances.
a. Good faith. Good faith demonstrated by a responsible party to comply with
enforcement requirements may be considered when determining if an escalated
enforcement response is necessary.
b. Effect of potential or actual non-stormwater discharge on agency performance.
A responsible party may contribute to the City's inability to meet its NPDES permit
performance standards and requirements. Such potential or actual non-stormwater
discharges shall be assigned a higher level of enforcement to ensure prompt
compliance.
c. History of non-compliance. If the responsible party has a history of past non-
compliance, repeat violations are subject to escalated enforcement.
4.1 Example of Escalated Enforcement Protocol
Beginning with first-time non-compliance, the following example protocol demonstrates an
appropriate enforcement response. The type of escalation is case -dependent and requires an
assessment of the factors listed above. The enforcement response flow chart figures presented
below (Figures 1 through 3) outline the protocol for escalating enforcement.
• City inspector issues a verbal warning for inadequate BMPs. The inadequate BMPs
observed do not present an imminent threat to stormwater quality (e.g., an enclosure is
4
Revised May 2023
47
being used for storage and the garbage bins are being stored outside). The inspector gives
the responsible party 10 business days to comply.
• The City inspector conducts a re -inspection after 10 business days to verify that the
responsible party is in compliance.
• If the responsible party has not complied, the City issues the next enforcement action
within 48 hours and a written warning in the form of a formal letter is sent to the
responsible party. The written warning includes information on the inadequate BMPs
observed during the inspection, the date that the verbal warning was given, the timeline to
correct the issue, the date that the re -inspection occurred, and the findings of the re -
inspection.
• The responsible party has 10 business days to comply with the written warning.
• The City inspector conducts a re -inspection after 10 business days to verify that the
responsible party is in compliance. Given the type of violation observed in this example,
the inspector would not necessarily escalate the enforcement above the written warning if
the responsible party had not yet corrected the problem. If no rain is imminent and the
there is no immediate threat to stormwater quality, the inspector would typically send a
second written warning within 24-48 hours, where such letter would be sent via certified
mail. The responsible party would have 10 business days to comply with the second
written warning.
• If the responsible party had not complied with the second written warning, then the City
would issue the next enforcement action within 30 business days, assuming there
continues to be no immediate threat to the environment. If there is an immediate threat to
the environment, escalating enforcement must be expedited. The next enforcement action
may be an Administrative Order, Administrative Citation, referral to the City or
District Attorney's office, or referral to the Regional Water Board.
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48
Figure 1. Enforcement Response Flow Chart for C.3 Stormwater Treatment Measures O&M Verification Inspections
Is the
person with local
control on -site?
Verbal
Warning
•
Re -
inspection within
30 days
No
Yes
No
CC.3 Routine
Inspection
Minor
Violation
Written
Warning
/ /
Re -
inspection within
30 days
Yes
v
No
Case closed with
routine inspection
scheduled
/ /
Administrative Order
(Cease and Desist or
Notice to Clean)
Re -
inspection within
30 days
1
Repeated
Violation
Admin. Order
with Admin
Citation
•
Re -
inspection within
30 days
No No
Corrected?
Yes Yes
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Revised May 2023
Major Violation with
Threat to Human
Health or
Environment
Admin. Order with
Admin Citation
(including constituting
violation as a
misdemeanor)
Legal Action or referral to
Regional Water Control Board
or other agency for
enforcement assistance
Notes:
- Review previous inspection
findings before conducting routine
inspection.
- If necessary, at any time a violation
may be deemed a public nuisance
and can be abated by the City. The
cost of abatement and restoration is
bome by the property owner.
49
Figure 2. Enforcement Response Flow Chart for C.4 Business Inspections or C.5 Illicit Discharge Inspections
Is the
person with local
control on -site?
Verbal
Warning
1
Re -
inspection within
10 business days
or before next
rain event
Corrected?
Written
Warning
Minor
Violation
( C.4/C.5 Routine)
Inspection J
Administrative Order
(Cease and Desist or
Notice to Clean)
1
Repeated
Violation
1 1
Re- Re -
inspection within inspection within
10 business days 10 business days
or before next or before next
rain event rain event
Admin. Order
with Admin.
Citation
Re -
inspection within
10 business days
or before next
rain event
No No No No
Correct Corrected? Corrected?
Yes Yes Yes Yes
Case closed with
routine inspection
scheduled
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Major Violation with
Threat to Human
Health or
Environrnent
Admin Order with
Admin. Citation
(including constituting
violation as a
misdemeanor)
/Legal Action or referral to
�
Regional Water Control Boar
or other agency for
enforcement assistanc J
Notes:
- Review previous inspection
findings before conducting routine
inspection.
- If necessary, at any time a violation
may be deemed a public nuisance
and can be abated by the City. The
cost of abatement and restoration is
borne by the property owner.
50
Figure 3. Enforcement Response Flow Chart for C.6 Construction Site Stormwater Inspections
Is the
person with local
control on -site?
Verbal
Warning
Re -
inspection within
10 business days
or before next
ram event
Corrected?
Yes
No
No
Minor
Violation
Written
Wariung
Re -
inspection within
10 business days
or before next
rain event
No
Corrected?
Yes
Case closed with
routine inspection
scheduled
r C.6 Routine
Inspection
Repeated
Violation
Administrative Order
Re -
inspection within
10 business days
or before next
rain event
Corrected?
No
Yes
Admin. Order
with Admin.
Citation
Re -
inspection within
10 business days
or before next
rain event
8
Stop Work
Order
Re -
inspection within
10 business days
or before next
rain event
No No
Corrected? Corrected?
Revised May 2023
Yes Yes
Major Violation with
Threat to Human
Health or
Environment
Adtnin. Order with
Admin. Citation
(including constituting
violation as a
misdemeanor)
/Legal Action or referral to"
Regional Water Control Boar
or other agency for
enforcement assistance
Notes:
- Review previous inspection
findings before conducting routine
inspection.
- If necessary, at any time a violation
may be deemed a public nuisance
and can be abated by the City. The
cost of abatement and restoration is
borne by the property owner.
51
5.0 Stormwater Inspections
This section describes the stormwater inspections that occur in the City for operations and
maintenance (O&M) of stormwater treatment systems, industrial and commercial facilities, illicit
discharges, and construction sites.
5.1 MRP Section C.3.h. — Operations and Maintenance Verification of Stormwater
Treatment Systems
The MRP requires that an average of 20 percent, but no less than 15 percent, of Regulated
Projects, offsite projects, or regional projects are inspected each year. All projects, including
installed pervious pavement systems that total 3,000 square feet or more (with some exclusions),
stormwater treatment systems, and hydromodification management (HM) controls, must be
inspected at least once every five (5) years.
The Environmental & Sustainability Manager within the Environmental & Sustainability
Division in the Public Works Department has the primary responsibility of ensuring all O&M
verification inspections are completed. The City contracts with a consultant to complete the
inspections. The consultant works with the Environmental & Sustainability Manager to
determine the appropriate escalating enforcement response when needed. The City Manager is
involved in situations that are escalated to an Administrative Citation.
In addition to the O&M inspections, Public Works Construction Inspectors inspect all
stormwater treatment measures, hydromodification management measures, and pervious
pavement systems that total 3,000 square feet or more. This inspection occurs at the completion
of installation of the stormwater features, as required by the MRP.
5.2 MRP Section C.4 — Industrial/Commercial Facilities
As part of its Business Inspection Plan, the City updates and maintains a list of industrial and
commercial facilities which could reasonably be considered to cause or contribute to pollution of
stormwater runoff. These facilities are subject to a formal inspection. The City conducts
approximately 125 inspections annually. As described in the City's Business Inspection Plan,
businesses are generally inspected once every 5 years. If an active non-stormwater discharge is
observed during a formal inspection, the facility becomes a high priority and will be inspected on
an annual basis. In addition, businesses that do not implement corrective actions in a timely
manner become high priority and are inspected on an annual basis. The business is placed back
in its regular, five-year inspection schedule once it has achieved compliance at least two years in
a row.
The Environmental Technician within the Environmental & Sustainability Division in the Public
Works Department has the primary responsibility of ensuring business inspections are conducted
at all industrial and commercial sites which may be reasonably considered to cause or contribute
to stormwater runoff pollution. The City contracts with a consultant to complete the business
inspections. The consultant works with the Environmental Technician to determine the
appropriate escalating enforcement response. As necessary, the Environmental Technician works
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52
with the Environmental & Sustainability Manager to resolve escalating enforcement issues. The
City Manager is involved in situations that are escalated to an Administrative Citation.
5.3 MRP section C.5 — Illicit Discharge Detection/Elimination
The Environmental & Sustainability Division within the Public Works Department is responsible
for spill and discharge response, investigation, clean-up, follow-up, and record keeping of items
that must be included in the annual stormwater report submitted to the Regional Water Board.
The illicit discharge investigation information is collected and stored as required in the MRP.
The Environmental & Sustainability Division utilizes assistance from various departments and
agencies, as needed, including others in the Public Works Department, Community Development
Department, Alameda County Fire Department, Dublin San Ramon Services District, Zone 7
Flood Control District, Alameda County Environmental Health, or other agencies as needed to
fully perform its duties under this provision.
When the City receives a notification about an illicit discharge, the staff person who receives the
call follows the procedures outlined in the City's Spill and Discharge Response Plan. The Spill
and Discharge Response Plan is updated periodically, as necessary.
5.4 MRP Section C.6 — Construction Site Control
The Public Works Department is responsible for implementing control programs at all
construction sites and for conducting construction site inspections to prevent discharge of
pollutants from construction sites. The Public Works Inspectors conduct the inspections at
construction sites. These inspectors respond to any violations observed at a construction site and
issue appropriate enforcement responses. The Public Works Inspectors work with the City
Engineer and/or Principal Engineer on resolving violations that require escalated enforcement
action, such as an Administrative Citation or Stop Work Order.
The Public Works Inspectors have the authority to require that all active construction sites
maintain effective good housekeeping practices, erosion control, run-on and runoff control,
sediment control and active treatment systems for good site management and non -storm -water
management through all phases of construction year-round.
Construction sites within the City are monitored daily by the City's Public Works inspectors.
The inspectors enforce the Stormwater Pollution Prevention Plan (SWPPP) for the construction
site in addition to Conditions of Approval and the City's Subdivision Ordinance, all of which
require erosion control.
Pursuant to the requirements of the MRP, an inspection form for each construction site is filled
out once a month during the rainy season (October — April). The inspection data and findings are
collected and consolidated as required in the MRP. In instances where a potential or actual non-
stormwater discharge is observed, the inspector conducts follow-up inspections and ensures that
corrective actions have been completed in a timely manner as prescribed.
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53
5.5 MRP C.10 - PLDA Inspections
The Environmental & Sustainability Division in the Public Works Department is responsible for
implementing the City's Private Land Drainage Area (PLDA) inspection program. The City
contracts with a consultant to complete the on -going PLDA inspections, which include on -land
visual trash assessments (OVTAs). These inspections, at PLDAs identified in the City's PLDA
inventory, are to demonstrate compliance with MRP Provision C.10.a.ii.(b) to ensure PLDAs are
full capture equivalent. In instances where a PLDA receives an OVTA score of B, C or D (i.e.
significant trash generation), the inspector conducts a follow-up inspection and ensures that trash
management corrective actions have been completed in a timely manner as prescribed. The
consultant works with the Environmental & Sustainability Manager to resolve escalating
enforcement issues. The City Manager is involved in situations that are escalated to an
Administrative Citation.
PLDA trash inspection is completed in the Clean Water Program ArcGIS on-line platform.
6.0 Joint Compliance Inspections
In some situations, it is appropriate to carry out joint compliance inspections with other agencies
because of the nature of the issues involved or because there are on -going or repeat compliance
issues which may benefit from the enforcement options provided by other environmental
statutes. Using the results of a joint compliance inspection, the regulatory agencies will be able
to decide how to achieve compliance most efficiently.
The City of Dublin is most likely to conduct joint compliance inspections with the Dublin San
Ramon Services District (DSRSD) or Zone 7 Flood Control District. The contact information
follows:
• DSRSD Administrative Offices — 7051 Dublin Blvd., Dublin, CA 94568, 925-828-0515
• DSRSD Wastewater Treatment Plant — 7399 Johnson Drive, Pleasanton, CA 94588, 925-
8464565
• Zone 7 Water Agency — 100 North Canyons Parkway, Livermore, CA 94551, 925-454-
5000
The City may also perform a joint inspection with the Regional Water Board for construction
sites under the Statewide Construction Stormwater General Permit and industrial facilities under
the Statewide Industrial Stormwater General Permit.
7.0 Enforcement Response Protocol
NOTE: The table below is for illustrative purposes only. The actual and specific enforcement
action taken will be a case -by -case determination and will depend on the factors described in
Section 4 above. The enforcement response flow charts provided in Figures lthrough 3 outline
the process for responding to violations and escalating enforcement.
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54
Verbal Warning
This is an informal notification of a minor housekeeping issue. A verbal warning will usually precede a
written warning. Verbal warnings are issued in instances where the person who has local control is on -
site (e.g., the property manager or owner) and there is not an immediate threat of a discharge,
(e.g., a BMP is easily corrected).
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
Provision • First-time violations.
• Minor amounts of trash in treatment areas.
C.3.h.ii.(7) • Small amount of sediment accumulation at inlets.
Provision
C.4.c
Provision
C.5.b
Provision
C.6.b
Provision
C.10.a.ii.b.
• First-time violations.
• Inappropriate storage of material out-of-doors that may contribute to
pollutants in stormwater during rainfall, such as lids on dumpster being
left open.
• Storage of equipment outside of a building during the dry season.
• Small amount of trash or debris observed during the initial inspection.
•Any issues with BMPs that can impact stormwater quality and can be
corrected within a short period of time without much effort.
• First-time violations.
•A wash area is present where wash waters may flow to the storm drain
system based on the configuration, operational procedures, or evidence
of a possible discharge.
• Overflowing drip pan where the discharge does not reach the storm drain.
• First-time violations.
• Inadequate BMPs to control sediment or pH, where no discharge has
occurred.
• Failure to maintain an updated erosion control plan that reflects current
conditions at a construction site.
First-time violations.
Small amount of trash or debris observed during initial inspection.
Any issues with BMPs that can impact stormwater quality and can be
corrected within a short period of time without much effort (e.g., dumpster
does not have lid, minor amount of litter in common areas, etc.).
12
Environmental
Coordinator,
Environmental
Technician,
Environmental &
Sustainability Manager,
Public Works Inspector,
Contract inspectors
Environmental
Coordinator,
Environmental
Technician,
Environmental&
Sustainability Manager,
Contract inspectors
Environmental &
Sustainability
Manager,
Environmental
Coordinator,
Environmental
Technician, City staff
trained on spill
response procedures,
Contract inspectors
Public Works Inspector
Environmental
Coordinator,
Environmental
Technician, Environmental
& SustainabilityManager,
Contract inspectors
Revised May 2023
55
Written Warning
This is an information notification of a minor housekeeping issue. A written warning is issued if the
response to a verbal warning is inadequate or if the person with authority to correct the violation is
not on -site. A written warning may be in the form of a written inspection report or checklist that
describes violations, expected corrections, and provides a schedule for correction.
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
Provision
C.3.h.ii.(7)
Provision
C.4.c
Provision
C.5.b
Provision
C.6.b
Provision
C.10.a.ii.b.
• First-time violation if the person who has local control is not on -site
(e.g., property manager).
• Structural repairs are needed (i.e., rodent holes need to be
addressed, erosion and scouring are evident, standing water is
evident, etc.).
• More intensive maintenance is required (i.e., plants need
replacement, weeding necessary, etc.).
• First-time violation if the person who has local control is not on -site
(e.g., property manager).
• Failure to respond to verbal warning.
• Incidents when BMPs implemented have failed or if BMPs are not being
followed, e.g., equipment maintenance not being performed routinely and
resulting in potential stormwater violations.
• Lack of an emergency response plan.
• A non-stormwater discharge specifically prohibited by MRP Section A.1.
• Failure to monitor and report an exempt or conditionally exempt non-
stormwater discharge under MRP Provision C.15.
• A non-stormwater discharge that is not specifically allowed by the City
but might be if adequate documentation and procedures had been
followed to verify the adequate control of pollutants and obtain necessary
approvals.
• First-time violation if the person who has local control is not on -site
(e.g., contractor).
• Failure to respond to verbal warning.
• Failure to keep a copy of the Stormwater Pollution Prevention Plan
at the construction site.
• BMPs inadequate to control sediment runoff from a construction site.
• First-time violation if the person who has local control is not on -site
(e.g., property manager).
• Failure to respond to verbal warning.
• Incidents when trash management BMPs implemented have failed or if
BMPs are not being followed.
13
Environmental
Coordinator,
Environmental
Technician,
Environmental &
Sbstainability Manager,
Contract inspectors
Environmental
Coordinator,
Environmental
Technician,
Environmental &
Sbstainability Manager,
Contract inspectors
Environmental &
Sustainability Manager,
Environmental
Coordinator,
Environmental
Technician, City staff
trained on spill response
procedures, contract
inspectors
Public Works Inspector
Environmental
Coordinator,
Environmental
Technician, Environmental
& S.LstainabilityManager,
Contract inspectors
Revised May 2023
56
Administrative Order - Cease and Desist
A Cease and Desist Order may be issued if a discharge has taken place or is likely to take place in
violation of the City's Stormwater Management and Discharge Control Ordinance (Dublin Municipal
Code §7.74.210.A). A Cease and Desist Order requires a violator to (1) comply with the requirement;
(2) comply with a time schedule for compliance; and/or take appropriate remedial or
preventive action to prevent the violation from recurring.
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
Provision
C.3.h.ii.(7)
n/a
• Failure to respond to written warning.
• Repeated use of ineffective and inadequate BMPs to control
the discharge of stormwater pollutants, which results in harm to
the environment.
• Washing activities that have generated non-stormwater discharges
but have not yet impacted nearby storm drains.
• Work activities that are required to be performed indoors being
Provision performed outside, e.g., auto body sanding, auto repair, car paint
C.4.c spraying, etc.
• Discharges of pollutants to paved surfaces, or potential discharges that
would have entered a storm drain without intervention, failure to follow
BMPs, or other incidents when a discharge of pollutants has not yet
reached a storm drain catch basin.
• Conditions are observed that could impact stormwater quality or
failure to follow required BMPs that could impact stormwater if not
corrected before the next rain event.
Provision
C.5.b
• Failure to respond to written warning.
• Repeated illicit discharges.
• Discharge of non-stormwater discharges to MS4 that contain soap
or pollutants.
Provision • Failure to respond to written warning.
C.6.b • Inadequate BMPs result in non-stormwater discharge to MS4.
Provision
C.10.a.ii.b
• Failure to respond to written warning.
• Repeated use of ineffective and inadequate BMPs to control
the discharge of stormwater pollutants, which results in harm
to the environment. May need to require installation of trash
full capture device(s).
14
n/a
Environmental
Coordinator,
Environmental
Technician,
Environmental &
Stainability Manager,
Contract inspectors
Environmental &
Sustainability Manager,
Environmental
Coordinator,
Environmental
Technician, City staff
trained on spill response
procedures, contract
inspectors
Public Works
Inspector, City
Engineer or
her/his designee
Environmental
Coordinator,
Environmental
Technician,
Environmental &
Sustainability
Manager, Contract
inspectors
Revised May 2023
57
Administrative Order — Notice to Clean
A Notice to Clean may be issued whenever oil, dirt, grass, weeds, waste, or any other material of any kind
is left where it may result in an increase in pollutants entering the City's MS4 or contribute to a non-
stormwater discharge to the MS4. The Notice to Clean requires the removal of such
material (Dublin Municipal Code §7.74.210.B).
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
• Failure to respond to written warning. Environmental
• Repeat offenders. Coordinator,
Provision • Excessive maintenance required (i.e. large amounts of sediment/debris Environmental
C.3.h.ii.(7) impeding entry of stormwater into treatment area, overgrowth ofweeds, Technician, Environmental
etc.). & S"LstainabilityManager,
Contract inspectors
Environmental
• Failure to respond to written warning. Coordinator,
Provision • Repeated use of ineffective and inadequate BMPs to control the Environmental
C.4.c discharge of stormwater pollutants, which results in harm to the Technician, Environmental
environment. & SusstainabilityManager,
Contract inspectors
Environmental &
Sust nability Manager,
• Failure to respond to written warning. Environmental
• Repeated illicit discharges. Coordinator,
Provision • Discharge of non-stormwater discharges to MS4 that contain soap or Environmental
C.5.b pollutants. Technician, City staff
• Illicit discharge of hazardous materials of wastes. trained on spill response
procedures, contract
inspectors
• Failure to respond to written warning.Public Works Inspector,
Provision p City Engineer or her/his
C.6.b • Inadequate BMPs result in non-stormwater discharge to MS4. designee
Environmental
• Failure to respond to written warning. Coordinator,
Provision • Large amount of trash/litter onsite that must be cleaned/removed to Environmental
C.10.a.ii.b control discharge of stormwater pollutants, which results in harm to the Technician, Environmental
environment. & SastainabilityManager,
Contract inspectors
15
Revised May 2023
58
Administrative Order - Stop Work Order
A Stop Work Order may be issued whenever work is being done contrary to the provisions of the City's
Grading Regulations (Dublin Municipal Code §7. 16.790) or any other applicable law. Upon receipt of the
order, all work must immediately stop until authorized by the Public Works Director to proceed with the
work.
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
Provision n/a n/a
C.3.h.ii.(7)
Provision n/a n/a
C.4.c
Provision n/a n/a
C.5.b
Provision • Failure to respond to written warning. Public Works Director
C.6.b. • Inadequate BMPs result in non-stormwater discharge to MS4. or his/her designee
Provision n/a n/a
C.10.a.ii.b.
16
Revised May 2023
59
Administrative Citation
Violations of the City's Municipal Code (including Sections 7.16 Grading Regulations, 7.20 Watercourse
Protection, and 7.74 StormwaterManagement and Discharge Control) are subject to an administrative fine
(Dublin Municipal Code § 1.06.010(B)). A person issued an Administrative Citation may be assessed fines as
described in California Government Code Section 36900 ($100 for a first violation, $200 for a second
violation within one year, $500 for each additional violation within a year).
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
Provision
C.3.h.ii.(7)
• Failure to respond to written warning.
• Serious violations, lack of compliance to previous enforcement actions
or intentional non-compliance actions and repeated violations.
• Failure to respond to written warning.
• Repeated use of ineffective and inadequate BMPs to control the
Provision discharge of stormwater pollutants, which results in harm to the
C.4.c environment.
• Serious violations, lack of compliance to previous enforcement actions
or intentional non-compliance actions and repeated violations.
• Failure to respond to written warning.
Provision • Repeated illicit discharges.
C.5.b • Serious violations, lack of compliance to previous enforcement actions
or intentional non-compliance actions and repeated violations.
• Failure to respond to written warning.
Provision • Inadequate BMPs resulting in non-stormwater discharge to MS4.
C.6.b. • Serious violations, lack of compliance to previous enforcement actions
or intentional non-compliance actions and repeated violations.
• Failure to respond to written warning.
• Repeated use of ineffective and inadequate BMPs to control the
discharge of stormwater pollutants, which results in harm to the
environment.
• Serious violations, lack of compliance to previous enforcement actions or
intentional non-compliance actions and repeated violations.
Provision
C.10.a.ii.b
Notes:
City Manager or his/her
designee'
City Manager or his/her
designee'
City Manager or his/her
designee'
City Manager or his/her
designee'
City Manager or his/her
designee'
' Designee for issuing an administrative citation is an Enforcement Officer (§1.06.040). An Enforcement
Officer is any Dublin employee, contractor, or agent of the city authorized by the City Manager.
17
Revised May 2023
60
Civil Action
Upon obtaining City Council approval, the City may bring a civil action to enforce any violation of the
City's Stormwater Management and Discharge Control Ordinance (§ 7.74) or Watercourse Protection
(§7.20) and to abate, enjoin or otherwise compel the cessation of a public nuisance (Dublin Municipal
Code §§ 7.74.280, 7.74.260, and Chapters 5.64.170 and 7.52). The City may seek any or all of the following
remedies:
1. A temporary and/or permanent injunction;
2. Assessment of the violator for the City's costs in investigating, inspecting or monitoring the violation and
for the costs of preparing and bringing a legal action;
3. Costs incurred in removing, correcting or terminating the adverse effects resulting from the violation;
and
4. Compensatory damages for loss or destruction to water quality, wildlife, fish and aquatic life.
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.3.h.ii.(7) • Intentional or egregious violations that have impacted the City of Dublin City Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.4.c • Intentional or egregious violations that have impacted the City of Dublin City Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
previous enforcement actions is inadequate.
Provision • Intentional or egregious violations that have impacted the City of Dublin City Attorney
C.5.b storm drain system.
• Violations that affect City's ability to comply with the MRP.
• Intentional discharge of hazardous waste to MS4.
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.6.b. • Intentional or egregious violations that have impacted the City of Dublin City Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.10.a.ii.b • Intentional or egregious violations that have impacted the City of Dublin City Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
18
Revised May 2023
61
Criminal Prosecution
Violations of the City's Stormwater Management and Discharge Control Ordinance (Dublin Municipal
Code §7.74.13) and other provisions of the City's Municipal Code are subject to misdemeanor
prosecution (Chapter 1.04.030 Violations as misdemeanors or infractions — Penalties). The City may also
refer the matter to the County District Attorney upon obtaining City Council approval.
MRP Nature of the Violation Authorized
Provision Enforcement Official
• Pursue for the most serious violations including where the response to
previous enforcement actions is inadequate.
Provision City Attorney or
C.3.h.ii.(7) • Intentional or egregious violations that have impacted the City of Dublin District Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
previous enforcement actions is inadequate.
Provision • Intentional or egregious violations that have impacted the City of Dublin City Attorney or
C.4.c District Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
previous enforcement actions is inadequate.
Provision • Intentional or egregious violations that have impacted the City of Dublin City Attorney or
C.5.b storm drain system. District Attorney
• Violations that affect City's ability to comply with the MRP.
• Intentional discharge of hazardous waste to MS4.
• Pursue for the most serious violations including where the response to
previous enforcement actions is inadequate.
Provision • Intentional or egregious violations that have impacted the City of Dublin City Attorney or
C.6.b. District Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
previous enforcement actions is inadequate.
Provision • Intentional or egregious violations that have impacted the City of Dublin City Attorney or District
C.10.a.ii.b Attorney
storm drain system.
• Violations that affect City's ability to comply with the MRP.
19
Revised May 2023
62
Referral to and Coordination with the Regional Water Quality Control Board
In cases where the above enforcement tools are inadequate to remedy the noncompliance, the City
may refer the matter to the Regional Water Board for administrative enforcement, which may include
imposition of civil penalties.
MRP
Provision
Nature of the Violation
Authorized
Enforcement Official
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.3.h.ii.(7) • Failure to take corrective action to implement effective BMPs.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.4.c • Failure to take corrective action to implement effective BMPs.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
previous enforcement actions is inadequate.
• Failure to take corrective action to implement effective BMPs.
• Violations that affect City's ability to comply with the MRP.
• Discharge of hazardous waste to MS4.
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.6.b. • Failure to take corrective action to implement effective BMPs.
• Violations that affect City's ability to comply with the MRP.
• Pursue for the most serious violations including where the response to
Provision previous enforcement actions is inadequate.
C.10.a.ii.b • Failure to take corrective action to implement effective BMPs.
• Violations that affect City's ability to comply with the MRP.
Provision
C.5.b
City Manager or his/her
designee
City Manager or his/her
designee
City Manager or his/her
designee
City Manager or his/her
designee
City Manager or his/her
designee
Supplemental Enforcement Responses
Permit Suspension or Revocation — A grading permit may be suspended or revoked for good cause
(Dublin Municipal Code §7.16.740).
MRP
Provision
Provision
C.3.h.ii.(7)
Provision
C.4.c
Provision
C.5.b
Provision
C.6.b.
Nature of the Violation
n/a
n/a
n/a
• Failure to take corrective action to implement effective BMPs.
• Violations that affect City's ability to comply with the MRP.
Provision n/a
C.10.a.ii.b
20
Authorized
Enforcement
Official
n/a
n/a
n/a
Public
Works Director
or his/her
designee
n/a
Revised May 2023
63
Attachment B
On -land Visual Trash Assessment Protocol for Stormwater, Protocol C — Area Based Survey
64
On -land Visual Trash Assessment
Protocol for Stormwater
PROTOCOL C - AREA BASED SURVEY
Establishing baseline levels of trash generation and assessing
changes in trash levels
Version 1.0
�Zeish ENVIRONMENTAL
1410 Jackson St. 6768 Crosby Ct.
Oakland, CA 94612 San Jose, CA 95129
March 2018
65
On -land Visual Trash Assessment Protocol C - Area -based Survey
Preface
The On -Land Visual Trash Assessment (OVTA) Protocol was originally developed by EOA, Inc. in
2015 to provide public agencies subject to the San Francisco Bay Region Municipal Regional
Stormwater NPDES Permit (MRP) requirements with a mechanism to establish baseline trash levels
on streets and sidewalks and demonstrate trash load reductions from their stormwater
conveyance systems due to trash prevention and reduction controls. The original protocol
focused on conducting surveys of trash on streets and sidewalks and was revised in 2017. The
2017 version of the protocol is now referred to as Protocol A - Street and Sidewalk Survey.
In response to the need to apply similar assessment concepts to areas that do not have
sidewalks or safe pedestrian access, or are not associated with streets/sidewalk, EOA developed
two additional OVTA protocols in 2017. Protocol B - Driving Survey should be used in situations
where pedestrian access is not safe or available (e.g., highways). Protocol C - Area -based
Survey should be used in situations where the area of interest is not associated with the adjacent
roadway or sidewalk, such as parking lots. Protocols A, B and C may be updated/revised
periodically by EOA, Inc.
Disclaimer
OVTA Protocols A, B and C are the property of EOA, Inc. (1410 Jackson Street, CA 94612
www.eoainc.com) and may not be used, published or redistributed without the prior written
consent of EOA, Inc. The protocols were developed in good faith and while every care has
been taken in preparing the documents, EOA, Inc. makes no representations and gives no
warranties of whatever nature in respect of these documents, including but not limited to the
accuracy or completeness of any information, facts and/or opinions contained herein. These
protocols are used at the complete will and discretion of the user, who should implement the
appropriate health and safety procedures based on site -specific conditions determined by the
user. EOA, Inc., its directors, employees and agents cannot be held liable for the use of and
reliance of the opinions, estimates, forecasts and findings in these protocols.
66
On -land Visual Trash Assessment Protocol C - Area -based Survey
INTRODUCTION
The On -land Visual Trash Assessment Protocol for Stormwater is designed to provide qualitative
estimates of the amount of trash that accumulates on specific street segments, sidewalks and
adjacent land areas that may be transported to a municipal stormwater conveyance system.
Trash accumulation is a term used to describe the level of trash deposited onto land areas and
available for transport to the conveyance system prior to removal via street sweeping or other
significant management actions that intercept trash before entering the stormwater
conveyance system. Trash generation is a term used to describe the remaining level (i.e.,
volume) of trash transported by the stormwater conveyance system to receiving waters (e.g.,
creeks, rivers, lakes, estuaries, bays and oceans).
The On -land Visual Trash Assessment Protocol for Stormwater serves the following two purposes:
1) Establishing Baseline Levels of Trash Generation - to establish baseline levels of trash
generation for specific land areas using four trash generation categories', and;
2) Assessing Changes in Levels of Trash Generation - to provide a qualitative tool to assist in
evaluating changes in the level of on -land trash that is transported by the stormwater
conveyance system to receiving waters.
This protocol (C) focuses primarily on evaluating trash levels that accumulates on the interiors of
properties, such as parking lots of large commercial properties, and drains to a storm drain inlet
located on the property (i.e., not an inlet located in the public ROW). When conducting
assessments on streets and sidewalks that have sidewalks and are safe to walk, please refer to
Protocol A - Street and Sidewalk Survey. For streets that do not have sidewalks or are unsafe to
walk, please refer to Protocol B - Driving Survey. All three protocols are available at
http://eoainc.com/ovta fc/.
When using this methodology, the definition of trash or litter is generally consistent with the
definition included in the California Code Section 68055.1(g)1, but excludes sediments, sand,
vegetation, oil and grease, exotic species, food waste (e.g., apple cores, banana peels),
landscaping material that has been improperly disposed on the public right-of-way, and pet
wastes. Additionally, mattresses, shopping carts, furniture, appliances, contained bags of trash,
and all other illegally dumped large items not capable of fitting in a storm drain inlet opening;
and trash that is less than 5mm in length are also excluded from the definition of trash.
PERSONNEL
This methodology requires at least two trained personnel, both for objectivity and safety. An
additional person in the office should be designated as a point -of -contact with cell phone
numbers of both field personnel and their planned schedule (i.e., location and time).
1 Defined as all improperly discarded waste material, including, but not limited to, convenience food, beverage, and other product packages or
containers constructed of steel, aluminum, glass, paper, plastic, and other natural and synthetic materials, thrown or deposited on the lands
and waters of the state, but not including the properly discarded waste of the primary processing of agriculture, mining, logging, sawmilling, or
manufacturing.
1
67
On -land Visual Trash Assessment Protocol C - Area -based Survey
EQUIPMENT
The following equipment is needed to properly apply the protocol:
• Clipboard
• Pencils and colored markers/sharpie
• Digital camera (preferably with GPS capabilities)
• One copy of field form for each assessment area (including map)
Wearing bright clothing or safety vests is also recommended.
ASSESSMENT AREA
Baseline Assessment Area
When establishing baseline trash generation for the purposes of complying with the California
State Water Resource Control Board's Trash Amendments, assessments should be conducted in
land areas associated with Priority Land Use (PLU) areas or equivalent alternative land areas.
When using this protocol, a PLU area is defined as the land area that drains to a storm drain inlet
or other entry point to a stormwater conveyance system that is owned or maintained by the
agency subject to the Trash Amendments. This protocol (C) focuses primarily on evaluating trash
levels that accumulate on the interiors of such properties, including parking lots of large
commercial properties that drain to a storm drain inlet(s) located on the property (i.e., not an
inlet located in the public ROW). For the purposes of conducting a baseline assessment using this
protocol, the assessment area is therefore defined as the portion of the PLU area that drains to a
storm drain inlet(s) not located in the public ROW (e.g., street).
Baseline trash generation levels observed in assessment areas should be delineated on a map
by assessing the entire PLU area Ito the extent possible) using the steps described in this
protocol.
Progress Assessment Area
When measuring changes in trash levels over time, a representative portion of the PLU area may
be assessed. Representative transect(s) should be developed for each PLU area prior to
conducting field work. Transects allow future assessments to occur along the same assessment
area for consistency. At least one transect should be established for each baseline trash
generation category observed within the PLU area. Transects should be established using the
following protocol:
1. Identify all inlets on the property. Transects should be delineated in a way to maximize
the number of storm drain inlets within the assessment area. (See Figure 1)
2. Transects should be established considering baseline trash generation levels. At least one
transect should be developed for each baseline trash generation level observed within
a PLU area.
3. Assessment areas should include the area within 50-feet of each transect (see Figures 2
and 3), a distance equal to about 5 parking stall widths, but not extend beyond the
boundary of the PLU area. If there are no parking spaces near, then this distance can be
measured or estimated visually.
2
68
On -land Visual Trash Assessment Protocol C - Area -based Survey
Any trash in visible areas that could theoretically reach the stormwater conveyance system
should be considered when assigning a trash generation category to a transect. If there are
obstructions such as a building or fence that would prevent trash from moving to the stormwater
drainage system, the area should not be included in the assessment area.
Figure 1. Example Priority Land Use (PLU) area that drains to storm drain inlets on the interior of
a property.
Figure 2. Example of an assessment area in proximity to a curb drain inlet. Note the
assessment area also includes the area behind the photographer.
3
69
On -land Visual Trash Assessment Protocol C - Area -based Survey
Figure 3. Example of a measuring the distance to assess from an area drain surface inlet.
TIMING OF ASSESSMENT
Establishing Baseline Trash Generation
When using this protocol to assess baseline trash levels,
the timing of the assessment should be selected
carefully in accordance with the following directions.
To ensure that the level of baseline trash generation is
not underestimated, assessments should be conducted
prior to reoccurring trash control measure
implementation events (e.g. street -sweeping). At a
minimum, the assessment should be performed
sometime after the half -way point between sweeping
events (or other reoccurring control measure
implementation events). This will ensure that the trash
conditions observed are most likely at or above typical
levels for that location.
Assessing Changes in Trash Levels
When using this protocol to assess changes in trash
levels over time, the timing of the assessment should be selected carefully in accordance with
the following directions. To ensure that the level of observed is not under or overestimated,
assessments should be conducted roughly half -way between reoccurring trash control measure
implementation events (e.g. street -sweeping).
When to Conduct OVTAs
Establishina Baseline - So that
baseline levels are not
underestimated, conduct
assessments prior to reoccurring
trash control measure events, such
as street -sweeping or on -land
cleanup events.
Assessina Chanae/Proaress - To
obtain an average condition,
conduct assessments roughly half-
way between reoccurring control
measure events.
Considerations of Rainfall (Transport) Events
To reduce the influence of recent rainfall -runoff events on the levels of trash accumulated at
visible during assessments, assessments should not be conducted after a sianificant rainfall-
4
70
On -land Visual Trash Assessment Protocol C - Area -based Survey
runoff event. For the purposes of this protocol, a significant rainfall event is defined as at least
0.5 inches of rain in a 24-hour period occurring within a 48-hour period before the assessment.
Rainfall volumes can be tracked at the following websites or other local rainfall data
management systems:
htto://cdec.water.ca.aov/cai-oroas/orecio/DLYPCP
htto://www.wrh.noaa.aov/mtr/versorod.ohp?pi1=RR5&sid=RSA.
If more than one half -inch of rainfall has fallen within a 24-hour period prior to the assessment,
then the assessment should be rescheduled.
TRASH LEVEL CATEGORIES
Trash levels established by using this protocol are based visual observations of the magnitude
and extent of trash observed in a defined assessment area. There are four trash level categories
(A, B, C and D). The definitions for each are provided in Table 1. Example images and links to
videos illustrating trash levels are provided in Appendix A.
Table 1. Definitions of trash levels defined by the On -land Visual Trash Assessment protocol.
Trash Level
Definition
A
Not Littered
B
Slightly
Littered
• Effectively no trash is observed in the assessment area.
• There may be some trash in the area, but it is not obvious at first glance.
• One individual could easily clean up all the trash observed while walking at normal
pace.
• No additional trash reduction measures are needed in the assessment area.
• Predominantly free of trash, except for a few littered areas.
• Some trash is noticeable at first glance.
• The trash observed could be collected by one or two individuals, but would require
walking at a slower than normal pace.
• Additional trash reduction measures are needed in the assessment area.
• Predominantly littered, except for a few clean areas.
• Trash is widely/evenly distributed and/or small accumulations are noticeable on the
C streets and sidewalks.
Littered • It would take multiple people to remove all trash from the area, frequently requiring
individuals to stop walking to remove the trash.
• Roughly 4 times as much trash as a "B" level.
• Trash is continuously seen throughout the assessment area and there is a strong
impression of lack of concern for litter.
p • Large piles of trash may be observed.
Very Littered
• It would take a large number of people during an organized effort to remove all
trash from the area, consistently requiring individuals to stop to remove the trash.
• Roughly 3 times as much trash as a "C" level.
5
71
On -land Visual Trash Assessment Protocol C - Area -based Survey
Important Note: Because the visual assessment protocol is intended to assess the level of trash
greater than 5mm in length that is observed on -land and can reasonably be transported to the
stormwater conveyance system, only trash that appears to be mobile or could be mobilized in a
storm event should be considered in the assessment. Larae items such as furniture, tires, and
appliances that cannot fit into a storm drain inlet should not be included in this assessment.
Additionally, graffiti on roads, buildings, or landscaping in disrepair should not affect the
assessment grading.
ASSESSMENT PROTOCOL
Establishing Baseline Trash Generation
The following on -land visual assessment protocol should be used to establish baseline trash levels
for a specific land area. The time to complete the protocol will depend on the size of the PLU
area.
The following steps should be conducted in sequential order:
1. Identify Assessment Areas. The assessment areas should be identified on the map using a
unique ID or other label, which should also be used on the data collection form and/or
tracking database.
2. Confirm Timing. Assessments to establish baseline should fall directly before reoccurring
control measure implementation such as street sweeping and should not follow a
significant rainfall event.
3. Assemble equipment needed to conduct the assessment including the data collection
form and map(s) delineating the assessment area(s) (see Appendix B).
4. Review trash condition category definitions presented in Table 1 (also included on the data
collection form) and photo examples in Appendix A.
5. After arriving at the assessment area, safely walk at a normal pace along the whole
assessment area, but not extending beyond the boundary of the PLU area. Each
assessment area should be assigned one of four trash condition categories.
6. Take at least one photograph per assessment area to document the site visit. The
photograph should represent the level of trash identified in the assessment area.
Photographs of trash sources or other items of interest are optional. Identify photos in
section II of the data collection form.
7. If, based on the observations made during the assessment, there is a significant difference
in the trash condition category within an assessment area, on the field form indicate that
significant variation within the assessment area exists and identify on the map the location
of the area that received the specific OVTA scores.
8. Team members may individually choose a trash generation category initially, but must
collectively agree on the appropriate trash generation category to assign to the area.
Mark the category observed in section II on the data collection form and/or on the field
map.
9. At the end of each assessment, review the data collection form for accuracy, legibility,
and completeness. Upon completing the final assessment of the day, review all form to
ensure that there is no missing information
6
72
On -land Visual Trash Assessment Protocol C - Area -based Survey
Assessing Changes in Trash Levels (Progress Assessments)
The following on -land visual assessment protocol should be used to assess chanaes in trash levels
over time for a specific land area. The time to complete the protocol will depend on the size of
the PLU area and the number of transects within the area.
The following steps should be conducted in sequential order:
1. Identify Transects or Assessment Area. The transects should be identified on the map using
a unique ID or other label, which should also be used on the data collection form and/or
tracking database. At minimum, at least one transect should be delineated within each
baseline trash generation category within the PLU area.
2. Confirm Timing. Assessments to assess change in trash levels over time should fall half-wav
between reoccurring control measure implementation such as street sweeping, and
should not follow a significant rainfall event.
3. Assemble equipment needed to conduct the assessment including the data collection
form and map(s) delineating the assessment area(s) (see Appendix B).
4. Review trash condition category definitions presented in Table 1 (also included on the data
collection form) and photo examples in Appendix A.
5. After arriving at the assessment area, safely walk at a normal pace along the defined
transect, assessing trash levels within 50-feet on either side of the transect (about 5 parking
spaces), but not extending beyond the boundary of the PLU area. If there are no parking
spaces near, then this distance can be measured or estimated visually. Each transect, or
segment of a transect, should be assigned one of four trash condition categories.
6. Take at least one photograph per transect to document the site visit. The photograph
should represent the level of trash identified in the transect assessment area. Photographs
of trash sources or other items of interest are optional. Identify photos in section II of the
data collection form.
7. If, based on the observations made during the assessment, there is a significant difference
in the trash condition category within a transect, on the field form indicate that significant
variation within the site is present and identify the portions of the transect that received the
specific OVTA scores.
8. Team members may individually choose a trash generation category initially, but must
collectively agree on the appropriate trash generation category to assign to the area.
Mark the category observed in section II on the data collection form and/or on the field
map.
9. At the end of each assessment, review the data collection form for accuracy, legibility,
and completeness. Upon completing the final assessment of the day, review all form to
ensure that there is no missing information.
7
73
On -land Visual Trash Assessment Protocol C - Area -based Survey
APPENDIX A
PHOTOGRAPH EXAMPLES OF TRASH CONDITION CATEGORIES
74
On -land Visual Trash Assessment Protocol C — Area -based Survey
CATEGORY A - LOW TRASH LEVEL (NOT LITTERED)
Effectively no trash is observed in the assessment area. There may be some trash in the area, but it is not obvious at first
glance. One individual could easily clean up all the trash observed while walking at normal pace. No additional trash
reduction measures are needed in the assessment area. To see videos of sites with Category "A" trash levels, click here.
75
On -land Visual Trash Assessment Protocol C - Area -based Survey
CATEGORY B - MODERATE TRASH LEVEL (SLIGHTLY LITTERED)
Predominantly free of trash, except for a few littered areas. Some trash is noticeable at first glance. The trash observed
could be collected by one or two individuals, but would require walking at a slower than normal pace. Additional trash
reduction measures are needed in the assessment area. To see videos of sites with Category "B" trash levels, click here.
76
On -land Visual Trash Assessment Protocol C — Area -based Survey
CATEGORY C: HIGH TRASH LEVEL (LITTERED)
Predominantly littered, except for a few clean areas. Trash is widely/evenly distributed and/or small accumulations are
noticeable on the streets and sidewalks. It would take multiple people to remove all trash from the area, frequently requiring
individuals to stop walking to remove the trash. Roughly 4 times as much trash as a "B" level. To see videos of sites with
Category "C" trash levels, click here.
77
On -land Visual Trash Assessment Protocol C - Area -based Survey
CATEGORY D: VERY HIGH TRASH LEVEL (VERY LITTERED)
Trash is continuously seen throughout the assessment area and there is a strong impression of lack of concern for litter.
Large piles of trash may be observed. It would take a large number of people during an organized effort to remove all trash
from the area, consistently requiring individuals to stop to remove the trash. Roughly 3 times as much trash as a "C" level. To
see videos of sites with Category "D" trash levels, click here.
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78
On -land Visual Trash Assessment Protocol C - Area -based Survey
79
APPENDIX B
EXAMPLE FIELD FORM FOR ESTABLISHING BASELINE TRASH LEVELS
80
OVTA Data Collection Form — Area Based Surveys
Agency:
Team Members:
Note: Fill out a separate Data Collection Form for each assessment area
Contact E-mail:
Baseline Trash Generation
Date:
I. Assessment Area
MAP ID
Assessment Area: Delineate the assessment area on your jurisdictional map, create a map ID, and mark
the ID on the map and place in the box provided to the left. Below, describe the location and boundaries of
the assessment area. Include the street segment name, length of the street based on cross streets, and
land area description (if applicable).
II. Condition Category Assignment
Trash Condition Category
Conduct the assessment in accordance with the Visual On -land Assessment Protocol for Stormwater (Refer to Definitions
below). Check one of the below categories based on the assessment.
❑ Low (A) ❑ Moderate (B) ❑ High (C) ❑ Very High (D)
Photograph Documentation Measureable Rainfall in past 48 hours:
Indicate if photographs were taken and are maintained by your agency.
❑ Yes ❑ No
Photographs: ❑ Number of photographs taken:
Trash Condition
Category
Definition
A
Not Littered
B
Slightly Littered
C
Littered
D
Very Littered
• Effectively no trash is observed in the assessment area.
• Approximately less than one piece per two car lengths on average
• There may be some small pieces in the area, but they are not obvious at first glance
• One individual could easily clean up all trash observed in a very short timeframe.
• Predominantly free of trash except for a few littered areas.
• On average, one piece per two car lengths
• The trash could be collected by one or two individuals in a short period of time.
• Predominantly littered except for a few clean areas.
• Trash is widely/evenly distributed and/or small accumulations are visible on the street, sidewalks, or inlets.
• At least two or three pieces per car length on average
• It would take a more organized effort to remove all trash from the area.
• Trash is continuously seen throughout the assessment area,
• Large piles and a strong impression of lack of concern for litter in the area.
• There is often significant litter along gutters.
• It would take a large number of people during an organized effort to remove all trash from the area.
81
III. Preliminary Source Identification (Optional)
Stormwater trash sources identified
Vehicles
❑ Moving Vehicles
❑ Parked Cars
❑ Uncovered Loads
❑ Other
Pedestrian Litter
❑ Restaurants
❑ Convenience Stores
❑ Liquor Stores
❑ Bus Stops
❑ Special Events
❑ Other
within the assessment area during assessments (CHECK ALL SOURCES THAT APPLY).
Inadequate Waste Container Management
❑ Overflowing or uncovered receptacles/dumpsters
❑ Dispersal of household trash and recyclables before,
during and after collection
❑ Other
Illegal Dumping
❑ Illegal dumping on -land
❑ Homeless encampments
❑ Other
IV. Comments and Additional Information about the Assessment Area and Sources
82
Legend
Li PLU Area
Non -Jurisdictional Area
❑ Storm Drain Inlet
Baseline Trash Generation Level
Low
High
Moderate Very High
83
APPENDIX C
EXAMPLE FIELD FORM FOR ASSESSING CHANGES IN TRASH LEVELS
84
Visual Trash Assessment Form
Assessment ID:
Staff:
Date:
Duplicate: ❑
Field Site Location Image
Trash Sources:
1 Transit Stop
2 Convience Stcrel as Station
3 Restaurants/Cafes
Observed Trash ategory-
# of Plastic Bags Observed:
Posted Street Sweeping Schedule:
Percent Food & Beverage: none
Comments:
Low Results
(ft)
4 Overflowing Trash Receptacle 8 Parking Lot
5 Dispersal from Garbage Pickup 9 Illegal Dumping
6 Construction Site 10 Other:
7 Special Event (e.g. farmers market, fair)
Substantial Variation in Category? yes i no (If yes, see below)
Substantial Inlet Trash Picture ID #:
0-25°la 25-50% 50-75% 75-100% NA
FOR OFFICE USE ONLY: For Events with Substantial Variation in Category
Mod Results High Results Very High Results Total Site Length
(ft) (ft) (ft) (ft)
85
Attachment C
Standard Contractor Services Agreement
Attachment to RFP Removed for July 16th, 2024 Council Meeting.
86
Attachment 4
101PA
DUBLIN
CA11FORNdA
Statement of Qualifications to Provide:
MUNICIPAL REGIONAL
STORMWATER NPDES PERMIT
INSPECTIONS AND
ILLICIT DISCHARGE RESPONSE
SERVICES
May 6, 2024
Prepared By:
CSW/Stuber-Stroeh Engineering Group
Julia Harberson, PE, QSP/QSD
5870 Stoneridge Mall Road
Suite 203
Pleasanton, CA 94588
(415) 884-6459
juliah@cswst2.com
TABLE OF CONTENTS
Cover Letter 1
SOQ/Relevant Experience2
References 6
Firm Bio/Project Team 7
Our Approach 8
Sample Work Flow 9
Project Schedule 12
Project Budget 13
Fee Schedule 14
Appendix 15
Resumes 16
88
May 6, 2024
CSW ST2
Shannan Young,Environmental & Sustainability Manager
City of Dublin, Public Works Department
100 Civic Plaza, Dublin, CA 94568
SUBJECT: PROPOSAL TO PROVIDE MUNICIPAL REGIONAL STORMWATER NPDES PERMIT
INSPECTIONS AND ILLICIT DISCHARGE RESPONSE SERVICES
Dear Ms Young:
Since 2019, our team has provided support to Dublin on multiple projects. We grasp the impact that
the city's rapid development, regulatory shifts, and staffing hurdles have had on the City. Based in
Pleasanton, our team comprises civil engineers, surveyors, urban planners, and landscape architects.
We're equipped to assist the City in compliance with the Municipal Regional Stormwater NPDES Permit
Order No. R2-2022-0018 (MRP) inspections requirements.
The MRP, reissued on May 11, 2022 as Order No. R2-2022-0018, requires the Alameda Countywide
Clean Water Program, for which the City is a part, to reduce the discharge of pollutants to the San
Francisco Bay. CSWIST2 is grateful for the opportunity to offer our regulatory inspection services
to support the City's conformance to the Municipal Regional Stormwater NPDES Permit Order No.
R2-2022-0018 (MRP) C.3, C.4 and C.10 and Illicit discharge and spill response services.
As instructed in the Request for Qualifications:
• Robert Stevens is the president of CSW/ST2 and is authorized to commit the firm to the City. His
contact information is 415.533.1864 and rstevens@cswst2.com. Furthermore, he can be reached by
mail at the address on this correspondence;
• We accept the City's Standard Consulting Agreement and meet the insurance requirements;
• Our firm has no conflict of interest with clients doing business in Dublin or within Alameda County.
• CSW/ST2 will not subcontract any services associated with this contract, and we will obtain
approval for all future changes to work assignments.
We have reviewed the Addendum, posted on 4/17/2024. If we can provide any additional information,
please contact Julia at 415.884.6443 or iuliah@cswst2.com.
Sincerely,
CSW/Stuber-Stroeh Engineering Group, Inc.
Julia Harberson
Project Manager
Robert Stevens, PE, TE
Principal
5870 STONERIDGE MALL ROAD SUITE 203 I PLEASANTON, CA 94588 I P 415.533.1864
89
RELEVANT EXPERIENCE
COMMUNITY COLLEGE STORM WATER MANAGEMENT
PROGRAMS, MULTIPLE DISTRICTS
Between 2013 and 2017 CSWST2 assisted the San Mateo Community
College District, the Foothill DeAnza Community College District and
the Solano Community College District with developing district -wide
storm water management programs. The programs covered multiple
campuses and, while not required by the State, were written to align
with Section F of the Statewide Phase II Small Municipal Separate
Storm Sewer System (MS4) Program. The district -wide programs
included storm sewer system mapping, programming for staff
pollution prevention and good housekeeping, an outline for public
involvement and participation, and programming for illicit discharge
detection and elimination. Additionally programs were outlined for
pollution prevention for district construction projects as well as low
impact development criteria for campus development projects.
Status:
2013 - 2017
Key Features:
Storm Sewer System
Mapping, Illicit
Discharge Detection
and Elimination,
Programming, Pollution
Prevention for District
Construction Projects
Low Impact
Development Criteria
2 I CITY OF DUBLIN
90
CSW ST2
RELEVANT EXPERIENCE
STRAWBERRY CREEK CULVERT REPAIR, CITY OF BERKELEY
Planners and developers completed the culvert in the early 1930's, which
commences at the University of California campus just east of Oxford Avenue
and flows west to the San Francisco Bay. In recent years, segments of the
culvert have collapsed causing sinkholes and damaging property. Serving a
drainage area of about 1,163 acres, with a 100-year flow of about 874 cubic
feet per second, blockage of the culvert could be catastrophic for the Berkeley
Community.
In 2022, the City retained CSW/ST2 to locate the alignment of the culvert and
determine where it lies within City and private property. For the segments
within the public right of way, we competed an assessment of the culvert in
accordance with the American Concrete Institute's 201.1 R "Guide for Making
a Condition Survey of Concrete Service." The evaluation confirmed the extent
of scaling as well as cracking, delamination, and spalling of the concrete within
the culvert. The results found areas of distress in the concrete that without
repair, could cause further deterioration and potential collapse of the culvert.
In summer 2023, we commenced materials testing of segments of the culvert
which included taking samples of the concrete to test for compressive strength,
petrographic analysis to determine the integrity of concrete, and GPR mapping
to validate the presence of reinforcement steel.
Our team developed plans to repair the existing culvert by completing spot
repairs of the concrete and applying a sprayable fiber reinforced geopolymer
mortar over the inside of culvert within the public right of way. We are
currently working with the RWQCB, Corps of Engineers, and Department of
Fish and Wildlife to secure permits for the work anticipated to commence in
the summer of 2024.
Status:
2022 - Current
Key Features:
Underground surveying
Culvert assessment
Hudraulic analysis
Environmental
permitting
Key Reference:
Srinivas Muktevi, PE
Associate Civil Engineer
2180 Milvia Street
Berkeley, CA 94704
510.981.6402
smu ktevi @
cityofberkeley.info
STORMWATER NPDES INSPECTION SERVICES 13
91
RELEVANT EXPERIENCE
SECOND STREET STORM DRAIN & CULVERT REPAIR,
CITY OF SAN RAFAEL
The City of San Rafael continuously repairs portions of 2nd Street in San
Rafael which subsides over a large diameter storm drain culvert which
crosses under multiple roadways. The concrete reinforce culvert varies
from 96" to 128" and helps provide flood protection during the wet
weather season.
Working with Public Works Department staff, CSW/ST2 found a failed
portion of the culvert underlying the subsiding street segment. To
mitigate this failed portion of culvert, a reinforced concrete patch at
the top of the culvert was designed. To avoid permitting and mitigation
requirements from the resource agencies, construction access to the
culvert is proposed through the roadway.
Status
PS&E completed 2020
Kev Reference.
April Miller, PE
Public Works Director
111 Morphew Street
San Rafael, CA 94901
415.485.3409
april.miller@
cityofsanrafael.org
4 I CITY OF DUBLIN
92
RELEVANT EXPERIENCE
CSW ST2
OTHER STORM DRAIN INFRASTRUCTURE EXPERIENCE
PORT OF RICHMOND STORM DRAIN
REPAIRS Our team has acted as the contract
Port Engineer for the Port of Richmond since
2011. In this capacity, we have supported the
replacement of storm drain pipelines at the
Point Potrero Terminal. Henry Kaiser original
constructed this terminal in 1942 to support
the construction of Liberty and Victory Ships
in response to World War II. Much of the
underground infrastructure is in poor condition
creating sinkholes within the 130-acre facility.
Our team was responsible for mapping
the storm drain system, assessing pipeline
conditions, and developing a plan for its
restoration.
As much of the shipyard is located within
an environmental cap, we have repaired the
storm drain system using trenchless methods
including installed cured in place pipe liner
and pulling high density polythene lines within
existing corrugated metal pipes. To repair
sinkholes, we have used various polyurethan
injection grouting strategies. Currently about
50% of the pipelines have been restored with
the remainder expected within the next decade.
MILLER AVENUE, MILL VALLEY For the
rehabilitation of Miller Avenue, which is the
key arterial roadway to Mill Valley, our team
completed repair of storm drains using slip
lining. Many of the culverts were corrugated
metal outfalls to the Richardson Bay and
were in poor condition. We coordinated the
repair with the tides to minimize the need for
dewatering operations.
MARTIN CANYON CREEK FLOOD DAMAGE
REPAIR, DUBLIN Martin Canyon Creek is a
small tributary that serves a watershed of about
1.08 square miles in Dublin. During the 2022/
2023 storms, intense rainfall caused a debris
flow to partially block a downstream culvert at
Silvergate Drive. The City received emergency
funding from the Office of Emergency Services
to assess the condition and make repairs. As
part of our on -call agreement, our team is
supporting the City in assessing conditions,
developing a repair recommendation, and
supporting permitting. Our team has
completed an initial assessment of the creek
and suspect that measures installed in the
late 1990's by residential developers designed
to promote equilibrium in the slope were
inadequate for the storm event that occurred.
We are currently evaluating options to stabilize
the creek as well as remove sediment and
debris.
STORMWATER NPDES INSPECTION SERVICES 15
93
REFERENCES
City of Berkeley
1947 Center Street
Berkeley, CA 94704
County of San Mateo
Parks Department
455 County Center, 4th Fir
Redwood City, CA 94063
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Srinivas Muktevi, PE Supervising
Civil Engineer 510.981.6402
smuktevi@cityofberkeley.info
Mario Nastari
Park Ranger
650.599.1352
mnastari@smcgov.org
Laurie Sucgang, PE
Assistant Public Works Director
925.833.6630
laurie.sucgang@dublin.ca.gov
We have supported the
engineering team in delivering
public drainage improvements
along Wildcat Canyon Road,
and the Strawberry Creek
Culvert study. Our team will
also be supporting the City with
regulatory inspections.
CSW/ST2 is currently providing
design, surveying, and bidding
support to Parks on the new
Tunitas Creek Beach County
Beach in Half Moon Bay.
CSW/ST2 is providing on -call
surveying support to the City.
6 I CITY OF DUBLIN
94
CSW ST2
FIRM BIO / PROJECT TEAM
Established in 1954 and
headquartered in Marin
County, the CSW/Stuber-Stroeh Engineering
Group is a full -service design firm consisting of
over 45 civil and traffic engineers, land planners,
landscape architects, and surveyors. Our team
focuses on the design of economically and
environmentally sustainable projects serving
the transportation, urban infill, recreation,
education, private and public infrastructure
sectors. Our philosophy centers on partnering
with our clients and their stakeholders to
develop realistic and attainable solutions to our
world's infrastructure challenges. The office that
will support the City is located within the City of
Pleasanton at 5870 Stoneridge Mall Road, Suite
203.
Based in Pleasanton, CSW/ST2 is a small local
and emerging firm with 40 staff members that
has served California for 70 years. Working
collaboratively, our team has the experience,
resources, and capacity to support the City's
needs.
PROJECT MANAGEMENT AND DELIVERY
Julia Harberson will be the project
manager responsible for all inspections and
documentation and act as the primary point of
contact. She has experience in regulated project
design and inspection throughout the bay area.
She is currently working with the City of Berkeley
to assist with their NPDES Permit inspections.
Robert Stevens will be the Principal -in -Charge
for the overall support engagement. He has over
20 years of experience in supporting cities with
staff augmentation and regulatory conformance.
Kristine Pillsbury will be the oversight
inspector responsible for overseeing and
documenting the inspections. She has significant
experience in regulated project design and
inspection throughout the bay area. She is
currently working with the City of Berkeley to
assist with their NPDES Permit inspections.
AVAILABILITY
Name/Role
Percent
Available
Existing
Committed
Hours for
Q3 & Q4
2024
Julia Harberson
Project Manager
Robert Stevens
Principal -in -Charge
Kristine Pillsbury
Oversight Inspector
10%
35%
50%
32 hours
26 hours
20 hours
Project team resumes are located in the
appendix
STORMWATER NPDES INSPECTION SERVICES 17
95
OUR APPROACH
The State of California began requiring actions
to prevent or manage the impacts of urban
runoff in 1990. The City of Dublin is subject to
the requirements described in the Municipal
Regional NPDES Permit (MRP), which was
recently adopted by the San Francisco Bay
Regional Water Quality Control Board (Regional
Water Board) and became effective on July 1,
2022. The reissued permit applies to 79 cities,
towns, counties, and flood control agencies
that discharge stormwater to San Francisco Bay,
collectively referred to as Permittees. The City of
Dublin participates in the Alameda Countywide
Clean Water Program to coordinate stormwater
management activities and implements some of
the requirements in MRP at the countywide level
on behalf of Permittees. The Regional Water
Board's authority to issue the MRP is derived
from the U.S. Environmental Protection Agency's
National Pollutant Discharge Elimination
System (NPDES), which was developed under
the Federal Clean Water Act and implemented
by the State of California. The Permit requires
the reduction of key pollutants, which include
trash, sediment, mercury, polychlorinated
biphenyls or PCBs, and others, in stormwater.
The Permit also requires the implementation of
urban runoff controls for land development and
redevelopment projects, inspection programs
for businesses and construction sites, education
and outreach, and monitoring water quality
and the effectiveness of these actions. City staff
report annually to the Water Board, as required
by the permit, on the actions, inspections,
outreach, plans, and achievements made in
compliance with the regulations.
We have developed a work plan to support the
goals of the RFP. Our work plan features the
following elements to successfully support the
city's conformance with the MRP:
1. COMMUNICATION The communication
conduit with the City will be Julia Harberson.
This single point of contact eliminates possible
misunderstandings and duplication of effort.
2. DOCUMENTATION We will prepare
the report documents outlined in the RFP.
Additionally, we will prepare a formal report
monthly to the City regarding schedule and
status updates. The report will highlight items
requiring feedback from the City.
3. OWNER/OPERATOR COORDINATION
As directed by the City, our team will actively
coordinate with the owner/operators via US
mail, electronic and in person. Coordination will
include setting inspections and, if necessary,
re -inspections, corrective actions, as well as
annual documentation reports.
8 I CITY OF DUBLIN
96
OUR APPROACH
CSW ST2
cAMPLF WORK r 'NW
CSWST2 is a full service firm in the discipline
of stormwater compliance. Our team provides
inspection and field review services for various
municipal and private needs including, but
not limited to, pollution prevention and
discharge compliance, channel and pipeline
investigation and assessment, and construction
of stormwater low impact development (LID)
improvements. We provide infrastructure
and landscape design for LID improvements
and preparation of documents for sizing, and
operation and maintenance (O&M) manuals
and agreements. Our experience includes the
1.1 ANNUAL PROJECT KICK-OFF Our team
will meet with City staff to review the inspection
goals, our proposed schedule, and review
existing documentation.
1.2 DEVELOP SITE MATRIX/UPDATE SITE
MATRIX We will utilize the list of regulated
projects provided by the City to create a matrix
to track project progress annually. We will
provide the City with the matrix at the end
of each contract year. This document will be
utilized to track inspection and documentation
history. The matrix will include tracking of the
annual operations and maintenance (O&M)
inspection reports, in accordance with the
owner/operators' Stormwater Management
Maintenance Agreements. The matrix will also
identify regulated projects that require more
than one type of inspection (i.e. C.4 general
business inspection and C.3 O&M inspections
and/or a C.10 private land drainage (PLDA)
area inspection). Regulated projects or parcels
development of stormwater management
programs for non-traditional small municipal
separate storm sewer systems (MS4) to assist
with asset management and mapping, MS4
system operation, maintenance and inspection,
programming for illicit discharge detection and
elimination, and programming for low impact
development requirements and construction
stormwater pollution prevention requirements
within the lands of the small MS4. From our
experience we have developed the following
work plan.
requiring multiple inspection types, will be
identified and every effort will be made to
combine the inspections to reduce redundant
effort.
1.3 INSPECTION PLAN We will update the
5-year inspection plan utilizing the information
provided in the Clean Water Program
ArcGIS On -Line database and will meet the
requirements of the MRP. We will also submit
an annual inspection plan to the City for review
and approval, identifying current site contacts
and reviewing the CWP database to ensure the
5-year plan is up to date.
1.4 IDENTIFY REGULATED PROJECTS At
the start of each year, our team will identify 25%
of regulated projects to inspect. Initiating the
inspection process on 25% of regulated projects
will insure that at least 20% of regulated projects
will be inspected with in the annual inspection
period.
STORMWATER NPDES INSPECTION SERVICES 19
97
OUR APPROACH
1 .5 MEETINGS CSW/ST2 will meet with the City
monthly to review project status and progress.
•/_1►1 1►11.1 keigl1_I11 1J:l fl1*II111111►1►.J1111 IAA0NM
2.1 OUTREACH TO OWNER/OPERATORS
Our team will contact the regulated project
owner/operators in methods including US mail,
electronic and in person. Coordination will
include setting inspections and, if necessary,
re -inspections, corrective actions, as well as
annual documentation reports. Outreach during
this phase will include:
A. For regulated project identified for inspection
in task 1.4, to schedule inspections of the parcel.
B. For all regulated projects, if necessary, status
of the Owner/Operator Annual O&M Inspection
Reports.
2.2 1ST INSPECTION We will perform initial
inspections of regulated projects identified
in task 1.4. Note we will combine inspections
for parcels requiring more than one type (i.e.
C.4 general business inspection and C.3 O&M
inspections and/or a C.10 PLDA inspection).
2 .3 DOCUMENTATION Our team will prepare
documentation necessary to conform to the
MRP for C.4 general business inspection, C.3
O&M inspections and C.10 PLDA Inspection.
Documentation could include:
A. Inspection Reports (utilizing Alameda
Countywide Clean Water Program Arc GIS
On-line field application)
B. Notice of Violation
C. Re -inspection requirement notice
D. Stormwater Multiple Application and Report
Tracking System (SMARTS)
2 .4 MEETINGS CSW/ST2 will meet with the city
monthly to review project status and progress.
We will provide a monthly summary report of all
tasks completed each month.
pLIM AW-1 1•l:#1s1•J:1kcilll_r14•>JasiliMr►.1l11►1.1Jkali101►El
3 .1 OUTREACH TO OWNER/OPERATORS
Our team will contact the regulated project
owner/operators in methods including US mail,
electronic and in person. Coordination will
include setting inspections and, if necessary,
re -inspections, corrective actions, as well as
annual documentation reports. Outreach during
this phase will include:
A. For regulated project identified for
re -inspection in task 2.3, to schedule 2nd
inspection of the parcel.
B. For all regulated projects, if necessary, status
of the Owner/Operator Annual O&M Inspection
Reports.
3 .2 2ND & 3RD INSPECTION We will perform
initial inspections of regulated projects identified
in task 1.4. Note we will combine inspections
for parcels requiring more than one type (i.e.
C.4 general business inspection and C.3 O&M
inspections and/or a C.10 PLDA inspection).
3 .3 DOCUMENTATION Our team will prepare
documentation necessary to conform to the
MRP for C.4 general business inspection, C.3
O&M inspections and C.10 PLDA Inspection.
Documentation could include:
10 1 CITY OF DUBLIN
98
OUR APPROACH
A. Inspection Reports (utilizing Alameda
Countywide Clean Water Program Arc GIS
On-line field application)
B. Notice of Violation
C. Re -inspection requirement notice
D. SMARTS
CSW ST2
3 .4 MEETINGS CSW/ST2 will meet with the city
monthly to review project status and progress.
We will provide a monthly summary report of all
tasks completed each month.
fir_.1,t1i1101r1•1I01M.r_l:ihM_r01' .1U1!U 1 .11kW1,1*_$.%.1L1r_1►141: 1
CSW/ST2 has developed the following work plan
to address illicit discharge and spill response
requirements in the MRP. By addressing these
aspects within the scope of work, the City can
effectively manage illicit discharge incidents
and minimize their environmental and public
health impacts. We will utilize the City's Spill
and Discharge Response Plan to perform the
following scope. Once an illicit discharge or spill
is detected and our team is notified, we will
initiate the following tasks.
4 .1 INVESTIGATION AND SOURCE
IDENTIFICATION The City will have after-hours
contact information for our principal -in -charge,
project manager, and oversight inspector. Upon
notification that an incident has occurred which
requires response, a qualified inspector of our
team will be ready to obtain the appropriate field
forms, any available improvement plans and/
or GIS information identifying the location of
storm drains in the immediate area. They will be
ready to conduct a thorough investigation of the
discharge/spill location to determine the source
and nature of the discharge. This may involve
collecting samples of the discharged material,
inspection of nearby and downstream facilities
or infrastructure, and interviews with relevant
stakeholders. Material samples will collected
and stored in appropriate containers that our
inspector will have on hand as part of their
field equipment. Our inspector will transport
the samples to the laboratory in an expedient
and safe manner, following chain of custody
requirements, for analysis. We assume the
City will perform or contract the testing of the
samples and provide the data to our team.
4 .2 CONTAINMENT AND MITIGATION
After consulting with City staff regarding the
level of involvement required for the incident
at hand, the inspector will be ready to develop
action plans and assist with spill containment,
and/or assist with record keeping and time -
tracking. This could include advising to deploy
barriers, divert contaminated water, or implement
temporary measures to stop the discharge until
a permanent solution can be implemented and/
or documenting the progress and timing of
response as it occurs.
4 .3 CLEANUP AND REMEDIATION We
will assist the City in developing a cleanup
plan to remove pollutants from the affected
environment. The plan may include the
designation of specialized equipment, such
as absorbent materials or vacuum trucks, and
coordination with environmental agencies
to ensure proper disposal of contaminated
materials.
4.4 DOCUMENTATION Our inspector will use
the City's Urban Runoff and Incident Report
form to record all activities related to the illicit
discharge response, including investigation
findings, containment and cleanup efforts, and
any enforcement actions taken.
STORMWATER NPDES INSPECTION SERVICES 111
99
PROJECT PCHEDULF
ID Task Name 'Duration Start Finish 2025
1 Municipal Regional Stormwater NPDES Permit 196 days Wed 1/1/25 Wed 10/1/25
Inspections and Illicit Discharge Response Services
2 1. NPDES Administration 39 days Wed 1/1/25 Mon 2/24/25
3 Notice to Proceed 0 days Wed 1/1/25 Wed 1/1/25 ./1
4 Annual Kick-off Meeting 0 days Thu 1/9/25 Thu 1/9/25
Jan
5 Develop Site Matrix 10 days Fri 1/10/25 Thu 1/23/25
6 Send Letters Owner/Operators for Annual O&M 14 days Fri 1/24/25 Wed 2/12/25
Inspection Reports
7 Develop 5-Year Inspection Plan per CWP ArcGIS 20 days Fri 1/24/25 Thu 2/20/25
On -Line database
8 Identify Regulated Projects for Inspection 1 day Fri 2/21/25 Fri 2/21/25
9 Status Meeting w/City (assume meetings occur 11 day Mon 2/24/25 Mon 2/24/25
10 2. 1st Regulated Project Site Inspections 68 days Tue 2/25/25 Thu 5/29/25
11 Outreatch to Regulated Project 20 days Tue 2/25/25 Mon 3/24/25
Owner/Operators for inspection appointments
12 1st Regulated Project Site Inspections (assumes 45 days Tue 2/25/25 Mon 4/28/25
7 sites inspected per 15 days) - 1st Inspections
must be completed by 5/15 of each year
13 Documentation (inspection report, notice of 3 days Tue 4/29/25 Thu 5/1/25
violation, re -inspection) - (documents will be
provided 3 business days after each inspection)
14 Follow up with Owner/Operators for
outstanding Annual O&M Inspection Reports
15 days Thu 5/8/25 Wed 5/28/25
15 Status Meeting w/City (assume meetings occur 10 days Thu 5/29/25 Thu 5/29/25
16 3. 2nd & 3rd Regulated Project Site Inspections 89 days Fri 5/30/25 Wed 10/1/25
17 Outreatch to Regulated Project 20 days Fri 5/30/25 Thu 6/26/25
Owner/Operators for inspection appointments
18 2nd Regulated Project Site Inspections
(assumes 5 sites inspected per 10 days)
20 days Fri 6/27/25 Thu 7/24/25
19 Documentation (inspection report, notice of 3 days Fri 7/25/25 Tue 7/29/25
violation, re -inspection) - (documents will be
provided 3 business days after each inspection)
20 Follow up with Owner/Operators for
outstanding Annual O&M Inspection Reports
15 days Wed 7/30/25 Tue 8/19/25
21 3rd Regulated Project Site Inspections (assumes 10 days Fri 8/1/25 Thu 8/14/25
5 sites inspected per 10 days)
22 Documentation (inspection report, notice of 3 days Fri 8/15/25 Tue 8/19/25
violation, re -inspection) - (documents will be
provided 3 business days after each inspection)
23 Status Meeting w/City (assume meetings occur II day Wed 8/20/25 Wed 8/20/25
24 Annual Inspection Report
Project: msprojll
Date: Fri 4/26/24
Task
Split
Milestone
Summary
♦
30 days Thu 8/21/25 Wed 10/1/25
Project Summary
External Tasks
External Milestone
Inactive Task
Feb Mar Apr May Jun Jul Aug Sep Oct Nov
Inactive Milestone
Inactive Summary
Manual Task
Duration -only
5/29
Manual Summary Rollup
Manual Summary
Start -only
Finish -only
C
7
0-:
Deadline
Progress
Manual Progress
12 I CITY OF DUBLIN
100
PROJECT BUDGET
Municipal Regional Stormwater NPDES
Permit Inspections and Illicit Discharge
and Spill Response Services
SUMMARY OF LABOR EFFORT u) t'
m 0a� _acl,
ST2CSW
in
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o
t' _ C O y
f0 N y Q i Q
•05.06.2024 ao' a n a` �G a S > c
Billable Rate ($/ hour) 269.00 240.00 201.00 175.00
1 NPDES Administration I I
1.1 Annual Project Kickoff 2 2 2 6
1.2 Develop Site Matrix/Update Site Matrix 4 8 12
1.3 Inspection Plan 8 8 16
1.4 Identify Regulated Projects 4 4 8
1.5 Meetings (assume 2) 2 2 4
1.6 QA/QC 4 4
CSW ST2
CSW/ST2
I
J
Total CSW I ST2 Hours
Task 1 Subtotal 6 20 24 0 50
Total CSW I ST2 Budget
$1,420
$2,568
$3,528
$1,764
$882
$1,076
$11,238
2 1st Inspection 1
1 1 1
2.1 Outreach to Owner/Operators 8 12 12 32 $6,432
2.2 1st Inspection (assume 25 sites) 8 55 100 163 $30,475
2.3 Documentation 8 30 50 88 $16,700
2.4 Meetings (assume 3) 3 3 3 9 $1,848
2.5 QA/QC 4 4 $1,076
Task 2 Subtotal 4 27 100 165 296 $56,531
3 2nd & 3rd Inspection I I I I
3.1 Outreach to Owner/Operators 4 8 8 20 $3,968
3.2 2nd Inspection (assume 15 sites) 8 30 45 83 $15,825
3.2 3rd Inspection (assume 5 sites) 4 10 15 29 $5,595
3.3 Documentation (incl. Annual Inspection Report) 8 40 50 98 $18,710
3.4 Meetings (assume 3) 3 3 3 9 $1,848
3.5 QA/QC 8 8 $2,152
Task 3 Subtotal 8 27 91 121 247 $48,098
4 Illicit Discharge and Spill Response (assume 12) 1
4.1 Investigation & Source Identification
4.2 Containment & Mitigation
4.3 Cleanup & Remediation
4.4 Documentation
4.5 QA/QC
Task 4 Subtotal
12 48 48 108
6 18 18 42
12 48 60
12 12 24 48
12 12
12 42 126 90 270
$20,928
$8,208
$12, 528
$9,492
$3,228
$54,384
Labor Total!
30 116 341 376 1593
$170,251
Reimbursable Expenses
General Expenses
$5,000
Total Reimbursable Expenses:
$5,000
Total CSW I ST2 Cost per Year:
$175,251
Total CSW I ST2 Cost (3-Years):
$525,753
STORMWATER NPDES INSPECTION SERVICES 113
101
RATE SCHEDULI
CSW/Stuber-Stroeh Engineering Group, Inc. Engineers I Land Planners I Surveyors
BILLING RATE SCHEDULE
Effective January 1, 2024 — December 31, 2024
ENGINEERING SERVICES HOURLY RATES
Senior Engineer
Engineer I, II, III
Engineer Technician
Engineer Assistant
$ 201.00
$ 144.00, $ 175.00, $ 194.00
$ 131.00
$ 101.00
SURVEYING SERVICES HOURLY RATES
Senior Surveyor
Surveyor I, II, III
Survey Technician
Survey Assistant
Two Person Survey Party
Survey Party Chief
Survey Chainman
Survey Apprentice
Aerial Drone Surveyor
$ 201.00
$ 144.00, $ 175.00, $ 194.00
$ 131.00
$ 101.00
$ 340.00
$ 220.00
$ 120.00
$ 112.00
$ 217.00
OTHER PROFESSIONAL SERVICES HOURLY RATES
Principal $ 269.00
Associate Principal $ 245.00
Senior Project Manager $ 240.00
Project Manager $ 226.00
Sr. Landscape Architect $ 172.00
Landscape Architect $ 156.00
Construction Manager $ 235.00
Resident Engineer $ 226.00
Field Engineer $ 194.00
Technical Writer $ 138.00
Graphic Illustrator $ 131.00
Project Assistant $ 101.00
• All expenses for transportation (mileage, bridge fare, etc.) will be charged at the Internal Revenue Service rate plus
10%.
• Filing fees, checking fees, prints, and other outside costs (such as agency submittal/permit fees etc.) will be
charged at cost, plus service charges at the rate of 10%.
• Billing will be monthly net 30 days.
14 CITY OF DUBLIN
102
16
JULIA HARBERSON PE, QSD, LEED AP
PROJECT MANAGER
CsT Julia is a registered civil engineer who
7 specializes in hydrology and hydraulics related
to green infrastructure. Julia's expertise includes qualifications
to prepare Storm Water Pollution Prevent Programs (SWPPP) to
assist with the compliance with the State Water Resources Control
Board (SWRCB), National Pollution Discharge Elimination System
. (NPDES), General Permit for Storm Water Discharges Associated with
Construction and Land Disturbance Activities, otherwise known as
the Construction General Permit (CGP).
INFRASTRUCTURE DESIGN
Strawberry Creek Culvert Repair, Berkeley
Wildcat Canyon Drainage Repairs, Berkeley
Martin Canyon Creek Flood Damage
Repair, Dublin
Francisco Boulevard Improvements, San
Rafael
Northgate Walk, San Rafael
San Pablo Avenue Streetscape
Improvements: Pinole Parking Lot
Upgrades, Pinole
Doherty Drive Complete Streets, Larkspur
Main Street Enhancement, Tiburon
Fairgrounds Water Quality Improvements,
Vallejo
HYDROLOGY/HYDRAULIC STUDIES
UCSF Mission Bay Hospital — 4th Street
Closure Hydrology & Hydraulic Study, San
Francisco
Pastori Storm Drain Outfall Hydrology and
Hydraulic Analysis, Town of Fairfax
Solano Community College District Master
Plan Stormwater Review Report, Fairfield,
Vallejo, and Vacaville campuses
Ukiah Courthouse Hydrology Study, Ukiah
Roblar Road Quarry Reclamation Plan,
Petaluma
EDUCATION
B.S. Civil Engineering, Portland State
University
REGISTRATION
Professional Civil Engineer
-California - No 76626
QSD/QSP Certificate #00352
CSW ST
104
17
ROBERT STEVENS PE, TE, LEEoaP
Robert specializes in developing private
and public infrastructure projects delivering
more than $200 million in construction valuation over the last 10
years. Engaged throughout the life of the project, his experience
ranges from conceptual design to detailed engineering culminating
in final construction. Robert coordinates the design effort of the
team, public agencies, community organizations, and private parties
resulting in consensus based solutions delivered on schedule and
budget.
PRINCIPAL
1N ST2
RELEVANT EXPERIENCE
Path to Transit Project manager respon-
sible for street and trail improvements as
well as the restoration of Refugio Creek
and the North Channel.
Santa Venetia, San Rafael Project en-
gineer responsible for value engineering
analysis and selection of a vinyl sheet
pile solution for the levee improvement
project.
Dredging, Port of Richmond Project
manager responsible for dredging epi-
sodes for the Santa Fe Channel and inner
harbor terminals.
San Lorenzo Creek Trail, HARD Project
engineer responsible for technical sup-
port and cost estimates associated with
the ATP grant.
Lagunitas Watershed , Marin County
Project manager responsible for 72 cul-
vert replacements within the Lagunitas
Creek Watershed in Marin County.
County of Marin On -Call Support
Project Management 2018 to Current
Providing peer and project review, cost
estimating support, and technical support
for the County Council.
Port of Richmond On -Call Support
2011 to Current Provided general infra-
structure, building improvements, and
construction management services.
Alameda County On -Call Support 2007
to 2017 Provided planning and design
for street improvement projects.
City of Hercules On -Call Support 2014
to 2017 Provided planning, design, and
construction management services for
various street and infrastructure projects.
City of El Cerrito On -Call 2011 to 2018
Provided planning, design, and construc-
tion management for paving and side-
walk projects including emergency sup-
port for landslides and sinkholes.
EDUCATION
B.S. Civil Engineering, San Jose State
University
REGISTRATION
Professional Civil Engineer
- California - No 58660
Professional Traffic Engineer
- California - No 2953
CSW ST
105
18 1
KRISTINE PILLSBURY PE, oso, QISP
OVERSIGHT INSPECTOR
CsT2 Kristine has more than 20 years of engineering
7 design and project management experience.
She has many years of experience preparing stormwater management
plans and stormwater pollution prevention plans for both public
and private entities. Her work has also includes hydrologic analysis
to evaluate peak flows from watersheds of hundreds of acres and
stream modeling to determine design water surface elevations and
support the preparation of Letters of Map Revision applications to
the Federal Emergency Management Agency (FEMA). Kristine served
on the Marin County Stormwater Pollution Prevention Program
Citizens Advisory Committee.
SELECTED EXPERIENCE
Strawberry Creek Culvert Repair, Berkeley
Wildcat Canyon Drainage Repairs, Berkeley
Martin Canyon Creek Flood Damage
Repair, Dublin
California Statewide Community College
District Storm Water Management Plan
Template
County of Solano Architectural, Engineer-
ing Professional On -Call Services, Solano
Blithedale Avenue Complete Street Feasi-
bility Study, Mill Valley
City of Vallejo Civil and Surveying On -Call
Support, Vallejo
Guide Dogs for the Blind Training Facilities,
Marin County
Hamilton Marketplace SWPPP, Novato
San Pablo Subdivision Stormwater Man-
agement, Novato
AEGIS Assisted Living Center, San Rafael
Hydraulic Analysis of Arroyo San Jose, No-
vato
Hydraulic Assessment for the Petaluma
River Trail Enhancement Project, Petaluma
Redwood Lodge Subdivision, Mill Valley
San Mateo Community College District
Storm Water Management Plans
Solano Community College District Storm
Water Management Plans
Foothill DeAnza Community College Dis-
trict Storm Water Management Plans, San-
ta Clara County
Buck Institute for Age Research, Novato
EDUCATION
B.S. Civil Engineering, University of Cali-
fornia, Davis
REGISTRATION
Professional Civil Engineer
California - No 61685
QSD/QSP Certificate #00830
QISP Certificate #00757
CSW ST
106