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Home My WebLink About5.09 Forest Park, CIP No. PK0322 - Approval of Plans and Specifications, Award of Contract to Suarez & Munoz Construction, Inc., and Approval of a Budget Changer DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: ,uly 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager Agenda Item 5.9 SU B.ECT : Forest Park, CIP No. PK0322 - Approval of Plans and Specifications, Award of Contract to Suarez & Munoz Construction, Inc., and Approval of a Budget Change Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: The City Council will consider approving the plans and specifications and awarding a construction contract to Suarez & Munoz Construction, Inc. for the Forest Park Project. The project will construct a two -acre park located along Central Parkway, Pino Grande Road, Twain Harte Road, and Pandora Way. The City Council will also consider approving a budget change to increase the project funding. STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract to Suarez & Munoz Construction, Inc. for the Forest Park Project, CIP No. PK0322, and approve the budget change. FINANCIAL IMPACT: As approved in the 2024-2029 Capital Improvement Program (CIP), the total budget for the project is $3,148,947. The base bid submitted by Suarez & Munoz Construction, Inc. is $2,197,000. Staff recommends approval of the base bid and a 10% construction contingency in the amount of $219,700 to facilitate change orders for unforeseen construction issues, bringing the total potential construction contract amount to $2,416,700. In addition to the construction contract, the project budget includes expenditures for utility connection fees and soft costs, which includes Staff time, consultant costs, permit fees, and other miscellaneous costs. In total, the estimated project cost is approximately $3,540,000, which will require a budget increase of $390,000. Staff proposes a budget change to allocate $350,000 in General Fund (Unassigned Cash Flow Reserve), and $40,000 from Measure BB Funds to cover the shortfall. The proposed project funding and costs are as follows: Page 1 of 4 1 Current Funding Source Public Facility Fees $2,898,947 Measure BB $250,000 Total Project Funding $3,148,947 Proposed Project Costs Base Bid $2,197,000 Construction Contingency $219,700 Utility Connection Fees (DSRSD & PG&E) $272,300 Soft Costs $849,947 Total Estimated Expenditures $3,538,947 Funding Shortfall $390,000 Additional Potential Funding Source General Fund (Unassigned Cash Flow Reserve) $350,000 Measure BB $40,000 Total Additional Funding $390,000 DESCRIPTION: The 2024-2029 Capital Improvement Program (CIP) includes the Forest Park (formally known as Jordan Ranch Neighborhood Square) Project, CIP No. PK0322 (Attachment 2), which will construct a two -acre park along Central Parkway, Pino Grande Road, Twain Harte Road, and Pandora Way. On December 6, 2022, the City Council approved the schematic design for the project, which includes the following park amenities: • One multi -use court that allows for basketball and futsal • Picnic tables, shade elements, and BBQ • Fitness stations • Playgrounds for ages 2 to 5 years and 5 to 12 years • Grass area for free play • Interior pathways for circulation and exercise Additionally, the project construction will upgrade the existing pedestrian curb ramps and crosswalks along the park frontages of Central Parkway, Twain Harte Road, and Pino Grande Road to meet current Americans with Disabilities Act (ADA) requirements. The ADA upgrades portion of the project are funded through the Measure BB Sales Tax - Bike and Pedestrian Fund. Bid Process and Results The City of Dublin issued the bid package for the Forest Park Project on April 19, 2024. The bid package consisted of three base bid items. Three sealed bids were received on May 23, 2024 with Page 2 of 4 2 the base bids ranging from $2,197,000 to $2,865,707. The lowest base bid was submitted by Suarez & Munoz Construction, Inc. A summary of the bids is provided as Attachment 3. Staff reviewed the bid results, checked references and necessary licenses, and recommends that the City Council award the construction contract to Suarez & Munoz Co., Inc. as the lowest responsive and responsible bidder. To facilitate the approval of contract change orders and avoid construction delays, it is requested that the City Manager or designee be authorized to approve change orders up to the contingency amount of $219,700. The resolution will authorize this change as it relates to the project. Staff expects work to begin in August 2024 and be completed late -spring 2025. Community Workforce Agreement On January 11, 2022, the City Council approved a Community Workforce Agreement (CWA) with the Building and Construction Trades Council of Alameda County and its Affiliated Local Unions. The CWA is applicable to public works projects valued at over $1,000,000, ensures that there are no labor issues related to said projects, and bolsters local efforts to connect residents with careers in the building and construction trades. The CWA includes a Local Hire Goal where 20% of all hours on a project are worked by Local Residents, which are defined as individuals that reside within Alameda County or within a 15-mile radius of City limits. The CWA also requires contractors to hire one new apprentice for the first $1,000,000 of construction costs, and an additional new apprentice for every $5,000,000 construction costs, based on the engineer's estimate. Apprentices must work a minimum of 10% of the total craft's work hours, but the CWA allows that apprentices may be deployed to another project to ensure the minimum number of hours are met. Staff worked with a consultant, Workforce Integrity and Training Solutions, to prepare bid documents and solicit bids for the Forest Park Project that comply with the provisions of the CWA. The provisions include the requirement that responsive bidders include an executed Agreement to be Bound to and by the CWA, and that all subcontractors of the successful bidder also execute the Agreement to be Bound within 14 days after Notice of Award. California Environmental Quality Act (CEOA) On May 8, 2012, the City Council adopted Resolution No. 91-12 Adopting a CEQA Addendum for the Project Known as Jordan Ranch 2 Specific to Four Subareas and Adopting a Related Statement of Overriding Considerations, which specifically addressed the construction of Forest Park. No further action related to CEQA is necessary for the Project. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A courtesy copy of this report was sent to Suarez & Munoz Construction, Inc. The City Council Agenda was posted. Page 3 of 4 3 ATTACHMENTS: 1) Resolution Approving the Plans and Specifications and Awarding a Contract to Suarez & Munoz Construction, Inc. for the Forest Park Project, CIP No. PK0322 2) CIP No. PK0322 3) Bid Results 4) Budget Change Form Page 4 of 4 4 Attachment I RESOLUTION NO. XX — 24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO SUAREZ AND MUNOZ CONSTRUCTION, INC. FOR THE FOREST PARK PROJECT, CIP NO. PK0322 WHEREAS, on December 6, 2022 the City Council approved the schematic design for the Forest Park Project (Project), formally known as Jordan Ranch Neighborhood Square, located along Central Parkway, Pino Grande Road, Twain Harte Road, and Pandora Way; and WHEREAS, the design team has completed the plans and specifications for the Project; and WHEREAS, the City of Dublin did, on May 23, 2024, publicly open, examine, and declare all sealed bids for doing the work described in the approved plans and specifications for the Project, which plans and specifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to Staff and Suarez and Munoz Construction, Inc. was determined to be the lowest responsive and responsible bidder for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Plans and Specifications for the Project. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the Contract for the Project to the lowest responsive and responsible bidder, Suarez and Munoz Construction, Inc., at a bid of two million one -hundred and ninety-seven thousand dollars and zero cents ($2,197,000.00), the particulars of which bids are on file in the Office of the Public Works Director. BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager or designee to approve the Project contract change orders based on the appropriated funds designated for the Project up to the contingency amount of two -hundred nineteen thousand seven -hundred dollars and zero cents ($219,700.00). BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute the Construction Agreement for the Project with Suarez and Munoz Construction, Inc. and make any necessary, non -substantive changes to carry out the intent of this Resolution. {Signatures on the Following Page} Reso. No. XX-24, Item X.X, Adopted 07/16/2024 Page 1 of 2 5 PASSED, APPROVED AND ADOPTED this 16th day of July 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-24, Item X.X, Adopted 07/16/2024 Page 2 of 2 6 Attachment 2 Number — PK0322 FOREST PARK Program — PARKS PROJECT DESCRIPTION This project provides for the planning, design, and construction of a 2.0-acre neighborhood square in the Jordan Ranch Development. The neighborhood square will be designed in accordance with the Neighborhood Square Standards contained in the Parks and Recreation Master Plan. PROJECT TIMELINE: The planning phase began in Fiscal Year 2021-22 and the conceptual plan was approved by the City Council in December 2022. The project is currently in design and construction will start in 2024. ANNUAL OPERATING IMPACT: $75,000 ■ 2024-2029 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR FUTURE YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 YEARS TOTALS 9100 — Salaries & Benefits 9200 — Contract Services 9400 — Improvements 9500 — Miscellaneous $117,578 $493,940 $25,000 $1,904,749 $325,000 $282,680 $117,578 $518,940 $2,229,749 $282,680 TOTAL $2,798,947 $350,000 $3,148,947 FUNDING SOURCE PRIOR FUTURE YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 YEARS TOTALS 4100 — Public Facility Fees 2215 — Measure BB Sales Tax — Bike & Pedestrian Fund (ACTC) $2,798,947 $100,000 $250,000 $2,898,947 $250,000 TOTAL $2,798,947 $350,000 $3,148,947 Parks Five -Year Capital Improvement Program 2024-2029 7 r .LIFOR- Project Name: Project No. : Bid Date: CITY OF DUBLIN PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION BID SUMMARY Forest Park (formerly Jordan Ranch Neighborhood Square) PK0322 May 23,2024 BASE BID ITEM DESCRIPTION 1 Base Bid Item A - Base Contract Work 2 Base Bid Item B - Off -Site Contract Work 3 Base Bid Item C - Shade Structures TOTAL Attachment 3 Suarez & Munoz Jensen Landscape Contractor Construction, Inc. S and H Construction Inc. LLC Qty. UNIT Unit Cost Extension Unit Cost Extension Unit Cost Extension 1 LS $1,795,000.00 $1,795,000.00 $1,773,600.00 $1,773,600.00 $2,285,672.00 $2,285,672.00 1 LS $208,000.00 $208,000.00 $100,000.00 $100,000.00 $387,783.00 $387,783.00 1 LS $194,000.00 $194,000.00 $425,000.00 $425,000.00 $192,252.00 $192,252.00 $2,197,000.00 $2,298,600.00 $2,865,707.00 LOW BIDDER 1 8 Attachment 4 CITY OF DUBLIN FISCAL YEAR 2024-25 BUDGET CHANGE FORM BUDGET INCREASE AMOUNT Account Amount PK0322 Forest Park Funding Sources pk0322.1001 (35009510.49999) - (General Fund - Transfer In) pk0322.2214 (35009510.49999) - (Measure BB - Transfer In) Expenses pk0322.9400.9401 (Improvements) Transfers Out 10010010.89101 - (General Fund - Transfer Out) 22140010.89101 - (Measure BB - Transfer Out) REASON FOR BUDGET CHANGE The 2024-2029 Capital Improvement Program (CIP), total budget for the Forest Park project is $3,148,947. Based on the bid submitted by Suarez & Munoz Construction, Inc and additional construction costs, the projected project budget is approximately $3,540,000, which will require a budget increase of $390,000. 350,000 40,000 $390,000 As Presented at the City Council Meeting 7/16/2024 350,000 40,000 **********Finance Use Only********** Posted By: 9