HomeMy WebLinkAboutReso 78-24 Approving a Funding Agreement with the Alameda County Transportation Commission for the T
Reso. No. 78-24, Item 5.5, Adopted 07/16/2024 Page 1 of 3
RESOLUTION NO. 78 – 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A FUNDING AGREEMENT WITH THE ALAMEDA COUNTY
TRANSPORTATION COMMISSION FOR THE TASSAJARA ROAD IMPROVEMENTS –
NORTH DUBLIN RANCH DRIVE TO QUARRY LANE SCHOOL PROJECT, CIP NO. ST0119
WHEREAS, the Alameda County Transportation Commission (“ALAMEDA CTC”)
administers funding programs for projects and programs that benefit the Alameda County
transportation system, consisting of 2000 Measure B, 2010 Vehicle Registration Fee (“VRF”),
2014 Measure BB, Congestion Management Agency Transportation Improvement Program
(“CMA-TIP”), and Transportation Fund for Clean Air (“TFCA”) Programs, and such funding is
collectively defined as and shall be referenced herein as the “ALAMEDA CTC ADMINISTERED
FUNDS”; and
WHEREAS, the City of Dublin (“FUND RECIPIENT”) submitted a funding application
(“APPLICATION”) to the ALAMEDA CTC for the Tassajara Road Improvements – North Dublin
Ranch Drive to Quarry Lane School project, CIP No. ST0119 (“PROJECT”); and
WHEREAS, the PROJECT will provide for design and construction of complete street
improvements on Tassajara Road from North Dublin Ranch Drive to Quarry Lane School; and
WHEREAS, by action of ALAMEDA CTC at its meeting held on May 25, 2023, ALAMEDA
CTC awarded $1,000,000 in ALAMEDA CTC ADMINISTERED FUNDS to the FUND RECIPIENT
for the implementation and delivery of the construction phase (“AWARDED PHASE(S)) OF
PROJECT; and
WHEREAS, prior to receipt of any ALAMEDA CTC ADMINISTERED FUNDS, FUND
RECIPIENT shall be required to enter into a Project Funding Agreement with ALAMEDA CTC for
the PROJECT (“AGREEMENT”) based on ALAMEDA CTC’S form therefor, which AGREEMENT
shall set forth certain project-specific requirements applicable to the PROJECT; and
WHEREAS, as part of the requirements to receive ALAMEDA CTC ADMINISTERED
FUNDS awarded to the PROJECT, ALAMEDA CTC requires a Resolution accepting the awarded
funding to be adopted by the FUND RECIPIENT’S governing body confirming the following:
1. FUND RECIPIENT’S commitment to secure matching funds against the awarded
ALAMEDA CTC ADMINISTERED FUNDS; and
2. FUND RECIPIENT’S commitment to provide any additional funding required to deliver the
AWARDED PHASE(S) OF PROJECT, with an understanding the same shall not be funded
with additional ALAMEDA CTC ADMINISTERED FUNDS; and
3. FUND RECIPIENT’S commitment to implement the AWARDED PHASE(S) OF PROJECT
as described in the funding application and the subsequent funding agreement between
ALAMEDA CTC and the FUND RECIPIENT; and
4. FUND RECIPIENT’S commitment to comply with the AGREEMENT; and
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Reso. No. 78-24, Item 5.5, Adopted 07/16/2024 Page 2 of 3
5. FUND RECIPIENT’S commitment to comply with the applicable requirements set forth in
ALAMEDA CTC’S Local Business Contract Equity (“LBCE”) Program for professional
services and construction contracts funded with Measure B, Measure BB, and/or VRF
funds, and abide by the LBCE procedures in the applicable solicitations and contracts.
NOW, THEREFORE, BE IT RESOLVED that FUND RECIPIENT agrees to accept award
of $1,000,000 in ALAMEDA CTC ADMINISTERED FUNDS.
BE IT FURHTER RESOLVED that FUND RECIPIENT, by adopting this Resolution, does
hereby state that:
1. FUND RECIPIENT will provide a minimum of $10,971,000 in matching funds
anticipated to be from State Gas Tax, Eastern Dublin and Dougerty Valley
Transportation Impact Fee Sources; and
2. FUND RECIPIENT understands that FUND RECIPIENT shall be responsible to provide
any additional funding required to deliver the AWARDED PHASE(S) OF PROJECT,
and the same shall not be funded with additional ALAMEDA CTC ADMINISTERED
FUNDS; and
3. AWARDED PHASE(S) OF PROJECT will be implemented as described in the
APPLICATION, AGREEMENT, and in this Resolution; and
4. FUND RECIPIENT will comply with the AGREEMENT; and
5. FUND RECIPIENT will comply with the applicable requirements set forth in ALAMEDA
CTC’s LBCE Program.
BE IT FURTHER RESOLVED that FUND RECIPIENT hereby confirms that there is no
pending or threatened litigation that might in any way adversely affect FUND RECIPIENT’s ability
to implement and deliver the proposed PROJECT.
BE IT FURTHER RESOLVED that FUND RECIPIENT authorizes its City Manager, or
designee, to execute the AGREEMENT attached hereto as Exhibit A, and make any necessary,
non-substantive changes to carry out the intent of this Resolution; and
BE IT FURTHER RESOLVED that FUND RECIPIENT shall provide ALAMEDA CTC with
a fully-executed copy of this Resolution.
{Signatures on the Following Page}
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Reso. No. 78-24, Item 5.5, Adopted 07/16/2024 Page 3 of 3
PASSED, APPROVED AND ADOPTED this 16th day of July 2024, by the following vote:
AYES: Councilmembers Hu, Josey, Qaadri, Thalblum and Mayor McCorriston
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 1 of 16
2021 PFA Version
PROJECT FUNDING AGREEMENT
between
ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the
CITY OF DUBLIN
for the
TASSAJARA ROAD IMPROVEMENTS (NORTH DUBLIN RANCH DRIVE TO QUARRY LANE SCHOOL)
This Project Funding Agreement (“AGREEMENT”), dated for reference purposes only as of May 25,
2023, is by and between ALAMEDA COUNTY TRANSPORTATION COMMISSION, a joint powers agency
(“ALAMEDA CTC”), and the CITY OF DUBLIN, a public agency (“PROJECT SPONSOR”).
This AGREEMENT obligates funds from one or more ALAMEDA CTC administered funding programs as
indicated below, and as further specified in Appendix A: Project Control Information and Appendix B:
Alameda CTC Administered Funds Obligated by this AGREEMENT, for the PROJECT, as such term is defined
in Recital K below.
☐2000 Measure B
☒2014 Measure BB
☐Vehicle Registration Fee
☒Transportation Fund for Clean Air
☐CMA TIP
RECITALS
A.The voters of Alameda County, pursuant to the provisions of the Bay Area County Traffic
and Transportation Funding Act, Public Utilities Code Section 131000, et seq., approved Measure B at the
General Election held in November 1986, authorizing the collection of a one-half cent transaction and use
tax over a fifteen (15)-year period to address major transportation needs and congestion in Alameda County
and giving Alameda County Transportation Authority (“ACTA”) the responsibility for the administration of
the proceeds of the tax. The proceeds from the 1986 Measure B tax have been and continue to be used to
pay for investments as outlined in the 1986 Alameda County Transportation Expenditure Plan (“1986 TEP”),
as it may be amended. Although collection of the 1986 Measure B tax ceased in 2002, capital projects funded
wholly or in part by 1986 Measure B funds are still being delivered using these funds.
B.The voters of Alameda County, pursuant to the provisions of the Local Transportation
Authority and Improvement Act, Public Utilities Code Section 180000, et seq., approved the reauthorization
of Measure B at the General Election held on November 7, 2000, authorizing the collection of a one-half
cent transaction and use tax to be collected for twenty (20) years beginning April 1, 2002 and giving Alameda
County Transportation Improvement Authority (“ACTIA”) responsibility for the administration of the
proceeds of the tax.. The proceeds from the 2000 Measure B tax have been and continue to be used to pay
for investments as outlined in the 2000 Alameda County Transportation Expenditure Plan (“2000 TEP”), as
it may be amended.
C.The voters of Alameda County, pursuant to Section 65089.20 of the Government Code,
approved Measure F, the Vehicle Registration Fee (“VRF”), authorizing Alameda County Congestion
Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on
Exhibit ADocusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 2 of 16
2021 PFA Version
each annual motor-vehicle registration in Alameda County, starting with registrations effective July 2011 with
collection beginning in May 2011, six months following approval of Measure F. Vehicles subject to the VRF
include all motorized vehicles, including passenger cars, light-duty trucks, medium-duty trucks, heavy-duty
trucks, buses of all sizes, motorcycles, and motorized camper homes, unless vehicles are expressly exempted
from the payment of the VRF.
D. By resolutions adopted by the ACTA and ACTIA Boards on June 24, 2010, all of ACTA’s
functions and responsibilities were assigned to, and accepted by, ACTIA. On that same date, the ACTIA and
ACCMA Boards took the final actions to create ALAMEDA CTC, a joint powers authority with all
responsibilities of ACTIA and ACCMA. Pursuant to resolutions adopted by the ACTIA and ACCMA
Boards and the Commission of ALAMEDA CTC, ACCMA and ACTIA were terminated as of the close of
business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its
predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC.
E. The voters of Alameda County, pursuant to the provisions of the Local Transportation
Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved Measure
BB at the General Election held on November 4, 2014, authorizing the extension of an existing one-half of
one percent transaction and use tax scheduled to terminate on March 31, 2022, and the augmentation of the
tax by one-half of one percent, and giving ALAMEDA CTC responsibility for the administration of the
proceeds of the 2014 Measure BB tax. The duration of the 2014 Measure BB tax will be 30 years from the
initial year of collection, which began April 1, 2015, with said tax to terminate/expire on March 31, 2045. The
proceeds from the 2014 Measure BB will be used to pay for investments as outlined in the 2014 Alameda
County Transportation Expenditure Plan (“2014 TEP”), as it may be amended.
F. As the Transportation Fund for Clean Air (“TFCA”) Program Manager in Alameda County,
ALAMEDA CTC annually programs 40 percent of the TFCA funds collected in Alameda County. ALAMEDA
CTC receives these funds from the Bay Area Air Quality Management District (“BAAQMD”), and then
distributes these funds on a reimbursement basis to eligible project sponsors.
G. ALAMEDA CTC is continuing the implementation of the CMA Exchange Program, originally
established by the ACCMA, for the purpose of providing local or otherwise unrestricted funds to ALAMEDA
CTC for use in projects and programs adopted into the CMA Transportation Improvement Program (“CMA
TIP”) by ALAMEDA CTC.
H. The funding programs administered by ALAMEDA CTC and available for projects and
programs that benefit the Alameda County transportation system, consisting of 1986 Measure B, 2000
Measure B, 2014 Measure BB, VRF, TFCA, and CMA TIP, are collectively defined as and shall be referenced
herein as the “ALAMEDA CTC ADMINISTERED FUNDS”. Requirements related to 2000 Measure B, VRF and
2014 Measure BB Direct Local Distribution (“DLD”) funding distributed pursuant to 2000 Measure B, VRF
and 2014 Measure BB Transportation Expenditure Plans are covered by separate agreements between
ALAMEDA CTC and DLD recipients.
I. Measure B, Measure BB, VRF, and TFCA funds obligated by this AGREEMENT shall be
programmed, allocated, and expended for the purpose defined and in accordance with the provisions set
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 3 of 16
2021 PFA Version
forth in the applicable transportation expenditure plans, or the BAAQMD-approved TFCA County Program
Manager Policies.
J. ALAMEDA CTC programs and allocates ALAMEDA CTC ADMINISTERED FUNDS through
the ALAMEDA CTC Comprehensive Investment Plan (“CIP”) that is updated periodically to summarize the
programming and allocations of ALAMEDA CTC ADMINISTERED FUNDS, and the policies, procedures and
requirements related to the expenditure of ALAMEDA CTC ADMINISTERED FUNDS.
K. The PROJECT SPONSOR is implementing a project or program (“PROJECT”) that is eligible
for ALAMEDA CTC ADMINISTERED FUNDS. The PROJECT and the strategy to implement the PROJECT are
described in greater detail in Appendix A: Project Control Information.
L. This AGREEMENT obligates funds from one or more of ALAMEDA CTC administered
funding programs as specified in Appendix B: Alameda CTC Administered Funds Obligated by this
Agreement, for the PROJECT and the phase(s) described in Appendix A: Project Control Information.
ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are available to reimburse eligible
costs incurred by PROJECT SPONSOR for the PROJECT and the phase(s) described in Appendix A: Project
Control Information.
M. The issuance of bonds or another financing mechanism are possible funding options as part
of ALAMEDA CTC administered funding programs to meet cash flow requirements of each individual
program based on current schedule and project delivery information.
NOW, THEREFORE, it is agreed by and between the parties as follows:
SECTION I
PROJECT SPONSOR AGREES:
1. PROJECT SPONSOR shall implement the PROJECT in accordance with all requirements in this
AGREEMENT and the following appendices attached hereto and incorporated herein by reference.
a. Appendix A: Project Control Information
b. Appendix B: Alameda CTC Administered Funds Obligated by this Agreement
c. Appendix C: Alameda CTC Request for Reimbursement and Reporting Requirements
d. Appendix D: Local Business Contract Equity Program
e. Appendix E: Deliverables and Due Dates
f. Appendix F: Project Performance Measures
g. Appendix G: Transportation Fund for Clean Air Policies and Requirements
2. PROJECT SPONSOR shall perform the necessary work associated with the PROJECT required
to implement PROJECT as described in Appendix A: Project Control Information.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 4 of 16
2021 PFA Version
3. PROJECT SPONSOR shall inform ALAMEDA CTC in writing of any changes to the
information contained in Appendix A: Project Control Information as soon as PROJECT SPONSOR becomes
aware of such changes. Per Section III.2, any change that requires an amendment to this AGREEMENT must
be approved by ALAMEDA CTC prior to PROJECT SPONSOR implementing the change.
4. PROJECT SPONSOR shall commit to the timing of ALAMEDA CTC ADMINISTERED FUNDS
as described in Appendix B: Alameda CTC Administered Funds Obligated by this Agreement.
5. PROJECT SPONSOR shall expend ALAMEDA CTC ADMINISTERED FUNDS received under
this AGREEMENT in accordance with all applicable provisions of law and shall return to ALAMEDA CTC all
funds that are not expended in accordance with all applicable provisions of law.
6. PROJECT SPONSOR shall be responsible for costs in excess of the total funding obligations
shown in Appendix A: Project Control Information. Costs in excess of the total funding obligations will not
be reimbursed with ALAMEDA CTC ADMINISTERED FUNDS unless this AGREEMENT is amended in writing
or the parties execute a separate agreement for a subsequent phase of the PROJECT.
7. PROJECT SPONSOR shall return to ALAMEDA CTC, on a pro-rated basis, funds realized from
the sale of any vehicle(s) purchased with ALAMEDA CTC ADMINISTERED FUNDS, if the sale of the vehicle(s)
is completed prior to the last day of the last year listed as the PROJECT’S “Years of Effectiveness” as
identified in either Appendix A: Project Control Information or Appendix G: Transportation Fund for Clean
Air Policies and Requirements, as applicable. The amount of sale proceeds required to be returned to
ALAMEDA CTC shall be proportional to the percentage of ALAMEDA CTC ADMINISTERED FUNDS originally
used to purchase the vehicle(s).
8. PROJECT SPONSOR staff costs for any local agency which receives DLD funding shall not be
eligible for reimbursement from ALAMEDA CTC ADMINISTERED FUNDS allocated to the PROJECT unless
staff costs are specifically identified as eligible in Appendix A: Project Control Information. Staff costs
included in Appendix A are limited to project implementation costs. Staff costs related to the administration
of this AGREEMENT including preparation of requests for reimbursement or progress reports are ineligible
for reimbursement. PROJECT SPONSOR staff costs funded by other sources can be included in the total cost
for the purpose of meeting the cost and risk sharing provisions of this AGREEMENT.
9. PROJECT SPONSOR staff costs eligible for reimbursement may include the individual’s actual
hourly wage plus a fringe benefit rate, as approved by a cognizant agency or an independent auditor, of up to
a maximum of 70% of the hourly wage. Staff costs also may include direct costs including contracted services,
such as legal counsel, that are considered an extension of the PROJECT SPONSOR’S staff.
10. PROJECT SPONSOR overhead, or "indirect," costs are not eligible for reimbursement from
ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT, and shall not be included in the total
eligible PROJECT cost calculations used to determine the ALAMEDA CTC ADMINISTERED FUNDS share of
such total eligible PROJECT costs.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 5 of 16
2021 PFA Version
11. The cost of maintenance, security, or protection performed by PROJECT SPONSOR or third-
party contractors during any temporary suspension of activities associated with the PROJECT will not be
considered an eligible cost for reimbursement by ALAMEDA CTC.
12. PROJECT SPONSOR shall advertise, award and administer all professional services contracts for
PROJECT work not performed by PROJECT SPONSOR.
13. PROJECT SPONSOR shall invite ALAMEDA CTC staff to participate as a voting member of
PROJECT SPONSOR’s selection panel for the selection of all professional consultants, and furnish drafts of all
professional services contracts, upon ALAMEDA CTC’s request.
14. All locally funded contracts approved by PROJECT SPONSOR, funded wholly or in part with
Measure B, Measure BB, and/or Vehicle Registration Fee funds administered by ALAMEDA CTC, except for
contracts that also include state and/or federal funds or contracts funding non-capital projects (e.g., transit
operations), are required to comply with ALAMEDA CTC’s Local Business Contract Equity (LBCE) Program
as listed and described in Appendix D: Local Business Contract Equity Program Requirements. PROJECT
SPONSOR shall comply with the reporting requirements set forth in the LBCE Program and provide the
required information to ALAMEDA CTC in accordance with Appendix D for all contracts partially or wholly
funded by ALAMEDA CTC, whether or not the specific contract is subject to the LBCE Program.
15. PROJECT SPONSOR shall require insurance coverage that names ALAMEDA CTC, its
governing body, officers, employees and consultants as additional insureds of the PROJECT SPONSOR,
professional services consultants and subconsultants, construction services contractors and subcontractors,
volunteer service individuals, and any other contractors or subcontractors involved with the PROJECT on all
insurance required by PROJECT SPONSOR for PROJECT. PROJECT SPONSOR shall keep and maintain
insurance certificates and policy endorsements evidencing the policies on file, and furnish the same to
ALAMEDA CTC upon request. ALAMEDA CTC will not be responsible for any premiums or assessments on
any policy. If this AGREEMENT includes any TFCA funds, PROJECT SPONSOR shall also comply with the
insurance requirements specified in Appendix G: Transportation Fund for Clean Air Policies and
Requirements.
16. PROJECT SPONSOR shall provide ALAMEDA CTC with periodic (i.e., monthly, quarterly or
semi-annually) progress reports describing the current status of the PROJECT. The required progress reporting
frequency schedule and forms are provided in Appendix C: Alameda CTC Request for Reimbursement and
Reporting Requirements. Progress reports are due by the last day of each calendar month following the
established reporting period in which the work was performed. These reports shall include PROJECT status
information such as the scope of work completed to date, total costs incurred, future actions, project
performance, issues identification, changes to scope or schedule, and any additional relevant information
requested by ALAMEDA CTC.
17. PROJECT SPONSOR shall submit to ALAMEDA CTC a Request for Reimbursement in
accordance with the minimum required invoicing frequency established for the PROJECT, but not more than
one such request per month, for reimbursement of eligible PROJECT costs and expenses incurred by PROJECT
SPONSOR. The required minimum invoicing frequency and invoice forms are provided in Appendix C:
Alameda CTC Request for Reimbursement and Reporting Requirements. If PROJECT SPONSOR does not
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 6 of 16
2021 PFA Version
incur any reimbursable expenses during the minimum invoicing period, in lieu of submitting an invoice,
PROJECT SPONSOR shall submit a letter or a statement as part of the required progress report for the same
period confirming that no reimbursable costs were incurred during the given period. If PROJECT SPONSOR
requests reimbursement for costs incurred as a result of a contract or agreement with a third party that
contains a contract value of $50,000 or greater, e.g. a consultant, contractor or other entity, PROJECT
SPONSOR shall submit an electronic copy of the fully executed contract or agreement to ALAMEDA CTC prior
to ALAMEDA CTC authorizing reimbursement of such costs. Supporting documentation for the Request for
Reimbursement packages includes copies of invoices from vendors, consultants, or contractors and
summaries of eligible PROJECT SPONSOR staff time charges. PROJECT SPONSOR may suggest an alternative
method, subject to approval in advance by ALAMEDA CTC, to document staff costs charged to the PROJECT.
18. PROJECT SPONSOR shall provide a Parcel and Utility Agreement Tracking Log upon
ALAMEDA CTC’s request, if the PROJECT includes the acquisition of right-of-way and/or the relocation or
protection of utility facilities.
19. PROJECT SPONSOR shall keep all necessary PROJECT records to demonstrate compliance
with this AGREEMENT, including documentation of activities, performance, progress reports, final report,
expenses and charges to support invoices submitted to ALAMEDA CTC and other PROJECT reporting
requirements as described in Appendix C: Alameda CTC Request for Reimbursement and Reporting
Requirements in one central location for a period of not less than five (5) years after the later of (i) ALAMEDA
CTC’s payment of the final invoice, (ii) the PROJECT SPONSOR’S submittal of the Final Report for ALAMEDA
CTC ADMINISTERED FUNDS under this AGREEMENT, and (iii) the end of the PROJECT’S established “Years
of Effectiveness” period (as identified in Appendix G: Transportation Fund for Clean Air Policies and
Requirements) if any TFCA funds are provided under this AGREEMENT.
a. PROJECT SPONSOR and PROJECT SPONSOR’s contractors and subcontractors shall each
maintain and make available for inspection and audit all books, documents, papers,
accounting records, and other evidence pertaining to the performance of such contracts,
including, but not limited to, the costs of administering those various contracts.
b. PROJECT SPONSOR shall allow ALAMEDA CTC or its authorized representatives to inspect,
audit, or make copies of any PROJECT records for a period of five (5) years after ALAMEDA
CTC’s payment of the final invoice and the PROJECT SPONSOR’S submittal of the Final
Report. The same access also shall be granted to BAAQMD or its authorized
representatives for TFCA funds obligated by this AGREEMENT.
20. PROJECT SPONSOR shall comply with all of the following publicity requirements to inform
the public on the use of ALAMEDA CTC ADMINISTERED FUNDS on the PROJECT.
a. PROJECT SPONSOR shall credit ALAMEDA CTC as a funding source and display the
approved ALAMEDA CTC logo, where practical, on construction informational signs,
vehicles or equipment operated or obtained as part of the PROJECT, and on any publicly
distributed information (e.g., fact sheets, flyers, brochures, maps, schedules, websites, press
releases), created for or associated with the PROJECT. For TFCA funding obligated through
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 7 of 16
2021 PFA Version
this AGREEMENT, SPONSOR shall also credit the BAAQMD as a funding source and display
the BAAQMD-approved TFCA logo.
b. PROJECT SPONSOR shall provide updated and accurate PROJECT information on the
PROJECT SPONSOR’s website, or create such a website if none exists, and provide a link to
ALAMEDA CTC website.
c. PROJECT SPONSOR shall publish an article in a printed or electronically distributed
publication such as a newsletter, local newspaper, e-publications, or website highlighting the
PROJECT and the use of ALAMEDA CTC ADMINISTERED FUNDS at least once per fiscal year.
For TFCA funding obligated through this AGREEMENT, SPONSOR shall also credit the
BAAQMD as a funding source.
d. PROJECT SPONSOR shall document compliance with the publicity requirements and furnish
such documentation upon request, and regularly through the progress and final reporting
required by this AGREEMENT, through evidence such as photos of construction and vehicle
signage, copies of print, electronic and other media published to satisfy this requirement.
For TFCA funding obligated through this AGREEMENT, SPONSOR shall also document that
the BAAQMD was credited as a funding source and the BAAQMD-approved TFCA logos
were displayed.
e. PROJECT SPONSOR shall notify ALAMEDA CTC and request an exemption as soon as it is
reasonably known that the PROJECT SPONSOR is unable to fulfill the requirements under this
Section I.20 due to extraordinary circumstances.
21. PROJECT SPONSOR shall, to the extent not otherwise prohibited by law, and to the extent
required by the California Public Records Act (California Government Code section 6250 et seq.), place in
the public domain any software, written document, or other product developed with ALAMEDA CTC
ADMINISTERED FUNDS received through this AGREEMENT.
22. PROJECT SPONSOR shall participate, upon the request of ALAMEDA CTC, in a Public
Awareness Program in partnership with ALAMEDA CTC and/or its community advisory committees as a
means of informing the public of the benefits derived from the use of ALAMEDA CTC ADMINISTERED
FUNDS.
23. PROJECT SPONSOR shall obtain all state, local and federal permits and approvals for work,
including environmental approvals in accordance with the National Environment Policy Act (NEPA) and the
California Environmental Quality Act (CEQA), as applicable. PROJECT SPONSOR will comply with all
applicable state and federal laws and regulations.
24. PROJECT SPONSOR shall render a report or answer any and all inquiries, upon ALAMEDA
CTC’s request, in regards to its receipt of ALAMEDA CTC ADMINISTERED FUNDS, compliance audit findings,
and usage of ALAMEDA CTC ADMINISTERED FUNDS before the ALAMEDA CTC Commission, Independent
Watchdog Committee, and/or community advisory committees, as applicable.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 8 of 16
2021 PFA Version
25. For TFCA funds obligated by this AGREEMENT, a PROJECT SPONSOR who has failed a
BAAQMD financial or performance audit for the PROJECT will be excluded from receiving an award of any
TFCA funds for five (5) years from the date of BAAQMD’s final audit determination. Existing TFCA funds
already awarded to the SPONSOR will not be released until all audit recommendations and remedies have been
satisfactorily implemented. A failed BAAQMD financial audit means a final audit report that includes an
uncorrected audit finding that confirms an ineligible expenditure of TFCA funds. A failed BAAQMD
performance audit means that the PROJECT was not implemented in accordance with the AGREEMENT.
SPONSOR shall be afforded a reasonable amount of time to address/cure adverse audit findings.
26. For TFCA funds obligated by this AGREEMENT, PROJECT SPONSOR shall return to
ALAMEDA CTC, on a pro-rated basis, TFCA funds received under this Agreement if PROJECT is not
maintained and/or operated throughout, and at least until the conclusion of, its “Years of Effectiveness” as
identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.
27. For TFCA funds obligated by this AGREEMENT, PROJECT SPONSOR shall submit a TFCA
Final Report to the ALAMEDA CTC. The required content for the TFCA Final Report is identified in the
TFCA Final Report Form referenced in Appendix G.
SECTION II
ALAMEDA CTC AGREES:
1. ALAMEDA CTC shall make a good faith effort to provide all ALAMEDA CTC
ADMINISTERED FUNDS obligated by this AGREEMENT.
2. ALAMEDA CTC shall assist PROJECT SPONSOR when able, upon request and as necessary, in
resolving issues related to the PROJECT.
3. ALAMEDA CTC shall provide a copy of its approved logo for PROJECT SPONSOR to use as
required by this AGREEMENT.
4. ALAMEDA CTC shall provide notice to the PROJECT SPONSOR of any and all expenditures
made by PROJECT SPONSOR, which are not in compliance with the AGREEMENT or the applicable ALAMEDA
CTC ADMINISTERED FUNDS promptly after ALAMEDA CTC becomes aware of any such expenditures.
5. ALAMEDA CTC shall provide timely notice to PROJECT SPONSOR prior to conducting an
audit of expenditures made by PROJECT SPONSOR to determine whether such expenditures are compliant
with this AGREEMENT or the applicable ALAMEDA CTC ADMINISTERED FUNDS.
SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS:
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 9 of 16
2021 PFA Version
1. That ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT may be
shifted between the phases of the PROJECT or between activities in the same phase of the PROJECT, so long
as each of the following occurs: 1) PROJECT SPONSOR submits a written amendment request that provides
revised and updated Appendix A: Project Control Information forms documenting the requested funding
obligation shift and demonstrating to ALAMEDA CTC’s satisfaction that the phase or activity from which the
funds were shifted remains fully funded, and 2) the parties execute an amendment to this AGREEMENT
incorporating the revised and updated Appendix A forms as described above, which amendment shall be
approved by ALAMEDA CTC pursuant to applicable ALAMEDA CTC policies.
2. ALAMEDA CTC and the PROJECT SPONSOR may jointly authorize an “Administrative
Amendment” for any minor schedule revisions, deliverables, or budget revisions that do not increase the total
ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT. Any change in the PROJECT scope
of work must be approved by ALAMEDA CTC prior to implementation of the change by the PROJECT
SPONSOR. Administrative amendment requests sent to ALAMEDA CTC must include a revised Appendix A:
Project Control Information which reflects the requested changes by the PROJECT SPONSOR.
3. For the purposes of this AGREEMENT, (i) a “Contract” shall mean and refer to a third party
agreement with the PROJECT SPONSOR for services related to PROJECT, including agreements with another
public agency, consultant firm, contractor or entity; (ii) “PROJECT SPONSOR Staff” costs include costs for
staff dedicated directly to project implementation, management, oversight, and/or project development and
may include direct costs including contracted services, such as legal counsel, that are considered an extension
of PROJECT SPONSOR Staff; (iii) “Capital” with respect to any Right-of-Way Capital phase shall mean and
refer to the cost to acquire real property, access rights and other property interests; and (iv) “Agreement
Expiration Date” shall mean and refer to the expiration date of this AGREEMENT.
4. Reimbursable costs will be limited to the costs shown in Appendix A: Project Control
Information. Funds expended for work directly related to the phases of the PROJECT covered by this
AGREEMENT prior to the applicable allowable start date identified in Appendix B: ALAMEDA CTC
ADMINISTERED FUNDS Obligated by this AGREEMENT are ineligible for reimbursement pursuant to this
AGREEMENT. ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are subject to fund
availability and any new requirements and policies imposed by ALAMEDA CTC. The AGREEMENT shall be
amended, as necessary, to reflect the applicable requirements.
5. If additional local, state or federal funding is obtained to partially offset ALAMEDA CTC
ADMINISTERED FUNDS planned for the PROJECT, ALAMEDA CTC ADMINISTERED FUNDS will not be
transferred from the PROJECT until after it is ensured that all phases of the PROJECT can be fully delivered.
ALAMEDA CTC ADMINISTERED FUNDS offset by additional local, state or federal funding shall be available
for PROJECT only after all other funding planned for PROJECT, as described in Appendix A: Project Control
Information, has been committed and/or encumbered to the PROJECT.
6. Should any portion of PROJECT be financed with federal or state funds, all applicable laws,
rules and policies relating to the use of such funds shall apply, notwithstanding other provisions of this
AGREEMENT.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 10 of 16
2021 PFA Version
7. For TFCA funds obligated by this AGREEMENT, this AGREEMENT is subject to the current
BAAQMD-approved TFCA County Program Manager Fund Policies included in Appendix G:
Transportation Fund for Clean Air Policies and Requirements and any new requirements imposed by the
BAAQMD upon ALAMEDA CTC with respect to the TFCA funds distributed hereunder. ALAMEDA CTC
will only distribute TFCA funds under this AGREEMENT to the extent the documented project costs are
eligible under the applicable BAAQMD TFCA Policies.
8. The laws of the State of California shall govern this AGREEMENT.
9. All correspondence and communications will contain ALAMEDA CTC project number and
name for PROJECT in a clearly identifiable location. For projects with TFCA funds obligated by this
AGREEMENT, all correspondence and communications will also contain the TFCA project number as
identified in Appendix G: Transportation Fund for Clean Air Policies and Requirements.
10. ALAMEDA CTC reserves the right to conduct technical and financial audits of PROJECT
work and records when determined to be necessary or appropriate and PROJECT SPONSOR agrees, and shall
require its contractors and subcontractors to agree, to cooperate with ALAMEDA CTC by making all
appropriate and relevant PROJECT records promptly available for audit and copying.
11. PROJECT costs incurred by PROJECT SPONSOR are only eligible for reimbursement on a pro-
rated basis unless specifically provided for in Appendix A: Project Control Information, and PROJECT
SPONSOR is expected to concurrently seek reimbursement from the other sources shown in Project A: Project
Control Information. Pro-rated basis, as used herein, equals the amount of ALAMEDA CTC ADMINISTERED
FUNDS obligated by this AGREEMENT to a phase, divided by the total funding for the phase, as shown in
Appendix A: Project Control Information. For any Request for Reimbursement which includes such
expenditures, PROJECT SPONSOR shall (i) report the total expenditures during the reimbursement period, (ii)
indicate the percentage of the total expenditures for the phase expected to be funded by ALAMEDA CTC
ADMINISTERED FUNDS obligated by this AGREEMENT, and (iii) request reimbursement for the dollar amount
which equals the product of such total expenditures and such percentage.
12. ALAMEDA CTC approval of PROJECT SPONSOR submitted Requests for Reimbursement will
be contingent on the submittal of progress reports and deliverables by PROJECT SPONSOR as required by this
AGREEMENT. In the event that progress reports and deliverables are not complete and current, approval of
Requests for Reimbursement shall be withheld until an acceptable remedy has been implemented and
approved by ALAMEDA CTC. If PROJECT SPONSOR fails to submit the required deliverables or otherwise fails
to meet the reporting and invoicing requirements of this AGREEMENT, ALAMEDA CTC may deobligate funds
from the PROJECT and this AGREEMENT. Not less than thirty (30) days prior to the effective date of any
such action, ALAMEDA CTC will endeavor to notify PROJECT SPONSOR in writing that the required
deliverables, invoicing and reporting is overdue.
13. Request for Reimbursements submitted after the Agreement Expiration Date identified in
Appendix B: Alameda CTC Administered Funds Obligated by this AGREEMENT will be ineligible for
reimbursement by ALAMEDA CTC unless an exception is requested by the PROJECT SPONSOR no less than
sixty (60) days before the Agreement Expiration Date, and the exception is approved by ALAMEDA CTC.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 11 of 16
2021 PFA Version
ALAMEDA CTC will deobligate any remaining ALAMEDA CTC ADMINISTERED FUNDS from PROJECT and
this AGREEMENT.
14. Each Right-of-Way transaction which is funded either wholly or in part with ALAMEDA CTC
ADMINISTERED FUNDS shall be subject to repayment or reimbursement to ALAMEDA CTC under ALAMEDA
CTC Policies in effect as of the effective date of this AGREEMENT, irrespective of the party holding title to
the real estate which is the subject of the Right-of-Way transaction in question. The parties agree that Section
III.15(a) through Section III.15(f), the provisions of which are intended to provide further detail regarding
the application of such Policies, shall govern the extent to which such repayment is required and the
conditions applicable to any such repayment. If such Policies are amended after the effective date of this
AGREEMENT by ALAMEDA CTC, the PROJECT SPONSOR and ALAMEDA CTC shall execute an amendment
to this AGREEMENT which references the revised Policies.
15. For the purposes of the following provisions, “ALAMEDA CTC Share” shall mean the
percentage share of the original property purchase price funded by ALAMEDA CTC ADMINISTERED FUNDS
(i.e., if the purchase was fully funded by ALAMEDA CTC ADMINISTERED FUNDS, ALAMEDA CTC Share shall
equal 100%); any appraisal required under Section III.15(a) and Section III.15(f) only, shall be conducted at
no cost to ALAMEDA CTC; “Fair Market Value” of a given property shall mean the net proceeds from the
sale of such property if such sale occurs in an open market transaction or by auction, or the value of the
property determined by an independent third-party appraisal of the property if some or all of the property is
retained by PROJECT SPONSOR or otherwise transferred to any other party without an auction or open market
transaction; and “CPI” means the Consumer Price Index, All Items for All Urban Consumers, San Francisco-
Oakland, San Jose, CA.
a. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS
to finance some or all of the acquisition, and the PROJECT is cancelled or otherwise does
not begin construction within five (5) years after the effective date of AGREEMENT (as
such deadline may be extended by agreement between the parties hereto), then PROJECT
SPONSOR shall, within one (1) year after such cancellation decision or the expiration of
such five (5) year period, reimburse ALAMEDA CTC for the greater of the following:
ALAMEDA CTC Share of the property’s Fair Market Value or the full amount of ALAMEDA
CTC ADMINISTERED FUNDS used to acquire the property, as escalated by the increase in
the CPI during the most recent period for which CPI data is available which is equal in
length to the period between the date ALAMEDA CTC ADMINISTERED FUNDS were paid
to PROJECT SPONSOR and the date reimbursement is made to ALAMEDA CTC.
b. If any property is acquired for the PROJECT using ALAMEDA CTC ADMINISTERED FUNDS
to finance some or all of the acquisition and only a portion of the acquired property is
required for the PROJECT, and if the PROJECT begins construction within five (5) years
after the effective date of this AGREEMENT (as such deadline may be extended by
agreement between the parties hereto), then PROJECT SPONSOR shall, within one (1) year
after PROJECT completion, reimburse ALAMEDA CTC for ALAMEDA CTC Share of the
Fair Market Value of any property determined to be “excess property”.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 12 of 16
2021 PFA Version
c. If the PROJECT begins construction within five (5) years after the effective date of this
AGREEMENT (as such deadline may be extended by agreement between the parties hereto),
then except as provided in subparagraph (d) below, no reimbursement is due with respect
to any property interest acquired for the project using ALAMEDA CTC ADMINISTERED
FUNDS if the entirety of the acquired property is required for the PROJECT.
d. If PROJECT SPONSOR anticipates receiving net revenues (i.e., rental or other income
generated by the property, less reasonable costs for insurance, maintenance and related
items) from any property acquired using ALAMEDA CTC ADMINISTERED FUNDS,
PROJECT SPONSOR shall notify ALAMEDA CTC on how PROJECT SPONSOR will use such
revenue to offset other project costs, and document such revenue separately in project
reimbursement requests.
e. If PROJECT is suspended, PROJECT SPONSOR shall pay all property management costs.
f. Property that is required for the PROJECT and acquired wholly or in part with ALAMEDA
CTC ADMINISTERED FUNDS shall be available for PROJECT construction within ten (10)
years of ALAMEDA CTC reimbursement to the PROJECT SPONSOR. If, after ten (10) years,
PROJECT has not been completed, PROJECT SPONSOR shall reimburse ALAMEDA CTC
Share of the fair market value of the property, based on the net proceeds from the sale of
the property or an appraisal of the property conducted at no cost to ALAMEDA CTC,
within one (1) year after the expiration of this ten (10) year period.
16. If condemnation procedures are required to obtain possession to Right-of-Way, ALAMEDA
CTC will consider the required deposit as an eligible cost and reimburse the PROJECT SPONSOR upon request.
PROJECT SPONSOR shall submit documentation of the final order of condemnation settlement within ninety
(90) days after the date of the court recording of the final order of condemnation. If the amount of
ALAMEDA CTC reimbursement to the PROJECT SPONSOR is higher than ALAMEDA CTC Share of the
amount of settlement in the final order of condemnation, the PROJECT SPONSOR shall pay ALAMEDA CTC
the difference between the amount reimbursed and ALAMEDA CTC Share of the amount settled plus
ALAMEDA CTC Share of the interest accrued to the deposit account within one (1) year of the final order of
condemnation.
17. PROJECT SPONSOR shall not initiate condemnation of any property until full funding for the
construction of the PROJECT has been secured.
18. Reimbursement to PROJECT SPONSOR by ALAMEDA CTC for PROJECT Right-of-Way is
limited to the following (and net of any relocation payments provided by other sources):
a. The cost to purchase all real property required for the PROJECT free and clear of liens
and/or conflicting easements, including the costs for preparation of documents,
negotiations and legal services.
b. The cost of damages to owners of the remainder of real property not actually taken but
injuriously affected by PROJECT.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 13 of 16
2021 PFA Version
c. The cost of relocation payments and services provided to owners and occupants pursuant
to the appropriate State laws and regulations when the PROJECT displaces an individual,
family, business, farm operation or nonprofit organization.
d. The cost of demolition and/or the sale of all improvements on the right-of-way. Proceeds
from the sale of any such improvements shall be credited to the PROJECT and used to
offset PROJECT costs.
e. The cost of all unavoidable utility relocation, protection or removal necessary for the
completion of the PROJECT.
f. The cost of all necessary hazardous material and hazardous waste treatment, encapsulation
or removal and protective storage for which PROJECT SPONSOR accepts responsibility and
where the actual generator cannot be identified and recovery made.
19. If PROJECT SPONSOR materially breaches this AGREEMENT, including but not limited to
failing to deliver the PROJECT within the schedule defined by this AGREEMENT without compelling reason,
failing to file required progress reports in the time specified by this AGREEMENT, or failing to comply with
applicable regulations, ALAMEDA CTC may either terminate this AGREEMENT or suspend payments to
PROJECT SPONSOR until such time as PROJECT SPONSOR makes reasonable efforts to comply with this
AGREEMENT.
20. Neither ALAMEDA CTC, nor its governing body or any officer, consultant, or employee
thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be
done by PROJECT SPONSOR in connection with the PROJECT. It is also understood and agreed, pursuant to
Government Code Section 895.4, PROJECT SPONSOR shall fully defend, protect, indemnify and hold harmless
ALAMEDA CTC, its governing body, and all its officers, employees, agents, representatives, and successors-in-
interest, against any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as
defined in Government Code Section 810.8) or damages occurring by reason of anything done or omitted to
be done by PROJECT SPONSOR in connection with PROJECT, including the performance of the PROJECT or
operation or use of the equipment that is subject to this AGREEMENT. If TFCA funds are obligated by this
AGREEMENT, PROJECT SPONSOR shall also fully defend, protect, indemnify and hold harmless BAAQMD,
its governing body, and all its officers, employees, agents, representatives, and successors-in-interest, from
any liability imposed on BAAQMD for injury (as defined in Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by PROJECT SPONSOR in connection with PROJECT.
21. Neither PROJECT SPONSOR, nor its governing body or any officer, consultant, or employee
thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be
done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to
ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code
Section 895.4, ALAMEDA CTC shall fully defend, protect, indemnify and hold harmless PROJECT SPONSOR,
its governing body, and all its officers, employees, agents, representatives, and successors-in-interest, against
any and all liability, loss, expense, including reasonable attorneys’ fees, or claims for injury (as defined in
Government Code Section 810.8) or damages occurring by reason of anything done or omitted to be done by
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 14 of 16
2021 PFA Version
ALAMEDA CTC in connection with PROJECT, including the performance of the PROJECT or operation or use
of the equipment that is subject to this AGREEMENT.
22. Nothing in the provisions of this AGREEMENT is intended to create duties or obligations to
or rights in third parties not party to this AGREEMENT. This AGREEMENT gives no rights or benefits to anyone
other than ALAMEDA CTC and PROJECT SPONSOR and has no third-party beneficiaries.
23. All legal actions by either party against the other arising from this AGREEMENT, or for the
failure to perform in accordance with the applicable standard of care, or for any other cause of action, will be
subject to the statutes of limitations of the State of California.
24. Should it become necessary to enforce the terms of this AGREEMENT, the prevailing party
shall be entitled to recover reasonable expenses and attorney’s fees from the other party.
25. This AGREEMENT shall terminate upon the Agreement Expiration Date identified in
Appendix B: Funds Obligated by this AGREEMENT unless this AGREEMENT is extended by mutual
agreement of the parties. Notwithstanding the foregoing, Sections I.7, I.19, III.20 and III.21 shall survive the
termination or expiration of this AGREEMENT.
26. This AGREEMENT, including its Recitals and Appendices, constitutes the entire
AGREEMENT. This AGREEMENT may be changed only as allowed in Sections III.1 and Section III.2 of this
AGREEMENT or by a written amendment executed by both parties.
[Signatures on the next page]
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 15 of 16
2021 PFA Version
CITY OF DUBLIN
(PROJECT SPONSOR)
ALAMEDA COUNTY
TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:
Linda Smith D'Ambrosio Date
City Manager
Tess Lengyel Date
Executive Director
Recommended
By:
Gary Huisingh Date
Deputy Executive Director of
Capital Projects
Reviewed as to Budget/Financial Controls:
By:
Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form: Approved as to Legal Form:
By: By:
John Bakker Date
Legal Counsel to CITY OF DUBLIN
Fennemore Wendel Date
Legal Counsel to ALAMEDA CTC
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Page 16 of 16
2021 PFA Version
LIST OF APPENDICES
APPENDIX A: PROJECT CONTROL INFORMATION
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source
Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio
Appendix A-6 Project Phase Cost Detail
APPENDIX B: ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT
APPENDIX C: ALAMEDA CTC REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
APPENDIX D: LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
APPENDIX E: DELIVERABLES AND DUE DATES
APPENDIX F: PROJECT PERFORMANCE MEASURES
APPENDIX G: TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS
Appendix G-1 TFCA Project Number and “Years of Effectiveness”
Appendix G-2 BAAQMD-approved TFCA County Program Manager Fund Policies
Appendix G-3 Minimum required insurance for TFCA-funded projects
Appendix G-4 Reporting Forms to BAAQMD for TFCA-funded projects
Note: Appendix G is only included and attached to this AGREEMENT if TFCA funds are obligated and applicable to
AGREEMENT.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix A – Page 1
APPENDIX A
PROJECT CONTROL INFORMATION
Appendix Index
Appendix A-1 Project Description
Appendix A-2 Project Scope Detail by Phase
Appendix A-3 Project Milestone Schedule
Appendix A-4 Project Cost Estimate Summary by Phase and Fund Source
Appendix A-5 Project Funding Summary by Phase and Reimbursement Ratio
Appendix A-6 Project Phase Cost Detail
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix A – Page 2
APPENDIX A-1
PROJECT DESCRIPTION
Project Description:
This project will construct complete street improvements on Tassajara Road from North Dublin Ranch
Drive to Quarry Lane School. The project will improve approximately ½ mile of Tassajara Road to a four-
lane arterial standard, with Class IV bike lanes, sidewalks, landscaped median, stormwater treatment areas,
and other associated street improvements including pavement replacement, grinding/overlay, and cross slope
correction operations, new pavement and striping.
The project also includes bicycle and pedestrian improvements at the signalized intersections located within
the project limit. It will provide improved facilities and connections to students traveling to Quarry Lane
School, bus stops, the Wallis Ranch Community Park, Emerald Glen Park, EBRPD Tassajara Creek Regional
Park, and Tassajara Creek Class I trail, and the Town Center PDA.
Project Limits
• Tassajara Road from North Dublin Ranch Drive to Quarry Lane School
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix A – Page 3
APPENDIX A-2
PROJECT SCOPE DETAIL BY PHASE
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project
phase(s) identified and described below:
CONSTRUCTION
• Creation of Class IV bike lanes, sidewalks, landscaped median, and storm water treatment areas.
• Improvements to pavement replacement, grinding/overlay, cross slope correction operation, new
pavement, and striping
• Improvements at signalized intersections
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix A – Page 4
APPENDIX A-3
PROJECT MILESTONE SCHEDULE
Phase/Milestone
Begin
(Mo/Yr)
End
(Mo/Yr)
Construction
Release Request for Proposal / Advertisement 10/24 11/24
Contract Award 11/24 12/24
Construction Activity 12/24 10/26
Project Closeout 10/26 06/27
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix A – Page 5
APPENDIX A-4
PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
This Project Cost Summary provides a project funding plan for all Project phases, regardless if funded
through ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT.
PROJECT COST SUMMARY BY PHASE AND FUND SOURCE
PHASE
Alameda CTC
Administered Funds
Sponsor
Funds Total
Funding 2014 Measure BB
TEP-44
TFCA FY 23-24
Prog Mgr Local Other
Construction $872,00 $128,000 $10,971,000 $11,971,000
Total Project Cost $872,00 $128,000 $10,971,000 $11,971,000
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix A – Page 6
APPENDIX A-5
PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO
(Only Phases Funded with Alameda CTC Administered Funds)
The ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT are to support the project
phase(s) identified and described below:
PROJECT FUNDING SUMMARY BY PHASE AND REIMBURSEMENT RATIO
PHASE
Alameda CTC
Administered Funds Matching
Funds
Total
Funding
Reimbursement
Ratio
Percentage 2014 Measure BB
TEP-44
TFCA
Prog Mgr
Construction $872,000 $128,000 $10,971,000 $11,971,000 8.35%
Total
Funding $872,000 $128,000 $10,971,000 $11,971,000
Notes:
• PROJECT SPONSOR shall be reimbursed eligible costs in the percentage of Total ALAMEDA CTC
ADMINISTERED FUNDS to Total Funding per the Reimbursement Ratio Percentage for each phase. Each
Alameda CTC Administered Fund amount identified is a not-to-exceed amount. The Reimbursement Ratio is
defined as ALAMEDA CTC ADMINISTERED FUNDS divided by the Total Funding.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix A – Page 7
APPENDIX A-6
PROJECT PHASE COST DETAIL
This Project Phase Cost Detail summarizes the total cost for each phase with ALAMEDA CTC ADMINISTERED
FUNDS obligated in this AGREEMENT.
PHASE COST DETAIL
CONSTRUCTION 2014 Measure BB
TEP-44
TFCA
Prog Mgr
Matching
Funds Total Cost
Sponsor Staff/Labor Cost $ - $ - $ - $ -
Contract(s)/Other Direct
Cost $872,000 $128,000 $10,971,000 $11,971,000
Total Phase Cost
(Staff + Contract Costs) $872,000 $128,000 $10,971,000 $11,971,000
Notes:
• Contracts funded with any combination of Measure B, Measure BB, Vehicle Registration Fee and local funds
that do not contain State or federal funds are subject to Alameda CTC’s Local Business Contract Equity
Program (refer to Appendix D).
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix B - Page 1
APPENDIX B
ALAMEDA CTC ADMINISTERED FUNDS OBLIGATED BY THIS AGREEMENT
The following Table B-1 identifies the ALAMEDA CTC ADMINISTERED FUNDS obligated by this
AGREEMENT and establishes a unique allowable start date for each obligated fund source.
TABLE B-1
FUNDS OBLIGATED BY THIS AGREEMENT
AND ALLOWABLE START AND EXPENDITURE DEADLINE DATES
Fund
Source
Fund
Subset Phase
Commission
Approval
Date
Allowable
Start Date
Expenditure
Deadline
Date
Obligated
Amount
2014 MBB TEP-44 Construction 5/25/2023 7/1/2023
The Agreement
Expiration Date
serves as the
expenditure deadline
date.
$872,000
TFCA Prog Mgr Construction 5/25/2023 7/1/2023 12/12/2025 $128,000
Total Alameda CTC Administered Funds Obligated by AGREEMENT: $1,000,000
Agreement Expiration Date: June 31, 2027
Notes:
1. ALAMEDA CTC reimbursement amounts by fund source for PROJECT shall not exceed the total amount
obligated by this AGREEMENT, by fund source.
2. The Commission Approval Date is the date of the meeting at which the Commission approved the allocation.
3. The Allowable Start Date identified for each fund source is the earliest date at which costs eligible for
reimbursement by the fund source indicated may be incurred. Any costs incurred on the PROJECT before this
date will not be eligible for reimbursement under this AGREEMENT.
4. The Expenditure Deadline Date is the last date by which eligible reimbursable costs may be incurred. Any
costs incurred on the PROJECT after this date will not be eligible for reimbursement under this AGREEMENT.
5. The Agreement Expiration Date shall mean and refer to the expiration date of this AGREEMENT.
6. For TFCA funds obligated by this agreement, the Expenditure Deadline Date in the above table is two (2)
years from the date when ALAMEDA CTC first received funds from BAAQMD, unless an extended deadline is
approved at the time of programming or an extension has been approved by the ALAMEDA CTC. An estimated
deadline date is noted in the above table if at the time of this agreement the Alameda CTC has yet to receive
funds from BAAQMD. Extended deadlines will be reflected in an amended Table B-1, once approved.
7. For TFCA funds obligated by this agreement, Alameda CTC may approve up to two one-year extensions to the
Expenditure Deadline Date. Any additional extensions require approval from both ALAMEDA CTC and
BAAQMD. The above table reflects the first 1-year extension to the TFCA Expenditure deadline from 12/12
2024 to 12/12/2025.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix B - Page 2
APPENDIX B (CONT.)
Reimbursement of ALAMEDA CTC ADMINISTERED FUNDS obligated by this AGREEMENT shall be in
accordance with the Drawdown Limitation Schedule below.
TABLE B-2
ALAMEDA CTC ADMINISTERED FUNDS
REIMBURSEMENT - DRAWDOWN LIMITATION SCHEDULE
No. Fiscal Year Quarter Fund Source Drawdown
Limitation Amount
Cumulative
Drawdown
Limitation Amount
1 FY 24/25 Any TFCA $128,000 $128,000
Subtotal TFCA $128,000
2 FY 24/25 Any 2014 MBB $400,000
2306600
$400,000
3 FY 25/26 Any 2014 MBB $400,000 $800,000
4 FY 26/27 Any 2014 MBB $72,000 $72,000
Subtotal MBB $872,000
Total TFCA and 2014 MBB $1,000,000
Notes:
1. Fiscal Year (FY) begins July 1 and ends June 30.
2. Quarter 1 begins July 1 and ends September 30; Quarter 2 begins October 1 and ends December 31;
Quarter 3 begins January 1 and ends March 31; and Quarter 4 begins April 1 and ends June 30.
3. ALAMEDA CTC shall endeavor to transmit payments to PROJECT SPONSOR following the receipt and
approval of a complete Request for Reimbursement(s) submitted by the PROJECT SPONSOR.
4. Actual reimbursements from ALAMEDA CTC to the PROJECT SPONSOR shall not exceed the Cumulative
Drawdown Limitation Amount without Alameda CTC’s written approval. Any portion of a reimbursement
request, which exceeds the applicable Cumulative Drawdown Limitation without such prior approval by
ALAMEDA CTC shall be deferred until the following quarter or until sufficient capacity in the cumulative
drawdown limitation amount is achieved.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix C – Page 1
APPENDIX C
REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS
The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports.
Requests for Reimbursements and Progress Reports are required either monthly, quarterly, or semi-annually, as indicated
below with an “X”.
REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING
FREQUENCY AND DUE DATES
Frequency
Required
(as checked)
Minimum Frequency Period Covered Due Dates
☐ Monthly
(once every month)
One month By 30 days following the end
of billed activity
☐
Quarterly
(once every 3 months) Quarter 1: 7/1– 9/30
Quarter 2: 10/1 – 12/31
Quarter 3: 1/1– 3/31
Quarter 4: 4/1– 6/30
By October 31st
By January 31st
By April 30th
By July 31st
☒ Semi-annually
(once every 6 months)
Quarters 1 & 2: 7/1 – 12/31
Quarters 3 & 4: 1/1 – 6/30 By January 31st
By July 31st
☒ Annually
(TFCA Annual Report)
Fiscal Year: 7/1 – 6/30
By July 31st
☒ Final Request for
Reimbursement
Any work period eligible
under Appendix B. Must be submitted prior to the
Agreement Expiration Date
Notes:
1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month.
2. If no costs were incurred during the reporting period, a progress report for the corresponding period is still
required.
3. TFCA funding requires annual reporting to BAAQMD in addition to the minimum required frequency for
Alameda CTC progress reports and invoices.
4. Requests for Reimbursement must be submitted prior to the Agreement Expiration Date in order to be eligible
for reimbursement.
REQUEST FOR REIMBURSEMENT AND REPORTING FORMS
Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included
in the link below for progress reporting, final reporting, request for reimbursements, and requests for
amendments to this funding agreement. Note that the format and required content of these forms is subject
to change.
List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/
1. Request for Reimbursement (RFR) Form
2. Alameda CTC Progress Report Form
3. Alameda CTC Final Report Form
4. Transportation Fund for Clean Air Program Reporting Forms (Interim and Final Report)
5. Amendment Request Form
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix D – Page 1
APPENDIX D
LOCAL BUSINESS CONTRACT EQUITY PROGRAM REQUIREMENTS
As noted in Section I.14, PROJECT SPONSOR is obligated to comply with all applicable provisions of the
Alameda CTC Local Business Contract Equity (LBCE) Program, incorporated herein by reference as if
attached hereto.
LBCE Program Substitution: The LBCE Program allows substitution of Alameda CTC’s program if a
sponsor agency’s local preference program has been approved in writing by the Alameda CTC’s LBCE
Liaison Officer. This approval letter from Alameda CTC shall be attached as part of Appendix D.
The following resources are available to guide Project Sponsors through the LBCE Program requirements for
procurement and contracting processes:
• Sample template language for professional and construction services is available from ALAMEDA
CTC’s website: https://www.alamedactc.org/get-involved/contract-equity
• Prime and Subconsultant/Subcontractor Local Business Enterprise, Small Local Business Enterprise
and Very Small Local Business Enterprise Utilization Form: https://www.alamedactc.org/get-
involved/contracting-forms/
• The LBCE Program Guidelines, available at the above link, includes a Project Sponsor Responsibility
Checklist. Appendix B of the LBCE Program Guidelines identifies the Responsibilities of Sponsor
Agencies.
• Direct inquiries about the LBCE Program to ALAMEDA CTC’s LBCE Liaison Officer:
Seung Cho
Director of Procurement and Information Technology
Alameda County Transportation Commission
Email: scho@alamedactc.org
Phone: (510) 208-7472
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix E – Page 1
APPENDIX E
DELIVERABLES AND DUE DATES
Project Deliverables and Due Dates: The Deliverables and Due Dates table below shows deliverables and
due dates, if any, for the phases listed in Appendix A-2 Project Phase Descriptions that contain ALAMEDA
CTC ADMINISTERED FUNDS.
Deliverables and Due Dates
No. Description Due Date to
Alameda CTC
1 Progress Report #1: July to December, 2023 January 31, 2024
3 Progress Report #2: January to June, 2024 July 31, 2024
4 FY 2023-24 TFCA Annual (Interim) Report to BAAQMD July 31, 2024
5 Progress Report #3: July to December, 2024
(To include documentation of contract award)
January 31, 2025
6 Progress Report #4: January to June, 2025 July 31, 2025
7 FY 2024-25 TFCA Annual (Interim) Report to BAAQMD July 31, 2025
8 Progress Report #5: July to December, 2025 January 31, 2026
9 Progress Report #6: January to June, 2026 July 31, 2026
10 FY 2025-26 TFCA Annual (Interim) Report to BAAQMD July 31, 2026
11 Progress Report #6: July to December, 2026 January 31, 2027
12 Copy of Photos or resolution to confirm construction completion By the Agreement
Expiration Date
13 Final Invoice By the Agreement
Expiration Date
14 TFCA Final Report for BAAQMD
(Report ot include documentation of BAAQMD logo use)
Within 3 months of project
completion, but no later
than the Agreement
Expiration Date
15 Final Report By the Agreement
Expiration Date
Note:
• Per Section III.19 of AGREEMENT, Alameda CTC may withhold payment of reimbursement requests until past
due deliverables are received and approved.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix F – Page 1
APPENDIX F
PROJECT PERFORMANCE MEASURES
Project Performance Measures: The Project Performance Measures and Targets describes what outcome-
based performance measure(s) the PROJECT SPONSOR plans to evaluate to ensure that the project/program is
meeting its objectives.
Appendix F is Not Applicable.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix G – Page 1
APPENDIX G
TRANSPORTATION FUND FOR CLEAN AIR POLICIES AND REQUIREMENTS
The contents of Appendix G are only included and attached to this AGREEMENT if TFCA funds are obligated and applicable
to AGREEMENT.
Appendix Index
Appendix G-1 TFCA Project Number and “Years of Effectiveness”
Appendix G-2 BAAQMD-approved TFCA County Program Manager Fund Policies
Appendix G-3 Minimum required insurance for TFCA-funded projects
Appendix G-4 Reporting Forms to BAAQMD for TFCA-funded projects
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix G – Page 1
APPENDIX G-1
TFCA PROJECT NUMBER AND “YEARS OF EFFECTIVENESS”
The PROJECT’s established TFCA Project Number is to be included on all PROJECT reports and invoices.
The PROJECT’s established period for TFCA “Years of Effectiveness” is used by Alameda CTC and
BAAQMD to evaluate the cost effectiveness of the PROJECT and represents the minimum period of time
PROJECT SPONSOR is to maintain and/or operate the PROJECT, per BAAQMD requirements. It is not
intended to reflect the number of years a capital project is expected to last.
TFCA Project Number:
• 24ALA02
TFCA “Years of Effectiveness”:
• Seven ( 7 ) years
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix G – Page 1
APPENDIX G-2
BAAQMD-APPROVED TFCA COUNTY PROGRAM MANAGER FUND POLICIES
Projects awarded TFCA County Program Manager funding by Alameda CTC are to be consistent with the
BAAQMD’s Board-Adopted TFCA County Program Manager Fund Policies.
The following policies apply to the BAAQMD TFCA County Program Manager funding awarded to
PROJECT:
• BAAQMD Board-Adopted TFCA County Program Manager Fund Policies for FYE 2024
• These Policies are available for view and download from the Alameda CTC’s website:
https://www.alamedactc.org/wpcontent/uploads/2023/06/FYE24_TFCA_CPM_Policies_clean_MSC_20221
027.pdf
Note: The above link provides a copy of Appendix D: Board-Adopted TFCA County Program Manager Fund Policies
for FYE 2024 from BAAQMD’s TFCA County Program Manager Fund Expenditure Plan Guidance, Fiscal
Year Ending 2024. As incorporated into this AGREEMENT, (i) the term “Air District” in the policies shall be
deemed to mean and refer to BAAQMD, (ii) “Program Manager” shall be deemed to mean and refer to
ALAMEDA CTC, and (iii) “GRANTEE” shall be deemed to mean and refer to SPONSOR.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix G – Page 1
APPENDIX G-3
TFCA INSURANCE REQUIREMENTS
[See Below and Attached]
Note: The below Alameda CTC insurance requirements for TFCA projects are followed by a copy of
BAAQMD’s Insurance Guidelines, Appendix F of BAAQMD’s TFCA County Program Manager Fund
Expenditure Plan Guidance, Fiscal Year Ending (FYE) 2024. As incorporated into this Agreement, (i) the term
“Air District” in the attached shall be deemed to mean and refer to BAAQMD, (ii) “County Program
Manager” shall be deemed to mean and refer to ALAMEDA CTC, and (iii) “Grantee” shall be deemed to mean
and refer to SPONSOR.
INSURANCE REQUIREMENTS
Verification of Coverage
SPONSOR is required to provide certificates and/or other evidence of the required insurance coverage prior to
the execution of a fund-transfer agreement and annually thereafter throughout and until project completion.
Certificates, policies and other evidence provided shall specify that the ALAMEDA CTC and BAAQMD shall
receive 30 days advanced notice of cancellation from the insurers.
Additionally, SPONSOR is to require all professional services consultants, contractors and subcontractors
involved with the PROJECT to name ALAMEDA CTC, its officers, employees and consultants as additional
insured on all insurance required by SPONSOR for PROJECT.
Minimum Scope of Insurance
Throughout the Term of the AGREEMENT, SPONSOR shall obtain and maintain in full force and effect the
Liability Insurance and Property Insurance as set forth below:
1. Liability Insurance: with a limit of not less than $1,000,000 per occurrence. Such insurance shall be
of the type usual and customary to the business of SPONSOR, and to the operation of the vehicles,
vessels, engines or equipment operated by Sponsor.
2. Property Insurance: in an amount of not less than the insurable value of SPONSOR’s vehicles,
vessels, engines or equipment funded under the Agreement, and covering all risks of loss, damage or
destruction of such vehicles, vessels, engines or equipment.
3. Workers Compensation Insurance: As required by California law and employers’ insurance with a
limit not less than $1 million.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII. The
ALAMEDA CTC may, at its sole discretion, waive or alter this requirement or accept self-insurance in lieu of
any required policy of insurance.
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix G – Page 1
County Program Manager Fund Expenditure Plan Guidance FYE 2024
Appendix F: Insurance Guidelines
This appendix provides guidance on the insurance coverage and documentation typically required for
TFCA County Program Manager Fund projects. Note that the Air District reserves the right to specify
different types or levels of insurance in the Funding Agreement.
The typical Funding Agreement requires that each Project Sponsor provide documentation showing
that they meet the following requirements for each of their projects. The County Program Manager is
not required to meet these requirements itself, unless it is acting as a Project Sponsor.
1. Liability Insurance:
Corporations and Public Entities ‐ a limit of not less than $1,000,000 per occurrence. Such
insurance shall be of the type usual and customary to the business of the Project Sponsor, and to
the operation of the vehicles, engines or equipment operated by the Project Sponsor.
Single Vehicle Owners ‐ a limit of not less than $750,000 per occurrence. Such insurance shall be
of the type usual and customary to the business of the Project Sponsor, and to the operation of
the vehicles, engines or equipment operated by the Project Sponsor.
2. Property Insurance:
New Equipment Purchases ‐ an amount of not less than the insurable value of Project Sponsor’s
vehicles, engines or equipment funded under this Agreement, and covering all risks of loss,
damage or destruction of such vehicles, engines or equipment.
Retrofit Projects ‐ 2003 model year vehicles or engines or newer in an amount of not less than
the insurable value of Project Sponsor’s vehicles, engines or equipment funded under this
Agreement, and covering all risks of loss, damage or destruction of such vehicles, engines or
equipment.
3. Workers Compensation Insurance:
Construction projects – including but not limited to bike/pedestrian paths, bike lanes, smart
growth and vehicle infrastructure, as required by California law and employers’ insurance with a
limit not less than $1 million.
4. Acceptability of Insurers:
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII.
The Air District may, at its sole discretion, waive or alter this requirement or accept self‐
insurance in lieu of any required policy of insurance.
The following table lists the type of insurance coverage generally required for each project type.
The requirements may differ in specific cases. County Program Managers should contact the Air
District liaison with questions, especially about unusual projects.
__________________________________________________________________________________
BAAQMD Transportation Fund for Clean Air – County Program Manager Page 28
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix G – Page 1
County Program Manager Fund Expenditure Plan Guidance FYE 2024
__________________________________________________________________________________
BAAQMD Transportation Fund for Clean Air – County Program Manager Page 29
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C
Alameda CTC Agreement No. A23-0038
Project No. 1601000
Appendix G – Page 1
APPENDIX G-4
REPORTING FORMS FOR TFCA-FUNDED PROJECTS
TFCA Interim Report Form:
The latest electronic version of the BAAQMD TFCA Interim Report form is available from the Alameda
CTC’s website at: https://www.alamedactc.org/funding/reporting-and-grant-forms/reimbursement-and-
reporting-forms/
TFCA Final Report Form:
The latest electronic version of the BAAQMD TFCA Final Report forms are available from the Alameda
CTC’s website at: https://www.alamedactc.org/funding/reporting-and-grant-forms/reimbursement-and-
reporting-forms/
Note: There are four TFCA report form templates. Use the appropriate form, as follows:
• Form 1 - Trip Reduction Projects, for shuttles/feeder bus operations, ridesharing and transportation
demand management (TDM) programs, and Smart Growth projects
• Form 2 - Alternative Fuel Vehicles, for all vehicle projects
• Form 3 - Bicycle Projects, for bicycle lanes, bike sharing, lockers and racks
• Form 4 - Arterial Management, for signal timing coordination and upgrades and transit signal priority
(TSP)
Docusign Envelope ID: B587DB3E-92DB-4BC8-84C5-641C427B432C