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HomeMy WebLinkAbout01-07-1997 CC Adopted MinutesREGULAR MEETING ~ january 7, 1997 A regular meeting of the Dublin City Council was held on Tuesday, January 7, 1997, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:04 p.m., by MaYor Houston, ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. REQUEST TO ADD ITEM TO AGENDA CONGRESSWOMAN TAUSCHER OFFICE LEASE 7:05 p.m. 8.6A (600-20) On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council determined that in accordance with Government Code Section 54954.2, Item 8.6 be added to the agenda which relates to the proposed lease of office space at the Civic Center to Congresswoman Ellen Tauscher. The need to take action came to the attention of the City after the Agenda was posted, and it is necessary to take action prior to the next City Council meeting, in order for the Congresswoman to proceed with the provisions of constituent services from the satellite office. INTRODUCTION 7:06 p.m. 3.1 (700-10) Police Chief Thuman introduced new Police Services personnel Deputies Robert Castelluccio and Mike Toms and Sergeant Judy Sands. Chief Thuman stated Sergeant Sands has over 20 years experience. Sgt. Sands indicated her pleasure to be here. Dublin is a nice City at night and she looks forward to seeing it in the daytime. Officers have a unique devotion to Dublin. Deputy Castelluccio is a 10 year veteran of the Sheriff's Department. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE I Deputy Castelluccio thanked the City Council and the Sheriff and Chief Thuman for this opportunity, and his wife parents and children for supporting him over the years. Deputy Toms is an 8 year veteran of the SherifFs Department. Deputy Toms stated he is happy to be working for the City of Dublin. This is one of the best duty stations. He was very happy when he got assigned here. APPOINTMENTS 7:11 p.m. 3.2 (110~30) Following the November election, terms of a number of people who serve on the various Commissions/Committees have expired, and other situations have created several openings. These openings and term expirations include: Planning Commission ~Patrice Geist, Maxine Jennings, and George Zika. In addition, Steve Lockhart submitted his resignation following the election of Janet Lockhart to the City Council. Parks & Community Services Commission ~ Steve Jones and Bob Fasulkey. Heritage Center Advisory Committee ~ Mary Beth Acuff. In addition, Vyann Stager resigned on September 30, 1996, and Janet Lockhart was elected to the City Council. Senior Center Advisory Committee ~ Mary Lou Bielke, Mary Gibbert, and Martin Sirlin. Planning Commission: Mayor Houston recommended the appointment of Bob Fasulkey, Ralph Hughes, Maxine Jennings and Tony Oravetz. Terms for the first three would end in December, 2000, and the term for Mr. Oravetz (who is filling the unexpired term of former Commissioner Lockhart) would end in December, 1998. Parks & Community Services Commission: Mayor Houston recommended the appointment of Cynthia Cobb-Adams and Eric Swalwell to terms ending in December, 2000. Senior Center Advisory Committee: Mayor Houston recommended the appointment of Mary Lou Bielke, Mary Gibbert and Paul Silvas to terms ending in December, 2000. Heritage Center Advisory Committee: Mayor Houston recommended the appointment of Mary Beth Acuff, Russ Liggett and Angela Muetterties. Ms. Acuff and Ms. Muetterties will serve terms ending in December, 2000, and Mr. Liggett will serve a term ending in December, 1998, filling Cm. Lockhart's term as she served on this Committee prior to being elected to the City Council. On motion of Cm. Burton, seconded by Cm. Barnes,. and by unanimous vote, the Council confirmed Mayor Houston's appointments. Staff was directed to notify all applicants. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 79 1997 PAGE 2 Complaints Related to TCI Cable TV Franchise Agreement Service (1050-30 Mayor Houston stated everyone who wished to speak would be given an opportunity. Virginia Woy, Rampart Drive stated she did not wish to speak. Ted Woy stated he had questions regarding TCI Cable Network which unfortunately we are obligated to use. Do the people have any rights to tell the cable company what we wish to have? If so, what is it that we can do about it. Why do the surrounding cities have superior service including a number of channels we would wish for but do not have. When does TCI's lease expire? Mayor Houston explained that the Council would listen to all comments first rather than responding to each speaker. Tom Schweser, 11576 Manzanita Lane stated he and his wife have lived here for 32 1/2 years. He was told an antenna wouldn't work, so they were committed to Viacom. Viacom was pretty good;' a lot better than what we have today. It seems the quality went down when TCI took over. Then, out of the clear blue sky, they take away A&E. He showed a paper indicating'what TCI gives to everybody but us. When they announced that they were going to make changes, they said there wouldn't be changes in Dublin and San Ramon. They've given us something called Bay TV. It was impossible to see this station. This is the replacement for A&E. He and his wife are very upset about this. A&E is one of his favorite stations. It may be time to cut TCI back to the bear minimum and buy himself a dish. Karol Ruppenthal, 11416 Winding Trail Lane reported that her cable went down about 15 minutes before the meeting. Will there be an upgrade of the service in Dublin? Dishes don't provide an option for everyone. Her townhouse association prohibits by CC&R's having a dish. Even though they say they are not a utility company, this is a defacto utility since it is the only one offered to the people. Residents are entitled to know what their plans are for an upgrade. Connie Spence, Hansen Drive stated she was very upset that we have lost A&E. She would also like the Learning Channel and the History Channel. She gathered 160 signatures in less than one day. A lot of the people said thank you so much for doing this. Karen Dyer expressed her disappointment that we lost the station she watches the most. Also Mary Gibbert wanted to get on the record opposing this, and asked Ms. Dyer to speak for her. For us to have no say in this is terrible. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 3 Dan Rodrigues, 6581 Ione Way stated he also was disappointed that A&E was dropped, but even more so that we got no notice of this. He was told today that they needed to make room for another channel. He just doesn't understand why we have to give up a channel to get another. A while back there was a big fuss about taking off TNN, so they gave it back. What are viewers to do7 When the contract again comes up there should be a provision for input from the public. TCI is not doing very well financially and they may take steps to increase fees and this is not agreeable to him. Tony Glass, Dublin is outraged with this situation. They took off one of the best channels, A&E and put in Bay TV and it has been out of order for 5 days. He felt they want people to pay for the pay for view movie channel. Mayor HoustOn read comments by Virginia Woy. Mayor Houston read comments by Jan Schweser, didn't read last couple of sentences. Mayor Houston stated many telephone calls had been received, as well as letters. Phone messages were received from: Pat Sabo, Jeanne Howland, Bridget Silva, Helen Lockyear, William Kuhn, Joanne Johns, Tony Glass, Sonia Knowles, Mrs. Singh, Michelle Capp, Stacy Allen, Susan Martinez, Mr. Knobler, Andrea Renzulli, Wendy Cole and Drinda Pennini. Mayor Houston stated letters had been received from Phyllis Harford, Cameron A. Raether, and Karol Ruppenthal. Mayor Houston stated Councilmembers had additionally received other calls at home. The City requested representatives come this evening from TCI to address this situation. San Ramon will also have something on their agenda next week. Thomas Baker, TCI Tri~Valley General Manager stated he also has heard comments in grocery stores, parking lots, etc. They do not take the channel decisions lightly. He showed their channel lineup with channels they are required to carry whether they want to or not. Bay TV is a requirement and it is a condition to carry Channel 4 so they have to carry Bay TV. When faced with so many channels they have to go through the rest of their lineup and decide which one to take off the air. It is not an easy decision. They can't be competitive unless they respond to the needs of their customers. He is asking everyone to drop him a line so he can take these voices back to the decision makers about program changes. Someone who doesn't live here doesn't see the concern and anger of our residents. To add fuel to the fire, the Bay TV signal has been completely unacceptable. They have been working to rectify the problem. An electronic device was destroyed by the storm last week. He is very unhappy about this. With regard to the lack of notice, he isn't sure why the direct mail wasn't received. It will be received this week. He also is not happy about this. What would CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 4 rectify the problem as he talked about last year would be the upgrade which has to be completed by December 31, 1997. The Bay Area is one of the more strategic market areas for TCI. They want to pay special emphasis to the communities here, so they want to make sure they follow through with their commitment. Their Director of Government Affairs was also present in the audience. Cm. Howard felt TCI had done this to everybody. She has a place up in the mountains and they also received no notice. Dublin pays the same as everybody else. We should get a price break until the end of 1907. People should have been notified and should have been able to provide input. City Attorney Silver reminded the City Council that this was a time for public input only. If the City Council wants to schedule this as an agenda item they could make the findings and vote to add it to the agenda. Mayor Houston asked if it could be put on the agenda right now as an emergency item. Ms. Silver stated yes, consideration to notify TCI could be added. On motion of Mayor Houston, seconded by Cm. Barnes, and by unanimous vote, the Council agreed to add this to the agenda this evening as Item 3.3 to discuss and give direction to Staff to address the issues of service and notification from TCI Cable. The need to place it on this agenda is to have a timely resolution and response to the problems we've experienced in the last week and a half. Cm. Barnes stated she was told that the upgrade decision had not yet been made but things were in a state of flux right now. Mr. Baker stated they fully intend to comply with the terms of their agreement. Cm. Burton asked what recourse we have. First of all, we want A&E so this means eliminating a station. The demographics of this valley don't justify 5 foreign language stations. Mr. Baker stated former Congressman Baker was one of the biggest proponents of this and TCI has appealed it all the way to the Supreme Court. If they didn't have to carry the mandatory 18 channels, he was sure he and Cm. Burton would make some different decisions. Cm. Burton asked what the group can do to get A&E back. Will it take more public pressure or will we have to go to FCC? This is one of the worse customer moves they could make. We will not sit still for this. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE $ Mr. Baker stated it is a very difficult decision. Customer input is important. They have contractual obligations to suppliers and these are also a factor. If there is enough pressure, they will have to look at either taking off another channel or upgrade the lines. Cm. Burton asked how much time and equipment it would take to upgrade the lines sooner. Mr. Baker stated this will be a very huge undertaking. It took them a year in Livermore and a year in Pleasanton. They have completed the design for the system in Dublin and they are close to securing a hub site. Cm. Burton felt they will get constant pressure if they don't put A&E back on. Cm. Lockhart stated she appreciated him coming down here tonight. The comment she received since the change, not just the lack of notice, but the lack of courtesy when people called to register complaints. A lot of people were very upset with the way they were given the answer. If there are 38 channels altogether and 18 must carries, what are the other channels? Mr. Baker listed the other channels, and stated they already have shared channels. Cm. Lockhart asked if it would be possible to carry A&E with a sharing arrangement with another channel. Mr. Baker stated they Could not do this. Cm. Lockhart asked if this is based on dollars and what constitutes enough public outcry7 Mr. Baker stated residents have done a good job and this is a serious situation. He explained that he is a small fish in a big sea. He has to make sure that the people who make the decision get the message. Contractually he cannot tell Channel 4 that we don't want Bay TV. He relayed a situation in Novato a couple of years ago where they took off Channel 7 and there was a public outcry. He stated he couldn't respond to the language of the contract with Channel 4. Mayor Houston talked about the must carry stations. There are a series of government must carry stations and contractual must carry stations. It's hard to believe that TCI would just assign stations before the expansion takes place. He asked what would prohibit TCI from other contracts with the networks to expand their channels. CITY COUNCH_, MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 6 Mr. Baker thought the only one with this type of an arrangement is Channel 4 and Bay TV. Mayor Houston thanked Mr. Baker for coming. Dr. Woy commented that Mr. Baker mentioned customer satisfaction is the primary reason for changing channels. He remembered nothing about being asked about the channel residents would like them the least to carry. This was an arbitrary TCI decision, not customer decision to take A&E off the air. Mr. Baker stated every channel has its fans. If they took off CNN or ESPN or QVC they would have had another faction to deal with. There are many factors that go into these types of very difficult decisions. The must carry rule handcuffs them in a lot of ways. Mayor Houston commented that there were no customer survey cards sent out. Eric Swalwell asked Mr. Baker about a block on MTV and stated he was shocked to find it elsewhere on the dial and it now comes into his home. His wife called to find out about this. Karol Ruppenthal asked if the upgrade will be completed by December of 1997. She asked about an estimated start time. Mr. Baker stated he could not give an exact date of when construction would begin. One factor is the weather. Those decisions have not yet been made but they fully intend to comply with that provision. Mayor Houston summarized that the City Council needs to draft a letter about the concerns of customer service. We hope the same quality of reception will be retained. We should express our displeasure and we have to have this channel back and we need to know when the work will begin. We need to be first in line rather than tenth in line. All the cards and letters from citizens should be attached so they will know we mean business. Cm. Burton referenced the Memo prepared by Staff. TCI can be compelled to meet annually to present documents for review. He would like to give them 2 weeks to respond. This could be incorporated into the letter. Otherwise we will proceed with the authority we have in the Franchise Agreement to fully review their performance, quality of service and rates. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 7 Cm. Barnes felt she would like the City to do both. She agreed that the Council hears a lot about rain delays, and this is not an excuse they want to hear. She knows there is no channel that can really be taken off, so we need to get going with the upgrade. Cm. Burton suggested the City give them a reasonable amount of time to respond and get A&E back on. We can live with the year, but we want it back on in the meantime. Mayor Houston summarized that TCI should come back with program ideas, schedules to incorporate A&E and we want to know a start date for the conversion and if no satisfaction is received, then we want to have the components of franchise agreement trigger our rights to review the performance of TCI. They would like to get a response by the next City Council meeting. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council directed Staff to send a letter to TCI that we are imposing paragraph section 5.7 of Ordinance No. 30~85 requiring TCI to meet publicly to review the service and as part of this review we'll look at all their records. If, in 2 weeks (on the next City Council agenda) they can satisfy the City Council that they have brought back A&E as part of the subscribers station lineup, we would reconsider this request, and TCI should include their best guess estimate of the starting date for the expansion. A copy of the letter should also be sent to the City of San Ramon. Following the close of public discussion related to this item, a speaker slip was given to the City Clerk by Christine Herman, 8488 Deervale Road, who indicated she felt TCI is not responsive to their customer complaints. RECESS 8:11 p.m. Mayor Houston called for a short recess. At 8:17 P.m., the meeting resumed with all Councilmembers present. Publication of Agenda (610~ 10) Eliot Healy ,11362 Betlen Drive, presented a copy of a newspaper column displaying Pleasanton's agenda items and stated he has been waiting for a year for something to happen like this in Dublin. He reminded that Dublin doesn't have a notice in the paper about their meetings. He felt the biggest percentage of peoPle get their information from the newspapers. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 8 CONSENT CALENDAR 8:19 p.m. On motion of Cm. Barnes, Cm. Howard, seconded by and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meetings of November 19, December 3 and December 17, and Adjourned Regular Meeting of December 4, 1996. Authorized (4.2 600-30) the City Manager to execute an agreement with NORCAL Employment Relations Training Consortium ($1,435) for Fiscal Year 1996-97; Received (4,3 330-50) the Financial Report for the month of November, 1996; Approved (4.4 300-40) the Warrant Register in the amount of $650,162.27. ~'c,'~ ....................... ~ .......................... PUBLIC HEARING ENEA PD REZONE (PA 96-043) 8:19 p.m. 6ol (450-30) Community Development Director Peabody presented the Staff Report and advised that St. Michael's Investments is proposing a PD Rezone for an existing retail and office complex. The proposed PD Zoning District will update and combine the 3 existing PD Zoning Districts for the approximate 19.9 acre site located at the southeast corner of Amador Plaza Road and Dublin Boulevard in the Downtown Specific Planning area. The proposed District includes those uses presently allowed and in addition, will allow some new uses such as automotive parts sales and related vehicle servicing as permitted uses and hotel/motel as conditional uses. Mr. Peabody stated on December 17, 1996, an Ordinance was introduced by the City Council to permit the rezoning of the property. At this time, Staff was requesting that following the public hearing, the Council adopt the Resolution adopting a Negative Declaration of Environmental Significance, waive the reading and adopt the Ordinance, and adopt the Resolution approving and establishing findings and general provisions. Mayor Houston opened the public hearing. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January ?, 1997 PAGE 9 On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. I - 97 ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA 96-043 ENEA PLAZA PLANNED DEVELOPMENT REZONE PROJECT and waived the reading and adopted ORDINANCE NO. I - 97 AMENDING THE ZONING ORDINANCE TO PERMIT THE RF?ONING OF PROPERTY LOCATED AT THE SOUTHEAST CORNER OF AMADOR PLAZA ROAD AND DUBLIN BOULEVARD IN THE DOWNTOWN SPECIFIC PLANNING AREA (APNs: 941-1500-38-1, 48, 42-1, 49-2, 49-3, 51-2, 52 and 53) and adopted RESOLUTION NO. 2 - 97 APPROVING AND ESTABLISHING FINDINGS, GENERAL PROVISIONS, AND DEVELOPMENT STANDARDS FOR A REVISED, CONSOLIDATED PLANNED DEVELOPMENT RF?ONING FOR PA 96-043 ENEA PLAZA PUBLIC HEARING OPUS PLANNED DEVELOPMENT REZONE PA 96-020 8:21 p.m. 6.2 (450-30) Community Development Director Peabody presented the Staff Report and advised that the Applicant, Opus Southwest, is requesting a rezone to a Planned Development Zoning District for a Business Office/Industrial Development at the southwest corner of Gleason Road and Hacienda Drive in the Eastern Dublin Specific Planning area. The project encompasses approximately 25 acres of land. The Ordinance was introduced at the December 17, 1996 City Council meeting. Mr. Peabody stated the Alameda County Surplus Property Authority, who is selling the property to Opus Southwest, recently processed Amendments to the Eastern Dublin Specific Plan and General Plan. The Amendments revised the Land Use Designations of the Specific Plan and General Plan, and some elements and language of the Circulation Element, to accommodate potential land uses which were not specifically addressed in the original Plans. The Planning Commission recommended the requested Amendments in September, with the Council taking formal action on October 15, 1996. As a part of that action, the Industrial/Campus Office (I/CO) Specific Plan CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 10 designation was created on the project site. A prime focus for the Amendments in the Eastern Dublin Specific Plan was to accommodate the proposed Opus Development. Mayor Houston opened the public hearing° No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 2 - 97 AMENDING THE ZONING ORDINANCE TO PERMIT THE RF:~ONING OF PROPERTY LOCATED AT THE SOUTHWEST CORNER OF GLEASON ROAD AND HACIENDA DRIVE IN THE EASTERN DUBLIN SPECIFIC PLANNING AREA (APN: 946-15-1-4 (pot) and adopted RESOLUTION NO. 3 - 97 APPROVING AND ESTABLISHING FINDINGS AND GENERAL PROVISIONS FOR A PD PLANNED DEVELOPMENT RF?ONING CONCERNING PA 96-020 OPUS PLANNED DEVELOPMENT PUBLIC HEARING GRAFFITI ORDINANCE 8:22 p.m. 6.3 (530-20) Community Development Director Peabody presented the Staff Report and stated the City Council introduced the Ordinance on December 17, 1996. The proposed Ordinance declares the existence of graffiti to be a public nuisance. It addresses graffiti that is: 1) visible from public property, adjacent private property, or those areas generally accessible to the public; and 2) is not voluntarily removed by the owner or tenant. The ordinance requires property owners or tenants to remove graffiti within 7 days of being formally notified of its existence. Within the 7 day period, property owners or tenants may appeal on the grounds that their property does not contain graffiti, or that removing the graffiti will cause an undue hardship. If property owners or tenants fail to remove graffiti, a citation for an infraction, abatement by the City, or civil litigation could result. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 11 Mr. PeabodY explained that if adopted, the Ordinance would be enforced on a proactive basis, and discussed the process to be used. Cm. Burton asked if any comments had been received from businesses. Eddie said no and we have received no phone calls. Mayor Houston opened the public hearing. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing, On motion of Cm. Lockhart, seconded by Cm. Howard, and bY unanimous vote, the Council adopted ORDINANCE NO. 3 - 97 ADDING CHAPTER 5,65 TO THE DUBLIN MUNICIPAL CODE ESTABLISHING A GRAFFITI ORDINANCE CONTRACT FOR CONSULTANT SERVICES FOR INTERNET WEBSITE DESIGN 8:24 p.m. 7.1 (600-30) Administrative Assistant Honse presented the Staff Report and advised that in November of 1996, the City Council directed Staff to accelerate the schedule for City utilization of the Internet. Mr. Honse reviewed the types of service solicited in the RFP, the RFP process and presented a brief analysis of the 5 proposals received. Cm. Lockhart questioned the statement related to Citilinks being a Dublin based business and providing quick response. She questioned if in this day and age we really transport information by car. Mr. HonSe stated yes, at this point we do. Infolane is located in Fremont. We anticipate that during the design stage there will be a lot of face to face meetings. .Cm. Lockhart asked who Will be presenting them with the information to be input. Mr. Honse stated a lot of the information.we already have on the Microsoft Word network so we won't be totallY reinventing the wheel. It is very time consuming to design the layouts. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 12 Cm. Lockhart commented that it appeared we got apples and oranges when we were getting information in response to our RFP. Mr. Honse suggested she look at the Dublin Thomas Lighting page to get an idea of what our site will look like. Mayor Houston commented he did pull up the Dublin site they put together for us initially. Jim Chapin, 6536 Ebensburg Lane, with Citilinks stated he and his partner Dave Pacheco, designed the Thomas Lighting page which is a national organization. They went all out with their Website as this was the first one they designed. They have roughly 67 pages. Cm. Lockhart stated when she looked at Citilinks Dublin you couldn't go to the other places. She asked if the Chamber project is finished. She asked if E-Mail will be included. Mr. Chapin stated no, the Chamber project is not yet finished. They are meeting tomorrow morning with them. Mr. Honse stated E-Mail is part of phase one. The consultant will bring back costs. Cm. Lockhart asked if we will have any wayof telling who is looking at our site. It would be helpful to know who might be interested so we may have a way of getting feedback. Mr. Honse stated there are a variety of providers that offer this type of service. If the City Council decides they want this, it can be reviewed under phase one. Mr. Rankin stated we will be evaluating a number of options and the services we want. Infolane does not only design work, but levels of hosting as well. Staff will bring back the options to the City Council with costs. Cm. Lockhart stated she would like the Council to have more input into what's representing Dublin. If people have complaints, they will go directly to the 5 Councilmembers. Mr. Rankin stated they also discussed coming back with some kind of a table of contents of what will be comprised in the 54 pages we will have. Mayor Houston commented some cities are very elaborate and some are just there. There should be a very readable table of contents. Pleasanton has a good one and Palo CItY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 13 Alto's is outstanding. He agreed that the Council wants to have input on what goes on the Webpage. He questioned at what point the Council will see the list. Mr. Honse stated he could come back to the next meeting with a proposal. Cm. Ixvckhart felt we may not be doing the best for our citizens by going with the lowest price because they also appear to have the least amount of experience. Mr. Honse stated the committee of 6 individuals went through great pains and a thorough analysis before selecting Citilinks. Mayor Houston felt it would be valuable to have some type of a workshop or maybe go to Mr. Chapin's office or have him come to City Hall and give a demonstration. Cm. Burton felt maybe there should be a subcommittee to deal with this. He did not feel qualified to give advice. He suggested that Mayor Houston and Cm. Lockhart be an unofficial committee to deal with this. He commented he felt uncomfortable with the variance between the high and low bids. Mr. Ambrose asked if the Council wanted to see a table of contents on paper. Mayor Houston stated yes this would be helpful. Cm. Lockhart stated the whole key is it must be fast and it must be simple. She asked if they approve the amount and this is inadequate, what they can do. She stated she wasn't certain exactly what we're putting a number on. Mr. Ambrose explained that they can't approve an agreement without an amount. On motion of Cm. Burton, seconded by Cm. Howard, and by majority vote, the Council authorized the City Manager to execute the Agreement for Website Design Services with Citilinks, in an amount not to exceed $6,695, and authorized a Budget Adjustment of $6,000 during the remainder of Fiscal Year 1996~97. The Council also appointed a subcommittee of Mayor Houston and Cm. Lockhart to provide input on this project. Cm. Lockhart voted in opposition to the motion. Mayor Houston asked when they should meet. Mr. Rankin stated Staff would prepare a draft of the table of contents in order to make the meeting the most productive. Staff will then contact Mayor Houston and Cm. Lockhart with potential meeting dates. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 14 1997 GOALS & OBJECTIVES/BUDGET STUDY SESSION 8:52 p.m. 8.1 (100-80) City Manager Ambrose advised that the City Council annually holds a special meeting to define the City's Goals & Objectives for the upcoming year and to review the status of G&O for the past year. Last year, a Budget study session was held on the same evening and this provided Staff with guidelines for developing the Annual Budget. Mr. Ambrose suggested that the meeting be scheduled during the week of February 24. Cm. Barnes stated she couldn't meet on February 26. Cm. Lockhart pointed out that February 24 is a Water Task Force meeting night. By a Consensus, the Council established the date of Tuesday, February 25 at 6:00 p.m. for the Goals & Objectives Study Session and determined that the Budget Study Session should be held on the same date. February 27 would be noticed in case they don't finish on February 25. Representatives from CTV 30 indicated the meeting(s) could be taped for televising. SALE OF PUBLIC PROPERTY REMNANT PARCELS FROM DUBLIN BOULEVARD EXTENSION ACQUISITION 8:56 p.m. 8.2 (670~80) Economic Development Director Reuel presented the Staff Report and advised that the City has received a request from Main Street Properties to purchase 2 City-owned remnant Parcels on the north side of Dublin Boulevard. The City properties would be combined with a vacant lot owned by J. Patrick Land Company in order to create a combined parcel large enough for the development of a sit-down restaurant. A restaurant on this proposed site would be part of J. Patrick Land Company's 6-acre planned development that incorporates a 91-unit 3-story hotel on a contiguous lot as part of their master plan. Mr. Reuel stated we would hope to bring a name back to the City Council within 60 days. JPL has 20 floating DUEs to work with regarding sewer permits. Cm. Burton stated he felt this was a very reasonable offer. He asked if on the access roads to the property there will be a middle lane for making a left turn or will they have to go all the way down to Scarlett and back. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 15 Mr. Reuel stated we are looking at what the access may look like. We also have the impact of westbound cars so this is being reviewed by our Traffic Engineers. This is a very focal entry into the City. Mr. Ambrose pointed out that this will probably be the busiest intersection in the City at buildout. Cm. Burton felt eastbound access will be important. Mr. Ambrose stated Staff is trying to integrate this with the other parcels as much as possible pursuant to previous Council direction. Mr. Reuel stated there will be a deposit of $10,000 put down within so many days of signing the agreement. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council authorized Staff to prepare a purchase/sale agreement with Main Street Properties in accordance with the terms and conditions set forth in their Letter of' Interest. APPOINTMENT OF CITY COUNCIL SUBCOMMITI'EE-DUBLIN PRIDE WEEK 9:08 p.m. 8.7, (150-80/110~$0) Administrative Services Director Rankin stated for the last several years, the City has designated a week in the Spring as Dublin Pride Week and has encouraged residents to participate in clean-up and fix-up activities. A special trash pick-up day is designated · during the week. Coloring contests are held for local school children and posters are displayed at the Civic Center. Past promotional items have included Dublin Pride printed pencils, buttons, bookmarks, sunglasses, etc. It is suggested that March 22-29, 1997 be designated as Dublin Pride Week. Mr. Rankin stated Staff recommended that the Mayor appoint a Council subcommittee to work with Staff on Dublin Pride Week activities. Cm. Burton suggested that Cm. Lockhart would make an excellent person for this and Cm. Barnes would also be good as this issue was what she ran her campaign on.' It's a fulfillment of her wish. By a Consensus of the Council, Cm. Lockhart and Cm, Barnes were selected to serve on the ad.hoc subcommittee to assist with the 1997 Dublin Pride Week activities. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 16 REQUEST FOR FUNDING FROM CHILDREN'S THEATRE WING 9:10 p.m. 8.4 (900-40) Parks & Community Services Director Lowart presented the Staff Report and advised that CTW is proposing to bring Shanachie to Dublin with performances scheduled from January 22 through £6, 1997, at Dublin Elementary School. CTW is requesting that the City provide flyers and posters for marketing purposes and that the City coordinate distribution of a portion of these flyers and posters in the Dublin schools and businesses. Total printing costs are estimated to be $1,000. As funds were not budgeted for this purpose, an additional appropriation from the Unallocated Reserves would be required. Cm2 Burton asked if this would be a one-time only cost. Ms. Lowart stated this was correct. Cm. Lockhart asked if there is any flexibility on the dates. Ms. Lowart stated Mr. Duman was not present in the audience so she was not certain as to the flexibility. Cm. Barnes stated this was exactly her concern. Two weeks is not a lot of time to design literature and get it out. She is scared about this amount of money. She would like it to come back. Ms. Lowart stated she understood they don't have anymoney left or any credit in the community to get printing done. Mayor Houston stated he felt that for the last two years this has been a very difficult situation. He sees this as basically money that won't have any impact. He did not feel he could support this unless they could change the date to much later. There are other groups in the City that could really use $1,000. It's too little, too late. Cm. Burton stated the idea is good, but the timing is wrong. Ms. Lowart asked if they.reschedule the event, the City Council would be interested in hearing back and reconsidering funding. Cm. Lockhart felt they are setting themselves up for failure with only a two week lead time. Cm. Burton responded yes, they should be encouraged to come back with a later event date and more lead time, CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING Sanuary 7, 1997 PAGE 17 CONSULTANT AGREEMENT TO CONDUCT FIRE FACILITIES IMPACT FEE STUDY 9:16 p.mo 8.5 (600-30) City Manager Ambrose presented the Staff Report and advised that the dissolution of the Dougherty Regional Fire Authority on July 1, 1997, will result in the expiration of the Fire Facilities Impact Fee currently imposed by DRFA on new development within its boundaries. Unless the City of Dublin adopts a new Fire Facilities Impact Fee to replace DRFA's fee, the City will not be able to fund the fire stations, equipment and apparatus necessary to serve new development. Staff received proposals from 3 firms experienced in conducting development impact fee studies. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the CounCil authorized the Mayor to execute the agreement with Hausrath Economic Group and approved a Budget Change Form authorizing transfer of $11,300 from the City's Budgeted Contingent Reserve. ADDED AGENDA ITEM PROPOSED LEASE OF OFFICE SPACE TO CONGRESSWOMAN ELLEN TAUSCHER 9:20 p.m. 8.6A (600-20) Administrative Services Director Rankin advised that the City had an arrangement with Congressman Bill Baker to provide a satellite field office in the Dublin Civic Center. In November, Staff was directed to contact Congresswoman-elect to determine if she would have an interest in utilizing the vacated space. Staff has spoken with Michelle Henry, who will serve as the District Director for Ms. Tauscher, and who has indicated they would like to proceed with initiating services as soon as possible. The proposed terms would result in lease revenue of approximately $960 per year. The Congresswoman would provide telephone service and furnishings are not included in the lease. Cm. Burton asked if this would be their main office. Mr. Rankin stated no, this would be only a satellite office. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council authorized the Mayor to execute the lease in substantially the form presented. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 18 OTHER BUSINESS 9:22 p.m. Upcoming Meetings (610-80) Mr. Ambrose advised that there would be a DRFA board meeting on January 13 in the City of San Ramon at 7:30 p.m. Cm. Barnes stated she would be unable to attend. Recognition of Outgoing Commissioners/Committee Members (610~20) Mr. Ambrose referenced a Memo to the Council from the City Clerk regarding recognition for outgoing Commissioners/Committee Members. Ms. Keck presented options for Council consideration. Another potential item that could impact this would be Council training on disaster preparedness. One idea was to have a little workshop prior to the first Council meeting and they discussed tentatively having this on February 4 just prior to the City Council meeting. This would make it difficult to plan a reception just prior to the meeting. Cm. Barnes liked the idea of February 4. One of the ideas was to combine it with the recognition for nominations for Citizen and Organization of the Year. She felt Citizen and Organization of the Year should be special unto themselves rather than being combined with other recognition. Mayor Houston felt they should do the disaster training on March 4 and recognition reception on February 4th. Start reception at 6 p.m. Cm. Barnes suggested calling the meeting to order at 6:30 p.m., make the presentations, and then adjourn for half an hour for the reception and then resume meeting. Mayor Houston stated this was okay with him. The Council agreed that this would be appropriate, so Staff was directed to notice the February 4, 1997 City Council meeting to begin at 6:30 p.m., adjourn for reception then back to meeting. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 19 Going Away Dinner for Former Police Chief Rose (580-10) Mr. Ambrose advised that a going away dinner is planned for Jim Rose on January 24, to be held at Shannon Center. A flyer will be going around for this event. Retirement Dinner for Paul Moffatt (610-05) Cm. Barnes advised everyone that a retirement dinner is being planned to be held on February 1 here at the Civic Center for Paul Moffatt. Invitations will be going out this week. Potholes on Dublin Boulevard (820-30) Cm. Barnes stated she got a complaint about potholes on Dublin Boulevard in front of the new K&B homes in East Dublin. These are pretty good sized. She requested that Staff take a look at and remedy this situation. Garbage Service (81 O- 1 O) Cm. Barnes stated she was recently contacted by a new resident and was told we don't do a very good job with regard to talking about our garbage pickup dates. This applies when service is going to be a day later because of holidays. Publishing Policy (61 O- 1 O) Cm. Barnes requested that Staff get figures on publishing agendas per Mr. Healy's request. Speech by Mayor (610~05) Cm. Burton reminded everyone that Mayor Houston will make a speech next week at the Chamber luncheon on the State of the City. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January 7, 1997 PAGE 20 Soccer Fields @ Camp Parks (1 $0~80) Mayor Houston stated he talked with Col. Bain regarding the soccer complex over at Camp Parks. We should try to make a request for a long term situation with Camp Parks. Col. Bain said it would be appropriate to wait until the first of this year. A lot of the documentation can come from his office. He requested that we send a letter to request a set aside of property alongside Adams Street for soccer purposes. Mr. Ambrose stated he thought the lease was to be between the Soccer group and Camp Parks. Ms. Ix>wart reported that at a previous meeting, Col. Bain directed the soccer league to pursue the l°ng term lease. Mayor Houston stated he doesn't know what long term actually means if it is 20 or 30 years. If we're putting in money, he would like for us to meet with Col. Bain and get the process going. This may give us an option that right now we don't have. Cm. Burton stated Col. Bain had been approved to be a full bird and this may change who is in charge out there. Pothole on Peppertree Road ~ Dublin Green Drive (820~30) Mayor Houston reported, on a pothole on Peppertree Road and Dublin Green Drive. k,, (JCity Clerk Mr. Thompson stated Staff has looked int° this and there is a spring that comes down and it looks like we will have to run a subdrain down the whole block. The situation has really gotten bad there. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 9:39 p.m. U Mayor CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING January ?, 1997 PAGE 21