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HomeMy WebLinkAbout08-21-2023 PCSC Agenda PacketAugust 21, 2023 Dublin Parks and Community Services Commission Agenda 1 Council Chamber Dublin Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, August 21, 2023 Location: City Council Chamber 100 Civic Plaza Dublin, CA 94568 REGULAR MEETING 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1 Public Comment At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 3.1 Approval of the June 19, 2023, Parks and Community Services Commission Regular Meeting Minutes 1 August 21, 2023 Dublin Parks and Community Services Commission Agenda 2 The Commission will consider approval of the minutes of the June 19, 2023, Parks and Community Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the June 19, 2023, Parks and Community Services Commission Regular Meeting Staff Report Attachment 1 - June 19, 2023, Parks and Community Services Regular Meeting Minutes 3.2 Dublin Library Quarterly Report for April-June 2023 The Commission will receive the quarterly report for the Dublin Library for the period of April through June 2023. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Dublin Library Quarter Report April - June 2023 Attachment 2 - Dublin Library Quarterly Statistics April – June 2023 4. WRITTEN COMMUNICATION – None. 5. PUBLIC HEARING – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS 7.1 Preview of the People of the Parks (P.O.P.) Program The Commission will receive a report on a new program being developed by the Parks and Community Services Department. The People of the Parks (P.O.P.) program is being launched to encourage residents, community organizations, and Dublin businesses to participate in park beautification and environmental stewardship. The P.O.P. program will launch in Summer 2023. STAFF RECOMMENDATION: Receive the presentation and provide feedback. Staff Report 7.2 Preview of the Parks and Community Services Special Event Application The Commission will receive a presentation on the development and implementation of a special events application (app) that will serve as a comprehensive guide to various Parks and Community Services special events. This user-friendly app, developed specifically for the City of Dublin and available for free download on all smart devices, will showcase event details such as dates, times, schedules, maps and more. STAFF RECOMMENDATION: Receive the presentation and provide feedback. Staff Report 2 August 21, 2023 Dublin Parks and Community Services Commission Agenda 3 8. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Parks and Community Services Commission Page 1 of 1 Agenda Item 3.1 DATE:August 21, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Approval of the June 19, 2023, Parks and Community Services Commission Regular Meeting Minutes Prepared by: Elisabeth Hogue, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approval of the minutes of the June 19, 2023, Parks and Community Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the June 19, 2023, Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Commission will consider approval of the minutes of the June 19, 2023, Parks and Community Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) June 19, 2023, Parks and Community Services Commission Regular Meeting Minutes 4 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting: June 19, 2023 Parks and Community Services Commission REGULAR MEETING June 19, 2023 A Regular Meeting of the Parks and Community Services Commission was held on Monday, June 19, 2023, in the Council Chamber at the Civic Center. Chairperson Sameer Hakim called The meeting to order at 7:01 p.m. 1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2)ORAL COMMUNICATIONS –None. 3) CONSENT CALENDAR 3.1) Approval of the May 15, 2023, Parks and Community Services Commission Regular Meeting Minutes 3.2) Tri-Annual Parks and Community Services Department Report for January through April 2023 On a motion by Commissioner Thornbury, seconded by Commissioner Colley, and by unanimous vote, the Commission approved the Consent Calendar. RESULT:APPROVED [UNANIMOUS] MOVED BY:Richard Thornbury, Commissioner SECOND:Daniel Colley, Commissioner AYES:Colley,Hakim,Thornbury,Krishna,Giller,Gan ABSENT:Washington 4)WRITTEN COMMUNICATION –None. Attendee Name Status Sameer Hakim, Chairperson Present Joseph Washington,Vice Chairperson Absent Matthew Giller, Commissioner Present Richard Thornbury, Commissioner Present Advaith Anoop Krishna, Student Representative Present Daniel Colley, Commissioner Present Laura Gan, Alternate Commissioner Present Attachment 1 5 Parks and Community Services Commission REGULAR MEETING June 19, 2023 5)PUBLIC HEARING –None. 6)UNFINISHED BUSINESS –None. 7)NEW BUSINESS 7.1)Fiscal Year 2023-24 Master Fee Schedule Update for the Parks and Community Services Department The Commission received a report on the Master Fee Schedule updates from Jackie Dwyer, Parks and Community Services Director. Commissioners provided comments and asked questions on various aspects of the updated Master Fee Schedule. On a motion by Chairperson Hakim, seconded by Commissioner Giller, and by unanimous vote, the Commission recommended the approval of the fee updates to City Council. RESULT:APPROVED [UNANIMOUS] MOVED BY:Sameer Hakim, Chairperson SECOND:Matthew Giller, Commissioner AYES:Colley, Hakim, Thornbury, Krishna, Giller, Gan ABSENT:Washington 8)OTHER BUSINESS Staff and Commissioners provided brief informational reports and project updates. 6 Parks and Community Services Commission REGULAR MEETING June 19, 2023 9) ADJOURNMENT Chair adjourned the meeting at 7:53 p.m. Sameer Hakim, Chairperson Parks and Community Services Commission ATTEST: Bridget Amaya, Assistant Director Parks and Community Services Department 7 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 3.2 DATE:August 21, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Dublin Library Quarterly Report for April-June 2023 Prepared by: Brad Olson, Management Analyst II EXECUTIVE SUMMARY: The Commission will receive the quarterly report for the Dublin Library for the period of April through June 2023. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin. The Library is open 51 hours per week, excluding holidays, during which the Library operates a circulation desk and a variety of programs, activities, and events. The Dublin Library provides a quarterly report that highlights the following: Programs and services Collaboration, partnerships, and community outreach Statistical data Upcoming events and programs Attachment 1 provides the Library Quarterly Report, and Attachment 2 provides the Library Quarterly Statistics for April – June 2023. STRATEGIC PLAN INITIATIVE: 8 Page 2 of 2 None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Dublin Library Quarterly Report for April – June 2023 2) Dublin Library Quarterly Statistics for April – June 2023 9 Cindy Chadwick, County Librarian Albany Castro Valley Centerville Dublin Fremont Main Irvington Newark Niles San Lorenzo Union City Learning Group Library Quarterly Report (April – June 202 3 ) Our circulation has continued to improve, and this quarter there were 112,514 items checked out which is 2.5% higher when compared to the same quarter last year (109,761). The number of visits in this quarter was 28% higher (49,257) when compared to the same quarter in 2022 (38,435) Program and Service Highlights April was birthday month at the Dublin Library. Dublin turned 20 in its current building and staff threw a large celebration on Saturday, April 1st. Over 400 people attended the event and enjoyed face painting, crafts, a story path book, ice cream, a puppet show, and more. We also had various events throughout the month to celebrate this milestone: an origami class, a month-long bingo game, a family gardening program, and Name a Book Cart! Children’s staff put out three new Nature Story Path books: April’s book was A Seed Grows by Antoinette Portis, May’s book was Ribbit by Jorey Hurley, and June’s book was The Beak Book by Robin Page. Simple grab-and-go craft kits for families have continued to be very popular. This quarter we offered rainbow windsocks, paper finger puppets, literary lions, barnyard chicks, woven owls, and 3D paper gnomes. The library has hosted an author visit each month since March 2023, including Meg Fleming in April, Eugenia Yoh and Vivienne Chang in May, and partnered with the City for Adam Wallace in June. For Summer Adventure (SA), children’s staff hosted a variety of programs, including DRUMMM, Joyful Learning Lab, Magic Dan, Uncle Jer’s Bee Show, NorCal Bats, and a tween/teen drawing class with Karen Luk. By the last week of June, a total of 707 entries for SA were received: 697 in English, 9 in Chinese, and 1 in Spanish. Adult programs included a lecture on succulent gardening, our monthly Common Threads needlecraft circle, a jigsaw puzzle swap, and hands-on craft classes on recycled card making, Chinese brush painting, and the surprisingly popular soap-making. This quarter adult staff premiered our twice-monthly ESL conversation club, Everyday English. Adult staff continued the Health Challenge 2023, with book displays and checklists on the topics of Spiritual Health and Social Health. Over 100 prize entries were submitted in April & May for the Health Challenge, and overall, 50 adults participated. Staff also created a Learn About Pride quiz, in which patrons answered questions about LGBTQIA+ facts to be entered in a drawing for a prize. Adult Services created displays for Poetry Month, Asian American Pacific Islander Native Hawaiian Heritage Month, Pride month and a display based on SA reading prompts Adult collection management this quarter included an extensive review of magazine check-outs (and implementation of system to track in-house use), as well as continued weeding in the Adult Fiction, Romance, Mystery, and Large Type areas. During Spring Break, staff hosted a new Wild West teen escape room, six groups participate over two days. Attachment 1 10  Teen Volunteers hosted AP Study Sessions in April that were extremely popular with high school students.  Teen Manga Club has grown to have 5 people in the club discussing a different manga every month.  Take and Make Crafts for teens have been popular in April and May (there was a craft in the Mental Health Kit) and are on a hiatus until August to invite teens to more in-person crafts during the summer.  Teen Volunteers led an origami workshop for AANHPI Month that was well attended.  Teens presented a High School Math Pathways Program that was well received, and parents have been asking for another session.  Our Teen Librarian hosted an event for Free Comic Book Day for all ages where participants made a bookmark with recycled comics and were able to take a free comic book home. We had 86 total participants.  Teen Volunteers hosted a Pride Party at the library with goody bags, a movie screening, cookies, and free books.  Teen in-person crafts were well attended in June with DIY Wooden Coasters and DIY Tote Bag or Pouches.  Mental Health in May, Pride Display, and Books Recommended by Teens in June book displays in the Teen Area were very popular. Collaboration, Partnerships, and Community Outreach  In collaboration with Dublin’s Poet Laureate, Dublin Library was a stop on the city-wide Poetry Walk.  Children’s Staff visited two school classrooms: one in April and one in May (kindergarten classes at Green Elementary and first-grade classes at Dublin Elementary). Children’s staff also hosted a Boy Scout Troop and a Girl Scout Troop to the library for a tour and talk about how the library works.  Adult staff led a class visit by Dublin Adult School’s English as a Second Language students.  Staff tabled at Las Positas College’s Literary Festival on May 13, talking to around 100 community members, and running a craft project for 15 kids.  Staff collaborated with the city’s recreation department to host international author Adam Wallace and a dinosaur party to celebrate the release of his newest book. The City also co-sponsored a coding workshop for adults led by a local teen.  Staff participated in the Pride Farmer’s Market on Thursday, June 1st to promote Summer Adventure and hand out free books and buttons celebrating pride.  Staff led the final two meetings of Overbooked (a 7/8 grade book club) that meets at Wells Middle School once a month (in April and May). This program will resume in the fall.  After a two-year hiatus, Palo Alto VA’s Mobile Outreach Services resumed in June. Team members helped veterans and their families with enrollment in VA healthcare, referrals to specialists (mental health, hearing, physical therapy), safety assessments, and information about housing, education, and employment benefits.  Our Teen Librarian attended Mayor’s Youth Advisory Committee (YAC) Meetings once a month in April and May and collaborated with the YAC to run game stations at the Birthday Celebration.  Staff collaborated with CA Telephone Access, a program of the California Public Utilities Commission Deaf and Disabled Telecommunications Program to table and spread the word about services offered. Coming Up Next Quarter  Farmer’s Market Outreach event with Poppy and city officials  Community Resource Fair planned for next quarter  Teen Self-Care Kits for Self-Care Month & Teen Take and Make Crafts kits will resume in the fall  Volunteer Orientations in September for new in-person volunteers  Teen Program proposals will open again in September  Teen Led Crafts for children  Library Card sign-up month  Class and School Visits to all Kinder and first-grade classrooms in the district  Splatter Festival Tabling  Librarians will participate in the Library Card Drive at Las Positas College in the fall 11 ________________________________ ________ Cindy Chadwick Ph.D., County Librarian Date 7/13/2023 12 Alameda County Library 2023, Quarter 2; FY 2022-23 Q4 Quarterly Report Attachment 2 13 Top Posts 14 e-Materials Borrowed eAudio hoopla Audiobooks 5,173 OverDrive: MP3 Audio Books 3,514 OverDrive LISTEN 76,285 eBooks GVRL/GDL 251 OverDrive Read 99,527 enki 841 OverDrive Adobe PDF 61 OverDrive Adobe EPUB 4,278 OverDrive Open EPUB 112 OverDrive Mobi/Kindle 62,995 OverDrive MediaDo 142 Overdrive Kobo 1,141 hoopla comics 1,041 hoopla eBooks 2,908 eVideo OverDrive -Great Courses 223 OverDrive -Craftsy 111 OverDrive -Craftsy en Español 4 hoopla tv 996 hoopla movies 859 OverDrive -iNDIEFLIX 56 OverDrive -Kovels 5 OverDrive -ArtistWorks 52 OverDrive –Classica 29 OverDrive –Qello 22 Music hoopla Music 483 272,302 eMagazines & Other OverDrive 11,057 hoopla BingePass 136 eBooks 173,297 eAudio 84,972 eVideo 2,357 Music 483 eMagazines & Other 11,193 15 PC Sessions 46,275 Albany 4,407 Castro Valley 7,999 Centerville 857 Dublin 7,948 Fremont 13,678 Newark 4,075 San Lorenzo 3,940 Union City 3,371 16 Albany 488 Castro Valley 340 Centerville 90 Dublin 280 Fremont 408 Newark 780 San Lorenzo 348 Union City 170 Tech it Out Sessions 2,904 17 Wi-Fi Sessions 74,946 April 27,697 May 23,900 June 23,349 18 Printing (Pages) Online Printing (Pages) Total Printing Albany 3,660 1,931 5,591 Castro Valley 12,609 1,441 14,050 Centerville 637 786 1,423 Dublin 8,854 1,427 10,281 Fremont 16,393 3,605 19,998 Newark 4,093 3,121 7,214 San Lorenzo 6,603 2,071 8,674 Union City 5,305 1,250 6,555 Total 58,154 15,632 73,786Printing 73,786 19 Albany 28,701 Castro Valley 49,546 Centerville 15,047 Cherryland 3,993 Dublin 49,257 Fremont 75,794 Irvington 6,793 MOS 3,115 Newark 30,953 Niles 923 REACH 2,717 San Lorenzo 22,543 Union City 28,255 Library Visits 317,637 20 Cards Mailed 737 21 Welcome Cards Issued 1,042x 22 Albany 572 Castro Valley 801 Centerville 155 Cherryland 6 Dublin 1,169 Fremont 1,634 Irvington 34 MOS 5 Newark 461 Niles 12 REACH 2 San Lorenzo 352 Union City 417 New Cards Issued 5,620 23 Ask Us! 1,250 Online Questions Answered 24 Adult Adult Hours Teen Teen Hours Albany 5 260 14 172 Castro Valley 2 5 80 403 Dublin 23 462.25 202 845 Fremont 8 114 155 929 Fremont Neighborhood 2 17 48 176 Newark 16 163 92 465 REACH 0 0 5 20.5 San Lorenzo 0 0 17 203 Union City 6 17 28 230 Total 62 1,038.25 641 3,443.5 4,481.75 Volunteer Hours 703 Volunteers 25 Virtual Programs 49 563 Attendance 26 Number of Programs Attendance Albany 64 2,323 Castro Valley 108 4,963 Centerville 56 1,217 Cherryland 22 232 Dublin 94 3,029 Fremont 138 3,947 Irvington 10 171 Newark 149 3,454 REACH 2 350 San Lorenzo 73 1,992 Union City 26 1,013 23,175 Attendance 757 Onsite Programs 27 Items Checked Out Renewals Total Checkouts + Renewals Items Checked In Albany 44,321 927 45,248 44,304 Castro Valley 90,296 1,448 91,744 90,776 Centerville 24,375 413 24,788 28,418 Cherryland 645 30 675 733 Dublin 111,469 1,045 112,514 110,790 Fremont 198,305 2,463 200,768 195,212 Irvington 4,111 100 4,211 5,796 MOS 3,976 1,930 5,906 4,849 Newark 68,040 1,021 69,061 56,984 Niles 2,230 56 2,286 2,267 REACH 67 5 72 50 San Lorenzo 24,983 662 25,645 25,617 Union City 27,258 813 28,071 37,168 24/7 Library 9 502,307 502,316 26 Total 600,085 513,220 1,113,305 602,990 Items Checked In Items Checked Out 1,113,305 602,990 (600,085 Checkouts + 513,220 Renewals) 28 Albany 9,826 Castro Valley 12,691 Centerville 5,407 Cherryland 22 Dublin 17,121 Fremont 27,439 Irvington 693 MOS 839 Newark 9,547 Niles 760 REACH 45 San Lorenzo 3,200 Union City 3,807 24/7 8 Holds Fulfilled 91,405 A 29 Collection Total April 1,049,381 May 1,091,866 June 1,087,317 Collection Total 1,087,317 25,214 New Materials New Materials April 7,633 May 7,810 June 9,771 30 Number of Sessions Average Duration of Calls (seconds) April 60 203 May 80 264 June 67 223 Total 207 230 Listen Inn Sessions 207 31 April 3,719 May 3,590 June 3,347 Link+ Circulation 10,656 32 STAFF REPORT Parks and Community Services Commission Page 1 of 3 Agenda Item 7.1 DATE:August 21, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Preview of the People of the Parks (P.O.P.) Program Prepared by: Anthony Calvo, Recreation Supervisor EXECUTIVE SUMMARY: The Commission will receive a report on a new program being developed by the Parks and Community Services Department. The People of the Parks (P.O.P.) program is being launched to encourage residents, community organizations, and Dublin businesses to participate in park beautification and environmental stewardship. The P.O.P. program will launch in Summer 2023. STAFF RECOMMENDATION: Receive the presentation and provide feedback. FINANCIAL IMPACT: Initial costs and program expenses for the first year are estimated to be between $5,000 and $10,000. This cost will be absorbed in the Fiscal Year 2023-2024 Adopted Budget. Any necessary ongoing budget adjustments to ensure program sustainability will be made during the annual budget process and will be subject to City Council approval. DESCRIPTION: Background At its meeting on February 21, 2023, the City Council requested that Staff investigate programs and alternative ways to promote ongoing beautification of City parks, trails, and sidewalks while addressing concerns about litter buildup. Based on this request, Staff began researching similar programs operated by other jurisdictions throughout the Bay Area and the State of California. Many jurisdictions have programs such as Friends of the Parks/Trails and Park/Trail Ambassadors. Staff has developed a similar program specifically tailored to the City of Dublin. People of the Parks (P.O.P.) P.O.P. is an ongoing, incentivized program encouraging community efforts to “Keep Dublin Clean & Green”. The program is designed for residents already frequenting parks, sidewalks, and trails. It 33 Page 2 of 3 empowers them to support City beautification efforts by carrying a litter stick and bag and keeping areas free of litter and debris. The program is also designed for people who might not actively use City facilities and amenities but want to start getting involved in taking care of their community. In addition to individualized efforts, group efforts with the ability to adopt a park, trail, or any other agreed-upon location will be recognized. This framework is designed for families, community groups, organizations, and local businesses. Program participants will be provided with vests or T-shirts created specifically for this program to make them easily identifiable and assist with educating others about the program. P.O.P. Program Details Program Launch – August 2023 Youth Component – “Park Patrol” will be a branded campaign focusing on preschool and elementary-aged youth participating with family members. Program Locations – All City parks, trails, and other outdoor facilities/amenities. o Individual efforts may be specific to certain trails, neighborhoods, etc. Participants will be asked to provide location details upon registration. o Group efforts will focus on parks and trails, with larger parks and trail sections being divided to allow for increased participation. City Staff may also create specific areas tailored to an organization’s needs. o Staff will maintain a comprehensive database that details volunteer efforts and locations. Equipment – Upon registration, participants will receive a litter stick, gloves, a program- specific vest or T-shirt, and a reusable litter collection bag. Program Tracking – Hours will be tracked on the honor system using easy-to-complete online forms. Participants will be asked to track hours on a per-occurrence basis and submit them for review quarterly. Requirements – Registration with the City and completion of a Volunteer Waiver. o There are no hour minimums for individualized efforts, although participants are expected to have some level or re-occurring schedule of participation. This can be daily, weekly, bi-weekly, etc. There is no specific term commitment. Volunteers may participate for any duration of their choosing. o There are hour minimums monthly for groups that adopt a specific location. Families are expected to complete eight hours per month (i.e., a family of four volunteers twice a month, one hour each for each effort). This equates to approximately 100 hours per year. Organizations/Community Groups/Businesses are expected to complete 16 hours per month or approximately 200 hours per year. 34 Page 3 of 3 Group efforts are expected to commit at least one year to the program and will have the discretion to continue longer. Incentives – Incentives will be provided quarterly, depending on the number of completed hours. Hours completed will equate to the number of entries into quarterly raffle drawings. Prizes awarded will include City and program-branded gifts, gift cards to local businesses, free or reduced passes to The Wave, and free or reduced passes to other City programs such as the Shamrock 5k. The estimated value and/or incentive cost is around $2,000 annually. Sponsorships – Staff will seek cash and in-kind donations to help offset program costs, such as litter pickup kits. In-kind donations will also be made available as part of the incentives raffled off each quarter. Next Steps Following feedback from the Commission, Staff will begin preparing the program for launch, including developing marketing and outreach materials, procuring supplies, creating registration and tracking forms, and completing other administrative tasks necessary. The Parks and Community Services Department will review P.O.P. annually to ensure program outcomes are met. Modifications, if necessary, will be made to meet the specific needs of participants and the community. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: None. 35 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 7.2 DATE:August 21, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Preview of the Parks and Community Services Special Event ApplicationPrepared by:Shelby Perry, Recreation Coordinator EXECUTIVE SUMMARY:The Commission will receive a presentation on the development and implementation of a specialevents application (app) that will serve as a comprehensive guide to various Parks and Community Services special events. This user-friendly app, developed specifically for the City of Dublin and available for free download on all smart devices, will showcase event details such as dates, times, schedules, maps, and more. STAFF RECOMMENDATION:Receive the presentation and provide feedback. FINANCIAL IMPACT:The cost to develop and maintain the event app is estimated at $8,000 - $10,000 annually. The cost will be absorbed in the current Fiscal Year operating budget. The annual cost will be partially offset by reduced expenditures related to the printing of paper programs. Additionally, the app offers sponsorship opportunities to reduce ongoing expenditures. DESCRIPTION:The City of Dublin is launching an event app for various special events run by the Parks and Community Services Department. This includes the St. Patrick’s Day Festival, Summer Concert Series, Splatter, and more. The app is available for download on Apple and Android devices at no cost to the user. The user-friendly app will enhance the event experience by providing event listings, detailed eventinformation and resources, and valuable sponsorship opportunities. The app will include entertainment schedules, event maps, vendor and sponsor listings, news and social mediaupdates, a frequently asked questions section, and more. 36 Page 2 of 2 Staff is seeking feedback from the Commission ahead of the project launch scheduled for Splatter on September 9, 2023. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:None. 37