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HomeMy WebLinkAbout11-20-2023 PCSC Agenda Packet with PPTNovember 20, 2023 Dublin Parks and Community Services Commission Agenda 1 Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, November 20, 2023 Location: Council Chambers Civic Center 100 Civic Plaza Dublin, CA 94568 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the October 16, 2023, Parks and Community Services Commission Meeting Minutes The Commission will consider approving the October 16, 2023, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION: 1 November 20, 2023 Dublin Parks and Community Services Commission Agenda 2 Approve the minutes of the October 16, 2023, Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1 - October 16, 2023, Parks and Community Services Commission Regular Meeting Minutes 4.2 Dublin Library Quarterly Report for July-September 2023 The Parks and Community Services Commission will receive the quarterly report for the Dublin Library for the period of July through September 2023. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Dublin Library Quarterly Report for July-September 2023 Attachment 2 - Dublin Library Quarterly Statistics for July-September 2023 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Youth Mini-Grant Funding Recommendations The Commission will consider recommending the Youth Advisory Committee Youth Mini-Grant Program funding allocations to the City Council for approval. STAFF RECOMMENDATION: Review the Youth Advisory Committee’s funding allocations for the Youth Mini- Grant Program and recommend them to the City Council for approval. Staff Report Attachment 1 - Top 10 Youth Mini-Grant Applications and Proposals 2023-24 Attachment 2 - Mini-Grant Application Rating Sheet 8. STAFF AND COMMISSIONER REPORTS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a). If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for 2 November 20, 2023 Dublin Parks and Community Services Commission Agenda 3 individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Parks and Community Services Commission Page 1 of 1 Agenda Item 4.1 DATE:November 20, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Approval of the October 16, 2023, Parks and Community Services Commission Regular Meeting Minutes Prepared by: Elisabeth Hogue, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approving the October 16, 2023, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the October 16, 2023, Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Commission will consider approval of the minutes of the October 16, 2023, Parks and Community Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) October 16, 2023, Parks and Community Services Commission Regular Meeting Minutes 4 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting:October 16, 2023 Parks and Community Services Commission REGULAR MEETING October 16, 2023 A Regular Meeting of the Parks and Community Services Commission was held on Monday, October 16, 2023, in the Council Chamber at the Civic Center. Chairperson Sameer Hakim called the meeting to order at 7:00 p.m. 1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chairperson Hakim requested to reorder the agenda, moving item 7.2 prior to item 7.3.The agenda was reordered with unanimous agreement from the Commission. 2)ORAL COMMUNICATIONS 2.1)Public Comment –None. 2.2)Tri-Annual Parks and Community Services Department Report for May through August 2023 Recreation Coordinators Brian Spiller and Yvonne Taylor presented the Tri-Annual Parks and Community Service Department’s Report on classes, activities, and events from May through August 2023. Commissioners provided feedback and asked questions on various aspects of the report. 3) CONSENT CALENDAR 3.1) Approved of the August 21, 2023, Parks and Community Services Commission Regular Meeting Minutes On a motion by Commissioner Richard Thornbury,seconded by Chairperson Sameer Hakim,and by unanimous vote, the Commission approved the Consent Calendar. Attendee Name Status Sameer Hakim, Chairperson Present Joseph Washington,Vice Chairperson Present Matthew Giller, Commissioner Present Richard Thornbury, Commissioner Present Esha Shenoy, Student Representative Absent Daniel Colley, Commissioner Present Laura Gan, Alternate Commissioner Present Attachment 1 5 Parks and Community Services Commission REGULAR MEETING October 16, 2023 RESULT:APPROVED [UNANIMOUS] MOVED BY:Richard Thornbury, Commissioner SECOND:Sameer Hakim, Chairperson AYES: ABSENT: Colley, Hakim, Washington, Thornbury, Giller Shenoy 4)WRITTEN COMMUNICATION –None. 5)PUBLIC HEARING –None. 6)UNFINISHED BUSINESS –None. 7)NEW BUSINESS 7.1)Summer Concert Series Performer Review and Discussion Commissioners received a presentation on the Summer Concert Series performers from Shaun Chilkotowsky, Parks and Community Services Manager. Commissioners provided feedback and asked questions on various aspects of the program. 7.3)2023 “Deck the Homes” Holiday Home Decorating Contest Commissioners received a presentation on the 2023 “Deck the Homes” Holiday Home Decorating Contest from Jennifer LiMarzi, Recreation Technician. Commissioners provided feedback and asked questions on various aspects of the program. 7.2)The Wave Summer 2023 Season Report Commissioners received a presentation on The Wave Summer 2023 Season Report from Kevin Coffee, Recreation Coordinator. Commissioners provided feedback and asked questions on various aspects of the report. 8)OTHER BUSINESS Staff and Commissioners provided brief informational reports and project updates. 9) ADJOURNMENT 6 Parks and Community Services Commission REGULAR MEETING October 16, 2023 Chair Hakim adjourned the meeting at 9:12 p.m. Sameer Hakim, Chairperson Parks and Community Services Commission ATTEST: Bridget Amaya, Assistant Director Parks and Community Services Department 7 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 4.2 DATE:November 20, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Dublin Library Quarterly Report for July-September 2023 Prepared by: Brad Olson, Management Analyst II EXECUTIVE SUMMARY: The Parks and Community Services Commission will receive the quarterly report for the Dublin Library for the period of July through September 2023. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin. The Library is open 51 hours per week, excluding holidays, during which the Library operates a circulation desk and a variety of programs, activities, and events. The Dublin Library provides a quarterly report that highlights the following: Programs and services Collaboration, partnerships, and community outreach Statistical data Upcoming events and programs Attachment 1 provides the Library Quarterly Report, and Attachment 2 provides the Library Quarterly Statistics for July through September 2023. STRATEGIC PLAN INITIATIVE: 8 Page 2 of 2 None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Dublin Library Quarterly Report for July–September 2023 2) Dublin Library Quarterly Statistics for July–September 2023 9 Cindy Chadwick, County Librarian Albany Castro Valley Centerville Dublin Fremont Main Irvington Newark Niles San Lorenzo Union City Learning Group Dublin Library Quarterly Report (July – September 2023 ) The number of visits in this quarter was 14% higher (51,018) when compared to the same quarter in 2022 (44,722), an average of 663 visitors per day. 1,551 new cards were issued in this quarter. Dublin Library nearly matched last year’s circulation for the quarter with 115,923 items checked out to last year’s 116,169. Program and Service Highlights Children’s staff put out two new Nature Story Path books: Bee Dance by Rick Chrustowski and Wake, Sleepy One by Lisa Kerr. Simple grab-and-go craft kits for families have continued to be very popular. This quarter we offered dragon bookmark kits and pencil box kits. The library continues to host author programs on a regular basis. This quarter we hosted Katryn Bury (Drew Leclair), Jen de Oliveira (Reggie, Kid Penguin), Dr. Amita Roy Shah (Diwali and Holi books). Staff continued to host programs for Summer Adventure, including Wildmind Science, Firelight Shadow Theater, Tooth Fairy Storytime with a local dentist, regular crafts planned and run by volunteers, and weekly movie screenings throughout July. By the end of the Summer, Dublin Library members submitted 1,435 total entries: 1,420 in English, 14 in Traditional Chinese, and 1 in Spanish. For Fall, children’s staff expanded the book club offerings to a 5th-grade book group (Fearless Readers), a 6th- grade book group (Spectacular Sixth Grade Book Club), and a Manga Book Club (Right to Left) for 4th-6th graders. Groups meet once a month at the library. The Library started offering monthly puzzle events based on feedback received from families attending board games. Adult programs included monthly Common Threads needlecraft circle, our twice-monthly ESL conversation club, Everyday English, a tie-dye class, a radial origami workshop, and a ribbon flower-making class. In August, we brought back our bimonthly Family Yoga program for adults and their children over 7. Adult Services created displays for Read-a-Romance Month on themes such as photography and road trips and continued our displays based on Summer Adventure reading prompts. Adult collection management this quarter included weeding and requesting refreshes in Science Fiction, computer/technology, the pregnancy sections, and moving ESOL titles into a dedicated space close to the Community Languages and Fresh Reads collections. A monthly adult book club began in September after interest was expressed by members. For September, staff put up a library card “pumpkin patch” for kids to add their names to the wall when they got a library card. Staff also made a new design for the buttons kids receive when they get their first library card with Alameda County. Teen Volunteers hosted a School Up Seminar in September for youth to see pathways after high school which was extremely popular. Attachment 1 10  Teen Manga Club was renamed to Isekai’s Survivor’s Club and has grown to 7 teen participants.  Teen in-person crafts continued for Summer in July with wood charm keychains, modeling clay, intro to sewing, and duct tape crafts. Popular Take and Make crafts resumed in August.  Teen Movie Nights and Game Nights started once a month in September and have been popular.  Self-Care Month in September was celebrated with a book display and self-care kits for teens.  Teen volunteers led a STEAM-based program that involved making oobleck and teaching about its physical properties. Collaboration, Partnerships, and Community Outreach  Mayor Hernandez and Supervisor Haubert read books at the Farmer’s Market, as a result of collaboration with the city mayor’s office, AC Library Mobile & Outreach Services, and Dublin staff.  Staff collaborated with the middle school librarians and administrators at Wells and Fallon to table on registration day at both schools. Staff was able to issue library cards for many students, hand out eResources information, and sign students up for the book clubs.  Staff worked with EAH Housing to participate in resource fairs for National Night Out at two of their housing communities. Staff created library cards for several community members and provided information about library resources and programming for approximately 100 community members.  Staff participated in the city’s annual outdoor festival, Splatter, where we issued library cards, publicized library events and services, and interacted with hundreds of residents.  Staff led the first meetings of Overbooked (a 7th-8th grade book club) that meets monthly at the Wells Middle School campus and at Fallon Middle School campus. Both book groups are currently full and staff is excited to work with the groups throughout the year.  Wells Middle School’s D&D club meets twice a month at the library to host a program.  Staff hosted a Community Outreach Fair in August for all members of the community. 19 community groups/non- profits joined in the event to promote services and resources available in Alameda County. We hope to have this become a yearly event.  Staff helped Palo Alto VA’s Mobile Outreach Services continue outreach despite their mobile van being repaired. Outreach providers helped veterans and their families with referrals and information.  Teen Librarian resumed attending monthly Mayor’s Youth Advisory Committee (YAC) Meetings in August to share what programs the library is offering.  Staff met with Alameda County Law Librarian Pauline Afuso to prepare for a new law librarian office hours service.  Adult staff attended a training in anticipation of adding more sessions of Lawyers in the Library pending the recruitment of more lawyers for this fully remote service.  Our partnership with the DUSD Workability Program continues to grow. We now have 5 students working in 2 groups on Tuesdays and Thursdays during the school year. Coming Up Next Quarter  Law Librarian Office Hours will premiere.  Teen Volunteers are planning an Escape Room.  Librarians are planning events during Thanksgiving break for all ages.  Volunteer Orientations are coming up in October for new in-person volunteer opportunities.  Teen Program submissions window for teen-led programs in the winter/spring will close in October.  We will hold programs for Hispanic Heritage Month in October and November.  We will host AP Study Sessions for teens to help with finals and exams.  Class and school visits continue next quarter to all Kinder and first grades in Dublin Unified School District.  Librarians will participate in the Library Card Drive at Las Positas College in October.  Middle Grade Pen Club starts next quarter. 11 ________________________________ ________ Cindy Chadwick Ph.D., County Librarian Date 10/19/2023 12 Alameda County Library 2023, Quarter 3; FY 2023-24 Q1 Quarterly Report Attachment 2 13 Top Posts 14 Top Posts 15 e-Materials Borrowed eAudio hoopla Audiobooks 6,208 OverDrive: MP3 Audio Books 1,652 OverDrive LISTEN 82,843 eBooks GVRL/GDL 218 OverDrive Read 104,896 enki 857 OverDrive Adobe PDF 38 OverDrive Adobe EPUB 3,165 OverDrive Open EPUB 72 OverDrive Mobi/Kindle 67,177 OverDrive MediaDo 204 Overdrive Kobo 1,302 hoopla comics 1,243 hoopla eBooks 3,374 eVideo Great Courses OD 209 Craftsy 154 Craftsy en Español 5 hoopla tv 1,088 hoopla mov 1,188 iNDIEFLIX 67 ArtistWorks 68 Classica 64 Qello 33 Music hoopla Music 527 291,472 eMagazines & Other OverDrive 14,576 hoopla BingePass 244 eBooks 182,546 eAudio 90,703 eVideo 2,876 Music 527 eMagazines & Other 14,820 16 PC Sessions 49,689 Albany 4,789 Castro Valley 9,439 Centerville 887 Dublin 8,053 Fremont 14,309 Newark 4,278 San Lorenzo 4,133 Union City 3,801 17 Albany 446 Castro Valley 391 Centerville 82 Dublin 393 Fremont 589 Newark 530 San Lorenzo 442 Union City 218 Tech it Out Sessions 3,091 18 Wi-Fi Sessions 109,782 July 28,732 August 37,831 September 43,219 19 Printing (Pages) Online Printing (Pages) Total Printing Albany 3,231 2,154 5,385 Castro Valley 18,149 2,182 20,331 Centerville 984 848 1,832 Dublin 8,132 2,926 11,058 Fremont 18,001 4,705 22,706 Newark 3,982 2,069 6,051 San Lorenzo 8,643 1,878 10,521 Union City 5,876 2,140 8,016 Total 66,998 18,902 85,900Printing 85,900 20 Albany 31,449 Castro Valley 52,479 Centerville 15,473 Cherryland 4,073 Dublin 51,018 Fremont 80,955 Irvington 6,369 MOS 1,277 Newark 34,924 Niles 987 San Lorenzo 23,862 Union City 29,464Library Visits 332,330 21 Cards Mailed 484 22 Welcome Cards Issued 1,040x 23 Albany 725 Castro Valley 567 Centerville 366 Cherryland 86 Dublin 1,507 Fremont 1,944 Irvington 33 MOS 5 Newark 519 Niles 6 San Lorenzo 347 Union City 470 New Cards Issued 6,575 24 Ask Us! 1,790 Online Questions Answered 25 Adult Adult Hours Teen Teen Hours Albany 5 120 18 188 Castro Valley 2 19 65 389 Dublin 42 800.5 188 970 Fremont 3 29 144 1,036 Fremont Neighborhood 0 0 54 354 Newark 16 207 117 641 San Lorenzo 1 18 39 492 Union City 4 25 20 209 Total 73 1,218.5 645 4,2795,497.5 Volunteer Hours 718 Volunteers 26 Virtual Programs 44 513Attendance 27 Number of Programs Attendance Albany 77 2,411 Castro Valley 107 4,078 Centerville 21 856 Cherryland 3 39 Dublin 106 3,143 Fremont 106 3,428 Irvington 4 38 Newark 112 3,828 San Lorenzo 41 1,229 Union City 26 59119,641 Attendance 603 Onsite Programs 28 Items Checked Out Renewals Total Checkouts + Renewals Items Checked In Albany 45,997 884 46,881 45,432 Castro Valley 94,964 1,369 96,333 92,831 Centerville 25,229 430 25,659 27,410 Cherryland 457 21 478 368 Dublin 114,946 977 115,923 112,034 Fremont 199,225 2,179 201,404 195,419 Irvington 3,664 58 3,722 4,833 MOS 2,312 1,150 3,462 1,423 Newark 78,695 1,045 79,740 63,101 Niles 1,639 63 1,702 1,797 REACH 28 0 28 40 San Lorenzo 26,023 451 26,474 25,494 Union City 27,280 643 27,923 38,214 24/7 Library 78 513,900 513,978 80 Total 620,537 523,170 1,143,707 608,476 Items Checked In Items Checked Out 1,143,707 608,476 (620,537 Checkouts + 523,170 Renewals) 29 Albany 10,064 Castro Valley 13,354 Centerville 6,135 Cherryland 13 Dublin 18,934 Fremont 29,868 Irvington 928 MOS 425 Newark 11,356 Niles 701 REACH 11 San Lorenzo 3,705 Union City 3,887 24/7 2 Holds Fulfilled 99,383 A 30 Collection Total July 1,068,088 August 1,044,362 September 1,038,402 Collection Total 1,038,402 29,425 New Materials New Materials July 7,673 August 12,540 September 9,212 31 July 3,770 August 4,060 September 3,651 Link+ Circulation 11,481 32 STAFF REPORT Parks & Community Services Commission Page 1 of 4 Agenda Item 7.1 DATE:November 20, 2023 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Youth Mini-Grant Funding AllocationsPrepared by:Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY:The Commission will consider recommending the Youth Advisory Committee Youth Mini-GrantProgram funding allocations to the City Council for approval. STAFF RECOMMENDATION:Review the Youth Advisory Committee’s funding allocations for the Youth Mini-Grant Program and recommend them to the City Council for approval. FINANCIAL IMPACT:The City of Dublin Youth Mini-Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2023-24. DESCRIPTION:Background The Youth Advisory Committee established the Mini-Grant Program in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. Each year, Dublin-based youth organizations/clubs have an opportunity to apply for grant funding to support programs, activities, or projects that benefit Dublin youth. Funding is recommended annually by the Committee and awarded by the City Council to organizations that best meet the needs of youth in the community.2023-24 Youth Mini-GrantsThe application period for the 2023-24 program ran from September 1, 2023, to October 6, 2023.The program was advertised via social media, the City’s website, and at Dublin’s high and middle schools, and was sent to Committee members to assist with publicity. Forty-eight applications were received by the deadline. Six of the 48 did not meet minimum qualifications or were duplicates, resulting in 42 eligible applications reviewed. 33 Page 2 of 4 Staff used the Mini-Grant Application Rating Sheet (Attachment 2) to evaluate the 42 grant proposals. The top 10 were invited to present to the Committee to be considered for funding. Those applicants/organizations are listed below and included as Attachment 1. 1. Books Like Me, Inc.2. Dublin High School (DHS) Green Earth Club3. DHS National Alliance on Mental Illness (NAMI)4. Dublin Asian Student Association5. DHS Speech and Debate6. Dublin Health Occupations Students of America (HOSA)7. Gardeners of the Galaxy8. Girl Up Dublin9. Poverty Patch-Up10.The Student Climate CorpsFollowing the presentations, the Committee deliberated utilizing the Mini-Grant Rating Sheet and further discussed the applicants. After deliberation, the Committee recommended funding amounts for six of the 10 organizations as follows:Table 1: FUNDING RECOMMENDATIONSOrganizationGrant Requested Grant Proposal CommitteeRecommendation Committee Points AverageBooks Like Me, Inc.$900 Supply students with culturally relevant children’s books to promote diversity and inclusion.$0 10.8 DHS Green Earth Club $500 Purchase and install a drip irrigation system, soil, planters, plants, and fertilizer supplies to educate and provide workshops for Dublin youth.$250 11.6 DHS National Alliance on Mental Illness $1,000 Pay for a yoga instructor, mats,and marketing materials for a mental health event. $450 11.3 Dublin Asian Student Association $500 Create an Asian-owned small business catalog. Staff Notes: Committee members felt that while their presentation $0 12.2 34 Page 3 of 4 was excellent, after deliberation,the proposal did not serve Dublin youth and opted to utilizefunds for other organizations/clubs that did.DHS Speech and Debate $500 Provide free introductory debate tournaments for students in Dublin.$500 14.1 Dublin Health Occupations Students of America $700 Replenish emergency training kits and purchase six additional kits for use in school shooting emergency preparedness workshops.$500 12.8 Gardeners of the Galaxy $1,000 Purchase supplies to continue growing and donating microgreens.$500 12.7 Girl Up Dublin $400 Cover workshop costs, including speaker, facility, and babysitter fees.$0 10.5 Poverty Patch-Up $300 Create hygiene kits for the unhoused in Oakland, Berkeley, and other areas.$0 10.1 The Student Climate Corps $300 Purchase composting systems to support student-led gardening and climate advocacy efforts.$300 12.9Totals$6,100 $2,500The Parks and Community Services Commission is being asked to review the funding recommendations made by the Committee and forward a recommendation to the City Council for approval. Upon completion of projects, grant recipients will be required to submit a brief project report to describe how the funds were used and the number of youths impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their projects. Those who do not submit a report as requested may not be considered for future Youth Mini-Grants. Project reports will be delivered at the Committee’s Regular Meeting on April 24, 2024. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Committee Agenda was posted, and groups submitting applications were notified. 35 Page 4 of 4 ATTACHMENTS:1) Top 10 Youth Mini-Grant Applications and Proposals 2023-242) Mini-Grant Application Rating Sheet 36 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6440 Date Submitted: 10/5/2023 Attachment 1 37 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Books Like Me, Inc. Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Haili Smith, Co-Founder Phone:*Email:* Adult Sponsor (Name & Title):* Bobbie Barnes, President Phone: *Email:* 38 Amount Requesting:* $900 Number of People in Organization:* 2 Percent of Dublin Youth Participants:* 100 Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Books Like Me - Youth Mini Grant Request.docx 39 Youth Mini Grant Request: Books Like Me Diverse Book Donations My brother and I founded a nonprofit charity three years ago named Books Like Me, Inc. Our mission is to purposefully supply students, classrooms, and libraries with culturally relevant children’s books to progress diversity and inclusion through literature. We’ve always loved reading, but we noticed that there were little to no minority characters in our books. IF there were characters like us, they were never main characters, but only side or background characters. We realized that other kids may feel like us, always searching for more relatable books and stories. We immediately started collecting and reading new books by diverse authors, and then donating our favorite books to local libraries and classrooms. I’m now a student at Dublin High School, and my brother’s in 8th grade at Cottonwood Creek K-8. We’re thrilled to say that Books Like Me, Inc has donated over 14,000 books to hundreds of schools in ten states across the country. Our curated book list contains 946 titles. We’ve received lots of great feedback from kids who no longer feel left out when reading. Students tell us they can relate to characters who have similarities to them, such as facial features, disabilities, skin color, cultural clothing and food, and even hair. We hope to be chosen by the Youth Advisory Committee for a Youth Mini Grant so we can share the books we love with Dublin youth and promote multicultural awareness. We’ve always focused our donation efforts on Title 1 schools with high percentages of under-served children, so this a perfect opportunity to share our important mission with students in our community. Our books expose young readers to a diverse array of cultures and life stories. We believe that it’s equally vital for all children, regardless of their backgrounds, to normalize diversity. Our book donations will benefit Dublin youth by helping to break down stereotypes from all sides, while promoting empathy, understanding and respect of other cultures. While some 40 organizations only donate to elementary schools and ignore older students, we’ve always donated books to both middle and high schools from day one. My brother and I will use the grant to purchase copies of our favorite books to share with Dublin middle schools and high schools. We’ve always been a completely volunteer charity, and our 501c3 nonprofit status gets us extra discounts, so all of the grant money will be used for the purchase of books. Our average cost per book is $7, so the more money we receive, the more books we can donate. We’ll donate the books directly to the Dublin Public Library and each Middle School and High School in Dublin. We’ll contact the media specialists and librarians to see if they have any special upcoming events. Some librarians have asked us to participate in the following book-related events: Literacy Day, Great American Teach-In, Hispanic/ Latinx Heritage month, Black History Month, Voting Rights, Pride Celebration, and Disability Awareness. Other librarians request that we donate books to them for special displays highlighting Cultural Awareness. We also hope to donate books directly to some Dublin middle and high school teachers for classroom reading time. We love to find multiple ways to get our culturally diverse books into the hands of local youth, and my mom drives us around for the drop-offs! (LOL.) We’ll provide proof to the Youth Advisory Committee that the funds were used as proposed, and we have experience doing this for other grants we’ve received. We will take pictures of the purchased books to post on our social media pages and share with you. We will also provide our bank statement to show you the monetary grant deposit as well as the purchase of books for Dublin schools and libraries. Thank you for your consideration, Haili Smith #GiveKidsBooksLikeMe 41 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6418 Date Submitted: 10/4/2023 42 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* DHS Green Earth Club Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Beckett Kutz Phone:*Email:* Adult Sponsor (Name & Title):* Shannon Smoot Phone: *Email:* 43 Amount Requesting:* 500 Number of People in Organization:* 37 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. 2023 Youth Advisory Committee Mini- Grant.pdf 44 DHS Green Earth Club October 4, 2023 Dear Youth Advisory Committee, I am writing to request funding for DHS Green Earth Club, which is dedicated to fostering environmental awareness and sustainability among Dublin youth. Our club has a rich history of community engagement and hands-on learning experiences, and we are excited to share our proposal. The DHS Green Earth Club comprises enthusiastic Dublin youth who are passionate about the environment. We actively engage in various activities such as maintaining a school garden, educating our members in gardening techniques, raising awareness about climate change, and collaborating with special education students to create an inclusive garden space. In addition, we are currently working on the establishment of a greenhouse at our school, further expanding our impact. Our proposed project centers around the installation of a drip irrigation system, procurement of essential soil, planters, plants, and fertilizer. This initiative directly benefits Dublin youth in several ways: ○Education: It allows us to teach our members about sustainable gardening practices, fostering a deeper understanding of environmental stewardship. 45 ○Inclusivity:By working with special education students in our garden,we promote inclusivity and provide an opportunity for all Dublin youth to connect with nature and each other. ○Hands-On Learning:Our garden offers a unique educational environment where students can learn about plant growth,climate mitigation,and the importance of green spaces. We are committed to maintaining transparency in fund usage.We will provide proof of expenditure by emailing receipts for all purchases made with the granted funds.This will ensure that the money is being used as proposed,and we are more than willing to furnish any additional documentation or information as required. Our organization has not received a grant from the Youth Advisory Committee in the past.However,should we be fortunate enough to receive this grant,we will diligently provide updates on the progress of our project,its impact on Dublin youth,and how the funds were utilized to benefit our organization and the community. We are excited about the potential of our project to make a lasting impact on the Dublin youth community.We believe that this initiative aligns perfectly with the goals and values of the Youth Advisory Committee.We look forward to the opportunity to bring our project to life with your support and contribute positively to our environment and the education of Dublin youth. Sincerely, Beckett Kutz President of the DHS Green Earth Club 46 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6417 Date Submitted: 10/3/2023 47 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* DHS NAMI Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Gazanfurali Mohammed, Father Phone:*Email:* Adult Sponsor (Name & Title):* Jennifer Heath, Health Teacher Phone: *Email:* 48 Amount Requesting:* 5000 Number of People in Organization:* 20 Percent of Dublin Youth Participants:* 95% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. DHS NAMI Youth Grant Proposal- Amaan Mohammed (1).pdf 49 DHS NAMI Youth Grant Proposal 1.DHS NAMI is a chapter of NAMI (National Alliance on Mental Illness),a National Non-profit organization dedicated to supporting education and advocacy towards mental health.Our high school chapter allows students to talk openly about mental health and wellness,learn ways to support friends or family members who have a mental illness,and educate others on campus about mental health and wellness.DHS NAMI aims to reduce stigma by raising awareness that mental illness is not rare and should be treated like any other medical condition.DHS NAMI will also hold events where club members and volunteers can connect with the local community to raise mental health awareness. 2.We will have various events to raise mental health awareness through community events.First, our organization plans on holding Yoga and Meditation Sessions that will include a yoga instructor and be available to students and staff on the Dublin High School campus.The events can be held once a month to promote physical and mental well-being.Students can feel relaxed from the event,especially after acquiring stress from school assignments and assessments.Staff can also feel overwhelmed with their responsibilities,so the yoga sessions have designated a space for all of Dublin High to relax and take a break.We can have the yoga/meditation events more frequently based on participation and the yoga instructor's availability.The yoga/meditation events will include both a yoga session and a meditation session during lunchtime,and we will have a feedback form at the end of every session to allow DHS NAMI to include or change anything from the event.We can also broaden the audience to all of the Dublin Community by hosting sessions after school or on the weekends in the Dublin High School's Gymnasium or outdoor space. 50 DHS NAMI Youth Grant Proposal Additionally,we will be holding Mental Health Workshops and Seminars led by mental health professionals to teach the Dublin community about various mental health disorders,their symptoms,and possible treatments.The mental health professionals will be from multiple backgrounds.For example,we can include school counselors,psychologists,psychiatrists,primary care physicians,clinical social workers,and those working for the national NAMI CA organization.The speakers will be able to provide guidance,feedback,and advice to support those who may face mental health conditions or how to address changes in an individual's mental health.The workshops will educate the youth and parents of Dublin to be better prepared to help individuals with mental health issues and can inspire students to pursue professions in the Mental Health field.The workshops will be held at Dublin High School for students and parents and will later be expanded to public venues for all of Dublin to attend. 3.The funds and grants will be used to pay for the yoga instructor hired for the Yoga/Meditation Events,yoga mats for each participant,marketing/promotion of the yoga event,including posters,flyers, decoration material,and refreshments which will include plant-based and healthy snacks and drinks.We will also use the funding to create brochures for students and staff to recommend the yoga/meditation sessions to others and expand our attendance for the event.For our Mental Health Workshops and Seminar Event,we will use the funds/grants towards securing venues,paying for guest speakers,and providing resources to participants,including brochures,flyers,stress balls,t-shirts,and mental health first aid kits. 4.Proof of the events will be documented through event flyers and posters posted on our Instagram account,dhs_nami.Also,we will include photographs of the events on social media platforms with the 51 DHS NAMI Youth Grant Proposal consent of the participants.We will also have a spreadsheet of the costs of all items and speakers/instructors for an accurate amount spent. 5.Our club has previously not been part of the grant program. 52 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6426 Date Submitted: 10/4/2023 53 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Dublin Asian Student Association Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Anika Yu Phone:*Email:* Adult Sponsor (Name & Title):* Celine Shi Phone: *Email:* 54 Amount Requesting:* 200 dollars Number of People in Organization:* 190 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin ASA Grant Proposal.pdf 55 2023 Youth Mini Grant Application Organization:Dublin Asian Student Association Primary Contact:Anika Yu, Adult Sponsor:Celine Shi, I. Description The mission of the Dublin Asian Student Association is to unite Asian students in Dublin as a community, embracing our diverse identities and enacting local change. The club registered more than 130 members in its first year, the 2022-2023 school year. Throughout the year, ASA held a total of 14 meetings, focusing each meeting on a different Asian country, highlighting traditions like rangolis and Holi from India, origami from Japan, and Lunar New Year from Vietnam and China. ASA also expanded its involvement beyond lunchtime meetings, selling Asian delicacies at the Winter Boutique and Our Dublin Day. ASA was the top food seller during the Winter Boutique, raising over $400 by selling candied yams, mini ube and pandan cakes, and hot cup noodles. Then, on Our Dublin Day, ASA raised nearly $600 in a single lunch period by selling kimbap—Korean rice rolls—and strawberry sandos, which are Japanese whipped cream and fruit sandwiches. All of the proceeds from the sale were donated to the mutual aid fund for victims and farmworkers displaced by the 2023 Half Moon Bay shooting. Lastly, ASA ended its first year by organizing the first-ever Asian American & Pacific Islander Heritage Month assembly at DHS.The assembly showcased over 50 performers, with acts ranging from traditional Chinese music, to spoken word, to a snack-tasting video, and even a funky K-pop dance performance. From selling out of our homemade food at every event, to putting on an hour-long show for the very last assembly of the school year, ASA accomplished much in its first year and would like to continue doing so with a grant. 56 II.Project proposal This year,ASA is compiling recommendations and reviews from our community to create a catalog of Asian-owned small businesses in the Tri-Valley area for print.The idea arose last year,when ASA organized club meals at local businesses such as Pho Saigon Noodle House and Young Dong Tofu House.We quickly realized that having a single meal at a small business was not effective enough to build a sustainable,loyal customer base.Therefore,keeping in line with our mission of enacting local change,we want to produce and print at least 500 copies of a catalog mini-pamphlet,better known as a “zine,”and provide it free-of-cost to Dublin students and entities like Dublin City Hall and Dublin Library.The project will allow Dublin youth to promote their favorite Asian-owned businesses and feel a connection between their culture and physical community.We have already gathered more than 20 entries for the zine.Also,those who receive the pamphlet will be able to easily identify businesses they’d like to visit and support,ultimately benefiting both youth and small-business owners. III.Fund use ASA would like to request $200 from the YAC Mini-Grant Program to produce and print no less than 500 full-colored copies of the Asian-owned small business catalog zine during the 2023-2024 school year.500 copies is an ideal number of copies,considering that the club has 190 members this year and is also hoping to distribute the zine to City Hall and the Library. Having the zine on display at the City Hall and Library will be proof that we used the funds towards their original intended purpose.In addition,the officers will deliver copies for every single YAC member,as well as the mayor,when the zine is printed! ASA has never received a grant from the YAC,and would like to reassure the committee that funds which are appropriated to our club will be responsibly and impactfully spent. 57 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6455 Date Submitted: 10/5/2023 58 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Dublin High Speech and Debate Address1* City* Dublin State* California Zip* 94568 Phone:* 59 Primary Contact Person (Name & Title):* Ishaan Gupta - President Phone:*Email:* Adult Sponsor (Name & Title):* Lindsay Pappalardo - Club Adviser & Team Coach Phone: * Email:* Amount Requesting:* $500.00 Number of People in Organization:* 200 Percent of Dublin Youth Participants:* 4.167% of DHS Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. DHSYACREQ.pdf 60 DHSS&D YAC GRANT REQUEST 1.A brief description of your organization. At Dublin High Speech and Debate,we develop our public speaking,teamwork,research,and critical thinking skills with the opportunity to represent Dublin High at competitive national tournaments every 2-6 weeks.Speech and Debate not only foster skills that are applicable to every career path,but also open up avenues for growth and achievement for anyone up to the challenge.Our community of 100+members includes a wide range of skill levels -from new novices to nationally-ranked veterans. Dublin High Speech and Debate is one of the largest student organizations at Dublin High School.From experienced debaters with 5+years of debating experience to students learning speech and debate for the first time,we provide opportunities for all students to improve their public speaking ability,critical analysis skills,and confidence.Dublin High School Speech and Debate competes at all levels,from local Bay Area tournaments to the national circuit.Our competitors have been nationally ranked,consistently placing at tournaments of every level. 2.Describe the project and how it will benefit Dublin youth. A primary goal of our club is to hold a free,introductory tournament for students of all ages to introduce them to speech and debate.In the past,this tournament has given dozens of students a first look at the world of debate.To host this tournament,the club would need to pay for expenses like judges,space to hold the tournament,and janitors.Without financial assistance,it is difficult to gather enough funds to hold this event.This event is known as the Dublin Debate Showdown,and we’ve consistently been hosting this event for 2+years. To provide some perspective on our impacts,Dublin High S&D has reached ~200 students in both Middle and High School,introducing Speech &Debate at a more elementary level.We worked to make the entire tournament 100%free for all debaters,allowing more accessibility and more opportunities to garner student interest and participation in public speaking.By receiving this funding,we intend to continue hosting Dublin Debate Showdown and introduce more students on the West side of Dublin (currently underrepresented in debate). 61 DHSS&D YAC GRANT REQUEST We are also seeking funds to increase accessibility and diversity within our club and to alleviate past debts.Our primary goal is to enhance accessibility.We aim to provide tournament fee waivers to financially disadvantaged members,ensuring that all students can participate fully in our club's activities.This will enrich the diversity of perspectives within our club and let us encourage more students to participate and develop valuable skills,as described above. Without these proposed fee waivers,it is difficult to encourage newcomers to try out speech and debate. 3.Describe what and how the funds/grant will be used. Introductory Debate Tournament:Funds will be used to finance necessary supplies and utilities for the event,such as judges,janitors,food,and to rent a space to hold the tournament. Dublin Tournament Fee Waivers:A significant portion of the grant will be allocated to providing tournament fee waivers for our members.This will ensure that students facing financial barriers can fully participate in competitive debates without the burden of costly tournament fees.We will establish a transparent and needs-based application process to identify eligible members.By doing so,we aim to promote inclusivity and diversity within our club,as well as provide valuable educational opportunities to those who might not otherwise have access. We intend for all of our funding ($500.00)to go towards funding our event.This includes,foods, sign up waivers,janitor fees,and trophies.An account of our previous event can be found at https://docs.google.com/document/d/1Pumf3CBmKjYbi-sabtMirM6RRBULIaNXV-pXkQfDn7U/e dit#heading=h.809jhp6164h .Generally,we received a similar grant of the same price ($500.00) in previous years from the Dublin Rotary.With that exact amount,we’ve been able to accomplish 2 successful tournaments reaching hundreds of students.By receiving further funding for Dublin Debate Showdown,we intend to reach more students in all areas of Dublin. 4.Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. We will provide detailed notes and receipts that show how the funds were used.Through the 62 DHSS&D YAC GRANT REQUEST implementation of our main event,Dublin Debate Showdown,we intend to further publicize the free opportunity and show proof via social media platforms. 5.Should a grant have been awarded in the past to the same organization,a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. The Dublin High Speech and Debate Club has been awarded 2 grants in the past.Both were $500.00 each from the Dublin Rotary.Both these grants went towards funding Dublin Debate Showdown in entirety,and introduced debate to hundreds of students.We hope to effectively utilize any funds provided this year and report on our progress to the YAC through receiving a similar grant. 63 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6445 Date Submitted: 10/5/2023 64 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Dublin HOSA Address1* City* Dublin State* CA Zip* 94568 Phone:* 65 Primary Contact Person (Name & Title):* Natalie Budiman (President) Phone:*Email:* Adult Sponsor (Name & Title):* Anne Ha (Chapter Advisor) Phone: *Email:* Amount Requesting:* $700.00 Number of People in Organization:* 394 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin HOSA 2023 YAC Mini-Grant Application.pdf 66 Dublin HOSA YAC Mini-Grant Proposal 2023 I. Organization Description Dublin HOSA is a branch of an international organization called HOSA-FHP (Health Occupations Students of America - Future Health Professionals). HOSA is a medical technology and healthcare focused club with the mission to empower young individuals to become leaders in the global health community. At Dublin, we aim to promote career opportunities in healthcare, raise awareness through workshops, student conferences, volunteering, and competitions. Furthermore, our branch is involved with multiple school campuses in the Dublin community, such as Fallon Middle School, Dublin High, and Emerald High. II. Project Description & Benefits of Implementation The proposed project, “Stop the Bleed; School Shooting Emergency Preparedness”, is a series of workshops with the goal to educate students in grades 6-12 on first-aid knowledge and preparedness in the event of a school shooting. With California recording the highest number of school shootings throughout the United States, it is imperative that students are aware of the proper procedures on how to treat life-threatening bleeding if they or someone else were to be severely wounded. During each workshop, students will be provided with hands-on instruction using TheApprenticeDoctor training kits , which feature model arms with both deep and shallow wound cavities. As fake blood secretes from the cavities, they will practice applying pressure and packing techniques to stop the bleeding. By the end of the workshop, students will understand the importance of acting as an immediate medical responder, the degree of danger that school shootings pose to American education for countless students, and possess first-aid knowledge that will keep the Dublin community safe. III. Uses of Requested Grant 67 The requested grant of 700 dollars will be used to replenish the current training kits that Dublin HOSA has; this includes materials such as gauze, tourniquets, and replacement model arms. Currently, Dublin HOSA has 12 training kits available for use. Last year, Dublin HOSA was only able to host 72 participants due to this limited number. To increase the level of participation that each workshop can have, the grant will be used to purchase up to 6 additional kits (each item costing $119.00), allowing 60 students to be instructed per workshop session. IV. Proof of Grant Expenditures The Youth Advisory Committee will be provided with itemized receipts of expenditures as well as documentation (i.e. photographs of kits in use) while the workshops go into session for the 2023-2024 school year. Dublin HOSA will survey participants to evaluate the efficacy of the workshop and submit a summary reporting the feedback received. V. Past Grant History Fortunately, Dublin HOSA had received a 250 dollar grant from the Youth Advisory Committee during the 2020-2021 school year, which was used to purchase student suture kits. Each item cost $18.96, and 25 items were purchased. These suture kits were distributed to 56 Dublin High School students, who used the kits during an online instructional workshop led by Dr. Julianne Sundstrom on suturing and surgical technique skills. Feedback surveys reported that students greatly enjoyed the hands-on experience and the opportunity to learn a new, potentially life-saving skill. In face of the COVID-19 pandemic, HOSA sought to receive funding for this activity, which Dublin students could engage in from a distance-learning situation. 68 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6454 Date Submitted: 10/5/2023 69 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Gardeners of the Galaxy (GOTG) Address1* City* Dublin State* California Zip* 94568 Phone:* 70 Primary Contact Person (Name & Title):* Neel Karur-Parekh, President Phone:*Email:* Adult Sponsor (Name & Title):* Frank Castro, DUSD Director of Child Nutrition Phone: *Email:* Amount Requesting:* $1000 Number of People in Organization:* 8 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin Youth Mini Grant Application 23- 24 - GOTG.pdf 71 Executive Summary Gardeners of the Galaxy,GOTG,is an organization that grows and donates microgreens in the Tri-Valley Area. Since its establishment in 2020,GOTG has been able to address hunger locally through donating at multiple locations in Dublin,Livermore,and Pleasanton,California.The growing team from GOTG hope to continue the project the coming year,as well as expanding its reach further through the renewal of the Youth Mini Grant. The project would include the continuation of growing microgreens at our facility with an already approved health inspector and planned delivery schedule to our partners at Dublin High School and Fertile Groundworks.We anticipate the project to reach non-profit organization status and benefit 8,500+people this year. Project Background The assumption that poverty and hunger are absent in the Tri-Valley has caused a lack of attention that GOTG recognizes.Many of our Tri-Valley neighbors are currently experiencing hunger,uncertain about where their next meal will come from.They face difficult choices,often having to allocate their limited resources between food and essential needs like housing,healthcare,and utilities.This predicament affects various vulnerable groups,including the underemployed,low-income seniors,and families struggling to make ends meet. GOTG will provide healthy and affordable microgreens,which have six times the nutrient density compared to mature leafy greens,to our community. Solutions and Approach The central focus of the organization will be growing microgreens,followed by their distribution to district kitchens and other non-profit organizations.An additional component will be raising public awareness about hunger through the media and events.Most have already been implemented. The microgreen aspect of the project will have the following components: ●Growth and harvest of microgreens in previous facility ○Health standards certified by Alameda County of Environmental Services ●Weekly donations to our partners: 72 ○Continued donations to non-profit organizations at Fertile Groundworks,Tri-Valley Haven Food Pantry,and Culinary Angels which are further distributed (90%of total impact is Dublin) ○Continued donations to DUSD school kitchens at Dublin High School and Fallon Middle School ●Organize community growing sessions in which neighbors can participate in planting microgreens and learning about their uses The public awareness aspect of the project will have the following components: ●Interviewing with newspapers about the organization and spreading awareness about hunger.Previous publications include: ○Livermore Vine -Triumph:Tri-Valley Teens Grow and Donate Microgreens for Schools'Charity ○Patch -Dublin Students Donate Food They Grew Themselves to Charity ○Independent News -Dublin Teens'Tiny Plants Create a Big Impact ●Partnership with Eden Housing for distributing publicity fliers and section in their newsletter ●Hosting local seminars in DUSD at Dublin High School and Fallon Middle School Financial Information Both components of growing microgreens and spreading public awareness will incur costs.With the previous grants received,operational costs have included purchasing growing materials such as coconut fiber,pea microgreen seeds, grow lights,greenhouse covers,trays and shelves,tarps,and health verification charges.There is also likely to be fees in publicity efforts.We estimate the total costs to be around $1000,thus we are asking for that amount.Our treasury management system includes a purchase log and documentation of receipts to verify the grant’s usage. Meeting minutes can also be provided,and each harvest is tracked,weighed,and documented. Conclusion GOTG hopes to continue this project of growing microgreens and spreading awareness.Our goal is to provide nutritional,affordable aid to residents in need.We plan to expand into a non-profit organization which is only possible with the aid of the YAC.Thank you. 73 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: Update: 10/5/23 Due to miscommunication on the submission deadline, the application will remain open through 10/6 at 5pm. The submission date was originally scheduled to close 10/5 at 5pm. Applicant are encouraged to apply by the original deadline. Applications received after 5pm on 10/5, but before 5pm on 10/6, will be documented as late submissions and may not be considered. Each application submitted late will be handled on a case by case basis and applicants will be contacted by City Staff. Submissions will not be accepted after 5pm on 10/6. Regards, City Staff A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6451 Date Submitted: 10/5/2023 74 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Girl Up Dublin Address1* City* Dublin State* CA Zip* 94568 Phone:* 75 Primary Contact Person (Name & Title):* Mihika Wagle Phone:*Email:* Adult Sponsor (Name & Title):* Rajesh Wagle Phone: *Email:* Amount Requesting:* $400 Number of People in Organization:* 17 Percent of Dublin Youth Participants:* 100 Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Girl Up Dublin Youth Advisory Mini Grant Application.pdf 76 Girl Up Dublin Youth Advisory Mini-Grant Application Girl Up Dublin is the Dublin branch of the overall United Nations Girl Up organization. Our mission is to educate the Dublin youth about the struggles that women both in our community,as well as the rest of the world face.These issues include domestic violence, discrimination in careers and sports,as well as gender violence.We sincerely believe that educating and empowering the youth is the best way to encourage a better future for society as a whole.Girl Up Dublin aims to bring our Dublin community together under one umbrella and encourage all of its members to work in support of a bigger cause, We aim to make our impact seen through various projects that we plan to conduct this upcoming year.Our project plans for this year include a Mentorship and Skill-Building workshop,an Economic Empowerment and Entrepreneurship speaker event,women’s health and hygiene initiatives,as well as Breast Cancer Awareness activities.In regards to the Mentorship and Skill-Building workshop,we plan to pair up members of the Dublin youth with various women who have made an impact on their respective professional fields.We believe that this will not only guide high school students who are hoping to pursue a career in said fields but also open their eyes to various career opportunities that they had not previously considered.The Economic Empowerment and Entrepreneurship speaker event would serve the purpose of encouraging the Dublin Youth to think outside of the box and teach them that perseverance is key to reaching a lifelong goal,an important lesson regardless of career path.This would also empower local businesses owned by women,who are highly underrepresented in the business world.The women’s health and hygiene initiatives as well as Breast Cancer awareness projects would help de-stigmatize such topics,and encourage the Dublin Youth to be more civically engaged and community-oriented. 77 However,many of the activities,such as the speaker events as well as the workshop series,require funding that we do not currently have.This is where we hope to use the funds in the future.We hope that if given the funds,we will be able to improve the quality of these events as well as attain necessary components such as a venue for the speaker events and mentors for the workshop.We estimate that a majority of the funds will be used in order to attain a venue on a weekend,in order to ensure that younger children are able to attend our speaker event as well. We then hope to use a portion of the funds in order to encourage non-local speakers who work in higher corporations to attend the speaking events. We understand the importance of keeping records and having written proof of the funds as well as how they are being used.Currently,Girl Up Dublin uses a financial spreadsheet to keep track of funds.If given the funds,a separate column will be added to this spreadsheet which will track how the funds from the mini-grant are being used.At the end of each project completed (approximately every two months),the Dublin Youth Advisory Committee will receive a detailed report of changes made to the spreadsheet regarding the mini-grant funds.The report will also include written proof of all transactions made in relation to the mini-grant funds as well as an in-depth description of the reason for the purchase. We sincerely thank you for considering us for the mini-grant and hope that you join us in ensuring the next generation of Dublin is even more educated,community-oriented,and civically engaged than ever before. 78 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6430 Date Submitted: 10/4/2023 79 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* Poverty Patch-Up Address1* City* DUBLIN State* California Zip* 94568 Primary Contact Person (Name & Title):* Shivani Ramanathan & President of Poverty Patch-Up Phone:*Email:* Adult Sponsor (Name & Title):* Malini Alagappan & Adult Sponsor Phone: *Email:* 80 Amount Requesting:* $300 Number of People in Organization:* 23 Percent of Dublin Youth Participants:* 100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. Dublin Mini Grant Proposal.pdf 81 Youth Advisory Board Mini Grant Proposal Poverty Patch-Up 1.Poverty Patch-Up’s goal is to reduce,if not abolish,the homelessness in California.In this club we hope to help local unhoused citizens get back on their feet and support them in their future endeavors.More specifically,we will try to help them become employed,aid them with supplies such as meals and hygiene kits and inform the youth about how they can make a positive difference in others lives. 2.We will be running this project for the homeless to put together care packages that contain hygiene kits and food packages.These kits are going to be distributed to unhoused people in Oakland,Berkeley and other areas that are struggling with poverty. Each kit will include hygiene items like toothpaste,tooth brushes,soap,hand sanitizers, clean masks,combs,sanitary napkins,and bandaids.We'll also be including perishable food packages that contain two sandwiches,a bottle of water,chips,and a fruit.All of these care packages will be made by the young wholesome volunteers of our Dublin community.We will be setting up workshops,where the youth can help deliver the packages to the homeless,and/or assemble the packages for delivery.The youth participating in both opportunities will receive volunteer hours,skill developments, community engagement,and being a part of making a positive impact to our society. The main objective of this project is to provide relief to those who are experiencing homelessness by meeting their needs and helping them feel a sense of dignity and well being,in these communities that often lack support. 82 3.The funds or grant will be used to create 100 care packages designed to benefit our community and youth.Each care package will consist of two sandwiches made with four slices of bread,cheese,ham,mustard,and individually packaged in two ziplock bags, ensuring freshness and convenience.Additionally,each package will include a bottle of water,a portion of chips,and a piece of fruit,which is typically a banana. To break down the cost,the creation of one food package will require approximately $2.71.Therefore,for 100 care packages,the total cost would amount to approximately $300 -$250,leaving some funds from the grant for any potential miscellaneous expenses such as packaging materials,transportation,tax,or other necessities to ensure the successful distribution of these care packages within our community. 4.To ensure that we use the allocated funds,from the Youth Advisory Committee,we will establish protocols for documenting and reporting.This includes keeping track of receipts and invoices for all expenses related to the project,such as food items and packaging materials.We will also create expense reports that break down costs item by item.To visually showcase our efforts we will take photographs of the care package assembly process and the deliveries.We will keep records of distribution events. Additionally we will gather feedback from our young volunteers,and the unhoused people receiving the care packages.Finally we will send a report that considers all documentation providing a transparent and accountable overview of how we utilized the grant funds for a great cause. 83 5.This is our first year starting out,so we have not applied for the grant before.But we are extremely grateful for this board supporting many motivating organizations in the Dublin community. 84 Youth Advisory Committee - Youth Mini Grant Request for Proposals General Information: A. Qualifications: 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. B. Proposal: The proposal must be no longer than two-and-a-half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. C. Submission: The application and proposal will be accepted beginning Friday, September 1, 2023 at 8:00 AM., through Thursday, October 5, 2023 at 5:00 PM. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal do not meet the criteria. Print City of Dublin Youth Advisory Committee - 2023 Youth Mini Grant Application - Submission #6444 Date Submitted: 10/5/2023 85 Applications will be accepted online only For questions regarding the application or application process please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. D. Presentation (limited to five minutes) Selected applicants will be notified on Wednesday, October 11, 2023 to present their proposal at the Youth Advisory Committee Special Meeting on Wednesday, October 18, 2023, at 7:00 p.m. at The Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Name of Organization/Club:* The Student Climate Corps Address1* City* Dublin State* CA Zip* 94568 Phone:* Primary Contact Person (Name & Title):* Bhuvika Chaganti, Treasurer Phone:*Email:* Adult Sponsor (Name & Title):* Isaiah Mohr, Supervisor Phone: *Email:* 86 Amount Requesting:* $300 Number of People in Organization:* 60 Percent of Dublin Youth Participants:* 90-100% Proposal must include the 5 points listed in the description. It must not be more than two-and-a- half pages and double spaced. 2023 Dublin Mini Grant Proposal - SCC.pdf 87 1.A brief description of your organization. The Student Climate Corps is a student-run climate advocacy and environmental club at Dublin High School.We are dedicated to promoting sustainable practices within our school campus and local community.Our ongoing projects include transitioning DUSD to a zero-waste entity and contributing to the construction and maintenance of the DHS Greenspace.Additionally,we are in the midst of research endeavors focusing on biodiversity reclamation efforts and food recovery initiatives. 2.Describe the project and how it will benefit Dublin youth. The Greenspace,located on the Dublin High School campus,serves as a student-led gardening area encompassing a greenhouse and an integrated water system.The Student Climate Corps seeks to spearhead the creation of a composting system using the proceeds of this grant. The composting systems will consist of two distinct variations:vermicomposting bins and an open/closed composting area,both of which will be supplied by organic waste produced on campus. The benefits of this system are two-fold.Not only will it reduce organic waste production on the Dublin High School campus (thus promoting sustainability and diverting waste from landfills),but it will also cultivate a circular economy in which food waste is composted and subsequently used to grow fresh fruits and vegetables which can be distributed to classes such as Culinary.Additionally,the composting system could serve as an educational resource for classes such as AP Environmental Science, Environmental Sustainability,Biology,and more.Excess compost may also be supplied to local middle and elementary schools as well as Emerald High.This compost,along with educational presentations and workshops we plan to host,will provide these schools knowledge to construct their own gardens and on-campus composting systems.If even more additional compost is produced,it may be given to local nurseries and farms. 88 3.Describe what and how the funds/grant will be used. The proceeds from the grant will go towards supplies necessary for the composting systems: ●The vermicomposting system will require worms,plastic outdoor storage bins,PVC piping,cinder blocks,and screening material.For 2 functioning units of the system,the cost amounts to roughly $175. ●The open air/closed lid composting systems require plywood,chicken wire,and wood planks.This system costs roughly $100. This totals to $275,rounded to $300 to account for taxes,transportation,and trial and error. 4.Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. We will provide evidence of how funds were used by consistently updating our progress on the composting system using periodic analysis of the system and its results.Data will be continuously provided through pictures (including microscope imagery)of composting pathway progress and receipts of purchased goods.Furthermore,the types of waste being broken down and the materials used for the composting system will be recorded in the process.A comprehensive analysis containing the stages of compost development,grading/quality of final product,and compost composition will be made after a substantial amount of data is collected. 5.Should a grant have been awarded in the past to the same organization,a brief review of how the money was spent and how it benefited the group needs to be highlighted in this year's presentation. This organization has never applied for a grant in the past. 89 City of Dublin Youth Advisory Committee Mini-Grant Rating Form Organization: ______________________________ Program: _______________________________ PROPOSAL SCORE Maximum of 15 points RECOMMEND FUNDING Yes  No  Total Requested Total Recommended RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES: (CHECK ONE). SCHOOL CLUB SPORT ORGANIZATION  PERFORMING ARTS CULTURAL AWARENESS HEALTH AWARENESS OTHER YOUTH ACTIVITY/ORGANIZATION___________________ THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROV EMENTS. 1.Organization/Management The organization requesting funds must be a recognized group and made up of 75% Dublin residents who are of middle school or high school age. The youth organization/group, as presented in the application, is able to achieve the stated goals and outcomes. The youth organization/group has completed all requirements of the application process. The youth organization/group has a qualified adult sponsor to assist in the management or oversight of the organization/group and approved project.. Location: (Maximum of 5) ______ 2. Needs/Benefit Youth benefitting from the service/project are the appropriate target group (75% Dublin youth). The applicant provides an activity to Dublin residents that other organizations do not provide. Applicant’s proposed activity supports/enhances projects and programs benefitting Dublin youth. The applicant collaborates with other youth-oriented organizations. (Maximum of 5) ______ 3. Funding/ Budget The youth organization/group described in detail how the funds will be used. The youth organization/group described how they will provide verification to the YAC that the funds were used as proposed. The organization has a separate bank account specifically set up for the groups activities. (Maximum of 5) ______ Attachment 2 90 Youth Mini-Grant Program Parks & Community Services Commission November 20, 2023 Background •The Youth Advisory Committee (Committee) established the Mini-Grant Program in Fiscal Year 2012-13. •Annual program that supports youth organizations that offer programs for middle and high school students other than those offered by the Parks and Community Services Department. •Funding is recommended annually by the Committee, reviewed by the Parks & Community Services Commission, and awarded by the Dublin City Council to organizations/clubs that best meet the needs of youth in the community. 2023-24 Mini Grants •The application period for the 2023-24 program opened on September 1, 2023, and closed on October 6, 2023. •The program was advertised via social media, the City’s website, at Dublin high and middle schools, and was sent to Committee members to assist with publicity. •Forty -eight applications were received by the deadline. Six of the 48 applications did not meet minimum qualifications or were duplicates, resulting in 42 eligible applications reviewed. Committee Funding Recommendation Dublin High School Green Earth Club Purchase and install drip irrigation system, soil, planters, plants, fertilizer supplies to educate and provide workshops for Dublin youth. $250 Dublin High School National Alliance on Mental Illness Funds to pay for yoga instructor, mats, and to purchase marketing materials for a mental health event. $450 Dublin High School Speech and Debate Free introductory tournament for students in Dublin $500 Dublin Health Occupations Students of America Replenish emergency training kits and to purchase 6 additional kits to increase their school shooting emergency preparedness workshops $500 Gardeners of the Galaxy Purchase supplies to continue growing and donating microgreens $500 The Student Climate Corps Purchase Composting systems to support student led gardening and club’s climate advocacy efforts $300 Total= $2,500 Next Steps •The Parks & Community Services Commission is being asked to review the funding recommendations made by the Youth Advisory Committee and forward a recommendation to the City Council for approval. •Upon the completion of their projects, grant recipients will be required to submit a brief project report to describe how the funds were used and the number of youths impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their projects. Project reports will be delivered at the Youth Advisory Committee Regular Meeting on April 24, 2024. Questions?