HomeMy WebLinkAbout02-09-2023 HCAC Agenda Packet
Regular Meeting of the
DUBLIN HERITAGE AND CULTURAL ARTS
COMMISSION
Thursday, February 9, 2023 Location: Council Chambers Civic Center
100 Civic Plaza
Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ORAL COMMUNICATIONS
2.1 Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts
Commission on non-agendized items. Please step to the podium and clearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3)
MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted agenda. The Commission may respond to
statements made or questions asked, or may request Staff to report back at a future
meeting concerning the matter. Any member of the public may contact the
Recording Secretary’s Office related to the proper procedure to place an item on a
future Heritage & Cultural Arts Commission agenda. The exceptions under which
the Commission MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
3. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Heritage & Cultural Arts Commission with one single action.
Members of the audience, Staff or the Heritage & Cultural Arts Commission who would
like an item removed from the Consent Calendar for purposes of public input may
request the Chair to remove the item.
3.1 Approval of the January 12, 2023, Heritage and Cultural Arts Regular Meeting Minutes
The commission will consider approval of the January 12, 2023, Heritage and
Cultural Arts Regular Meeting Minutes.
February 09, 2023 Dublin Heritage and Cultural Arts Commission Agenda 1 1
STAFF RECOMMENDATION: Approve the minutes of the January 12, 2023, Heritage and Cultural Arts
Commission Regular Meeting.
Staff Report
Attachment 1 - January 12, 2023, Heritage and Cultural Arts Commission Meeting
Minutes
3.2 Tri-Annual Parks and Community Services Department Report for September through
December 2022
The Commission will receive the Department's Tri-Annual Report on classes,
activities, and events from September through December 2022.
STAFF RECOMMENDATION:
Receive the report.
Staff Report
4. UNFINISHED BUSINESS
5. NEW BUSINESS
6. OTHER BUSINESS
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by Commissioners related to meetings attended at City expense
(AB1234).
7. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by Section
202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-
related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at
least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve
requests for reasonable accommodation for individuals with disabilities, consistent with the
federal ADA, and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and after
publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on
the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and
champions a culture of diversity and inclusion.
February 09, 2023 Dublin Heritage and Cultural Arts Commission Agenda 2
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STAFF REPORT
Heritage and Cultural Arts Commission
Page 1 of 1
Agenda Item 3.1
DATE:February 9,2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Approval of January 12, 2023,Heritage and Cultural Arts Commission Regular Meeting MinutesPrepared by:Jennifer Li Marzi,Recreation Technician
EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of January 12, 2023, Heritage and Cultural Arts Commission Regular Meeting.
STAFF RECOMMENDATION:Approve the minutes of January 12, 2023, Heritage and Cultural Arts Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Commission will consider approval of the minutes of January 12, 2023, Heritage and Cultural Arts Commission Regular Meeting.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) January 12, 2023, Heritage and Cultural Arts Commission Regular Meeting Minutes
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Attachment 1
MINUTES OF THE HERITAGE AND
CULTURAL ARTS COMMISSION
Regular Meeting: January 12, 2023
Page 1 of 3
A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday, January12, 2023, in the Council Chamber at the Civic Center. The meeting was called to order at 7:00 PM, by Chairperson Margaret Liang.
1. Call to Order and Pledge of Allegiance
Attendee Name Title StatusMargaret Liang Commission Chair PresentJulia Tomtania Commission Vice Chair PresentA Kelly Paschal-Hunter Commission Member Present Shweta Agrawal Commission Member Present Timea Iharosi Commission Member PresentKim Hudson Commission Member PresentGina Gabriell Commission Member Present Darren Phillips Alternate Commissioner Present
2. Oral Communication
2.1 Public Comment
Received comment from former Heritage and Cultural Arts Commissioner and City Historian Steve Minniear.
3. Consent Calendar
3.1 Approved the December 8, 2022, Heritage and Cultural Arts Commission
Regular Meeting Minutes
RESULTS:APPROVED [UNANIMOUS]
MOVED BY:Julia Tomtania, Vice Chairperson
SECOND:Kim Hudson, Commission Member
AYES:Liang, Tomtania, Paschal-Hunter, Agrawal, Hudson, Gabriell
ABSTAIN:Iharosi
Commissioner Iharosi advised that she is abstaining from voting due to not being present at the December 8 meeting.
4. Unfinished Business – None.
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Page 2 of 3
5. New Business
5.1 Selection of City of Dublin Poet LaureateHeritage and Cultural Arts Manager, Shaun Chilkotowsky, presented the Poet Laureate program and introduced applicants, James Morehead and Richard Deets.Both applicants presented their relevant backgrounds and submitted poems and answered Commissioner inquiries. Public comment received by Former Commissioner and City Historian, Steve Minniear. A motion was made by Vice Chairperson Tomtania and seconded by Commissioner Iharosito continue with James Morehead as Poet Laureate for another term.
RESULTS:APPROVED [UNANIMOUS]
MOVED BY:Julia Tomtania, Vice Chairperson
SECOND:Timea Iharosi, Commission Member
AYES:Liang, Tomtania, Paschal-Hunter, Iharosi, Agrawal, Hudson, Gabriell
5.2 Election of OfficersHeritage and Cultural Arts Manager, Shaun Chilkotowsky, gave a brief introduction tothe Chairperson's responsibilities. Commissioners elected new officers to the positionof Chairperson and Vice Chairperson. A motion was made by current Chairperson Liang and seconded by Commissioner Gabrielleto elect Vice Chair Tomtania as Chairperson for the 2023 year.
RESULTS:APPROVED [UNANIMOUS]
MOVED BY:Margaret Liang, Chairperson
SECOND:Gina Gabrielle, Commission Member
AYES:Liang, Tomtania, Paschal-Hunter, Iharosi, Agrawal, Hudson, Gabriell
A motion was made by Commissioner Gabrielle and seconded by Chair Tomtania, to elect Commissioner Paschal-Hunter as Vice Chairperson for the 2023 year.
RESULTS:APPROVED [UNANIMOUS]
MOVED BY:Gina Gabrielle, Commission Member
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Page 3 of 3
SECOND:Julia Tomtania, Chairperson
AYES:Liang, Tomtania, Paschal-Hunter, Iharosi, Agrawal, Hudson, Gabriell
6. Other BusinessStaff and Commissioners provided updates and upcoming event information.
7. AdjournmentBeing no further business, the meeting was adjourned by elected Chairperson Julia Tomtania at 7:58 PM.Minutes prepared by Recreation Technician, Jennifer Li Marzi.
_____________________________________Chairperson Heritage and Cultural Arts Commission
ATTEST:
_______________________________Shaun ChilkotowskyHeritage and Cultural Arts Manager
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STAFF REPORT
Heritage and Cultural Arts Commission
Agenda Item 3.2
DATE:February 9,2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks &Community Services Director
SUBJECT:Tri-Annual Parks and Community Services Department Report for September through December 2022PreparedbyElisabethHogue,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will receive the Department's Tri-Annual Report on classes, activities, and events from September through December 2022.
STAFF RECOMMENDATION:Receive the report.
FINANCIAL IMPACT:None.
DESCRIPTION:The following summarizes the classes, activities, and events conducted by the City of Dublin Parks and Community Services Department from September through December 2022.Parks Several Dublin Park projects were completed this Fall. Don Biddle Community Park hosted its grand opening on September 24; park amenities include basketball courts, tennis courts, and a community garden.Fallon Sports Park, which includes a cricket field, two little league baseball fields, four sand volleyball courts, and five multi-use batting cages, opened on October 22. Planning for the construction of Wallis Ranch Community Park continues with a Request for Construction Bids scheduled for release in late February. Construction is anticipated to begin in late Spring 2023,with the park opening in 2024.
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Recreation Contract ClassesNew classes for the fall season included Hip Hop and Breakdance, Nutrition Evolution with Real Food, Anime A Day: Anima & Magna Cartooning, Beginner Sewing, and Sunrise Flow Yoga. Arora Tennis classes had the most registrations, with 361 participants. Skyhawks and Kidz Love Soccer followed with 196 and 197 participants.TABLE 1: RECREATION CONTRACT CLASSESCategory Number of ClassesContracted Fitness (Yoga, Zumba, Gymnastics, & Martial Arts)17Contracted Sports (Basketball, Baseball, Tennis, Soccer, Multi-Sports, & Golf)104Contracted Leisure (STEM, Enrichment, & Life-Long Learning)8Contracted Cultural Arts (Arts, Theater, Dance, & Performing Arts)35Totals164FamilyServicesAfterschool ProgramsAfterschool Recreation and Afterschool L.E.A.D (Leadership Experience and Development) started the 2022-23 school year in August - Session I. Session II began in November, with participant numbers trending higher than last year. TABLE2: AFTERSCHOOL RECREATIONPARTICIPATION School Session I Session IIAmador3830Cottonwood2320Dougherty4038Dublin3741Frederiksen3834Green4140Totals217203Table 3: AFTERSCHOOL LEAD PARTICIPATIONSchoolSession I Session IICottonwood20Fallon1411Wells84Totals2415PreschoolThe Dublin Elementary School preschool site was relocated to Nielsen Elementary School.TABLE4: FALL/WINTER & SPRING PRESCHOOLPARTICIPATIONProgramSession I Session II
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Dublin El/Nielsen (4 days/week,4-year -olds )10 9ShannonCenter(2 days/week,3-year-olds)19 21ShannonCenter(2 days/week,4-year-olds)14 15ShannonCenter(3 days/week,3-year-olds)22 22ShannonCenter(3 days/week,4-year-olds)25 24Totals9091YouthAdvisoryCommitteeOn November 17, the Youth Advisory Committee (YAC) hosted the second annual Youth Mental Health Forum at Ambrose Hall in the Shannon Community Center. The event provided a safe space for middle and high-school-aged students and their parents to discuss mental health issues. Panelists included a youth board member for Z-Cares, an LGBTQIA+ youth advocate, representatives from National Alliance on Mental Health (NAMI) Tri-Valley, Fallon Middle School Peer Education and Counseling (PEAC), Dublin High School Wellness Center and mental health clubs. Panelists shared their personal stories regarding mental health,the Dublin youth experience,and coping strategies were offered. Approximately 85 participants attended. At the November Special Meeting, the YAC rated presentations from Youth Mini Grant recipients and recommended the following funding awards for consideration by the Parks and Community Services Commission and the City Council: DubMed -$200; Gardeners of the Galaxy -$1,500; SHAPE (Student Health Advocates for a Positive Environment)-$450; Teens Unite for Education -$350, for a total of $2,500 in grants.Youth and Adult Sports The Junior Warriors youth basketball league saw an increase in enrollment this season from 650 to 750 registered participants. All divisions of K-8 grade boys and girls reached the maximum spaces allocated for their age group. The Bat Busters Tee-ball league saw an increase in enrollment from 38 to 61 participants. The league ran from September 17 through November 5. Adult Basketball saw an increase in enrollment for its fall season. The league expanded to 10 teams and ran from September 11 through November 13. Adult Softball concluded on November 10 with six teams enrolled in the co-ed division.
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TABLE 5: SPORTS FACILITY/PICNIC RESERVATIONSFacilityRentalLocationSeptOctNovDec Total Hours ReservedDublinSportsGrounds100110085061022617Fallon Sports Park 1138 1582 1806 1225 5751TedFairfieldPark464324689EmeraldGlenPark14534683492452515CricketBattingCages178184420404StagerGym108145150184587PicnicRentals579647217701513* Total Hours 4503 4077 3094 1832 13476*Total number of rentalsTheWaveThe Wave summer season concluded on September 5. The Wave Fall/Winter season began with the expansion of fitness swim hours and lanes, the return of evening swim lessons, the Jr. Green Gator program, and for the first time in five years, Dublin High School resumed their water polo program in the Paul McCreary Sports Pool, running from August 8 – November 4. Indoor weekend recreation swimming, and birthday parties began on October 1.Waterpark Buy-OutsFive days were available for private rentals during weekends in September. Of the five available days, six rentals were booked. On December 16, the Wave hosted a middle school holiday party for the first time in the Natatorium, with 140 in attendance.Recreation Swimming & Birthday PartiesThe recreation swimming program returned on October 1. This program offers open swimming to all ages on Saturdays and Sundays in the Natatorium from 1:00 pm – 4:00 pm and includes two reservable birthday party areas. The table below indicates the popularity and growth of the programs.TABLE 6: ACTIVITY TOTALS FROM OCTOBER THRU DECEMBERActivity Categories Totals in 2021 Totals in 2022Recreation SwimParticipants 1359 1434Birthday Parties Reserved 5 22Birthday Party Attendees 75 482Competition Swimming ProgramsThe Jr. Green Gator program continues to be popular as an introduction to the swim team for the beginning swimmer and an opportunity for summer participants to continue to improve theirskills. The program offerings were modified to mimic the swim lesson program offering Monday/Wednesday or Tuesday/Thursday on a month-to-month basis, increasing swimmers' opportunities. This change led to an increase in total registrations by 130%.
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TABLE 7: JR. GREEN GATORS TOTAL REGISTRATIONS COMPARISONActivity Totals in 2021 Totals in 2022Registrations86198Swim LessonsIn comparing the previous year’s Fall/Winter season to the current swim lesson program, The Wave experienced a 44% increase in participation. This program continues to improve with the development of an instructor training program and advancements to the curriculum. A focus on growth to the upper-level swim lessons has resulted in higher-quality programming.TABLE 8: SWIM LESSONS TOTAL REGISTRATION COMPARISONLessonTypeFall/Winter 2021 Fall/Winter 2022Oyster and Pearl 92 118Preschool Lessons 278 410Jellyfish 215 283Turtle 1 -3 399 733Otter 1 -2 32 53Octopus 1-2 25 95Dolphin 1-2 22 78Adults1 –2 70 107Private Lessons 0 157Total Registration 1143 2044Fitness SwimmingUpdates to the fall Fitness Swimming program included a time increase from 45-minute swimreservations to 55 minutes and lane reservations released monthly to allow swimmers to reserve lanes monthly in a single transaction. The Wave also offered indoor and outdoor fitness swimming during morning swims through October. TABLE 9: FITNESS SWIM YEARLY PARTICIPATION COMPARISONActivityTotals in 2021 Totals in 2022Fitness Swim 5,376 6,878Private Rentals/Banquet FacilitiesTABLE 10: FACILITY RENTALS BY FACILITYFacilitySeptember –December Shannon Community Center –Non-Profits 15Shannon Community Center –Private Rentals 105Heritage Park –Non-Profits 4Heritage Park –Private Rentals 71Dublin Senior Center –Non-Profits 2Dublin Senior Center –Private Rentals 29The Wave –Community Room –Non-Profits 5The Wave –Community Room –Private Rentals 38Dublin Library –Non-Profits 106
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Dublin Library –Private Rentals 25RMR Civic Center –Non-Profits 126RMR Civic Center –Private Rentals 15Total 541Senior Center The Senior Center offers a variety of activities and programs for visitors. Over 220 convenience passes have been sold to date, allowing the cardholder to prepay for 10 or 20 visits to drop-in programs and providing a faster registration/check-in process. TABLE 11: DUBLIN SENIOR CENTER DAILYVISITORS AND VOLUNTEERSProgramsSepOctNov DecVisitors, Daily Average 507 547 585 347Volunteer hours 209 165 216 102
The Dublin Senior Center Foundation’s Bingo is slowly regaining popularity and averages fifty players each week.
Table Tennis continues to be a popular program and consistently averages fourteen players each weekday and eighteen on Saturdays.
The Mills Line Dance class continues to be one of the most popular classes at the Senior Center. This class averages over thirty-five participants each week.
On October 1, the Dublin Senior Information and Resource Fair were held in the parking lot. Over three hundred community members attended, with over twenty-five local community organizations sharing information about the services offered.
On November 12, the Senior Center held its annual volunteer Holiday Craft Boutique. There were over seven hundred shoppers in attendance and over fifty craft vendors.
On December 9, the Dublin Senior Center held the Dance Escape featuring an 18-piece orchestra and ballroom dancing. Over eighty-five seniors participated.Open Heart KitchenIn partnership with Open Heart Kitchen, the lunch program continued daily. The Senior Center regularly served between 25-40 daily lunches before COVID-19 and now regularly serves more than 170 lunches per day as a walk-up pick-up program. Indoor dining is also available; an average of eight seniors remain on-site and eat in a congregate setting.TABLE 12: OPEN HEART KITCHEN LUNCHES SERVEDOHK Lunch Program Sep Oct Nov Dec TotalLunches Served 3724 3220 3043 3450 13,437CurativeThe Dublin Senior Center, in partnership with Curative, provided access to COVID-related testing. Ongoing testing occurs every Wednesday from 8:00 am to 3:00 pm in the Senior Center parking lot. As of December 14, Curative closed all testing operations due to low testing numbers.TABLE 13: CURATIVE COVID TESTING
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Month Sep Oct Nov DecTests given 24 28 20 N/AHeritage Park and Museums The Museum is open Tuesdays, Wednesdays, and Thursdays from 1:00 pm -4:00 pm and Saturdays 9:00 am –12:00 pm.Self-guided tour pamphlets are available at the Murray School House and Kolb House for patrons,along with other activities for kids,such as coloring pages and an informational cemetery scavenger hunt. The small classroom offered a temporary exhibit,“Dublin,40th Anniversary,”celebrating Dublin’s 40th anniversary since its incorporation. Visitors were able to see and learn about how Dublin was incorporated as a city.New benches and boulders were installed in November as part of the Dublin Cemetery's memorial program.Murray Elementary School brought two classes to Heritage Park in September. Students were given an educational tour of the facilities and history of Dublin. They also participated in activities,including panning for gold. Heritage Park hosted one other group for a private tour. On October 22 and 23, Ghosts of Dublin took place at Heritage Park. Thirteen flashlight tours were given to over 260 participants. They explored the Dublin Historic Cemetery, Old St. Raymond’s Church, Murray Schoolhouse, and the Kolb house. Participants heard haunting stories of ghosts thought to be lurking in Dublin, including news of recent experiences. Weekend Wonders On September 17, participants learned how to peel apples while making arts and crafts with them. On October 8, participants attended the Harvest Fair and engaged in harvest activities such as pumpkin decorating, tractor rides, and panning for gold. On November 5, youth learned how to make and can jam, as that is howthepioneers of Dublin would preserve food.On December 10, participants made wreaths from natural evergreens, leaves, and pinecones. Afterward,they took wagon-drawn tractor rides and viewed museum exhibits.Public ArtTen utility boxes were painted and added to the collection during this reporting period. TABLE 14: UTILITY BOX LOCATIONS AND ARTISTASSIGNMENTS (*denotes student artists)Box location Artist TitleBox 1 San Ramon Road & Silvergate Drive Chloe Rong*CrossroadsBox 2 San Ramon Road & Vomac Road Angel Qian*The CrossroadsBox 3 Amador Valley Blvd & Donohue Drive Sophia Lee Breeze of Summer FlowersBox 4 Dublin Blvd & Inspiration Drive Ryan Zhang*Dublin Under the Sunset
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Box 5 Fallon Road & Turnberry Drive Alison Thomas Dublin Sky’s the LimitBox 6 Fallon Road & Cydonia Court Ekaterina Bazlakova Dublin is the HolidayBox 7 Tassajara Road & Palisades Drive Joy Marie Hallare Path to DublinBox 8 Tassajara Road & Wallis Ranch Drive Iris Shen*Creeks through DublinBox 9 Tassajara Road & Rutherford Drive Malachi Diaz Geometric WildernessBox 10 Central Parkway & Chancery Lane Rob Corder Celtic KnotSpecial EventsThe Dublin Farmers Market was held every Thursday evening from April 7 - September 30 at Emerald Glen Park. On September 10, the 10th annual Splatter Festival was held at Emerald Glen Park. The multicultural, art, wine, and music festival featured three stages of live entertainment, arts and crafts activities, a carnival, unique food vendors, and an arts and crafts marketplace. The night ended with performances by Neon Velvet, Tainted Love, and a 100-drone light show commemorating the City’s 40
th anniversary. It is estimated that over 15,000 guests were in attendance. On September 24, the Grand Opening of Don Biddle Park featured speeches, live music,demonstrations, and the Veterans and Don Biddle Memorial’s were unveiled. On October 8, the annual Harvest Fair was held at Heritage Park and Museums. The event featured a hay bale maze, tractor rides, tours of the Green General Store, fall-themed arts and crafts activities, live music by Tyler Gene, and food vendors. On October 22, the Floating Pumpkin Patch, a sold-out event, hosted two hundred attendees at The Wave. Guests swam in the Natatorium, selected a pumpkin, decorated it, and played Halloween-themed carnival games.On December 1, the annual Tree Lighting event was held at the Dublin Civic Center. The event featured a new 29-foot tree placed in front of the clock tower. Local schools and performing arts centers performed on stage, and guests were able to view light displays, visit with sponsors, and make arts and crafts.On December 3, Breakfast with Santa was held at Shannon Community Center. Over four hundredparticipants attended this annual fundraiser for the Dublin High Band Boosters. This event featured a pancake breakfast made by the Dublin Lions Club, live musical performances, and photos with Santa Claus. On December 3, the City partnered with Radiance Ballet to provide a community performance of “The Cobbler’s Gift”.
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TABLE 15: UPCOMING EVENTSDateEvent LocationJanuary 21 Kids Night Out at The Wave The WaveFebruary 4 Weekend Wonders: Valentine’s Day Tea Party Heritage Park and MuseumsFebruary 4 The Wave Job Fair The WaveFebruary 4 “Move Together” by Cheza Nami Dublin High SchoolMarch 4 Weekend Wonders: Garden Party Heritage Park and MuseumsMarch 4 Teen Job Fair Pleasanton Senior CenterMarch 17-19 St. Patrick’s Day Celebration Various LocationsMarch 17 Shamrock Gala Dublin Senior CenterMarch 18 Pancake Breakfast Fire Station #16March 18 St. Pat’s Parade Dublin Blvd at Amador Plaza RoadMarch 18-19 Festival Civic CenterMarch 19 Shamrock 5K Fun Run & Walk Civic CenterApril 1 Gardening Workshop: Tomatoes & Zucchinis Don Biddle Community ParkApril 6 Farmers’ Market Opening Day & Benefit Concert Emerald Glen ParkApril 8 Spring Extravaganza Heritage Park and MuseumsApril 22-29 Dublin Pride Week Various Locations
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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