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HomeMy WebLinkAbout01-25-24 HSC Agenda PacketJanuary 25, 2024, Human Services Commission Agenda 1 Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN HUMAN SERVICES COMMISSION Thursday, January 25, 2024 Location: Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 REGULAR MEETING 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS 3.1 Informational Presentations by Fiscal Year 2023-2024 Human Services Grant Recipients The Human Services Commission will receive presentations from Fiscal Year 2023-24 Human Services grant recipients. STAFF RECOMMENDATION: Receive the presentations. Staff Report 4. PUBLIC COMMENT At this time, the public is permitted to address the Human Services Commission on non- agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Human Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 5. CONSENT CALENDAR 1 January 25, 2024, Human Services Commission Agenda 2 Consent Calendar items are typically non-controversial in nature and are considered for approval by the Human Services Commission with one single action. Members of the audience, Staff or the Human Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 5.1 Approval of the November 16, 2023, Human Services Commission Regular Meeting Minutes The Commission will consider approval of the minutes of the November 16, 2023, Human Services Commission Regular Meeting. STAFF RECOMMENDATION: Approve the minutes of the November 16, 2023, Human Services Commission Regular Meeting. Staff Report Attachment 1 - November 16, 2023, Human Services Commission Regular Meeting Minutes 5.2 Approval of the November 14, 2023, Human Services Commission Special Meeting Minutes The Commission will consider approval of the minutes of the November 14, 2023, Human Services Commission Special Meeting. STAFF RECOMMENDATION: Approve the minutes of the November 14, 2023, Human Services Commission Special Meeting. Staff Report Attachment 1 - November 14, 2023, Human Services Commission Special Meeting Minutes 6. PUBLIC HEARING 7. UNFINISHED BUSINESS 8. NEW BUSINESS 8.1 Election of Chairperson and Vice-Chairperson The Human Services Commission will elect a Chairperson and Vice-Chairperson per the Bylaws and Rules of Procedure for the Human Services Commission. STAFF RECOMMENDATION: Conduct elections for Chairperson and Vice-Chairperson. Staff Report 8.2 Overview of the Fiscal Year 2024-25 Human Services Grant Program The Commission will receive a presentation on the Fiscal Year 2024-25 Human Services Grant program. STAFF RECOMMENDATION: Receive the presentation. Staff Report Attachment 1 - Organization Affiliation Worksheet Attachment 2 - Sample Criteria Rating Worksheet 2 January 25, 2024, Human Services Commission Agenda 3 Attachment 3 - City of Dublin Mission and Vision Statements 9. STAFF AND COMMISSIONER REPORTS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. 3 STAFF REPORT Human Services Commission Page 1 of 2 Agenda Item 3.1 DATE:January 25, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Informational Presentations by Fiscal Year 2023-24 Human Services Grant RecipientsPrepared by: Brad Olson, Management Analyst II EXECUTIVE SUMMARY:The Human Services Commission will receive presentations from Fiscal Year 2023-24 Human Services grant recipients. STAFF RECOMMENDATION:Receive the presentations. FINANCIAL IMPACT:None. DESCRIPTION:As part of the Fiscal Year 2023-24 Human Services Grant Program, each recipient is required to present to the Human Services Commission in November or January of the fiscal year in which the grant funding was received. The presentations will describe services offered, the status of programs or projects, how programs are evaluated, program/project goals, how grant money is utilized, and other pertinent information. The presentations should demonstrate how the organization provides programs and services as initially outlined in grant applications and as stated in annual grant agreements. The organizations that will be presenting at the January meeting include: Centro Legal City Serve of the Tri-Valley (2) Community Resources for Independent Living Goodness Village 4 Page 2 of 2 Hively Hope Hospice Legal Assistance for Seniors Lions Center for Visually Impaired Partners for Change Spectrum Community ServicesThese presentations are informational only. After completing all necessary reporting, expending grant funds, and presentations to the Human Services Commission, organizations will be deemed compliant with program requirements and eligible for future grant opportunities. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:None. 5 STAFF REPORT Human Services Commission Page 1 of 1 Agenda Item 5.1 DATE:January 25, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Approval of the November 16, 2023, Human Services Commission Regular Meeting MinutesPrepared by:Elisabeth Hogue, Senior Office Assistant EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the November 16, 2023, Human Services Commission Regular Meeting. STAFF RECOMMENDATION:Approve the minutes of the November 16, 2023, Human Services Commission Regular Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Human Services Commission will consider approval of the minutes from the November 16, 2023, Human Services Commission Regular Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) November 16, 2023, Human Services Commission Regular Meeting Minutes 6 Attachment 1 MINUTES OF THE HUMAN SERVICES COMMISSION Regular Meeting:November 16,2023 Human Services Commission REGULAR MEETING November 16, 2023 A Regular Meeting of the Human Services Commission was held on Thursday, November 16,2023, in the Council Chamber at the Civic Center. The meeting was called to order at 7:01 PM by Commissioner Adam Lumia. 1)CALL TO ORDER Attendee Name StatusRegisHarvey,Chairperson AbsentBaljeetSangha,Vice Chairperson AbsentShawnCostello,Commissioner PresentAdamLumia,Commissioner PresentRoseHunt,Commissioner PresentMariamNoorzad,Alternate Commissioner AbsentSiyuHenningsen,Alternate Commissioner PresentOn a motion by Commissioner Hunt, seconded by Alternate Commissioner Henningsen, andby unanimous vote, the Commission appointedCommissioner Lumia as the Chairperson of this meeting in the absence of the Chairperson and Vice Chairperson. RESULT:ADOPTED [UNANIMOUS]MOVED BY:Rose Hunt, Commissioner SECOND:Siyu Henningsen, Alternate Commissioner AYES:Costello, Lumia, Hunt,HenningsenABSENT:Harvey, Sangha, Noorzad 2) PLEDGE OF ALLEGIANCE 7 Human Services Commission REGULAR MEETING November 16, 2023 3)PRESENTATIONS 3.1) Information Presentations by Fiscal Year 2023-24 Human Services Grant Recipients Commissioners received brief presentations from representatives of Axis Community Health, Chabot Las Positas, Easter Seals, Love Never Fails, Open Heart Kitchen, Sunflower Hill, and Tri-Valley Haven. 4)PUBLIC COMMENT – None. 5)CONSENT CALENDAR 5.1) Approved the April 5, 2023, Human Services Commission Special Meeting Minutes 5.2) Received a report on the final grant awards for the Fiscal Year 2023-24 Human Services Grant ProgramOn amotion byCommissioner Costello,secondedbyCommissionerLumia, and byunanimous vote, the Commission adopted the Consent Calendar.RESULT:ADOPTED [UNANIMOUS]MOVED BY:Shawn Costello, Commissioner SECOND:Adam Lumia, Commissioner AYES:Costello, Lumia, Hunt, HenningsenABSENT:Harvey, Sangha, Noorzad 6)PUBLIC HEARING – None. 7)UNFINISHED BUSINESS – None. 8)NEW BUSINESS 8.1) Fiscal Year 2022-23 Human Services Grant Program Year-End Report Commissioners received an informational report from Brad Olson, Management Analyst II, recapping the Fiscal Year 2022-23 Human Service Grant Program. 9)STAFF AND COMMISSIONER REPORTS The Commissioners and Staff provided brief information-only reports. 8 Human Services Commission REGULAR MEETING November 16, 2023 10) ADJOURNMENTCommissioner Lumia adjourned the meeting at 8:40 PM Adam Lumia,CommissionerATTEST:Human Services Commission ______________________________________ShaunChilkotowskyParks and Community ServicesManager 9 STAFF REPORT Human Services Commission Page 1 of 1 Agenda Item 5.2 DATE:January 25, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Approval of the November 14, 2023, Human Services Commission SpecialMeeting MinutesPrepared by:Elisabeth Hogue, Senior Office Assistant EXECUTIVE SUMMARY:The Commission will consider approval of the minutes of the November 14, 2023, Human Services Commission Special Meeting. STAFF RECOMMENDATION:Approve the minutes of the November 14, 2023, Human Services Commission Special Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Human Services Commission will consider approval of the minutes from the November 14, 2023, Human Services Commission Special Meeting. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) November 14, 2023, Human Services Commission Special Meeting Minutes 10 Attachment 1 MINUTES OF THE HUMAN SERVICES COMMISSION Special Meeting: November 14, 2023 Human Services Commission SPECIAL MEETING November 14, 2023 A Joint Meeting of the City of Dublin, City of Livermore, and City of Pleasanton Human Services Commission was held on Tuesday, November 14, 2023, in the William H. Mendenhall Community Room at the City of Livermore Civic Center Meeting Hall. 1)CALL TO ORDERThe meeting was called to order at 7:19 p.m. by Jon Orellana, Chair of the Livermore Human Services Commission. 2)ROLL CALLCity of Dublin Attendee Name Title StatusBaljeet Sangha Vice Chairperson PresentRegis Harvey Chairperson PresentAdam Lumia Commissioner AbsentShawn Costello Commissioner AbsentRose Hunt Commissioner PresentMariam Noorzad Alternate Commissioner PresentSiyu Henningsen Alternate Commissioner Absent City of Livermore Attendee Name Title StatusJon Orellana Commission Chair PresentTracy Nakamura Commission Vice Chair PresentRhovy Lyn Antonio Commissioner PresentKathleen La Point-Collup Commissioner PresentElizabeth McWhorter Commissioner PresentUmashankar Meda Commissioner PresentNelsonCommissionerPresentAshley Onadele Commissioner PresentMarti Sutton Commissioner PresentCity of Pleasanton Attendee Name Title StatusPatty Powers Commission Chair PresentMary Jane Bedegi Commissioner PresentJaneen Rubino-Brumm Commissioner PresentJoe Carlucci Commissioner PresentCindy Cook Commissioner PresentFilipp Dmitriev Commissioner PresentMelanie Hayes Commissioner AbsentKirstinLitzCommissionerAbsent 11 Human Services Commission SPECIAL MEETING November 14, 2023 3) JOINT WORKSHOP ITEM 3.1) Eastern Alameda County Human Services Needs Assessment UpdateStaff from the Cities of Dublin, Livermore, and Pleasanton gave a brief update on the Human Services Needs Assessment that is being done in collaboration with the Cities of Dublin, Pleasanton, and Livermore.Staff from JSI Research and Training Institute, the consultant leading the project, provideda presentation to the Commissioners. The presentation included work done over the last twelve months, initial findings, draft recommendations, and next steps. Questions were then posed to the Commissioners, followed by discussion and deliberation. Gloria Gregory and Barbara Walton spoke during Public Comment. Feedback was provided to Staff and the Consultant, but no formal action was taken. 4)ADJOURNMENTThe meeting was adjourned Jon Orellana, Chair of the Livermore Human Services Commission, at 9:10 p.m. Baljeet Sangha,ChairpersonHuman Services Commission ATTEST: ShaunChilkotowskyParks and Community ServicesManager 12 STAFF REPORT Human Services Commission Page 1 of 2 Agenda Item 8.1 DATE:January 25, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Election of Chairperson and Vice-ChairpersonPreparedby:Elisabeth Hogue,Senior Office Assistant EXECUTIVE SUMMARY:The Human Services Commission will elect a Chairperson and Vice-Chairperson per the Bylaws and Rules of Procedure for the Human Services Commission. STAFF RECOMMENDATION:Conduct elections for Chairperson and Vice-Chairperson. FINANCIAL IMPACT:None. DESCRIPTION:Per the Bylaws and Rules of Procedure for the Human Services Commission, electionsshall take place to elect a Chairperson and Vice-Chairperson at the Commission's firstmeeting each year. Article V of the Human Services Bylaws and Rules ofProcedure state:OFFICERSSection 1. Election and Term of Office. The Commission shall elect, by majority vote, aChairperson and Vice Chairperson at the first meeting of each year. The Chairperson and Vice-Chairperson shall serve until their successors are elected, or until their terms as members of theCommission expire, whichever is first. The Commission shall, unless no Commissioners meet thecriteria, elect Commissioners to the positions that have not previously served in the position andthat have not declined the appointment, with the intent that no one should serve in the positionfor no more than two consecutive years. Alternates are not eligible to serve as Chairperson orVice-Chairperson. The secretary to the Commission will be the City Manager or his/her designee.Section 2. Vacancies. In case of any vacancy in the Office of Chairperson or 13 Page 2 of 2 Vice-Chairperson, the vacancy shall be filled by an election held at the first regularmeeting after the occurrence of such vacancy. The person so elected shall serve thebalance of the term.Section 3. Duties of Officers. The Chairperson performs the following duties:(a) Presides at all meetings of the Commission.(b) Appoints committee and chairpersons of committee, as necessary.(c) Signs correspondence on behalf of the Commission.(d) Represents the Commission before the City Council.(e) Performs other duties necessary or customary to the office.Once elections are conducted, the transfer of duties shall occur immediately, withthe newly elected officers presiding over the remainder of the meeting. In the absence of the Chairperson or his/her ability to act, the Vice-Chairperson presides in the Chairperson's place. In the absence of or the inability to act of both the Chairperson and Vice-Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:None. 14 STAFF REPORT Human Services Commission Page 1 of 4 Agenda Item 8.2 DATE:January 25, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Overview of the Fiscal Year 2024-25 Human Services Grant ProgramPrepared by: Brad Olson, Management Analyst II EXECUTIVE SUMMARY:The Commission will receive a presentation on the Fiscal Year 2024-25 Human Services Grant program. STAFF RECOMMENDATION:Receive the presentation. FINANCIAL IMPACT:None. DESCRIPTION:The City of Dublin’s Human Services Grants program provides financial support to local non-profit organizations serving the Dublin community. The Human Services Commission (HSC) evaluatesgrant applications, receives applicant presentations, and makes a recommendation to the City Council on grant award amounts.This report contains background information regarding the grant review process. Also provided is an Organization Affiliation Worksheet (Attachment 1) for commissioners to complete to help determine potential conflicts of interest related to grant applicants and commissioner organization affiliations.Overview of Grants Program ProcessThe Human Services Grants Program is administered during the fiscal year calendar, July 1 -through June 30. The program follows a strict schedule to meet City, Alameda County, and Department of Housing and Urban Development (HUD) budget deadlines. The Fiscal Year 2024-25 program schedule is outlined below, with preparation beginning as early as December 2023. 15 Page 2 of 4 TABLE 1: PROGRAM SCHEDULEMilestone DateApplication period opened December 1, 2023Mandatory virtual grant workshop December 6, 2023Application period closed January 19, 2024HSC Grant process overview and ZoomGrants training January 25, 2024Staff review of grant applications January 22-February 2, 2024Applications and ZoomGrants access provided to HSC February 5, 2024HSCgrant rating worksheets and preliminary funding recommendations due to City Staff March 2, 2024HSC receives applicant presentations, reviews preliminary funding recommendations,and makes final funding recommendation March 28, 2024 Staff presents HSC funding recommendations to City Council for approval April 2024City Council adopts City budget May 2024County adopts County budget (CDBG funds)June 2024FY 2024-25 grant funding available July 1, 2024The Staff review of grant applications began on January 22, 2024, and HSC Commissioners will receive access to ZoomGrants, the platform used for grant application submittal. During the application review period, Staff and the HSC will evaluate and score each application using theprovided rating worksheet (Attachment 2). By March 2, 2024, each commissioner will submit a completed rating worksheet that includespreliminary funding recommendations for each application.At the Commission meeting on March 28, 2024, new applicants can briefly present to the HSC. Commissioners may ask the applicants questions for clarification or to gather additional information about the organization. After applicant presentations, the HSC will deliberate in open session, review the preliminary funding recommendations, and, by way of a motion, recommend final grant funding amounts to the City Council for consideration. All discussions and deliberations regarding funding amounts by the HSC and the final recommendation to the City Council must occur at the dais before members of the public. Grant CriteriaEach year, the City Council awards funding to organizations that best meet the community’s needs to support the Areas of Concern identified in the Tri-Valley Needs Assessment and the City’s adopted Mission and Vision Statements (Attachment 3). The 2011 Tri-Valley Needs Assessment will be used until the new assessment is complete.TABLE 2: TRI-VALLEY NEEDS ASSESSMENT FINDINGS BY AREA OF CONCERN* 16 Page 3 of 4 1.Behavioral Health (mental health and substance abuse)2.Affordable Housing3.Health Care4.Workforce Development5.Homelessness6.Transportation Services and Access7.Domestic Violence and Child Abuse8.Disabilities9.Food and Nutrition10.Senior Services11.Youth Services12.Childcare, Early Childhood Development, and Education13.Changing Demographics and Growing Diversity14.Financial Assistance* Taken from page 33 of the Eastern Alameda County 2011 Human Services Needs AssessmentFindings Report. The report is available online at www.dublin.ca.gov/1956.Additionally, the City Council has provided direction to consider grants for programs that specifically address critical human service needs. These include services related to food and nutrition, healthcare, homelessness, and childcare.Available Funding Sources and AmountsThe program is supported through funding sources, including the Federal Community Development Block Grant (CDBG) program, the General Fund, and the Affordable Housing Fund(as available). For Fiscal Year 2024-25, funding from the American Rescue Plan Act (ARPA) related to COVID response and recovery will also be available.The Fiscal Year 2024-25 budget process has already begun, and Staff has estimated the funding allocations for the grant program based on funding levels in recent years. The amount of funding is not currently guaranteed.TABLE 3: ESTIMATED FUNDING ALLOCATIONS FOR FY 2024-25General Fund $99,000Affordable Housing Fund $8,000Community Development Block Grant (CDBG)$60,000American Rescue Plan Act (ARPA)$163,000The CDBG program is administered through the Alameda County Community Development Agency. The CDBG amount is the estimated amount available for public services and capital projects.The range for Human Services Grants Program funding is a minimum of $5,000 to a maximum of $25,000 per grantee. 17 Page 4 of 4 Online Grant Application and Review ProcessThe application period closed on January 19, 2024. The Commission will receive an update at the January 25, 2024, meeting on the number of applications received and the total amount of grant funds requested. Commissioners can only review applications in the ZoomGrants system. All discussions, comments, and funding recommendations must occur during the March 28, 2024,meeting.Organization AffiliationIn preparation for the upcoming application review period and future HSC meetings, Staff requeststhat commissioners complete and submit the Organization Affiliation Worksheet to Staff by January 29, 2024. This will allow Staff to determine potential conflicts of interest related to grant applicants and commissioner organization affiliations. Staff will notify commissioners of any conflicts and provide further instruction if needed. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) Organization Affiliation Worksheet2) Sample Criteria Rating Worksheet3) City of Dublin Mission and Vision Statements 18 City of Dublin Human Services Commission - Organizational Affiliation Worksheet Attachment 1 Commissioner Name Please complete the following information and return by January 29, 2024. As part of the City’s Human Services Grants Program, Human Services Commissioners will be asked to make recommendations to the Dublin City Council about grant funding awards for community organizations. State and federal laws limit certain political appointees from making funding recommendations for organizations that may apply for City grant funding, particularly if they are a member of the applicant organization or an office holder. The information you provide will be evaluated by the City Attorney’s Office to identify any potential conflicts related to the City’s Human Services Grants Program. Thank you for your assistance! # Community Organization Name Organization Address / Phone Website (if any) Membership Type * 1. 2. 3. 4. 5. 6. 7. 8. *Please indicate whether you are a voting or non-voting member of the organization; and if you are an officer, please list your title. (Attach additional sheets if needed.) Commissioner Signature Date January 2024 19 CITY OF DUBLIN HUMAN SERVICES GRANT RATING SHEET Organization: Program: City Staff Section Organization/Management (1 point each, maximum of 5) The organization previously received funding from Dublin and has fully complied with the City’s management procedures, including invoice and report deadlines. The organization, as presented in the application, is able to achieve the stated goals and outcomes. The organization and its staff are qualified and have the capacity to provide for the program. (non-profit status, resumes for staff, Board of Directors, information on clients served) The organization has completed all required aspects of the application process. The proposed program has a successful proven track record (not a new program). Total Points: The estimated total number of unduplicated Dublin Residents to be served: Qualifies for: F CDBG F General Fund F ARPA F Other _____________________ Commission Member Section Need – Rate the need for this program/service. Rating Description Score Low 0-2 The applicant does not articulate a clear need for the project in their application and is unlikely to address that need. Mid 3-5 The applicant identifies a clear need, but it is not a critical human service need, and/or the applicant does not demonstrate a high likelihood of addressing that need. High 6-10 The applicant identifies a critical human service need in Dublin that other organizations do not and demonstrates a high likelihood of addressing that need. Comments: Benefit – Rate the benefit to low-income or high-risk individuals/households in Dublin. Rating Description Score Low 0-2 Applicant demonstrates a low number of low-income or high-risk Dublin individuals/households who will benefit from the project, and the application fails to identify any outcomes or ways it will measure project success. Attachment 2 20 Mid 3-5 Applicant demonstrates a moderate number of low-income or high-risk Dublin individuals/households who will benefit from the project. The application identifies outcomes but is unclear or unlikely to demonstrate a project impact. High 6-10 Applicant demonstrates a high number of low-income or high-risk Dublin individuals/households who will benefit from the project. The application identifies clear and measurable outcomes to demonstrate project impact. Comments: Funding – Rate the applicant’s funding request. Rating Description Score Low 0-2 The funding request is unreasonably high given the project's proposed impact, and the number of people served; the project budget is unrealistic. Mid 3-5 The funding request is reasonable but does not demonstrate a high impact or cost effectiveness given the proposed number of people served and/or the project budget has significant questions or flaws. High 6-10 The funding request is a reasonable amount demonstrating high impact and cost effectiveness given the proposed number of people served; the project budget is feasible and sound. Comments: Funding Sustainability – Rate the diversification of the project’s funding sources. Rating Description Score Low 0-2 The Grant request is the only source of funds for the applicant’s proposed project. Mid 3-5 The applicant has identified more than one funding source to support the proposed activity/service, but this grant request would be the main source of funds, and the long- term sustainability of the project is questionable. High 6-10 The applicant has identified multiple funding sources to support the proposed activity/service and ensure sustainability. The organization produces other income that may be used to support this program (fundraising). Comments: City Funding – Rate the necessity of City funding for this project. Rating Description Score Low 0-2 The project is not appropriate for City funds and will not reduce demands on other City resources. Mid 3-5 The project is an appropriate use for City funds but will not reduce demands on other City resources and/or other types of funding sources would be a better fit for this project. High 6-10 City funds are critical to the project, and funding request is appropriate for City sources and reduces demands for other City resources. Attachment 2 21 Comments: Consistency with Policies – Rate the proposal’s consistency with the HUD Strategic Goals and HUD Policy Priorities. (To determine CDBG eligibility) Rating Description Score Low 0-2 The proposal does not address any of the HUD Strategic Goals or HUD Policy Priorities. Mid 3-5 The proposal addresses one of the HUD Strategic Goals or HUD Policy Priorities. High 6-10 The proposal helps address multiple HUD Strategic Goals or HUD Policy Priorities. Comments: City Council Priorities – Rate the extent the proposal addresses one or more of the City Council’s priorities. Rating Description Score Low 0-2 The proposal does not address any of the Council’s priorities. Mid 3-5 The proposal addresses one or two of the Council’s priorities but does not have a high likelihood of doing so effectively. High 6-10 The proposal demonstrates a high likelihood of addressing multiple Council priorities. Comments: Alameda County 14 Areas of Concerns – Rate the extent the proposal addresses one or more of the 14 areas of concern as identified by the Alameda County Needs Assessment Report. Rating Description Score Low 0-2 The proposal does not address any of the 14 areas of concern. Mid 3-5 The proposal addresses one or two of the 14 areas of concern but does not have a high likelihood of doing so effectively. High 6-10 The proposal is highly likely to address multiple areas of the 14 areas of concern. Comments: Attachment 2 22 Innovation – If funds were allocated last year for the same project/activity, rate the extent to which the applicant adequately responds to changing community conditions. If the proposal is for a new project, rate the extent to which the project uses a new and innovative approach to solve an identified problem. Rating Description Score Low 0-2 The applicant does not demonstrate an ability to adapt the project to changing needs or is not using an innovative approach. Mid 3-5 It is unclear how the project will respond to changing community conditions identified in the application or use an effective but not particularly innovative approach. High 6-10 The applicant demonstrates a high likelihood of responding to changing conditions and/or using an innovative approach. Comments: Access – Rate the extent to which the project will ensure non-English speakers, people with disabilities, people experiencing homelessness, seniors, low-income families, and/or youth can access the proposed program or activities. Rating Description Score Low 0-2 The proposal does not mention accessibility concerns and does not describe how it will remove barriers or help community members access its services. Mid 3-5 The proposal addresses accessibility concerns but does not identify concrete or impactful ways the project will remove barriers for priority populations. High 6-10 The proposal describes concrete and impactful ways the applicant will improve language, technology, and/or transportation access for priority populations. Comments: Proposal Total Score: Recommend Funding: F Yes F No Total Requested: Total Recommended: Commissioner Name Date Suggested determination of allocation amount: Points Percent Qualifies For 80+ Points 80-100% of request 60-79 Points 50-80% of request 59 and below 0-50% of request Attachment 2 23 Attachment 2 24 MISSION The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. VISION Dublin is a great community to live, work, and raise a family. Dublin values: •Safety – We are dedicated to excellent public safety resources, including police and fire. •Finances – We will strive to be fiscally transparent and balance our budgets annually. •Inclusivity – We will advocate for programs and policies that support inclusive access to housing and cultural opportunities. •Diversity – We will support a wide range of programs and events that reflect and cater to the diversity of our residents. •Equity – We will deliver our services in a way that ensures equitable access to all. •Innovation – We will continue to innovate in every aspect of government and promote innovation within the business community. •Customer Service – We will provide welcoming, excellent customer services to our residents and businesses at all times. •Living an Active Lifestyle – We will continuously promote an active lifestyle through our parks and facilities and encourage participation in local sports. •History – We will honor our history through places and programs that remind people of our beginnings. •Business – We will provide a full spectrum of opportunity by supporting current and prospective businesses through ongoing economic development efforts and helping them grow and thrive locally. •Environmental Sustainability – We will continue to lead in building a well-planned sustainable community and protecting our natural resources. Attachment 3 25