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Home My WebLink About5.06 Camp Parks Sign and Guard Shack Rehabilitation and Relocation Project CIP No. PA0121 – Determination of Non-Responsive BidAgenda Item 5.6 DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: August 20, 2024 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager SU B.ECT: Camp Parks Sign and Guard Shack Rehabilitation and Relocation Project CIP No. PA0121 - Determination of Non -Responsive Bid Prepared by: Shaun Chilkotowsky, Parks & Community Services Manager EXECUTIVE SUMMARY: The City Council will consider determining that no responsive bids were received, in accordance with the Public Contract Code, for the Camp Parks Sign and Guard Shack Rehabilitation and Relocation Project, CIP No. PA0121. Accordingly, per the Public Contract Code and without the need for additional competitive bidding, Staff will negotiate a suitable contract for the Project and seek City Council approval at a future meeting. STAFF RECOMMENDATION: Adopt the Resolution Determining No Responsive Bids Were Received for the Camp Parks Sign and Guard Shack Project, CIP No. PA0121, and authorize Staff to negotiate a suitable contract for the project in accordance with Public Contract Code Sections 20166. FINANCIAL IMPACT: As approved in the 2024-2029 Capital Improvement Program (CIP), the total budget for the Camp Parks Sign Project is $500,450, funded by the Public Art Fund. There is no financial impact associated with rejecting a non -responsive bid for construction of the Project. DESCRIPTION: The 2024-2029 Capital Improvement Program (CIP) includes the Camp Parks Sign and Guard Shack Rehabilitation and Relocation Project (formally known as the Camp Parks Sign Project), CIP No. PA0121 (Attachment 2). In March 2022, the City Council approved a Memorandum of Agreement (MOA) memorializing the collaboration between the City of Dublin and Parks Reserve Forces Training Area (PRFTA)/Fort Hunter Liggett (FHL) regarding the project. The MOA provides for the City to fund the design and construction of the project and for PRFTA/FHL to continue to own and maintain the sign as it is located on federal land. The MOA also includes Page 1 of 3 1 language to ensure public access to the sign for a period of 10 years. Sign and Guard Shack Background Camp Parks was first established as a military base in World War II. The area was unofficially known as "Fleet City" and included Camp Parks (1942-46), a training and deployment center for the United States Navy's Construction Battalions ("Seabees"); Camp Shoemaker (1943-46), a Navy personnel distribution and separation center; and Shoemaker Naval Hospital (1943-46), one of several Navy installations around the country where women were accepted as enlisted personnel and as officers. In 1944, as a U.S. Navy Seabee ordered to Camp Parks during World War II, Bruce Goff designed the Camp Parks entrance sign and attached guard shack. The current physical location of the sign and guard shack is at the original entrance to Camp Parks, which is now closed, although the sign can be seen when traveling along Dougherty Road just north of Scarlett Drive. In 1998, the U.S. Army evaluated the Camp Parks entrance sign and determined it eligible for listing on the National Register of Historic Places. In 1999, the State Historic Preservation Officer, Office of Historic Preservation, concurred with this assessment. Also in the late 1990s, PRFTA and FHL began investigating restoring the sign and guard shack. That work included environmental reviews, hazardous material sampling, and historical and cultural resource impact evaluation. The new location for the sign is adjacent to the new PRFTA entrance at Dougherty Road and Camp Parks Boulevard, just outside the Dublin Camp Parks Military History Center. Since approximately April 2022, the City of Dublin has been working collaboratively with PRFTA Staff and a historical architecture firm to develop plans and specifications for the project. In May 2024, final plans and specifications were completed, and the project was put out to bid. Bid Process and Results The City of Dublin issued a bid package for the Camp Parks Sign and Guard Shack Rehabilitation and Relocation Project on May 1, 2024. The bid package consisted of one base bid item and one bid alternate item. The project was posted through all traditional channels, including local newspapers, the City of Dublin Online Planroom, local builders' exchanges, the City website, and direct contact from City Staff to local contractors. Two mandatory pre -bid meetings were held, the first on May 16, 2024, with one contractor attending, and the second on May 29, 2024, with two contractors attending. On June 13, 2024, the City of Dublin held the public bid opening, receiving one bid from La Roza Construction, Inc., for a base bid amount of $403,485 and no bid for the bid alternate item. A review of La Roza Construction, Inc.'s bid package identified that items were missing and there were issues with compliance. This includes not affixing the corporate seal to the bid proposal, failing to properly complete the subcontractor form in the bid documents issued for the project, and failing to fully complete the bid form issued for the project by not including pricing for the bid alternate item. Staff believes these omissions result in a non -responsive bid by La Roza Construction, Inc. Additionally, La Roza Construction, Inc. indicated in the statement of Bidder Qualifications that Page 2 of 3 2 they had not completed the minimum number of projects required in the project bid documents. Specifically, the Notice Inviting Bids and Bidder's Questionnaire stipulated that bid proposals submitted by general contractors who have not completed two qualifying projects within the past seven years shall be deemed non -responsive and therefore rejected. In response to a question in the Bidder Qualification Section, Section C-1, La Roza Construction, Inc. indicated that they have not completed two qualifying projects within the past seven years. In deeming the bid non -responsive, the City will have received no bids for the project, and the City may have the project done without further compliance with the Public Contract Code. Next Steps If authorized by the City Council, the City Manager or designee will proceed with soliciting capable contractors and negotiating a proposal for project construction. Staff anticipates being able to negotiate pricing, schedule, and contract terms with a qualified contractor and returning to City Council for project award in the coming months. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Determining No Responsive Bids Were Received for the Camp Parks Sign and Guard Shack Project, CIP No. PA0121 2) CIP No. PA0121 Page 3 of 3 3 Attachment I RESOLUTION NO. XX — 24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN DETERMINING NO RESPONSIVE BIDS WERE RECEIVED FOR THE CAMP PARKS SIGN AND GUARD SHACK PROJECT, CIP NO. PA0121 WHEREAS, Staff prepared plans, specifications, and bid documents for the Camp Parks Sign Project, PA01221; and WHEREAS, in accordance with Dublin Municipal Code, California Public Contract Code, and other applicable laws, City Staff solicited bids for the Project; and WHEREAS, on June 13, 2024, one bid was received from La Roza Construction Inc., and publicly opened in accordance with applicable law; and WHEREAS, during review of the bid package from La Roza Construction Inc., the bid was deemed non -responsive. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby determine no responsive bids were received for the Camp Parks Sign Project, CIP No. PA0121, and in accordance with the Public Contract Code, without the need for additional competitive bidding, authorize Staff to negotiate a suitable contract for the Project and seek City Council approval at a future meeting. PASSED, APPROVED AND ADOPTED this 20th day of August 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-24, Item X.X, Adopted 08/20/2024 Page 1 of 1 4 Attachment 2 Number — PAO 12I ■ CAMP PARKS SIGN Program — PUBLIC ART PROJECT DESCRIPTION This project includes the restoration and relocation of the historic Camp Parks entrance sign from its current location at approximately 201 Dougherty Road to the new entrance at Camp Parks Boulevard and Dougherty Road. The original sign was constructed by artist/architect Bruce Goff in the 1940s and is eligible for the National Register. Rehabilitation will be in accordance with standards and guidelines per the U.S. Department of the Interior National Park Service. PROJECT TIMELINE: The design process began in winter 2022. Construction will begin in 2024. ANNUAL OPERATING IMPACT: None. Ongoing maintenance will be provided by Camp Parks. 2024-2029 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 FUTURE YEARS TOTALS 9100 — Salaries & Benefits 9200 — Contract Services 9400 — Improvements 9500 — Miscellaneous TOTAL $24,450 $165,00 $300,000 $10,000 $500,450 FUNDING SOURCE PRIOR YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 FUTURE YEARS TOTALS 2801 — Public Art Fund $500,450 $500,450 TOTAL $500,450 $500,450 Public Art Five -Year Capital Improvement Program 2024-2029 40 5