HomeMy WebLinkAbout07-24-2024 YAC Agenda PacketDUBLIN
C A L I F 0 R N I A
Special Meeting of the
DUBLIN YOUTH ADVISORY COMMITTEE
Wednesday, July 24, 2024 Location: Shannon Community Center
11600 Shannon Ave
Dublin, CA 94568
Special Meeting 1:00 PM
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
3. PUBLIC COMMENT
At this time, the public is permitted to address the Youth Advisory Committee on non-
agendized items. Please step to the podium and clearly state your name for the record.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State
Law, no action or discussion may take place on any item not appearing on the posted
agenda. The Committee may respond to statements made or questions asked, or may
request Staff to report back at a future meeting concerning the matter. Any member of
the public may contact the Recording Secretary's Office related to the proper procedure
to place an item on a future Youth Advisory Committee agenda. The exceptions under
which the Committee MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non -controversial in nature and are considered for
approval by the Youth Advisory Committee with one single action. Members of the
audience, Staff or the Youth Advisory Committee who would like an item removed from
the Consent Calendar for purposes of public input may request the Chair to remove the
item.
4.1 Approval of the June 12, 2024, Youth Advisory Committee Regular Meeting Minutes
The Committee will consider approving the June 12, 2024, Youth Advisory
Committee Regular Meeting minutes.
STAFF RECOMMENDATION:
July 24, 2024 Dublin Youth Advisory Committee Special Meeting Agenda
Approve the minutes of the June 12, 2024, Youth Advisory Committee Regular Meeting.
Staff Report
Attachment 1 - Minutes of the June 12, 2024, Youth Advisory Committee Regular Meeting
S. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 2024-25 Youth Advisory Committee Retreat Activities
The Youth Advisory Committee will participate in team building activities.
STAFF RECOMMENDATION:
Participate in a variety of team building activities.
Staff Report
6.2 2024-25 Youth Advisory Committee Work Plan
The Committee will discuss and develop the 2024-25 Youth Advisory Committee
Work Plan.
STAFF RECOMMENDATION:
Discuss and develop goals and objectives for the 2024-25 Youth Advisory Committee
WorkPlan.
Staff Report
7. STAFF AND COMMITTEE MEMBER REPORTS
Brief information only reports from Committee Members and/or Staff, including
committee reports and reports by Committee Members related to meetings
attended at City expense (AB1234).
8. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA),
and the federal rules and regulations adopted in implementation thereof. To make a request
for disability -related modification or accommodation, please contact the City Clerk's Office
(925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the
City will swiftly resolve requests for reasonable accommodation for individuals with
disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be
posted on the City's website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and
sustainable environment, fosters new opportunities, and champions a culture of equity,
diversity, and inclusion.
July 24, 2024 Dublin Youth Advisory Committee Special Meeting Agenda 2
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DUBLI N
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DATE: .Lily 24, 2024
STAFF REPORT
Youth Advisory Committee
TO: Honorable Chair and Committee Members
Agenda Item 4.1
FROM: Jackie Dwyer, Parks & Community Services Director
SU B.1ECT: Approval of the June 12, 2024, Youth Advisory Committee Regular Meeting
Minutes
Prepared by.• Kim Bona to, Senior Office Assistant
EXECUTIVE SUMMARY:
The Committee will consider approving the June 12, 2024, Youth Advisory Committee Regular
Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of the June 12, 2024, Youth Advisory Committee Regular Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes from the June 12, 2024,
Regular Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
1) Minutes of the June 12, 2024, Youth Advisory Committee Regular Meeting
Page 1 of 1
3
Attachment I
DUBLIN
C A L I F 0 R N I A
MINUTES OF YOUTH
ADVISORY COMMITTEE
Regular Meeting: June 12, 2024
A Regular Meeting of the Youth Advisory Committee was held on Wednesday, June 12, 2024, at the
Dublin Senior Center. The meeting was called to order at 4:04 PM by Recreation Coordinator,
Nicki Wanzenried.
1) CALL TO ORDERAND PLEDGE OF ALLEGIANCE
Attendee Name
Status
Yma Santos, Chairperson
Present
William Chen, Committee Member
Present
Sanjana Gidwani, Committee Member
Absent
Adi Jain, Committee Member
Present
JJ Koller, Committee Member
Absent
Dhruv Kothari, Committee Member
Absent
Alexander McComb, Committee Member
Absent
Danica Molnar, Committee Member
Present
Shriyadita Poduval, Committee Member
Absent
Akshata Santhanakrishnan, Committee Member
Present
Arham Shah, Committee Member
Present
Deven Shah, Committee Member
Present *Left at 5:07 PM
Kaitlin Weiss, Committee Member
Absent
Kaitlyn Maskey, Alternate Committee Member
Present
Kashvi Gupta, Alternate Committee Member
Absent
Ryan Banerjee, Alternate Committee Member
Present
Esha Shenoy, PCSC Student Rep
Absent
Following the meeting being called to order, the agenda was reorganized, with Item 2.3
Rosenberg's Rules of Order and Brown Act Training moved to the first presentation. Additionally,
Item 6.2 2024-25 Youth Advisory Committee Work plan was pulled from this agenda and moved
to an uncertain future meeting date.
2) PRESENTATIONS
2.3) Rosenberg's Rules of Order and Brown Act Training
The Committee received a report from Marsha Moore, the City Clerk, on Rosenburg's Rules of Order
and the Brown Act.
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
.June 12, 2024
4
2.1) 2024-25 Youth Advisory Committee and Staff Introductions
The Staff and Committee Members introduced themselves.
2.2) 2024-25 Youth Advisory Committee Team Building Activities
Ivan San Pedro, Recreation Supervisor, led the Committee in a welcome activity.
3) PUBLIC COMMENT -None.
4) CO N SEN T CALEN DAR
4.1) Approved May 8, 2024, Regular Youth Advisory Committee Meeting Minutes
On a motion by Committee Member Chen, seconded by Committee Member Molnar, and by
unanimous vote, the Committee adopted the Consent Calendar.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: William Chen, Committee Member
SECOND: Danica Molnar, Committee Member
AYES: Santos, Chen, Jain, Molnar, Santhanakrishnan, A. Shah, D. Shah, Maskey,
Banerjee
ABSENT: Gidwani, Koller, Kothari, McComb, Poduval, Weiss, Gupta
5) UNFINISHED BUSINESS -none.
6) NEW BUSINESS
6.1) Election of 2024-25 Youth Advisory Committee Chairperson and Vice Chairperson
Nicki Wanzenried, Recreation Coordinator, presented an overview of the responsibilities of the
Youth Advisory Committee Chairperson and Vice Chairperson.
On a motion by Committee Member Molnar, seconded by Committee Member Jain, and by
unanimous vote, the Committee appointed Yma Santos as Chairperson.
RESULT: APPOINTED [UNANIMOUS]
MOVED BY: Danica Molnar, Committee Member
SECOND: Adi Jain, Committee Member
AYES: Santos, Chen, Jain, Molnar, Santhanakrishnan, A. Shah, D. Shah, Maskey,
Banerjee
ABSENT: Gidwani, Koller, Kothari, McComb, Poduval, Weiss, Gupta
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
June 12, 2024
4i
On a motion by Chairperson Santos, seconded by Alternate Committee Member Maskey, and by
4-5-0 vote, the motion failed, and Danica Molnar was not appointed as Vice Chairperson.
RESULT:
NOT APPOINTED [4-5-0]
MOVED BY:
Yma Santos, Chairperson
SECOND:
Kaitlyn Maskey, Alternate Committee Member
AYES:
Santos, Molnar, Santhanakrishnan, Maskey
NAYES:
Chen, Jain, A. Shah, D. Shah, Banerjee
ABSENT:
Gidwani, Koller, Kothari, McComb, Poduval, Weiss, Gupta
No other nominations were made and the appointment of a Vice Chairperson was moved to the next
regular meeting.
Chairperson Santos took over the meeting.
6.2) 2024-25 Youth Advisory Committee Work Plan
Ivan San Pedro, Recreation Supervisor, announced at the beginning of the meeting that this item
will be moved to the July Special meeting date uncertain.
On a motion by Committee Member Molnar, seconded by Committee Member A. Shah and
unanimous vote, the Committee approved moving Item 6.2 to the July Special meeting date
uncertain.
RESULT: APPROVED [UNANIMOUS]
MOVED BY: Danica Molnar, Committee Member
SECOND: Arham Shah, Committee Member
AYES: Santos, Chen, Jain, Molnar, Santhanakrishnan, A. Shah, D. Shah, Maskey,
Banerjee
ABSENT: Gidwani, Koller, Kothari, McComb, Poduval, Weiss, Gupta
7) STAFF AN D COMMITTEE REPORTS
Staff and Committee gave information only reports.
Committee Member D. Shah left the meeting at 5:07 PM.
8) ADJOURNMENT
Chairperson Santos adjourned the meeting at 5:09 PM.
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
June 12, 2024
ATTEST:
Nicki Wanzenried
Recreation Coordinator
Yma Santos
Youth Advisory Committee Chairperson
YOUTH ADVISORY COMMITTEE
REGULAR MEETING
June 12, 2024
IN Agenda Item 6.2
%t STAFF REPORT
D U BL I N Youth Advisory Committee
C A L I F 0 R N I A
DATE: .Lily 24, 2024
TO: Honorable Chair and Committee Members
FROM: Jackie Dwyer, Parks & Community Services Director
SU B.ECT : 2024-25 Youth Advisory Committee Retreat Activities
Prepared by: Ivan San Pedro, Recreation Supervisor
EXECUTIVE SUMMARY:
The Youth Advisory Committee will participate in team building activities.
STAFF RECOMMENDATION:
Participate in a variety of team building activities.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee will participate in team building activities.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
None.
Page 1 of 1
Agenda Item 6.1
Sl11
DUBLI N
C A L I F 0 R N I A
DATE: .Lily 24, 2024
STAFF REPORT
Youth Advisory Committee
TO: Honorable Chair and Commissioners
FROM: Jackie Dwyer, Parks & Community Services Director
SU 13.1ECT: 2024-25 Youth Advisory Committee Work Plan
Prepared by: Ivan San Pedro, Recreation Supervisor
EXECUTIVE SUMMARY:
The Committee will discuss and develop the 2024-25 Youth Advisory Committee Work Plan.
STAFF RECOMMENDATION:
Discuss and develop goals and objectives for the 2024-25 Youth Advisory Committee Work Plan.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Each year, the Youth Advisory Committee (YAC) establishes a work plan for its term of service. A
work plan serves as a guide for accomplishing goals and objectives during a specific period.
Staff recommends that the Committee discuss and establish goals for the 2024-25 work plan.
Five work plan goals have been recommended; however, members may discuss and identify
additional and/or alternate goals. The work plan should remain within the purview of the
Committee, as stated in the Bylaws and Rules of Procedure, Article VIII, Section 1:
Provide input on youth services and programming to the Parks and Community Services
Commission, City Council and to City Staff, address issues that affectyouth in the
community, assist with the promotion and implementation ofyouth activities, generate an
annual report on the progress of the Youth Advisory Committee.
The final work plan will be presented for approval at the August 14, 2024, regular YAC meeting
after the committee discusses it and receives feedback on it.
Staff recommended goals are presented below.
Page 1 of 4
9
WORK PLAN GOAL #1 - Youth Mini -Grant Program
• Offer the Youth Mini -Grant Program to Dublin -based youth organizations/clubs and
programs that provide performing arts, multicultural awareness, or other youth -related
activities.
• All members must participate in reviewing applications.
o Objective 1.1 - Advertise and begin accepting applications for the program on
August 27, 2024, to Dublin Unified School District (DUSD) high and middle schools,
Quarry Lane School, Valley Christian Schools, and Dublin -based youth organizations.
o Objective 1.2 - Accept applications through September 27, 2024.
o Objective 1.3 - Review applications and presentations at the October 9, 2024,
Regular Meeting.
o Objective 1.4 - Present mini -grant recipient recommendations at the November 18,
2024, Parks and Community Services Commission meeting and forward them to the
City Council for approval in December 2024.
WORK PLAN GOAL #2 - Youth Mental Health Forum
• Plan and implement a mental health forum for Dublin middle and high school youth.
Panelists will include school counselors and local therapists who work with youth to
provide an overview of mental health issues and coping strategies. The forum may include
students who have experienced mental health issues and wish to share their stories.
o Objective 2.1- Secure the event's location, date, and time by September 6, 2024.
o Objective 2.2 - Develop format, agenda, and timeline, and present to the YAC at the
September 11, 2024, Regular Meeting.
o Objective 2.3 - Begin to solicit panelists and set a deadline to have a panel in place
by October 11, 2024.
o Objective 2.4 - Develop a marketing plan, including a flyer and social media posts.
By October 8, 2024, begin advertising the event to Dublin Unified School District
high and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin -
based youth organizations.
o Objective 2.5 -Prepare a survey for participants and ask for feedback from panelists
and attendees at the conclusion of the event.
o Objective 2.6 - Prepare and send thank you notes to all panelists and complete any
follow up within seven days following the event.
o Objective 2.7 - Meet to review and provide feedback about the event. Discuss what
went well and what improvements can be made. Present the findings at the
December 11, 2024, Regular Meeting.
WORK PLAN GOAL #3 - Benefit Concert
• Plan and implement the 11th Annual Dublin Benefit Concert on April 24, 2025, at the Dublin
Farmer's Market. Acts will include Dublin -based youth and senior organizations/clubs and
programs that provide performing arts, multicultural awareness, or other youth -related
activities. The event benefits the Youth Fee Assistance Program.
o Objective 3.1- Establish the timeline and work plan for the event and appoint four
members to an ad -hoc committee at the November 13, 2024, Regular Meeting.
Page 2 of 4
10
o Objective 3.2 - Create an application for performers by February 8, 2024, for Staff
review. Solicit youth and senior performers from the DUSD high and middle schools,
Quarry Lane School, Valley Christian Schools, City contract youth and senior
instructors, Dublin cultural arts businesses, and other venues where youth and
senior artists perform starting February 14, 2025.
o Objective 3.3 - The Ad hoc Committee will review applications between February
28, 2025 - March 9, 2025, and select performers by March 10, 2025.
o Objective 3.4 - Create an event flyer for Staff review and advertise it in the Spring
Recreation Activity Guide, City website, City newsflash, and distributed by YAC
members starting March 13, 2025.
o Objective 3.4 - Attend, emcee, and implement the 2025 Dublin Benefit Concert on
April 24, 2025, at the Farmer's Market in Emerald Glen Park.
WORK PLAN GOAL #4 - Volunteer Hours
In addition to Ad -hoc committees, Committee Members will be required to volunteer at 5
City Events.
o Splatter - 9/14/24
o Harvest Fair - 10/12/24
o Floating Pumpkin Patch - 10/19/2024
o Tri-Valley Teen Job Fair - TBD
o St. Patrick's Day Celebration - 3/15-3/16/25
o Shamrock Fun Run - 3/16/25
o Eggstravaganza - 4/19/2025
o Dublin Pride Week - 4/26/2025
o Family Camp Outs - TBD
o Possible New YAC Event - TBD
WORK PLAN GOAL #5 - Annual Report
• Generate an annual report highlighting the accomplishments of the Youth Advisory
Committee during the 2024-25 term.
• Chairperson and Vice Chairperson will present the report to the Parks and Community
Services Commission and the City Council.
o Objective 5.1- Chair and Vice Chairperson to create a PowerPoint presentation of
accomplishments of the 2024-25 Youth Advisory Committee and provide Parks and
Community Services Staff with the Annual Report presentation by March 2, 2025.
o Objective 5.2 - Present the Annual Report at the April 9, 2025 Youth Advisory
Committee meeting for YAC members to review and provide feedback.
o Objective 5.3 - Present the Annual Report to the Parks and Community Services
Commission at their April 21, 2025, meeting and the City Council at their May 20,
2025, meeting. All YAC members are to be present.
WORK PLAN GOAL #6 - Discussion of Possible New Event
Page 3 of 4
11
Collaboratively develop and plan a new youth -focused event, either to replace an existing
one or to incorporate an additional event into the existing work plan under the direction
and guidance of the Youth Advisory Committee (YAC). This event aims to engage youth,
foster community involvement, and address the needs and interests of young people in
Dublin.
o Objective 6.1- Initiate discussions regarding developing a new youth -focused event
during the June 12, 2024, Regular Meeting.
o Objective 6.2 - Compile the ideas generated during the brainstorming session and
assess their feasibility and alignment with the YAC objectives.
o Objective 6.3 - Present the event concepts, date, and time to the Youth Advisory
Committee on August 14, 2024, during the Regular Meeting.
o Objective 6.6 - Establish an ad -hoc event planning committee, develop a marketing
and promotional plan to raise awareness and generate excitement for the event, and
coordinate logistical arrangements to ensure the complete execution of the event.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Committee Agenda was posted.
ATTACHMENTS:
None.
Page 4 of 4
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