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Home My WebLink About09-11-2024 YAC Agenda PacketDUBLIN CALIF0RNfA, Regular Meeting of the DUBLIN YOUTH ADVISORY COMMITTEE Wednesday, September 11, 2024 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS Location: Dublin Senior Center 7600 Amador Valley Blvd Dublin, CA 94568 3. PUBLIC COMMENT At this time, the public is permitted to address the Youth Advisory Committee on non- agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary's Office related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Committee MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non -controversial in nature and are considered for approval by the Youth Advisory Committee with one single action. Members of the audience, Staff or the Youth Advisory Committee who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the August 14, 2024, Youth Advisory Committee Regular Meeting Minutes The Committee will consider approving the August 14, 2024, Youth Advisory Committee Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the August 14, 2024, Staff Report Youth Advisory Committee Regular Meeting. September 11, 2024 Dublin Youth Advisory Committee Agenda Attachment 1 - Minutes of the August 14, 2024, Youth Advisory Committee Regular Meeting S. UNFINISHED BUSINESS 5.1 2024 Mental Health Forum Ad Hoc Committee Update and Discussion The Committee will receive an update from the 2024 Mental Health Forum Ad Hoc Committee. STAFF RECOMMENDATION: Receive the update from the Mental Health Forum Ad Hoc Committee. Staff Report 6. NEW BUSINESS 6.1 Discussion on Youth Mini -Grant Program The Committee will review and discuss the Youth Mini -Grant program. STAFF RECOMMENDATION: Review and discuss the Youth Mini -Grant program. Staff Report Attachment 1 - Mini Grant Application Rating Sheet 7. STAFF AND COMMITTEE MEMBER REPORTS Brief information only reports from Committee Members and/or Staff, including committee reports and reports by Committee Members related to meetings attended at City expense (AB1234). 8. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation, please contact the City Clerk's Office (925)833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City's website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. September 11, 2024 Dublin Youth Advisory Committee Agenda 2 2 2 WM DUBLI N CALIFORNIA STAFF REPORT Youth Advisory Committee DATE: September 11, 2024 TO: Honorable Chair and Committee Members Agenda Item 4.1 FROM: Jackie Dwyer, Parks & Community Services Director SU B.ECT: Approval of the August 14, 2024, Youth Advisory Committee Regular Meeting Minutes Prepared by.• Shalini Reddy, Senior Office Assistant EXECUTIVE SUMMARY: The Committee will consider approving the August 14, 2024, Youth Advisory Committee Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the August 14, 2024, Youth Advisory Committee Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes from the August 14, 2024, Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) Minutes of the August 14, 2024, Youth Advisory Committee Regular Meeting Page 1 of 1 3 Attachment I DUBLIN C A L I F 0 R N I A MINUTES OF YOUTH ADVISORY COMMITTEE Regular Meeting: August 14, 2024 A Regular Meeting of the Youth Advisory Committee was held on Wednesday, August 14, 2024, at the Dublin Senior Center. The meeting was called to order at 7:03 PM by Youth Advisory Committee Chairperson Yma Santos. 1) CALL TO ORDERAND PLEDGE OF ALLEGIANCE Attendee Name Status Yma Santos, Chairperson Present Danica Molnar, Vice Chairperson Present William Chen, Committee Member Present Sanjana Gidwani, Committee Member Present Adi Jain, Committee Member Absent JJ Koller, Committee Member Absent Dhruv Kothari, Committee Member Present Alexander (Alex) McComb, Committee Member Present Shriyadita Poduval, Committee Member Present Akshata Santhanakrishnan, Committee Member Present Arham Shah, Committee Member Present Deven Shah, Committee Member Present Kaitlin Weiss, Committee Member Present Kaitlyn Maskey, Alternate Committee Member Present Kashvi Gupta, Alternate Committee Member Absent Ryan Banerjee, Alternate Committee Member Present Nithila Sadheesh, PCSC Student Rep Present 2) PRESEN TAT 10 N S— N one. 3) PUBLIC COMMENT —None. YOUTH ADVISORY COMMITTEE REGULAR MEETING August 14, 2024 4 4) CONSENT CALENDAR 4.1) Approved July 24, 2024, Special Youth Advisory Committee Meeting Minutes. On a motion by Committee Member Alexander McComb, seconded by Committee Member Weiss, and by a unanimous vote, the Committee adopted the Consent Calendar as amended to correct the attendance to show that Committee Member McComb was present. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Alexander McComb, Committee Member SECOND: Kaitlin Weiss, Committee Member AYES: Santos, Molnar, Chen, Gidwani, Kothari, McComb, Poduval, Santhanakrishnan, A. Shah, D. Shah, Weiss, Maskey, Banerjee ABSENT: Jain, Koller, Gupta 5) UNFINISHED BUSINESS 5.1) Election of 2024 —25 Youth Advisory Committee Vice Chairperson. The Youth Advisory Committee conducted elections for the position of Vice Chairperson for the 2024-25 term. On a motion by Committee Member Weiss, seconded by Committee Member Poduval, and by a 8-4-1 vote, the Youth Advisory Committee appointed Danica Molnar to fill the Vice Chairperson vacancy. RESULT: APPOINTED [8-4-1] MOVED BY: Kaitlin Weiss, Committee Member SECOND: Sanjana Gidwani, Committee Member AYES: Santos, McComb, Molnar, Gidwani, Poduval, Santhanakrishnan, Weiss, Banerjee NOES: Chen, Kothari, A. Shah, D. Shah ABSTAIN: Maskey ABSENT: Jain, Koller, Gupta 5.2) 2024-25 Youth Advisory Committee Work Plan & Ad H oc Com m ittees Nicki Wanzenried, Recreation Coordinator, presented an overview of the 2024-25 Youth Advisory Committee Work Plan for discussion. The Youth Advisory Committee reviewed and approved the 2024 -25 Youth Advisory Committee Work Plan and assigned committee members to serve on ad hoc committees. On a motion by Vice Chairperson Molnar, seconded by Committee Member Weiss, and by a unanimous vote, the Youth Advisory Committee approved the Work Plan and designated ad hoc committees. YOUTH ADVISORY COMMITTEE REGULAR MEETING August 14, 2024 5 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Danica Molnar, Vice Chairperson SECOND: Kaitlin Weiss, Committee Member AYES: Santos, Molnar, Chen, Gidwani, Kothari, McComb, Poduval, Santhanakrishnan, A. Shah, D. Shah, Weiss, Maskey, Banerjee ABSENT: Jain, Koller, Gupta Ad Hoc Committee Members: Youth Mental Forum Yma Santos Danica Molnar Deven Shah Shriyadita Poduval Kaitlyn Maskey Ad Hoc Committee Members: Kids Night Out Kaitlin Weiss Alexander (Alex) McComb Dhruv Kothari Arham Shah Nithila Sadheesh Ad Hoc Committee Members: Benefit Concert Nithila Sadheesh Kaitlin Weiss Sanjana Gidwani Akshata Santhanakrishnan William Chen Ad Hoc Committee Members: Entrepreneur Fair Kaitlyn Maskey Shriyadita Poduval Ryan Banerjee Deven Shah 6) NEW BUSINESS 6.1) Discussion of Volunteer Assignments at Splatter, H arvest Fair, Ghosts of Dublin, and the Floating Pumpkin Patch Events Nicki Wanzenried, Recreation Coordinator, discussed volunteer assignments at Splatter, Harvest Fair, Ghosts of Dublin, and the Floating Pumpkin Patch events. 7) STAFF AN D COMMITTEE REPORTS YOUTH ADVISORY COMMITTEE REGULAR MEETING August 14, 2024 Staff and Committee Members gave information only reports. 8) ADJOURNMENT Chairperson Santos adjourned the meeting at 7:37 PM. ATTEST: Nicki Wanzenried Recreation Coordinator Yma Santos Youth Advisory Committee Chairperson YOUTH ADVISORY COMMITTEE REGULAR MEETING August 14, 2024 7 r Sl11 DUBLI N C A L I F 0 R N I A STAFF REPORT Youth Advisory Committee DATE: September 11, 2024 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director Agenda Item 5.1 SU 13,1ECT: 2024 Mental Health Forum Ad Hoc Committee Update and Discussion Prepared by.- Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The Committee will receive an update from the 2024 Mental Health Forum Ad Hoc Committee. STAFF RECOMMENDATION: Receive the update from the Mental Health Forum Ad Hoc Committee. FINANCIAL IMPACT: None. DESCRIPTION: The Youth Advisory Committee (YAC) has recognized the importance of addressing mental health issues in the Dublin youth community. The YAC has prioritized this issue, and the current committee continues to uphold its significance as part of their workplan. For the 4th consecutive year, the YAC has chosen to plan and implement a mental health forum for Dublin middle and high school youth, featuring panelists such as school counselors and local therapists who work with youth to provide an overview of mental health issues and coping strategies. The forum may also include students who have experienced mental health challenges and wish to share their stories. Discussion topics may include anxiety, depression, isolation, and other mental health struggles. The proposed event is tentatively planned for November 14, 2024. All YAC members are expected to attend the entire event to assist with setup, logistics, and cleanup. The Committee appointed five members to the Youth Mental Health Forum Ad Hoc Committee at the August 14, 2024, Regular Meeting. The Ad Hoc Committee met on September 4, 2024, to discuss objectives from the work plan and will present an update on the following: Pagel of 2 • Objective 1 - Appoint a minimum of four members to an Ad Hoc committee by August 14, 2024. Secure the event's location, date, and time. (Tentative date: Thursday, November 14, 2024). • Objective 2 - Members begin to solicit panelists and set a deadline to have the panel in place by September 11, 2024. • Objective 3 - Develop a marketing plan, including preparation of a flyer and social media posts by September 25, 2024. Begin advertising the event to Dublin high and middle schools and Dublin -based youth organizations by October 9, 2024. • Objective 4 - Confirm panelists, develop format, agenda, and timeline, and present to the YAC at the October 9, 2024, YAC Regular Meeting. • Objective 5 -Prepare a survey for participants and ask for feedback from panelists and attendees at the conclusion of the event. • Objective 6 - Prepare and send thank you notes to all panelists and complete any follow-up for the event within seven days. • Objective 7 - Meet to review and provide feedback about the event. Discuss what went well and what improvements can be made for next time —present findings at the December 11, 2024, YAC Regular Meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: None. Page 2 of 2 9 Agenda Item 6.1 Sl11 DUBLI N C A L I F 0 R N I A STAFF REPORT Youth Advisory Committee DATE: September 11, 2024 TO: Honorable Chair and Commissioners FROM: Jackie Dwyer, Parks & Community Services Director SU B,ECT: Discussion on Youth Mini -Grant Program Prepared by.• Ivan San Pedro, Recreation Supervisor EXECUTIVE SUMMARY: The Committee will review and discuss the Youth Mini -Grant program. STAFF RECOMMENDATION: Review and discuss the Youth Mini -Grant program. FINANCIAL IMPACT: The City of Dublin Youth Mini -Grant program is supported by the General Fund, which will provide $2,500 for Fiscal Year 2024-25. DESCRIPTION: At the August 14, 2024, meeting, the Youth Advisory Committee (YAC) discussed goals for the 2024-25 work plan, including the implementation of the Youth Mini -Grant program. To better align with the school calendar and ensure all clubs have the opportunity to apply, the application timeline has been updated by Staff. This adjustment will allow all Dublin -based youth organizations, clubs, and programs involved in performing arts, multicultural awareness, and other youth -related activities to participate in the grant application process if they choose to do SO. The Youth Mini -Grant program was established in Fiscal Year 2012-13 to support youth organizations that offer programs for middle and high school students not provided by the Parks and Community Services Department. Funding is recommended annually by the YAC and awarded by the City Council to organizations and clubs that best meet the needs of Dublin youth. Youth Mini -Grant Program The Youth Mini -Grant Program is offered to Dublin -based youth organizations/clubs and programs that provide performing arts, multicultural awareness, or other youth -related activities. Pagel of 2 10 The YAC administers the program and includes the following activities that all members participate in. o Assist with program advertising at Dublin Unified School District (DUSD) high and middle schools, Quarry Lane School, Valley Christian Schools, and Dublin -based youth organizations. o Review applications and receive presentations at a regularly scheduled YAC meeting and make a recommendation on funding amounts using the Mini -Grant Rating Form (Attachment 1). o Present mini -grant recipient recommendations to the City of Dublin Parks and Community Services Commission and then forward them to the City Council for approval. Upon City Council approval, awarded grantees will be notified of their success and the award amount. Following the completion of projects, grant recipients will have two weeks to complete a brief project report describing how the funds were used and how many youth were impacted. Grantees are encouraged to provide photos, testimonials, and flyers to explain their project's successes. Only those who submit a project report in a timely manner may be considered for future Youth Mini -Grants. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Committee Agenda was posted. ATTACHMENTS: 1) Youth Advisory Committee Mini -Grant Rating Form Page 2 of 2 11 Attachment I DUBLIN C A L I F 0 R N I A Organization: City of Dublin Youth Advisory Committee Mini -Grant Rating Form Program: Proposal Score Funding Recommendation Total Points (out of 15): Recommend Funding? MYes MNo Applicant has received funding before. M Yes MNo If Yes, did applicant submit year- end report in a timely manner? M Yes MNo (If "No," the applicant does not qualify for funding.) Funding Categories Total Requested $ Total Recommended $ Recommending funding for the following youth activities: (check one) MSchool Club MSport Organization MPerforming Arts MCultural Awareness OHealth Awareness Mother Youth Activity/Organization Rating criteria: The word "Program" is used below on this form to include services, activities or improvements. 1. Organization/Management (Max 5 points) • Group Composition: The organization is recognized and consists of at least 75% Dublin middle/high school students. o Yes = 2 points I No = 0 points • Goal Achievement: The group can achieve the stated goals and outcomes. o Yes = 1 point I No = 0 points • Application Completion: All requirements of the application process are completed. o Yes = 1 point I No = 0 points • Adult Sponsor: There is a qualified adult sponsor for management or oversight. o Yes = 1 point I No = 0 points Score: 2. Needs/Benefit (Max 5 points) • Target Audience: The project benefits 75% or more Dublin youth. o Yes = 2 points I No = 0 points • Uniqueness: The activity is unique within Dublin and not provided by other organizations. o Yes = 1 point I No = 0 points • Support/Enhancement: The proposed activity supports/enhances programs benefiting Dublin youth. o Yes = 1 point I No = 0 points • Collaboration: The applicant collaborates with other youth -oriented organizations. o Yes = 1 point I No = 0 points Score: 3. Funding/Budget (Max 5 points) • Fund Usage: The organization has detailed how the funds will be used. o Yes = 2 points I No = 0 points • Verification: The organization describes how they will verify fund usage to the Youth Advisory Committee. o Yes = 2 points I No = 0 points • Bank Account: The organization has a separate bank account for group activities. o Yes = 1 point I No = 0 points Score: Notes/Comments: 12