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Home My WebLink About09-16-2024 PCSC Agenda Packet with PPTCouncil Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, September 16, 2024 Location: Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 Regular Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. 4.1 Approval of the June 17, 2024, Parks and Community Services Commission Regular Meeting Minutes September 16, 2024 Dublin Parks and Community Services Commission Agenda 1 1 The Commission will consider approving the June 17, 2024, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the June 17, 2024, Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1 - June 17, 2024, Parks and Community Services Commission Regular Meeting Minutes 4.2 Alameda County Library Quarterly Report for April-June 2024 The Commission will receive the quarterly report from the Alameda County Library for the period of April through June 2024. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Dublin Library Quarterly Report for April-June 2024 Attachment 2 - Dublin Library Quarterly Statistics for April-June 2024 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Community Garden Update The Parks and Community Services Commission will receive an update on the Community Garden at Don Biddle Community Park, which opened in Fall 2022. STAFF RECOMMENDATION: Receive the report. Staff Report Attachment 1 - Don Biddle Community Garden Guidelines Attachment 2 - Item #7.1 - Community Garden Update PPT 7.2 Self-Service Equipment Rental Lockers The Parks and Community Services Commission will receive a presentation introducing self-service equipment lockers into Dublin parks, enhancing accessibility and convenience for park users. STAFF RECOMMENDATION: Review the presentation and provide feedback. Staff Reports Attachment 1 - Self-Service Equipment Rental Lockers Attachment 2 - Item #7.2 - Self-Service Equipment Rental Lockers PPT 8. STAFF AND COMMISSIONER REPORTS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). September 16, 2024 Dublin Parks and Community Services Commission Agenda 2 2 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. September 16, 2024 Dublin Parks and Community Services Commission Agenda 3 3 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 1 Agenda Item 4.1 DATE:September 16, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Approval of the June 17, 2024,Parks and Community Services Commission Regular Meeting MinutesPrepared by:Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY:The Commission will consider approving the June 17, 2024, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION:Approve the minutes of the June 17, 2024, Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT:None. DESCRIPTION:The Commission will consider approval of the June 17, 2024, Parks and Community Services Commission Regular Meeting minutes. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) Attachment 1 – June 17, 2024, Parks and Community Services Commission Regular Meeting Minutes 4 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting:June 17, 2024 Parks and Community Services Commission REGULAR MEETING June 17, 2024 A Regular Meeting of the Parks and Community Services Commission was held on Monday,June 17, 2024, in the Council Chamber at the Civic Center.Chairperson Joe Washington called the meeting to order at 7:00 p.m. 1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2)PRESENTATIONS 2.1)Tri-Annual Parks and Community Services Department Report for January through April 2024The Commission received a presentation on the Tri-Annual report from Lauren Marriott and Tommy Cook, Recreation Coordinators with the Parks and Community Services Department. 3)PUBLIC COMMENT –None. 4) CONSENT CALENDAR4.1) Approved the May 20, 2024, Parks and Community Services Commission Regular Meeting Minutes.On a motion by Commissioner Hakim,seconded by Vice Chairperson Thornbury,and by unanimous vote, the Commission approved the Consent Calendar. Attendee Name StatusJoseph Washington, Chairperson Present Richard Thornbury,Vice Chairperson PresentDaniel Colley, Commissioner AbsentMatthew Giller, Commissioner PresentSameer Hakim, Commissioner PresentRacheal Matheny, Alternate Commissioner PresentEsha Shenoy, Student Representative Absent Attachment 1 5 Parks and Community Services Commission REGULAR MEETING June 17, 2024 RESULT:APPROVED [UNANIMOUS]MOVED BY:Sameer Hakim, CommissionerSECOND:Richard Thornbury, Vice ChairpersonAYES:Washington, Thornbury, Giller, Hakim, MathenyABSENT: Colley, Shenoy 5)PUBLIC HEARING – None. 6)UNFINISHED BUSINESS – None. 7) NEW BUSINESS 7.1) Communication Boards in City Parks and FacilitiesThe Commission received a report on the future installation of Communication Boards from Anthony Calvo, Recreation Supervisor with the Parks and Community Services Department, and provided feedback. 8)STAFF AND COMMISSIONER REPORTS Staff and Commissioners provided brief informational reports and project updates. 9) ADJOURNMENTChairperson Washington adjourned the meeting at 7:59 p.m. Joe Washington, Chairperson Parks and Community Services CommissionATTEST: Bridget Amaya, Assistant DirectorParks and Community Services 6 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 4.2 DATE:September 16, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Alameda County Library Quarterly Report for April-June 2024 Prepared by: Brad Olson, Management Analyst II EXECUTIVE SUMMARY: The Commission will receive the quarterly report from the Alameda County Library for the period of April through June 2024. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: Since opening in April 2003, funding for the Dublin Public Library has been provided via a partnership between Alameda County Library and the City of Dublin. The library is open 51 hours per week, excluding holidays, during which the Library operates a circulation desk and a variety of programs, activities, and events. The Dublin Library provides a quarterly report that highlights the following: Programs and services Collaboration, partnerships, and community outreach Statistical data Upcoming events and programs Attachment 1 provides the Alameda County Library Quarterly Report for April through June 2024. Attachment 2 provides the Alameda County Library Quarterly Report Statistics for April through June 2024. STRATEGIC PLAN INITIATIVE: 7 Page 2 of 2 None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) Alameda County Library Quarterly Report for April–June 2024 2) Alameda County Library Quarterly Report Statistics for April–June 2024 8 Page 1 of 4 Dublin Library Quarterly Report (April June 2024) Program and Service Highlights Simple grab-and-go craft kits for families have continued to be a big hit. a spouting whale, 3D Mouse Craft, and a Noodle Necklace. Early literacy programs continue to be highly Bounce, SMART, Preschool Story Time, and Family Story Night. and an Earth Day program with special guest Tripp the Tumbleweed. a local dentist for a storytime to promote Dental Health Month (also in February). Teen Volunteers hosted a Hand Lettering Modern Calligraphy workshop for teens and adults in April that was well attended. Library staff had movie screenings for AANHPI month and teen volunteers hosted an Origami Workshop. Special program for May the 4th included a Star Wars: a New Hope screening and kids could get a take- home craft for a Yoda Puppet. Adult special presentations included an author talk/panel discussion about divorce in South Asian communities, a book talk by Dublin City Historian Steven Minniear covering the Alameda County Sheriff's Office, and a well-attended presentation by Yukio Shimomura: Life Behind Barbed Wire in the United States During World War II. Other adult programs included Monday Chat: Practice Your English (virtual), 1st Tuesdays Book Club (virtual), Family Yoga, Lawyer in the Library (virtual), and arts & crafts programs including recycled Earth Day art and Filipino Banig Drawing. The author of the Henna Artist, Alka Joshi, made a special appearance at the May meeting of the 1st Tuesdays Book Club. She gave a 25-minute presentation on the subject of her Jaipur Trilogy on becoming a published author. Staff created a Take and Make Craft for Adults after positive feedback from the Tiny Art Kits and will continue to have a craft each season. In June, we had DIY Rock Painting Kit. Adult staff moved shelving and items to create more room for the Community Languages collection, in addition to starting a large weeding and shifting project in the Adult Fiction area. Poet Kate McCarroll Moore came and held poetry workshop for teens. The teens created their own poetry and enjoyed coming up with their own works. Teen Volunteers hosted AP Study sessions in April before the big exams that were well attended. The ongoing popularity of Teen Take and Make Crafts continued with a DIY Mandala Coaster in April. In May, teens received a Mental Health Kit before take-home kits went on a break for the summer. Tiny Art show that teens and adults contributed to was well received and we look forward to doing it again. The Dublin Arts Collective also contributed art pieces to the show. Summer Adventure for all ages started on June 1st with Engaging the Senses theme. We have had over 1000 submissions by the end of June and more coming in through the summer. Library staff held programs for the summer including many crafts for teens, a special storytime with local author Meera Sriram, Musical Mornings on Tuesdays, a Sensory Friendly Movie, Conservation Attachment 1 9 Page 2 of 4 Ambassadors Wild Things, Puppet Art Theater, Tri-Valley Symphonics, and many movie screenings for families and teens. A new cash-only Fax machine scanner was installed in the library in June; card capability is coming soon. Collaboration, Partnerships, and Community Outreach Overbooked (a 7th/8th-grade book club) that meets once monthly at the Wells Middle School and Fallon Middle School campuses has continued to be well-attended and we plan to open it next quarter to 6 th and 7th graders. Library staff visited 5 third-grade classes at Dougherty Elementary School to do book talks and share information about the summer events at the library. Staff met with CityServe Tri-Valley and the non-profit began hosting a monthly outreach table in the library lobby. The library also hosted another visit from the VA Medical Outreach unit. . Their volunteers e-filed 125 returns for community members and answered questions for drop-ins and callers. The library staffed a booth at the -themed 6. Staff talked to over 300 attendees and gave away , and stickers. Sadly, the Alameda County Law Library discontinued its Law Librarian Office Hours program this quarter. The Lawyer in the Library program also ended in June. New People, Initiatives and Activities CalWORKs Public Service Trainee Program (CPSTP) trainee Noor Noorulhaq who started in January has been trained as a Library Clerk and has become a terrific addition to our staff. The hiring process for Library Page and Library Technician is moving along and interviews were held for both in June. 10 Page 3 of 4 11 Page 4 of 4 Coming Up Next Quarter Teen Volunteers will facilitate Seminars for School Up and AP in August and September. Planned special programs for adults including presentations on developing a butterfly garden, creating personalized essential oils, American Presidents, and calligraphy. ________________________________ ________ Deb Sica, Acting County Librarian Date 12 Alameda County Library Fiscal Year 23-24, Quarter 4 Quarterly Report Attachment 2 13 Top Posts 14 Top Posts 15 Top Posts 16 Top Posts 17 e-Materials Borrowed eAudio hoopla Audiobooks 8,574 OverDrive: MP3 Audio Books 1,564 OverDrive LISTEN 88,572 eBooks Gale Virtual Ref Lib/GDL 479 OverDrive Read 108,098 enki 409 OverDrive: Adobe PDF 50 OverDrive: Adobe EPUB 2,425 OverDrive: Open EPUB 72 OverDrive: Mobi/Kindle 65,413 OverDrive MediaDo 213 Overdrive Kobo 1,441 hoopla comics 1,558 hoopla eBooks 3,748 eVideo OverDrive –Great Courses 204 Craftsy 83 hoopla tv 1,344 Craftsy en Español 1 hoopla movies 1,452 iNDIEFLIX 27 ArtistWorks 44 Classica 24 Qello 24 Other eMedia Count as eCollections Retrievals Metric O’Reilly 953 retrievals Ebsco eBks 708 retrievals Naxos Music Library 3,026 tracks played Naxos Music Library Jazz 556 tracks played Naxos Spoken Word Library 36 tracks played PressReader 8,176 issues opened Flipster 1,307 total views Magzter 150 total views 336,967 eMagazines & Other OverDrive 35,230 hoopla BingePass 258 eBooks 183,906 eAudio 98,710 eVideo 3,203 Music 748 eMagazines & Other 35,488 Other eMedia 14,912 Music hoopla Music 748 18 PC Sessions 47,406 Albany 4,482 Castro Valley 9,815 Centerville 891 Dublin 7,628 Fremont 12,962 Newark 4,185 San Lorenzo 3,833 Union City 3,610 19 Albany 776 Castro Valley 568 Centerville 134 Dublin 290 Fremont 575 Newark 583 San Lorenzo 682 Union City 131 Tech it Out Sessions 3,739 20 Wi-Fi Sessions 114,021 Albany 8,584 Castro Valley 11,855 Centerville 2,550 Dublin 13,251 Fremont 56,045 Irvington 1,901 Newark 11,238 Niles 289 San Lorenzo 3,742 Union City 4,566 21 Printing (Pages) Online Printing (Pages) Total Printing Albany 3,041 1,993 5,034 Castro Valley 20,878 4,271 25,149 Centerville 1,203 1,090 2,293 Dublin 10,989 4,111 15,100 Fremont 20,184 8,585 28,769 Newark 5,161 3,090 8,251 San Lorenzo 9,180 2,490 11,670 Union City 7,440 1,841 9,281 Total 78,076 27,471 105,547Printing 105,547 22 Albany 33,465 Castro Valley 57,045 Centerville 6,433 Cherryland 4,808 Dublin 50,310 Fremont 85,750 Irvington 4,565 MOS 2,377 Newark 39,631 Niles 970 REACH 3,933 San Lorenzo 23,265 Union City 30,354Library Visits 342,906 23 Cards Mailed 415 24 Welcome Cards Issued 689x 25 Albany 636 Castro Valley 780 Centerville 147 Cherryland 1 Dublin 1,022 Fremont 1,702 Irvington 26 MOS 4 Newark 609 Niles 16 REACH 13 San Lorenzo 348 Union City 407 New Cards Issued 5,711 26 Ask Us! 2,933 Online Questions Answered 27 Adult Adult Hours Teen Teen Hours Albany 0 0 11 78 Castro Valley 11 114 110 548 Dublin 45 672.5 227 1,776 Fremont 2 32 242 1,426 Fremont Neighborhood 5 8 40 182 Newark 4 8 96 392 REACH 0 0 2 7 San Lorenzo 4 14 52 294 Union City 1 6 6 24 Total 72 854.5 786 4,727 5,581.5 Volunteer Hours 858 Volunteers 28 Virtual Programs 26 311Attendance 29 Number of Programs Attendance Albany 59 2,051 Castro Valley 81 4,664 Centerville 68 2,125 Cherryland 17 340 Dublin 141 3,571 Fremont 145 7,553 Irvington 2 24 Newark 121 3,368 REACH 37 1,284 San Lorenzo 64 2,149 Union City 24 617 27,746 Attendance 759 Onsite Programs 30 Items Checked Out Renewals Total Checkouts + Renewals Items Checked In Albany 43,539 903 44,442 43,401 Castro Valley 88,126 2,080 90,206 90,077 Centerville 23,644 470 24,114 26,468 Cherryland 464 9 473 312 Dublin 108,514 1,226 109,740 107,369 Fremont 191,703 3,477 195,180 186,727 Irvington 3,720 79 3,799 5,637 MOS 3,461 2,179 5,640 4,684 Newark 66,225 1,165 67,390 67,235 Niles 2,092 54 2,146 2,228 REACH 72 3 75 68 San Lorenzo 24,931 695 25,626 25,305 Union City 36,660 1,228 37,888 35,578 24/7 Library 1 481,958 481,959 113 Total 593,152 495,526 1,088,678 595,202 Items Checked In Items Checked Out 1,088,678 595,202 (593,152 Checkouts + 495,526 Renewals) 31 Albany 10,117 Castro Valley 12,283 Centerville 5,896 Cherryland 52 Dublin 17,142 Fremont 28,858 Irvington 758 MOS 697 Newark 8,454 Niles 597 REACH 58 San Lorenzo 3,154 Union City 5,971 24/7 1 Holds Fulfilled 94,038 A 32 Collection Total April 1,033,588 May 1,036,468 June 1,038,979 Collection Total 1,038,979 23,902 New Materials New Materials April 7,976 May 7,795 June 8,131 33 April 3,457 May 3,303 June 3,204 Link+ Circulation 9,964 34 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 2 Agenda Item 7.1 DATE:September 16, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Community Garden UpdatePreparedby:Shelby Perry,Recreation Coordinator EXECUTIVE SUMMARY:The Parks and Community Services Commission will receive an update on the Community Garden at Don Biddle Community Park, which opened in Fall 2022. STAFF RECOMMENDATION:Receive the report. FINANCIAL IMPACT:There is no financial impact associated with this report. DESCRIPTION:BackgroundThe Community Garden at Don Biddle Community Park opened in September 2022, with thirty-seven (37)4’x8’ raised wooden garden plots available to Dublin residents and two plots reserved for Master Gardeners. Garden plots are assigned on a yearly basis, with a five-year term limit. After five years, if there are no persons on the waitlist, gardeners can continue to renew their plot annually.However, if there is a waitlist, gardeners must vacate their plot and rejoin the waitlist, allowing other Dublin residents an opportunity to secure a plot. Currently, there are 83 people on the waitlist.All gardeners must pay a refundable deposit of $50 per plot and an annual fee of $50. While most gardeners plant fruits, vegetables, and herbs, a wide variety of plant species are present in the garden, including flowers and other pollinator plants. A comprehensive list of prohibited plant species is maintained to enhance the gardening experience for all plot holders. This includes invasive plants like mint and trees that could cast excessive shade and impact neighboring plots. 35 In addition to gardening, various other elements are in place to create a successful garden experience for all. Master Gardener plots serve as demonstration and teaching resources. Their plots focus on the growth of herbs and flowers to attract bees, enhancing pollination for other gardeners' plots. Master Gardeners host monthly demonstration workshops from March to September on the first Saturday of each month. Recent workshop topics included: Planting your winter garden, summer harvest ideas and recipes, Canning 101, and water saving irrigation. Each workshop, saw 10 to 20 participants. A community information board facilitates the sharing of information and promotescommunication and collaboration. The garden shed is stocked with shared tools that are available for plot holder use. Group chat utilizing WhatsApp provides a platform for gardeners to disperse information, and participants to seek advice. The app has become an essential resource for the garden. This is an informational only report. Staff will return to the Parks and Community Services Commission with another update after the fifth year of garden operations. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:1) Don Biddle Community Garden Guidelines 36 Don Biddle Community Garden Guidelines - Updated October 2023 1.Overview The Don Biddle Community Garden is a beautiful, safe, and peaceful place for Dublin residents to cultivate and enjoy flowers, herbs, fruits, and vegetables. •Hours of Operation:Sunrise to one hours after sunset. •Garden Parcels:Thirty-nine 4’ x 8’ raised wooden box parcels. •Gates:The garden is accessed via a combination touch pad with codes provided to parcel users only. Gates must remain closed at all times. •Garbage:Users are responsible for keeping their parcels, green waste, and compost area free from debris, trash, and any other items left behind. •Selling:Excess food can be shared but not sold. •Harvesting:Harvesting is allowed only from the user’s parcel. •Smoking:Smoking is prohibited in the garden area. •Alcohol and other:No alcohol, marijuana, or illegal drugs are allowed. •Animals:Except for service animals, no pets are allowed. •Children:Children must be accompanied by a responsible adult and Closely supervised at all times. •Irrigation System:Each parcel is equipped with a water spigot. No alterations To the irrigation system are permitted. Water conservation methods should be utilized whenever possible, including mulching with straw, leaves, or grass clippings, and using a soaker or drip irrigation hoses. 2.Parcel Allocation •One parcel per individual or household. •Must be a City of Dublin resident and 18 years of age or older. •Requirements: ▪Utility bill for proof of residency. ▪Driver’s license for proof of age. ▪Proof of current residency must be furnished each year during the renewal process. •A waitlist will be kept by the Parks and Community Services Department. As parcels become available, assignments will be made in the order of the waitlist. •Transfer of a parcel assignment by a gardener is not permitted. The Parks and Community Services Department must handle all parcel transfers. •Garden term limit: ▪Garden parcels have a term limit of 5 years. ▪At the end of 5 years, current gardeners will be asked to clear their parcels to be given to the next person on the waitlist. Attachment 1 37 • Mayoral Plot: ▪ This dedicated garden space intended to be a source of community engagement, education, and outreach for the Mayor and City Council. ▪ The Mayoral Plot may also be used as a platform for various initiatives, workshops, and events to promote sustainability and environmental awareness. ▪ In the event that the Mayor does not wish to utilize the Mayoral Plot, they may voluntarily relinquish the space to be lead by members of the City Council. 3. Parcel Depostit • A one-time deposit of $50.00 per parcel is required. • The deposit will be refunded when the parcel is relinquished and cleared of all weeds, plants, other materials, and is ready for acquisition by a new gardener. • The City may retain all or part of the deposit if the parcel is not clean and ready for acquisition by a new gardener at the end of the parcel rental date. • The $50.00 parcel deposit will be refunded after the parcel is surrendered and inspected for the removal of all weeds, plants, materials, wood, debris, underground cages, and wire from the garden. 4. Parcel Annual Fee • The annual $50.00 fee is non-refundable. Annual fees will be due December 1, each year. Gardeners may be asked for proof of residency during the renewal process. If payment is not received by December 1, your parcel agreement may be terminated, and deposit forfeited. 5. Rules • All parcels must be maintained, in a manner acceptable to the Parks and Community Services Department. • You are a steward of the land and are responsible for maintaining the parcel to which you have been assigned. • Parcel maintenance includes soil care, planting, watering, weeding, harvesting, and any additional garden upkeep. • All aisles immediately surrounding your parcel are considered your responsibility and must be kept free of weeds, trash, and all obstacles. ▪ Do not plant nor put up any devices, fencing, or support structures in common areas outside your parcel. • If a parcel remains undeveloped or unattended for more than 30 days, you will be notified by the Parks and Community Services Department. Failure to care for your parcel could result in the termination of your parcel and forfeiture of your deposit. ▪ A reminder may be given if a parcel is excessively weedy, is filled with debris, or has overripe produce. • This is an organic garden. ▪ Toxic chemical fertilizers, pesticides, or herbicides are not allowed. ▪ Only organic fertilizers, mulch, and compost may be used. • Use designated areas for compost and debris. ▪ Any trash, weeds, and unwanted plants from your parcel and aisles need to be placed in the appropriate container. • Common areas are maintained as a shared responsibility by all gardeners. 38 • Underground pipes are running beneath the parcels. If a pipe breaks, staff may have to remove parcel materials, such as raised beds, plants, and soil, to repair the pipe. Gardeners may have to replace soil and plants after a repair. The City of Dublin will not be responsible for returning the garden to its previous state. ▪ You must notify the Parks and Community Services Department immediately if a water line breaks. • Crops need to be harvested once they are mature. Please consider donating if you do not feel you will use all your harvest. Contact the Parks and Community Services Department for resources. • If winter crops are not planted, your parcel must be free of weeds and dead or unsightly plant material, and a 4” layer of manure or a cover crop must be planted by November 30 to help enrich and nourish the soil. • Gardeners may establish their layout of beds and paths within the dimensions of their assigned parcel. ▪ All fencing or support structures must be installed on either your parcel’s east or west end. ▪ Any such structures must stand independently, entirely within the parcel, and may not shade other parcels. ▪ All structures and support must be made of easily removeable materials. Nothing may be nailed into or attached to the wooden box. ▪ Chicken wire is not allowed as a support structure. ▪ Master Gardeners are available to help with ideas and questions regarding acceptable support structures. • Be considerate of your garden neighbors. ▪ You must keep material within your parcel. ▪ If an adjacent parcel’s gardener complains of excessive shading by anything on your parcel, you must agree or remove it immediately. ▪ Do not enter or pick from another gardener’s parcel even if you think the parcel has been neglected. ▪ Taking food or damaging another gardener's parcel will be grounds for forfeiture of your parcel of deposit. • Complaints should be brought to the attention of the Parks and Community Services Department for review and action. 6. Prohibited • Invasive plants include mint, raspberries, blackberries, Jerusalem Artichoke, horseradish, or Oenothera (Mexican and Pink Evening Primrose). These are very hard to remove and get out of control fast. • Under no circumstances is Stinging Nettle to be planted. This is a very invasive species that can spread by growing rhizomes underground and by wind-dispersed seeds. It also causes skin rash irritation when touched. • All tress and/or shrubs over 2’ high are not to be planted in any parcel. This includes kiwi, grape, hop, passionflower, roses, and other such vines. ▪ These trees, shrubs, and vines become permanent after a short time, shading your neighbor’s garden and growing over garden borders. • Growing drug-producing plants ▪ Automatic forfeit of parcel and subject to prosecution. 39 •Foul language or loud offensive behavior. •Personal vehicles in the garden area or park pathways. •Only approved drip / irrigation systems allowed. The Master Gardeners can provide information and suggestions on approved drip systems. •Trellises and other support structures higher than 6’ in height from the ground •Amplified music 7.Tools and Equipment •Use equipment and tools responsibly and treat them with care. •Replace a tool if it breaks when you are using it. •Do not leave tools in your parcel. •Return tools clean when done. •Store tools neatly and securely for the safety and convenience of fellow gardeners. •City tools and equipment are not to be taken home overnight and must be returned to the designated area. •Do not leave used tomato cages, poles, containers, or other personal items in the tool shed. 8.Compost Area and Rules You must add your garden cuttings and fruit and vegetable waste to the designated compost area. Follow the compost rules for acceptable materials and the posted signs for how and where to place the materials. •Rules ▪Cut branches to fit inside the container, and the lids can close. ▪Kitchen vegetable scraps are good. Cover with yard clippings to deter flies and rats. ▪No waste from dogs, cats, birds, or humans. ▪Non-organic wastes, wood, wire, plastics, and any questionable items must go in the garden dumpster. ▪Gardeners will be responsible for the maintenance and cleanup of the compost area. ▪Before adding organic waste to the compost bins, remove from any plastic. Plastic needs to be disposed of in the garden dumpster, not the compost bins. The City of Dublin reserves the right to modify, change, or alter the above guidelines in the community’s best interest. 40 Community Garden Update September 16, 2024 41 Don Biddle Community Garden •The Community Garden opened in September 2022 •Thirty-seven (37) garden plots are available to Dublin residents and two plots are reserved for Master Gardeners •83 people on the waitlist •One Time -Refundable Deposit $50, Annual Fee -$50 42 Garden Resources •Monthly demonstration workshops conducted by the Master Gardeners on the first Saturday of each month from March to September. •Community Information Board •Garden Shed •WhatsApp 43 Community Garden Plots 44 STAFF REPORT Parks and Community Services Commission Page 1 of 2 Agenda Item 7.2 DATE:September 16, 2024 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Self-Service Equipment Rental LockersPrepared by:Tyler Phillips, Recreation Supervisor EXECUTIVE SUMMARY:The Parks and Community Services Commission will receive a presentation introducing self-service equipment lockers into Dublin parks, enhancing accessibility and convenience for park users. STAFF RECOMMENDATION:Review the presentation and provide feedback. FINANCIAL IMPACT:The program's startup cost is $12,000. This includes four self-service rental lockers and a five-yearservice contract. The funds for this program will be absorbed in the Fiscal Year 2024-25 operatingbudget. DESCRIPTION:Staff is currently developing a program to introduce self-service equipment rental lockers intoDublin parks. These lockers offer recreation equipment that park visitors can rent for their use. This new amenity aims to provide park visitors with opportunities to engage in recreationactivities that require specific gear, such as bocce balls, volleyballs, and other activities, without the need for a significant investment in equipment.Staff has been working with the vendor Rent.Fun to coordinate the launch of this program. Rent.Fun offers a self-service locker system developed specifically for this use. Features includethe following: Delivery and installation of lockers Full-service maintenance Local marketing and webpage support 45 Page 2 of 2 Equipment replacement Risk management through provided waivers 24/7 Customer supportTo utilize the equipment lockers, users download the free Rent.Fun app and create an account. Each locker has a QR code that is then scanned to access, reserve and pay in the app. After use of the rented equipment is complete, the locker can be re-opened by utilizing the app. Equipment is then placed back in the locker, and a photograph taken to ensure the right equipment was returned and is in good condition.The equipment lockers can be installed on any surface and do not require access to electricity or Wi-Fi. The boxes are solar powered and access cell service to communicate with the customers app. The cost to rent equipment typically averages between $5 and $6 per hour; however, the city may set its rate. Rent.fun manages all transactions on behalf of the City and has a revenue share model of a 50/50 percentage split. For this pilot program, Staff has identified Fallon Sports Park (Bocce Ball and Volleyball), and Don Biddle Community Park (Horseshoes and Pickle Ball) as the initial test sites. Following the pilot,Staff will evaluate the program’s success before determining whether to expand with additional lockers at other locations. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission agenda was posted. ATTACHMENTS:1) Self-Service Equipment Rental Lockers 46 Attachment 1 47 Self-Service Equipment Rental Lockers 48 SELF-SERVICE EQUIPMENT RENTAL LOCKERS 49 SELF-SERVICE EQUIPMENT RENTAL LOCKERS 50 SELF-SERVICE EQUIPMENT RENTAL LOCKERS •Download the app •Create an account •QR code to access •Have fun! •Return the equipment •Take a picture using the app How it works: 51 SELF-SERVICE EQUIPMENT RENTAL LOCKERS How it works: •Installed on any surface •Solar powered •Cell service, no wi-fi needed •5-year contract •Revenue share business model •50/50 % split 52 SELF-SERVICE EQUIPMENT RENTAL LOCKERS Identified Parks: •Fallon Sports Park –Bocci & Volleyball •Don Biddle Community Park –Horseshoes & Pickleball 53 THANK YOU 54