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HomeMy WebLinkAbout02-25-1985 AdoptedCC MinREGULAR MEETING - FEBRUARY 25, 1985 A regular meeting of the City Council of the City of Dublin was held on Monday, February 25, 1985 .in the meeting room of the Dublin Library. The meeting was called to order at 7:34 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT- Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alleg- iance to the flag. STOP SIGN REQUEST VIA ZAPATA @ LOS RANCHITOS COURT Mr. Joseph Hatchie, Jr., addressed the Council and expressed concern regarding speeding motorists in the vicinity of Via Zapata and Los Ranchitos Court. Mr. Hatchie cited an instance where a dog had recently been run over, and over the weekend, a child had almost been hit. Mr. Hatchie requested that the City install stop signs, speed bumps, or use radar. Lt. Tom Shores indicated he would investigate the location and report back. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council took the following actions' Approved Minutes of Regular Meeting of February 11, 1985; Approved Warrant Register in the amount of $370,068.82; Denied claim of Joseph F. Martinez and directed Staff to notify insurance carrier and claimant; Authorized City participation in the production of a Senior Citizen's Gold Card Directory; Related to a Senior Citizen's Center, authorized Staff to request a 1985 State Bond Act RFP Packet and to conduct a needs assessment of Dublin Seniors; cM-4-30 Regular Meeting February 25, 1985 On motion ~f Cm. Moffatt, seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to notify Zone 7 of opposition to the development of trails adjacent to those Zone 7 facilities within the City of Dublin, due to the additional security and maintenance expenses which would be incurred by the City. Staff was also directed to emphasize in the letter that Zone 7 maintain and keep the channel running through Dublin free of debris. CALIFORNIANS FOR BETTER TRANSPORTATION MEMBERSHIP Californians for Better Transportation (CBT) proposes to conduct a public awareness campaign regarding the deterioration of local streets and roads. The City has been invited to join CBT at a membership cost of $250. Cm. Jeffery stated she felt the letter from CBT was very enlightening, but questioned the use of public funds for education/lobbying. Cm. Jeffery questioned if this was a legal expenditure of funds. She felt there were other options available; i.e. write to Governor Deukmejian in support of Senator Foran's bill. Dublin could support this group in ways other than financial. Cm. Moffatt questioned what the process would be after the $250 was paid. Consensus of the Council was for Staff to investigate those concerns expressed and agendize for a future City Council meeting. PUBLIC HEARING ESTABLISHMENT OF SPEED LIMITS Mayor Snyder opened the public hearing. At the regular meeting on February 11, 1985, the City Council conducted a public hearing for the purpose of establishing speed limits on specified streets. The California Office of Traffic Safety has provided funding for a comprehensive Traffic Engineering Study. JHK & Associates is conducting the study of which the first element is the establishment of realistic speed limits. The California Vehicle Code (CVC) requires that on specified streets a traffic engineering study must be conducted to establish appropriate speed limits, provided that radar is used as an enforcement method. When the following conditions exist, a study must be conducted: 1. Roadway width of more than kO feet. 2. More than one-half mile of uninterrupted length. 3. More than one traffic lane in each direction. The CVC also establishes the criteria to be utilized in the study. As required by State Law, the traffic engineering study must include the following area: CM-~-31 Regular Meeting February 25, 1985 1. Measurement of existing speeds of motorists. 2. Accident records. 3. Situations not readily apparent to the driver. Based on these legal requirements, JHK & Associates have conducted a traffic engineering study. The law requires prevailing speeds to be a factor in establishing speed limits. An initial starting point is the $Sth percentile speed. State Law recognizes that the majority of drivers drive at a safe speed and that this must be a consideration in establishing speed limits. The Traffic Engineer then reviews road conditions and accident records. JHK & Associates has considered these areas and based their recommendations on the required factors. NO public comments were made. Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 5 - 85 ESTABLISHING TRAFFIC REGULATIONS PUBLIC HEARING ENEA PLAZA PLANNED DEVELOPMENT REZONING APPLICATION Mayor Snyder opened the public hearing. John & Sal Enea, property owners, and Ron Findleton, their architect, are requesting the City to rezone approximately 16 net acres of property at Amador Plaza Road & Dublin Boulevard from PD/C-O (Planned Development/Admin- istrative Offices) District to PD/C-1 (Planned Development/Retail Business) District. They are requesting the rezoning to allow future consideration and development of a hotel, restaurant, two five-story office buildings, an addition to the existing theater, shops and offices. Planning Director Tong explained the three primary issues related to the application: processing of Development Plans, Environmental considerations and Design considerations. Mr. Tong explained that as a matter of policy, the Council should decide at what point the Development Plans need to be processed. Staff identified three options which addressed this issue. As a part of the PD application, the applicants propose a reduction in the number of parking spaces required by the movie theaters. Instead of the ~80 spaces typically required, the applicants propose 408 stalls with temporary provision of 50 stalls on an adjacent parcel. CM-g-32 Regular Meeting February 25, 1985 Related to Design considerations, a primary benefit of a Planned Development is typically superior quality design, with better site design, landscaping, architecture, and signing than conventional zoning would produce. Since the applicants have not submitted information in sufficient detail to permit a complete analysis, the City Will not know if there will be a superior quality design until the Development Plans are processed. Staff'felt that the best course of action to follow would be to 1) allow the applicant to process the theater additions under the existing PD and 2) process the Development Plans for the overall site concurrently with the new PD application. The City would be provided with architectural drawings and more complete site plans and landscaping plans for review and approval. The development of the entire site would be coordinated. The City would see what the overall development would look like. This proc. ess avoids the piecemeal development approach used prior to incorporation. It also avoids the situation where a PD is granted allowing certain uses without the benefit of Development Plans to show what the project will look like. Jerry Lemm stated he felt this project was like a marriage with the City. The Enea Brothers have owned the property since 197~ and they now want to develop the property in a way that the City desires. They have been offered $600,000 per acre for the property. They have been approached by numerous individuals and companies regarding the site. They have had requests for various hotels, but feel that if a hotel were to go in, it would have to be a first class hotel. They feel this is a key location and should be developed very carefully, as it is the last remaining parcel of this size in Dublin. Cm. Moffatt questioned how long the build out was expected to take. Mr. Lemm stated it would probably be 10 to 12 years. The 2 retail buildings and 2 theater additions would be the first phase with office space probably being next. Cm. Jeffery felt the plan needed more thought. A good business person should determine the tenants they want, and then go out and seek them. Cm. Jeffery stated she had a real problem using a piecemeal approach, and questioned why they could not submit a concept for the entire property. John Enea indicated they would have to have an architect make a drawing of the entire 16 acres. This would not be feasible as they may not even get a hotel. They are asking to come before the Council for approval after each phase. Cm. Jeffery questioned why, if they only want to expand the theaters, are they asking for the zoning now. Jerry Lemm gave an overview of the history of the property. Mayor Snyder closed the public hearing. CM-g-33 Regular Meeting February 25, 1985 Cm. Vonheeder felt the City Council was losing site of what a Planned Development is. It allows the City to put more conditions on a project and it is to the benefit of the City to approve a PD in phases. Cm. Vonheeder stated she felt very comfortable with being able to review the PD prior to each phase of development. Cm. Jeffery felt a PD is granted in trade for something that the City will get. In this case, we need to know what the City can expect. Mayor Snyder questioned Staff regarding the process for an applicant applying for modifications if the entire PD is approved, and then they decide that a certain usage is economically Unfeasible. Mayor Snyder also expressed concern about the number of possible modifications that could be requested from now until the ultimate buildout. City Manager Ambrose stated he felt it was premature to zone until there is a major tenant. Mayor Snyder questioned if there was a sincere intent to build on this site as soon as possible. Mr. Lemm stated they want to proceed with the 2 retail offices-right away. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by umajority vote, the Council adopted RESOLUTION NO. 13 - 85 ADOPTING A NEGATIVE DECLARATION FOR PA Sg-0~O, ENEA PLAZA PLANNED DEVELOPMENT REZONING and RESOLUTION NO. 14 - 85 REQUIRING DEVELOPMENT PLANS BE SUBMITTED AND PROCESSED CONCURRENTLY WITH THE PLANNED DEVELOPMENT REZONING CONCERNING PA 8~-0~0 ENEA PLAZA PLANNED DEVELOPMENT REZONING Voting NO on this motion were Cm. Moffatt and Cm. Vonheeder. TRANSIT AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT For the last year, the City has been participating with the Cities of Pleasanton and Livermore; and Alameda County in the development of a Joint EMercise of Powers Agreement that would facilitate the provision of local bus service to each respective entity. The Policy Committee has developed a final draft Transit Authority Joint Exercise of Powers Agreement for City Council review. This Joint Exercise of Powers Agreement has been reviewed by the City Attorney. City Manager Ambrose discussed the basic features, as contained in the Staff Report. CM-~-3~ Regular Meeting February 25, 1985 Cm. Jeffery explained the process by which the Transit Committee had gotten to this point with the JEPA. Cm. Jeffery answered various questions and elaborated on certain points related to the JEPA. Cm. Jeffery did not feel a need to appoint an alternate for the 2 members from Dublin due to the fact that if one member is unable to attend, the other member has 2 voting rights On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council approved in concept, with changes discussed, the Joint Exercise of Powers Agreement. The Summary Report was discussed with regard to routes. Cm. Jeffery recommended 2.b. but indicated there was a need for public hearings. The timing of the public hearings was discussed. ST. PATRICK'S DAY CELEBRATION Saturday, March 16, 1985 is the 2nd Annual St. Patrick's Day Celebration coordinated by the Dublin/San Ramon Lion's Club. The days events include a parade through Dublin, entertainment and community organization booths at Shannon Center and a dinner/dance at Shannon Center. A committee meeting is scheduled for February 28, 1985 to finalize the arrangements. Dave Beighley, Chairman of the Lion's Club parade committee was present in the audience. Cm. Jeffery stated it looked like a fun day was being planned. Mayor Snyder commented on the letter received from William Burnham inviting all Councilmembers to be a part of the parade. Ail Councilmembers were asked to contact Mr. Burnham indicating their willingness to participate. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council approved the St. Patrick's Day Celebration; authorized utilization of police personnel, if necessary, for parade control; and authorized the installation of a banner. POLICE SERVICES ANNUAL REPORT FOR CALENDAR YEAR 198~ Dublin Police Services prepared and presented an annual report of crime activity and officer workload for 198~. The report compared 198~ statistics with 1983 and gave a percentage increase/decrease for evaluation assistance. City Manager Ambrose commented on how inclusive the report was. Cm. Moffatt questioned the types of duties assigned to the part time crime prevention assistant. CM-~-35 Regular Meeting February 25, 1985 Cm. Jeffery had questions related to narcotics siezed and narcotics enforcement activities. Cm. Hegarty commented on the high number of volunteer hours and asked what the City could do to recognize these volunteers and show its appreciation. Lt. Tom Shores indicated he felt.perhaps a picnic or similar type of activity would be nice. RECESS A short recess was called. Ail Councilmembers were present when the meeting reconvened. FISCAL YEAR 198~-85 MID-YEAR FINANCIAL REVIEW Staff prepared and presented a report providing an overview of the City's financial condition at the mid-point of Fiscal Year 198g-85. The report reviewed both revenues and expenditures, as well as their impact on reserve funds. The Council received the report and Cm. Jeffery stated she felt the report looked very good. 1985 ANNUAL PROPERTY & LIABILITY INSURANCE RENEWAL The City's property and liability insurance is scheduled for renewal on March 1, 1985. The City's Insurance Broker has outlined options for the 1985-86 program. The curren, t policy has no deductible. Cost proposals were obtained for similar coverage and also policies offering $5,000 and $10,000 deductibles. Ben Fernandez addressed the CounCil and gave a brief synopsis of the insurance industry situation facing not only Dublin, but all municipalities. Cm. Hegarty questioned approximately how much Dublin had paid out in claims. Mr. Fernandez responded that he could not be specific, but approximately $200,000 had been reserved for claims. Mayor Snyder asked if the City should be working toward some kind of legislation to alleviate this situation. Mr. Fernandez felt it would be wise for the City to work with the League of California Cities. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, the Council approved Option A in Staff Report, a fully insured program with no deductible; authorized appropriate budget adjustment of $27,800; and authorized City Manager Ambrose to bind police professional liability insurance if available. CM-~-36 Regular Meeting February 25, 1985 OTHER BUSINESS Revenue & Taxation Committee Meeting Cm. Jeffery reported that she would be attending a Revenue & Taxation Committee meeting in a couple of weeks and asked if the Council felt it would be beneficial to request that the League look into setting up some type of risk management system. They could get like cities together. Cm. Jeffery suggested some sort of resolution related to a self-insured program. She also felt the public needed to be aware of the deep pocket legislation. Traffic Signal, San Ramon Road @ Alcosta Boulevard City Manager Ambrose reported that the Dublin and San Ramon Council Liaison Committees had reached an agreement that they wished to propose to their respective Councils regarding the funding of the traffic signal at San Ramon Road and Alcosta Boulevard. The proposed cost distribution would provide that the City of Dublin would pay 100~ of the construction cost, which is estimated to be $130,000. The City of San Ramon would be responsible for assuming the energy and mainten- ance costs of the signal in perpetuity and for the future replacement of the signal at such time that the equipment necessitated replacement. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council agreed to proceed with the installation of the signal per the recommendation of the Liaison Committees. DSRSD Garbage Franchise Renewal City Manager Ambrose reported that it had been brought to the City's attention that DSRSD is in the process of renewing their garbage franchise agreement with Oakland Scavenger, approximately 1 year before its.expira- tion. Since the City Council had, at a previous meeting, indicated a desire to proceed with a review of the DSRSD services, Staff felt it would be appropriate to send a letter to DSRSD requesting that they delay any con- sideration regarding the renewal of their garbage franchise until represen- tatives of the Cities of Dublin and San Ramon have had an opportunity to discuss the matter with representatives of the District. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council directed Staff to send a letter to the Dublin San Ramon Services District requesting that they delay any consideration regarding the renewal of their garbage franchise with Oakland Scavenger until representatives of the Cities of Dublin and San Ramon have had an opportunity to discuss the matter with representatives of the District. CM-g-37 Regular .Meeting February 25, 1985 Harbor Bay Tour City Manager Ambrose reported that he had talked with the people regarding the Hover Express tour and they indicated they could accommodate Dublin after April. Camp Parks Activity City Manager Ambrose reported he had been contacted by a member of the press related to some kind of an agreement made between Alameda County, the Army and the Navy related to some type of exchange of Camp Parks property. Dougherty Hills Open Space Cm. VOnheeder questioned the status after the recent field trip to the Dougherty Hills open space. City Manager Ambrose reported that Fire Chief Phillips has requested a little more time with regard to weed abatement. Dublin Connection Cm. Vonheeder requested further direction regarding the City's reception for the Irish Marathon Runner being planned. A room has been tentatively reserved at Shannon Center on July 15th from 5'00 to 7'00 p.m. Lew Dory Cadillac - Appeal Discussion was'held regarding the Planning Commission's recent decision to allow Lew Dory Cadillac a 90 day extension to meet the conditions set forth allowing them to open for business. Cm. Hegarty felt the Council should review the situation and reported that he would appeal the Planning Commission's decision. Staff was directed to notice a public hearing for the Council to hear the appeal at its regular meeting on March 11, 1985. CM-~-38 Regular Meeting February 25, 1985 ADJOURNMENT There being no further business to come before the Council, at 11'10 p.m., the meeting was adjourned to a special meeting on Monday, March ~, 1955 at 7'00 p.m., for a stUdy session for 1955 City Goals & Objectives. ATTEST' ~ '] ~ City Cle~J~ Regular Meeting February 25, 1985