HomeMy WebLinkAbout5.6 Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117 –Acceptance of Workr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
Agenda Item 5.6
DATE: October 15, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SU B.ECT: Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117 -
Acceptance of Work
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider the acceptance of the Annual Street Resurfacing (July 2023 Slurry
Seal) Project. The project included localized repair of failed asphalt concrete pavement, slurry
seal, and pavement delineation on 46 street segments.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP
No. ST0117.
FINANCIAL IMPACT:
The Annual Street Resurfacing (2023 Slurry Seal) Project is complete, and the project cost was as
follows:
Project Funding Source (FY 2023-24)
State Gas Tax Fund $600,920
Measure BB Sales Tax Local Streets Fund $575,000
Road Maintenance & Rehab Account (RMRA) $1,123,961
Total Funding $2,299,881
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Estimated Expenditures
Construction Contract with Change Orders
Contract Services, Design, Salary, and Testing
$794,375
$348,126
Total Expenditures $1,142,501
Estimated Project Balance $1,157,380
Upon the City Council's acceptance of the project, the remaining budget will be retained within the
Annual Street Resurfacing Project for use on other 2024 resurfacing projects.
DESCRIPTION:
On August 15, 2023, the City Council awarded a construction contract in the amount of
$706,586.60 to American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing
(July 2023 Slurry Seal) Project, CIP No. ST0117. The slurry seal program provides for the
preventative maintenance of our local streets and roads. As streets begin showing wear and stress
cracks, it is important to seal the cracks to keep water from getting under the street pavement.
Slurry seal is a preventative maintenance technique used to prolong the life of asphalt concrete
surfacing. The material consists of a sand/oil mixture, which seals cracks and provides a new
uniform wearing surface.
The 2023 project included localized repair of failed asphalt concrete pavement, slurry seal, and
pavement delineation on 46 street segments as shown on the Location Map (Attachment 2). The
total project included approximately 1.57 million square feet of slurry seal, 23,322 square feet of
pavement "Hot Mix Asphalt" dig out repairs, and 2,850 square feet of resurfacing.
Staff has determined that the project is complete and recommends that the City Council accept the
project and begin the warranty period. The estimated remaining project budget of $1,157,380 will
be retained within the Annual Street Resurfacing Project budget.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and a copy of this report was sent to American Asphalt
Repair & Resurfacing Co., Inc.
ATTACHMENTS:
1) Resolution Accepting the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No.
ST0117
2) July 2023 Slurry Seal, Project Location Map
3) CIP No. ST0117
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Attachment I
RESOLUTION NO. XX - 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING THE ANNUAL STREET RESURFACING (JULY 2023 SLURRY SEAL)
PROJECT, CIP NO. ST0117
WHEREAS, on August 15, 2023, the City of Dublin entered into a Construction Contract
with American Asphalt Repair & Resurfacing Co., Inc. for the Annual Street Resurfacing (July
2023 Slurry Seal) Project, that slurry coated 46 street segments; and
WHEREAS, said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer
of the City of Dublin; and
WHEREAS, as a condition of the contract, American Asphalt Repair & Resurfacing Co.,
Inc. is required to warranty the improvements for a period of one year following the completion
of the work and maintain a maintenance bond in the amount of 10% of the final contract value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the Annual Street Resurfacing (July 2023 Slurry Seal) Project, CIP No. ST0117
and authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager, or designee, to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager, or designee, to release the maintenance bond at the end of the
one-year warranty period.
{Signatures on the following page}
Reso. No. XX-24, Item X.X, Adopted 10/15/2024 Page 1 of 2
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Attachment I
PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-24, Item X.X, Adopted 10/15/2024 Page 2 of 2
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Attachment 2
Annual Street Resurfacing "July 2023 Slurry Seal"
Project No. ST0117
Location Map
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Attachment 3
Number — STO 117
i
ANNUAL STREET RESURFACING Program — STREETS
PROJECT DESCRIPTION
This project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction
of streets and resurfacing of bridge decks. The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed
or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition
in relation to the available budget. The City owns and maintains approximately 148 centerline miles of streets.
The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good -Excellent; 70-79
Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 80.
PROJECT TIMELINE: The project is currently in various stages of design or construction. Improvements are typically constructed each year between spring
and fall.
ANNUAL OPERATING IMPACT: None.
2024-2029 CAPITAL IMPROVEMENT PROGRAM
PRIOR
FUTURE
ESTIMATED COSTS
YEARS
2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
YEARS TOTALS
9100 — Salaries & Benefits
$227,235
$167,500
$167,500
$167,500
$167,500
$167,500
$1,064,735
9200 — Contract Services
$2,509,344
$775,000
$775,000
$775,000
$775,000
$775,000
$6,384,344
9400 — Improvements
$12,737,648
$3,550,000
$3,550,000
$3,550,000
$3,550,000
$3,550,000
$30,487,648
9500 — Miscellaneous
$56,311
$7,500
$7,500
$7,500
$7,500
$7,500
$93,811
TOTAL $15,530,538
$4,500,000 $4,500,000 $4,500,000 $4,500,000 $4,500,000
$38,030,538
Streets Five -Year Capital Improvement Program 2024-2029
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FUNDING SOURCE
PRIOR
YEARS
2024-2025
2025-2026
2026-2027
2027-2028
2028-2029
FUTURE
YEARS
TOTALS
1001 — General Fund
$467,999
$1,250,000
$2,086,900
$1,750,000
$1,850,000
$1,850,000
$9,254,899
2201 — State Gas Tax
$5,289,941
$700,000
$413,100
$750,000
$650,000
$650,000
$8,453,041
2204 — Measure B Sales Tax — Local
Streets Fund (ACTC)
$1,784,999
$1,784,999
2205 — Measure B Sales Tax — Bike &
Pedestrian Fund (ACTC)
$300,000
$300,000
2214 — Measure BB Sales Tax — Local
Streets Fund (ACTC)
$2,831,020
$200,000
$3,031,020
2215 — Measure BB Sales Tax — Bike &
Pedestrian Fund (ACTC)
$304,500
$304,500
2216 — Measure B Grants
$82,500
$82,500
2220 — Road Maint. & Rehab. Account
(RMRA)
$4,263,599
$2,350,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$14,263,599
2304 — Local Recycling Programs
$160,000
$160,000
4309 — Miti! ation Contributions
TOTAL
$45,980
$15,530,538
$4,500,000
$4,500,000
$4,500,000
$4,500,000
$4,500,000
$45,980
$38,030,538
Streets Five -Year Capital Improvement Program 2024-2029
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