HomeMy WebLinkAbout5.9 Agreement with Flock Group Inc. for Automated License Plate Readers and Situational Awareness Camera Technologysus
DUBLIN
STAFF REPORT
CITY COUNCIL
Agenda Item 5.9
DATE:
TO:
FROM:
SU B.ECT:
October 15, 2024
Honorable Mayor and City Councilmembers
Colleen Tribby, City Manager
Agreement with Flock Group Inc. for Automated License Plate Readers and
Situational Awareness Camera Technology
Prepared by: Kevin Monaghan, Lieutenant of Investigations
EXECUTIVE SUMMARY:
The City Council will consider approving the agreement with Flock Group Inc. for the
replacement of current Automated License Plate Readers (ALPR) and situational awareness
camera (Sitcam) technology. The agreement includes the procurement and installation of 22
ALPR Flock cameras and 60 Flock Sitcams to cover the identified locations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Contract Services Agreement with Flock Group Inc. for
Automated License Plate Readers and Situational Awareness Camera Technology.
FINANCIAL IMPACT:
The procurement and installation of a total of 82 cameras and software will cost $733,528, which
includes a 10% contingency. This amount includes the leasing of hardware, installation, software,
maintenance, support, set-up fees, and training. A second year of reoccurring annual costs of
$289,072 has also been included as part of the total contract amount. The agreement will be
funded with a combination of funds, as shown below, from the Situational Awareness Cameras
Project (CIP No. GI0523) and a federal Community Oriented Policing Services (C.O.P.S.) technology
and equipment grant that was awarded to the City.
Project Funding
Situational Awareness Cameras (CIP No. GI0523)
$535.528
C.O.P.S Grant
$198,000
Total
$733,528
Subsequent reoccurring annual costs will be included in the City's Internal Services - Information
Technology Fund, during the next budget cycle.
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DESCRIPTION:
For approximately the past seven years, Dublin Police Services (DPS) has effectively utilized ALPR
and situational awareness camera (Sitcam) technology to enhance daily law enforcement
operations. These technologies support vehicle identification, stolen vehicle recovery, and suspect
identification, and provide valuable investigative leads. Since their implementation in November
2017, the City's ALPRs and Sitcams have proven to be invaluable, significantly contributing to
vehicle recoveries and arrests and offering critical investigative insights across the community.
However, as the current system has aged, it has become increasingly outdated and prone to
malfunctions.
To address these concerns, Staff explored updated technology solutions and identified Flock as the
best platform to meet the needs of replacing the current ALPR and Sitcam technology.
The determination was based on the comparison to the limitations of the current technology,
including difficulties with reading legacy, motorcycle, and paper license plates. Flock's advanced
technology offers improved reliability and functionality, promising a more versatile solution to
meet our evolving needs.
Benefits of Flock technology include the following:
1) Advanced Capabilities
• State -of -the -Art Technology: Flock ALPR cameras utilize cutting -edge image processing
algorithms and high -definition optics, significantly enhancing the accuracy and
reliability of vehicle data capture.
• Comprehensive Plate Reading: Unlike the City's current system, Flock cameras can
accurately read legacy plates, motorcycle plates, and paper plates.
• Multi -Lane Surveillance: Flock's technology enables effective multi -lane surveillance
with fewer cameras, optimizing placement and reducing overall equipment
requirements.
2) Enhanced Data Management
• Cloud -Based Platform: Flock's cloud -based platform facilitates instant data access and
advanced analytics, streamlining data management.
• Improved Collaboration: The Flock platform promotes greater collaboration with local
and regional law enforcement agencies, expanding Dublin's investigative resources and
capabilities.
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3) Cost -Effective Service Plan
• Comprehensive Maintenance: Flock's subscription -based service plan includes
comprehensive maintenance and repair services, ensuring higher equipment reliability
and reducing repair costs and downtime.
• Operational Efficiency: The current technology service plan lacks Flock's level of
maintenance flexibility, as the City currently owns and is responsible for maintaining
the cameras, often involving additional external vendors and causing delays in
operational readiness.
Numerous municipalities in Alameda County have recently integrated the Flock platform into
their ALPR and Sitcam systems. By adopting Flock technology, DPS will enhance its law
enforcement capabilities and enable staff to access and contribute to a broader network of ALPR
data, thereby improving regional collaboration and effectiveness.
Furthermore, Flock is the only system to offer a Real -Time Crime Center platform. Flock has the
patented proprietary machine vision to analyze vehicle license plates, state recognition, and
vehicle attributes such as color, type, make, and objects such as roof racks, and bumper stickers.
Flock can also capture over two lanes of traffic simultaneously with a single camera, decreasing
the number of cameras to cover any given location.
Based on extensive research of the best locations for the Flock technology to optimize its
capabilities, Staff recommends installing the equipment at most of the major intersections,
including key ingress and egress points in the City. Many of the locations are the same locations
as the previous technology, however, due to the enhanced capabilities of the Flock platform,
additional locations can be covered with fewer cameras.
The City Municipal Code establishes the procedures for making purchases and requires that
major purchases more than $45,000 be awarded by the City Council. The award is to be made
based on formal sealed bids unless one of the allowed exceptions is utilized. The Municipal Code
contains a specific exception to the formal bid process when the City's requirement can be met
solely by a single patented article or process (Dublin Municipal Code § 2.36.100(B)(1)).
Accordingly, Staff determined the nature of this contract and purchase exempts it from the
competitive bidding process.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Approving a Contract Services Agreement with Flock Group Inc. for Automated
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License Plate Readers and Situational Awareness Camera Technology
2) Exhibit A to the Resolution - Contract Services Agreement Between the City of Dublin and
Flock Group Inc.
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Attachment I
RESOLUTION NO. XX — 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A CONTRACT SERVICES AGREEMENT WITH FLOCK GROUP INC. FOR
AUTOMATED LICENSE PLATE READERS AND SITUATIONAL AWARENESS CAMERA
TECHNOLOGY
WHEREAS, for the last seven years, Dublin Police Services has effectively utilized
automatic license plate recognition (ALPR) and situational awareness camera technology to
support daily law enforcement operations, including vehicle identification, recovery of stolen
vehicles, and suspect identification; and
WHEREAS, the current cameras and software are aging, are less reliable, and struggle
with reading legacy plates, motorcycle plates, and paper license plates; and
WHEREAS, Staff has identified Flock Group Inc. as the sole provider of replacement ALPR
and situational awareness camera technology to the level and capability desired by the City; and
WHEREAS, the procurement and installation of 22 ALPR Flock cameras, 60 situational
awareness Flock cameras, and software to support a Real -Time Crime Center will cost $733,528,
including a 10% contingency; and
WHEREAS, the procurement of this technology will be funded through the approved
Capital Improvement Program budget and C.O.P.S. grant funds; and
WHEREAS, Section 2.36.100(B)(1) of the Dublin Municipal Code allows for exceptions to
the typical public bidding process when the City's requirement can be met solely by a single
patented article or process.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin hereby
approve the agreement, attached hereto as Exhibit A, with Flock Group Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute this
agreement and to take such other and further action, as necessary and appropriate to carry out
the intention of this Resolution to execute contract change orders or to pay for unforeseen related
costs including but not limited to traffic control work, or executing change orders that do not
increase the compensation set forth in the Agreement.
{Signatures on the following page}
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 5
Attachment I
PASSED, APPROVED AND ADOPTED this 15th day of October 2024, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2 6
Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
CONTRACTOR SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND FLOCK GROUP INC
THIS AGREEMENT for software and equipment maintenance and support for situational cameras
is made by and between the City of Dublin ("City") and Flock Group Inc ("Contractor") (together sometimes
referred to as the "Parties") as of October 15, 2024 (the "Effective Date").
WHEREAS, Contractor offers a software and hardware situational awareness solution through
Contractor's technology platform that upon detection is capable of capturing audio, video, image, and
recording data and provide notifications to City ("Notifications");
WHEREAS, City desires access to the Contractor Services (defined below) on existing devices,
provided by City, or Contractor provided Contractor Hardware (as defined below) in order to create, view,
search and archive Footage and receive Notifications, via the Contractor Services;
WHEREAS, City shall have access to the Footage in Contractor Services. Pursuant to Contractor's
standard Retention Period (defined below) Contractor deletes all Footage on a rolling thirty (30) day basis,
except as otherwise stated on the Order Form. City shall be responsible for extracting, downloading and
archiving Footage from the Contractor Services on its own storage devices; and
WHEREAS, Contractor desires to provide City the Contractor Services and any access thereto,
subject to the terms and conditions of this Agreement, solely for legitimate business purposes, including but
not limited to the awareness, prevention, and prosecution of crime, investigations, prevention of commercial
harm, to the extent permitted by law ("Permitted Purpose").
Section 1. DEFINITIONS.
1.1 "Anonymized Data" means City Data permanently stripped of identifying details and any
potential personally identifiable information, by commercially available standards which
irreversibly alters data in such a way that a data subject (i.e., individual person or entity)
can no longer be identified directly or indirectly.
1.2 "Authorized End User(s)" means any individual employees, agents, or contractors of City
accessing or using the Services, under the rights granted to City pursuant to this
Agreement.
1.3 "City Data" means the data, media, and content provided by City through the Services. For
the avoidance of doubt, the City Data will include the Footage.
1.4 "City Hardware" means the third -party camera owned or provided by City and any other
physical elements that interact with the Embedded Software and the Web Interface to
provide the Services.
1.5 "Contractor Hardware" means the Contractor device(s), which may include the pole,
clamps, solar panel, installation components, and any other physical elements that interact
with the Embedded Software and the Web Interface, to provide the Contractor Services as
specifically set forth in the applicable Order Form.
1.6 "Contractor IP" means the Services, the Embedded Software, and any intellectual
property or proprietary information on therein or otherwise provided to City and/or its
Authorized End Users. Contractor IP does not include Footage (as defined below).
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 1 of 20
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Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
1.7 "Contractor Services" means the provision of Contractor's software and hardware
situational awareness solution, via the Web Interface, for automatic license plate detection,
alerts, audio detection, searching image records, video and sharing Footage.
1.8 "Embedded Software" means the Contractor proprietary software and/or firmware
integrated with or installed on the Contractor Hardware or City Hardware.
1.9 "Footage" means still images, video, audio, and other data captured by the Contractor
Hardware or City Hardware in the course of and provided via the Contractor Services.
1.10 "Permitted Purpose" means for legitimate public safety and/or business purpose,
including but not limited to the awareness, prevention, and prosecution of crime;
investigations; and prevention of commercial harm, to the extent permitted by law.
1.11 "Retention Period" means the time period that the City Data is stored within the cloud
storage, as specified in the applicable Order Form. Contractor deletes all Footage on a
rolling thirty (30) day basis, except as otherwise stated on the Order Form. City shall be
responsible for extracting, downloading and archiving Footage from the Contractor
Services on its own storage devices.
1.12 "Web Interface" means the website(s) or application(s) through which City and its
Authorized End Users can access the Services.
Section 2. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services described in the Scope of Work attached as Exhibit A and Exhibit B at the
time and place and in the manner specified therein. In the event of a conflict in or inconsistency between
the terms of this Agreement and Exhibit A or Exhibit B, the Agreement shall prevail. In the event of a
conflict between Exhibit A and Exhibit B, Exhibit A shall prevail.
2.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on September 16, 2026, unless the term of the Agreement is otherwise terminated or
extended, as provided for in Section 8..
2.2 Provision of Access. Contractor hereby grants to City a non-exclusive, non -transferable
right to access the features and functions of the Contractor Services via the Web Interface
during the Term, solely for the Authorized End Users. The Footage will be available for
Authorized End Users to access and download via the Web Interface for the data retention
time defined on the Order Form ("Retention Period"). City shall be responsible for all acts
and omissions of Authorized End Users, and any act or omission by an Authorized End
User which, including any acts or omissions of authorized End user which would constitute
a breach of this agreement if undertaken by City. City shall undertake reasonable efforts to
make all Authorized End Users aware of all applicable provisions of this Agreement and
shall cause Authorized End Users to comply with such provisions. Contractor may use the
services of one or more third parties to deliver any part of the Contractor Services, (such
as using a third party to host the Web Interface for cloud storage or a cell phone provider
for wireless cellular coverage).
2.3 Standard of Performance. Contractor shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged.
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 2 of 20
8
Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
2.4 Assignment of Personnel. Contractor shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that the City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Contractor shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
2.5 City Obligations. Contractor will assist City Authorized End Users in the creation of a
User ID. Authorized End Users agree to provide Contractor with accurate, complete, and
updated registration information. Authorized End Users may not select as their User ID, a
name that they do not have the right to use, or any other name with the intent of
impersonation. City and Authorized End Users may not transfer their account to anyone
else without prior written permission of Contractor. Authorized End Users shall not share
their account username or password information and must protect the security of the
username and password. Unless otherwise stated and defined in this Agreement, City
shall not designate Authorized End Users for persons who are not officers, employees, or
agents of City. Authorized End Users shall only use City -issued email addresses for the
creation of their User ID. City is responsible for any Authorized End User activity
associated with its account. City shall ensure that City provides Contractor with up-to-date
contact information at all times during the Term of this agreement. City shall be
responsible for obtaining and maintaining any equipment and ancillary services needed to
connect to, access or otherwise use the Contractor Services (e.g., laptops, internet
connection, mobile devices, etc.). City shall (at its own expense) provide Contractor with
reasonable access and use of City facilities and City personnel in order to enable
Contractor to perform Services (such obligations of City are collectively defined as "City
Obligations").
2.6 Term. The initial term of this Agreement shall be for the period of time set forth on the
Order Form (the "Term"). Unless otherwise indicated on the Order Form, the Term shall
commence upon first installation of Contractor Hardware, as applicable. Following the
Term, unless otherwise indicated on the Order Form, this Agreement will automatically
renew for successive renewal terms of the greater of one year or the length set forth on the
Order Form (each, a "Renewal Term") unless either Party gives the other Party notice of
non -renewal at least thirty (30) days prior to the end of the then -current term.
2.7 Embedded Software License. Contractor grants City a limited, non-exclusive, non-
transferable, non-sublicensable (except to the Authorized End Users), revocable right to
use the Embedded Software as it pertains to Contractor Services, solely as necessary for
City to use the Contractor Services.
2.8 City Data. As between Contractor and City, all right, title and interest in the City Data,
belong to and are retained solely by City. City hereby grants to Contractor a limited, non-
exclusive, royalty -free, irrevocable, worldwide license to use the City Data and perform all
acts as may be necessary for Contractor to provide the Contractor Services to City.
Contractor does not own and shall not sell City Data.
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 3 of 20
9
Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
2.9 City Generated Data. Contractor may provide City with the opportunity to post, upload,
display, publish, distribute, transmit, broadcast, or otherwise make available, messages,
text, illustrations, files, images, graphics, photos, comments, sounds, music, videos,
information, content, ratings, reviews, data, questions, suggestions, or other information or
materials produced by City ("City Generated Data"). City shall retain whatever legally
cognizable right, title, and interest in City Generated Data. City understands and
acknowledges that Contractor has no obligation to monitor or enforce City's intellectual
property rights of City Generated Data. City grants Contractor a non-exclusive, irrevocable,
worldwide, royalty -free, license to use the City Generated Data for the purpose of providing
Contractor Services. Contractor does not own and shall not sell City Generated Data.
2.10 Anonymized Data. Contractor shall have the right to collect, analyze, and anonymize City
Data and City Generated Data to the extent such anonymization renders the data non -
identifiable to create Anonymized Data to use and perform the Services and related
systems and technologies, including the training of machine learning algorithms. City
hereby grants Contractor a non-exclusive, worldwide, perpetual, royalty -free right to use
and distribute such Anonymized Data to improve and enhance the Services and for other
development, diagnostic and corrective purposes, and other Contractor offerings. Parties
understand that the aforementioned license is required for continuity of Services.
Contractor does not own and shall not sell Anonymized Data.
2.11 Usage Restrictions on Contractor IP. Contractor and its licensors retain all right, title and
interest in and to the Contractor IP and its components, and City acknowledges that it
neither owns nor acquires any additional rights in and to the foregoing not expressly
granted by this Agreement. City further acknowledges that Contractor retains the right to
use the foregoing for any purpose in Contractor's sole discretion. City and Authorized End
Users shall not: (i) copy or duplicate any of the Contractor IP; (ii) decompile, disassemble,
reverse engineer, or otherwise attempt to obtain or perceive the source code from which
any software component of any of the Contractor IP is compiled or interpreted, or apply
any other process or procedure to derive the source code of any software included in the
Contractor IP; (iii) attempt to modify, alter, tamper with or repair any of the Contractor IP, or
attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt
to interfere in any manner with the functionality or proper working of any of the Contractor
IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right
appearing on or contained within the Contractor Services or Contractor IP; (vi) use the
Contractor Services for anything other than the Permitted Purpose; or (vii) assign,
sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or
otherwise encumber, City's rights. There are no implied rights.
2.12 Support Services. Contractor shall monitor the Contractor Services, and any applicable
device health, in order to improve performance and functionality. Contractor will use
commercially reasonable efforts to respond to requests for support within seventy-two (72)
hours. Contractor will provide the City with reasonable technical and on -site support and
maintenance services in -person, via phone or by email at support@flocksafety.com (such
services collectively referred to as "Support Services").
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 4 of 20
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Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
2.13 Upgrades to Platform. Contractor may make any upgrades to system or platform that it
deems necessary or useful to (i) maintain or enhance the quality or delivery of Contractor's
products or services to its agencies; the competitive strength of, or market for, Contractor's
products or services; such platform or system's cost efficiency or performance, or (ii) to
comply with applicable law. Parties understand that such upgrades are necessary from
time to time and will not diminish the quality of the services or materially change any terms
or conditions within this Agreement.
2.14 Service Interruption. Services may be interrupted in the event that: (a) Contractor's
provision of the Services to City or any Authorized End User is prohibited by applicable
law; (b) any third -party services required for Services are interrupted; (c) if Contractor
reasonably believe Services are being used for malicious, unlawful, or otherwise
unauthorized use; (d) there is a threat or attack on any of the Contractor IP by a third party;
or (e) scheduled or emergency maintenance ("Service Interruption"). Contractor will make
commercially reasonable efforts to provide written notice of any Service Interruption to
City, to provide updates, and to resume providing access to Contractor Services as soon
as reasonably possible after the event giving rise to the Service Interruption is cured.
Contractor will have no liability for any damage, liabilities, losses (including any loss of
data or profits), or any other consequences that City or any Authorized End User may incur
as a result of a Service Interruption. To the extent that the Service Interruption is not
caused by City's direct actions or by the actions of parties associated with the City, the
time will be tolled by the duration of the Service Interruption (for any continuous
suspension lasting at least one full day). For example, in the event of a Service Interruption
lasting five (5) continuous days, City will receive a credit for five (5) free days at the end of
the Term.
2.15 Service Suspension. Contractor may temporarily suspend City's and any Authorized End
User's access to any portion or all of the Contractor IP or Contractor Service if (a) there is
a threat or attack on any of the Contractor IP by City; (b) City's or any Authorized End
User's use of the Contractor IP disrupts or poses a security risk to the Contractor IP or any
other City or vendor of Contractor; (c) City or any Authorized End User is/are using the
Contractor IP for fraudulent or illegal activities; (d) City has violated any term of this
provision, including, but not limited to, utilizing Contractor Services for anything other than
the Permitted Purpose; or (e) any unauthorized access to Contractor Services through
City's account ("Service Suspension"). City shall not be entitled to any remedy for the
Service Suspension period, including any reimbursement, tolling, or credit. If the Service
Suspension was not caused by City, the Term will be tolled by the duration of the Service
Suspension.
2.16 Ownership of Hardware. Contractor Hardware is owned and shall remain the exclusive
property of Contractor. Title to any Contractor Hardware shall not pass to City upon
execution of this Agreement, except as otherwise specifically set forth in this Agreement.
Except as otherwise expressly stated in this Agreement, City is not permitted to remove,
reposition, re -install, tamper with, alter, adjust or otherwise take possession or control of
Contractor Hardware. City agrees and understands that in the event City is found to
engage in any of the foregoing restricted actions, all warranties herein shall be null and
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 5 of 20
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Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
void, and this Agreement shall be subject to immediate termination for material breach by
City. City shall not perform any acts which would interfere with the retention of title of the
Contractor Hardware by Contractor. Should City default on any payment fee of the
Contractor Services, Contractor may remove Contractor Hardware at Contractor's
discretion. Such removal, if made by Contractor, shall not be deemed a waiver of
Contractor's rights to any damages Contractor may sustain as a result of City's default and
Contractor shall have the right to enforce any other legal remedy or right.
2.17 Manufacturer Defect. Upon a malfunction or failure of Contractor Hardware or Embedded
Software (a "Defect"), City must notify Contractor's technical support team. In the event of
a Defect, Contractor shall make a commercially reasonable attempt to repair or replace the
defective Contractor Hardware at no additional cost to the City. Contractor reserves the
right, in its sole discretion, to repair or replace such Defect, provided that Contractor shall
conduct inspection or testing within a commercially reasonable time, but no longer than
seven (7) business days after City gives notice to Contractor.
2.18 Replacements. In the event that Contractor Hardware is lost, stolen, or damaged, City
may request a replacement of Contractor Hardware at a fee according to the reinstall fee
schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that City
chooses not to replace lost, damaged, or stolen Contractor Hardware, City understands
and agrees that Contractor is not liable for any resulting impact to Contractor service, nor
shall City receive a refund for the lost, damaged, or stolen Contractor Hardware.
Section 3. COMPENSATION. City hereby agrees to pay Contractor as per the compensation
schedule in Exhibit C, notwithstanding any contrary indications that may be contained in Contractor's
proposal, for services to be performed and reimbursable costs incurred under this Agreement.
Notwithstanding the foregoing, an additional 10% contingency is available for additional services not listed
in Exhibit C, but only with the City Manager's approval, for a not to exceed amount of $733,528. In the
event of a conflict regarding the amount of compensation between this Agreement and Contractor's
proposal, this Agreement shall prevail. City shall pay Contractor for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only
payments from City to Contractor for services rendered pursuant to this Agreement. The Contractor shall
submit all invoices to City in the manner specified herein. Except as specifically authorized by City in
writing, Contractor shall not bill City for duplicate services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to Contractor under this
Agreement is based upon Contractor's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Contractor. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Contractor and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
3.1 Invoices. Contractor shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 6 of 20
12
Docusign Envelope ID: 5E1 F324F-00F2-457E-901 F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
• The beginning and ending dates of the billing period;
• A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
• The total number of hours of work performed under the Agreement by Contractor and
each employee, agent, and subcontractor of Contractor performing services
hereunder;
• The Contractor's Signature;
• Contractor shall give separate notice to the City when the total number of hours
worked by Contractor and any individual employee, agent, or subcontractor of
Contractor reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Contractor and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
the estimate of time necessary to complete work under any other agreement between
Contractor and City, if applicable.
3.2 'Intentionally deleted'.
3.3 'Intentionally deleted'.
3.4 Total Payment. City shall pay for the services to be rendered by Contractor pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Contractor in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Contractor submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
3.5 'Intentionally deleted].
3.6 'Intentionally deleted].
3.7 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes. If Contractor has the
legal obligation to pay or collect taxes, including amount subsequently assessed by a
taxing authority, for which City is responsible, the appropriate amount shall be invoice to
and paid by City unless City provides Contractor a legally sufficient tax exemption
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 7 of 20
13
Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
certificate and Contractor shall not charge City any taxes from which it is exempt. If any
deduction or withholding is required by law, City shall notify Contractor and shall pay Flock
any additional amounts necessary to ensure that the net amount that Contractor receives,
after any deduction and withholding, equals the amount Contractor would have received if
no deduction or withholding had been required.
3.8 Payment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Section 8, the City shall compensate the Contractor for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Contractor shall maintain adequate logs and
timesheets to verify costs incurred to that date.
3.9 Authorization to Perform Services. The Contractor is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
3.10 Notice of Changes to Fees. In the event of any changes to fees, Flock shall provide
Customer with sixty (60) days' notice (email sufficient) prior to the end of the Initial Term or
renewal term (as applicable). Any such changes to fees shall only impact subsequent
renewal terms.
Section 4. FACILITIES AND EQUIPMENT. Except as set forth herein, Contractor shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Contractor only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein. Contractor shall make a written
request to City to use facilities or equipment not otherwise listed herein. City represents and warrants that
it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Contractor to
install the Contractor Hardware at the designated locations and to make any necessary inspections or
maintenance in connection with such installation.
4.1 Safety Requirements. In accordance with generally accepted construction practices and
state law, Contractor shall be responsible for conditions on the jobsite, including safety
of all persons and property during performance of the work. This requirement shall apply
continuously and not be limited to normal working hours.
Contractor shall take all necessary precautions and provide all necessary safeguards to
prevent personal injury and property damage. Contractor shall provide protection for all
persons including, but not limited to, its employees and employees of its subcontractors;
members of the public; and employees, agents, and representatives of the City and
regulatory agencies that may be on or about the work.
The services of the City in conducting review and inspection of Contractor's performance is
not intended to include review of the adequacy of Contractor's work methods, equipment,
bracing or scaffolding, or safety measures, in, on, or near any Contractor jobsite.
Services Agreement between
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October 15, 2024
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Exhibit A to the Resolution
All work and materials shall be in strict accordance with all applicable state, city, county,
and federal rules, regulations and codes, with specific attention to the United States
Department of Labor Occupational Health and Safety Administration (OSHA)
requirements. Contractor shall be solely responsible for compliance with all city, county,
and state explosive transport, storage, and blasting requirements and for any damages
caused by such operations.
Contractor is hereby informed that work on City property could be hazardous. Contractor
shall carefully instruct all personnel working on City property that all conditions of the
property are potentially hazardous work areas as to potential dangers and shall provide
such necessary safety equipment and instructions as are necessary to prevent injury to
personnel and damage to property. Special care shall be exercised relative to work
underground.
In addition to complying with all other safety regulations, Contractor shall abide by any and
all other City requirements contained in any specifications, special conditions or manuals,
which shall be made available by City upon request.
Contractor shall provide and maintain all necessary safety equipment such as fences,
barriers, signs, lights, walkways, guards, and fire prevention and fire -fighting equipment
and shall take such other action as is required to fulfill its obligations under this section. It
is the intent of the City to provide a safe working environment under normal conditions.
CONTRACTOR IS ADVISED THAT CITY'S OPERATIONS AND PROPERTY ARE
INHERENTLY HAZARDOUS BECAUSE OF CONDITIONS SUCH AS CONFINED
SPACES, POTENTIALLY EXPLOSIVE ATMOSPHERES, AND POSSIBLE EXPOSURE
TO PATHOGENS.
Contractor shall maintain all portions of the jobsite in a neat, clean, and sanitary condition
at all times. If required by the City, toilets shall be furnished by Contractor where needed
for use of its employees and their use shall be strictly enforced. Contractor shall not use
the City's existing sanitary facilities, unless previously authorized by the City. Contractor
Services do not contemplate hazardous materials, or other hazardous conditions,
including, without limit, asbestos, lead, toxic or flammable substances. In the event any
such hazardous materials are discovered in the designated locations in which Contractor is
to perform services under this Agreement, Contractor shall have the right to cease work
immediately.
Contractor shall keep adequate first aid facilities and supplies available and instruction in
first aid for its employees shall be given.
City reserves the right to require that Contractor bring onto the project or engage the
services of a licensed safety engineer at any time during the term of this Agreement. If
Contractor does not have a licensed safety engineer on staff, then City may require that
Contractor engage a subcontractor or subconsultant as the project's safety engineer.
Contractor shall bear all costs in connection with meeting the requirements of this section.
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Exhibit A to the Resolution
4.2 Deployment Plan. Contractor shall advise City on the location and positioning of the
Contractor Hardware for optimal product functionality, as conditions and locations allow.
Contractor will collaborate with City to design the strategic geographic mapping of the
location(s) and implementation of Contractor Hardware to create a deployment plan
("Deployment Plan"). In the event that Contractor determines that Contractor Hardware will
not achieve optimal functionality at a designated location, Contractor shall have final
discretion to veto a specific location, and will provide alternative options to City.
4.3 Changes to Deployment Plan. After installation of Contractor Hardware, any subsequent
requested changes to the Deployment Plan, including, but not limited to, relocating, re-
positioning, adjusting of the mounting, removing foliage, replacement, changes to heights
of poles will incur a fee according to the reinstall fee schedule located at
(https://www.flocksafety.com/reinstall-fee-schedule). City will receive prior notice and
confirm approval of any such fees.
4.4 Installation and Removal Standards. Contractor shall install all Contractor Hardware in a
professional manner within a commercially reasonable time from the Effective Date of this
Agreement. Upon removal of Contractor Hardware, Contractor shall restore the location to
its original condition, ordinary wear and tear excepted.
4.5 Performance Standards. Contractor will continue to monitor the performance of
Contractor Hardware for the length of the Term.
Section 5. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Contractor, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Contractor and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Contractor shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Contractor shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Contractor's bid. Contractor shall not allow
any subcontractor to commence work on any subcontract until Contractor has obtained all insurance
required herein for the subcontractor(s) and provided evidence to City that such insurance is in effect.
VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF THIS
AGREEMENT PRIOR TO EXECUTION. Contractor shall maintain all required insurance listed herein for
the duration of this Agreement.
5.1 Workers' Compensation.
5.1.1 General Requirements. Contractor shall, at its sole cost and expense, maintain Statutory
Workers' Compensation Insurance and Employer's Liability Insurance for any and all
persons employed directly or indirectly by Contractor. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of
not less than $1,000,000 per accident. In the alternative, Contractor may rely on a self -
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Exhibit A to the Resolution
insurance program to meet these requirements, but only if the program of self-insurance
complies fully with the provisions of the California Labor Code. Determination of whether a
self-insurance program meets the standards of the California Labor Code shall be solely in
the discretion of the Contract Administrator.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor
of the City for all work performed by the Contractor, its employees, agents, and
subcontractors.
5.1.2 Submittal Requirements. To comply with Subsection 4.1, Contractor shall
submit the following:
a. Certificate of Workers' Compensation Insurance in the amounts specified
in the section; and
b. Waiver of Subrogation Endorsement as required by the section.
5.2 Commercial General and Automobile Liability Insurance.
5.2.1 General Requirements. Contractor, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $2,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $2,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including without limitation, blanket contractual liability and the
use of owned and non -owned automobiles.
5.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
"occurrence" basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
5.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims -made basis.
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Exhibit A to the Resolution
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned,
leased, hired, or borrowed by the Contractor.
c. Contractor hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsements that may be necessary to
affect this waiver of subrogation.
d. For any claims related to this Agreement or the work hereunder, the
Contractor's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Contractor's insurance and shall not
contribute with it.
5.2.4 Submittal Requirements. To comply with Subsection 4.2, Contractor shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
5.3 All Policies Requirements.
5.3.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
5.3.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Contractor shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Contractor by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Contractor beginning work,
it shall not waive the Contractor's obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
5.3.3 Deductibles and Self -Insured Retentions. Contractor shall disclose to and
obtain the written approval of City for the self -insured retentions and deductibles
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Exhibit A to the Resolution
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self -insured retentions as respects the City, its officers,
employees, and volunteers; or the Contractor shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
5.3.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting"
policy limit (i.e. limit that is eroded by the cost of defense).
5.3.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days' prior written notice has been provided to the City.
5.3.6 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
5.4 Remedies. In addition to any other remedies City may have if Contractor fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Contractor's breach:
• Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
• Order Contractor to stop work under this Agreement or withhold any payment that
becomes due to Contractor hereunder, or both stop work and withhold any payment,
until Contractor demonstrates compliance with the requirements hereof; and/or
• Terminate this Agreement.
Section 6. INDEMNIFICATION AND CONTRACTOR'S RESPONSIBILITIES. Contractor shall
indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage, claims, expenses,
and costs (including without limitation, attorneys' fees and costs and fees of litigation) (collectively,
"Liability") on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or
appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to
property or person resulting from Contractor's installation of Contractor Hardware, except for where such
damage or injury was caused solely by the sole negligence of the City or its agents, officers or employees.
The Contractor's obligation to defend and indemnify shall not be excused because of the Contractor's
inability to evaluate Liability or because the Contractor evaluates Liability and determines that the
Contractor is not liable to the claimant. The Contractor must respond within 30 days, to the tender of any
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Exhibit A to the Resolution
claim for defense and indemnity by the City, unless this time has been extended by the City. If the
Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any
other remedy authorized by law, so much of the money due the Contractor under and by virtue of this
Agreement as shall reasonably be considered necessary by the City, may be retained by the City until
disposition has been made of the claim or suit for damages, or until the Contractor accepts or rejects the
tender of defense, whichever occurs first.
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Contractor to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Contractor shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of
its own employees, officers, or agents, in connection with the performance of their official duties under this
Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or
employees.
Section 7. STATUS OF CONTRACTOR.
7.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Contractor accomplishes
services rendered pursuant to this Agreement. Contractor further acknowledges that
Contractor performs Services outside the usual course of the City's business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Contractor performs for the City, and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Contractor and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
7.2 Contractor Not an Agent. Except as City may specify in writing, Contractor shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
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Exhibit A to the Resolution
agent. Contractor shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 8. LEGAL REQUIREMENTS.
8.1 Governing Law. The laws of the State of California shall govern this Agreement.
8.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
8.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
8.4 Licenses and Permits. Contractor represents and warrants to City that Contractor and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective
professions. Contractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Contractor and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
8.5 Nondiscrimination and Equal Opportunity. Contractor shall not discriminate, on the
basis of a person's race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a "Protected Characteristic"), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Contractor under this Agreement.
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 9. TERMINATION AND MODIFICATION.
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Exhibit A to the Resolution
9.1 Termination. Upon termination or expiration of this Agreement, Contractor will remove any
applicable Contractor Hardware at a commercially reasonable time period. In the event of
any material breach of this Agreement, the non -breaching Party may terminate this
Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the
breaching Party; provided, however, that this Agreement will not terminate if the breaching
Party has cured the breach prior to the expiration of such thirty (30) day period ("Cure
Period"). Either Party may terminate this Agreement (i) upon the institution by or against the
other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's
making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution
or ceasing to do business. In the event of a material breach by Contractor, and Contractor
is unable to cure within the Cure Period, Contractor will refund City a pro-rata portion of the
pre -paid fees for Services not received due to such termination.
9.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Contractor understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Contractor with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Contractor for any otherwise reimbursable expenses incurred
during the extension period.
9.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
9.4 Assignment and Subcontracting. City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor and is based upon a
determination of Contractor's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Contractor shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
9.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Contractor shall survive
the termination of this Agreement.
9.6 Options upon Breach by Contractor. If Contractor materially breaches any of the terms
of this Agreement, City's remedies shall include, but not be limited to, the following:
9.6.1 Immediately terminate the Agreement;
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Exhibit A to the Resolution
9.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Contractor pursuant to this Agreement;
9.6.3 Retain a different contractor to complete the work described in Exhibit A not
finished by Contractor; or
Section 10. KEEPING AND STATUS OF RECORDS.
10.1 Records Created as Part of Contractor's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Contractor prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Contractor hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
10.2 Contractor's Books and Records. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Contractor to this Agreement.
10.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Contractor to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 11. MISCELLANEOUS PROVISIONS.
Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
11.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
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Exhibit A to the Resolution
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
11.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
11.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
11.5 Successors and sub'. The provisions of this Agreement shall inure to the benefit of and
shall apply to and bind the successors and assigns of the Parties.
11.6 Conflict of Interest. Contractor may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Contractor in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Contractor shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Contractor hereby warrants that it is not now, nor has it been in the previous 12 months, an
employee, agent, appointee, or official of the City. If Contractor was an employee, agent,
appointee, or official of the City in the previous 12 months, Contractor warrants that it did
not participate in any manner in the forming of this Agreement. Contractor understands
that, if this Agreement is made in violation of California Government Code Section 1090 et
seq., the entire Agreement is void and Contractor will not be entitled to any compensation
for services performed pursuant to this Agreement, including reimbursement of expenses,
and Contractor will be required to reimburse the City for any sums paid to the Contractor.
Contractor understands that, in addition to the foregoing, it may be subject to criminal
prosecution for a violation of California Government Code Section 1090 et seq., and, if
applicable, will be disqualified from holding public office in the State of California.
11.7 Solicitation. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
11.8 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
11.9 Notices. Any written notice to Contractor shall be sent to:
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Exhibit A to the Resolution
Flock Group Inc
Attn: Mark Smith
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
Any written notice to City shall be sent to:
City of Dublin
Attn: Police Services
6361 Clark Avenue
Dublin, CA 94568
11.10 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibits A and B represents the entire and integrated agreement
between City and Contractor and supersedes all prior negotiations, representations, or
agreements, either written or oral.
Exhibit A
Exhibit B
Exhibit C
Scope of Work
Scope of Work —Contractor Standards
Compensation Schedule & Reimbursable Expenses
10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
one agreement. Counterparts delivered and/or signatures executed by City -approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Contractor's signature below Contractor
certifies that Contractor, and any parent entities, subsidiaries, successors or subunits of
Contractor are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Page 19 of 20
25
Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
CITY OF DUBLIN FlockGroupInc.
�ignsdaby:
•=AE5C931 WI::
Colleen Tribby, City Manager
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
Services Agreement between
City of Dublin and Flock Group Inc
Mark Smith, General Counsel
October 15, 2024
Page 20 of 20
26
Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
EXHIBIT A
SCOPE OF WORK
Hardware and Software products. Contract will provide and implement the various hardware
and software products described under "Contractor Safety Platform" in Exhibit B in the
quantities therein described. Contractor's services include implementation at the locations
designated by the City.
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Exhibit A - Page 1 of 1
27
Docusign Envelope ID: 5E1 F324F-00F2-457E-901 F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
EXHIBIT B
SCOPE OF WORK —CONTRACTOR STANDARDS
Services Agreement between October 15, 2024
City of Dublin and Flock Group Inc Exhibit B - Page 1 of 47
28
Exhibit B - Scope of Work
Attachment 2
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Electrical Service
fH'ock safety
29
Attachment 2
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Electrical Services
Electrical services allow us to give higher
quality, lower cost installs for customers.
Best used in cases where:
• Customer doesn't have in house
electricians
• Condor and Falcon LR that
requires AC
• Winter markets
To be eligible for Electrical Services:
• Confirm feasibility filling out
entire: AC Power Checklist
• Confirm customer agrees to fees
fI'ock safety
Product
Electrical Services:
Electrical connection and
maintenance services for AC
powered devices by Flock qualified
electrical workers.
Locations Offered
85% of AC Power within
the top 10 states we have
approval. Can subcontract
until we have approval
Pricing Options
ARR: $500 / yr with
standard $150 fee
Fee: $1,250 imp. fee
Relocation from Flock
Pole to AC: $3,000
Relocation from AC to
AC: $1,500
We may need to subcontract to third party electricians in certain markets, but should
still offer these services to simplify installations for our customers. Individual state
requirements are being tracked here.
Attachment 2
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Photocell
Attachment
Pulling power from the photocell power tap adapter
port on the top of the street light up to 40' to the
disconnect box
Approved Installations
• Light pole with open power tap adapter
• Continuous power to the pole
• 120V or 240V
0 277V requires step down!
This is the best case and should be first priority
fI'ock safety
Attachment 2
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
In Pole Power
Tapping into existing power lines inside the pole.
Common for street lights
Approved Installations
• Constant 120 or 240V AC power is
required.
o No centralized timing circuits for
light poles!
• We have permission to cut and tap into
power in the light pole.
• Note: because of the large variety of light
poles, we will require a pre -booking site
survey to investigate the site's power
source.
Unlikely to be available in parking lots or parks
fI'ock safety
Attachment 2
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Aerial
Installations
Tapping into Utility Pole or other pole (light,
traffic signal) that is currently being
powered by an aerial
Approved Installations
• Utility line is 120 or 240V AC
• Can work outside of the minimum
approach distance of high voltage lines (>4'
away from high voltage distribution lines)
• No visually damaged electrical
infrastructure
• Note: depending on our relationship with
the utility company, we may or may not be
able to make the final connection
Best for City Owned Utilities
fI'ock safety
Primary Insulator
Device used to *tide the
wood
wwm e froIn*go d Ipole or crassarl.
lac oboe where
pnmary wires
(600 V.) ors
attached
location
where sec-
ondary *Ares
(S0-500 vl
are eta c had.
location
where
teleramnurn-
an.ns wire.
(telephone,
nobluon 7-
and
titter optic sl
are anachad
Locator
wn
.ddmonei
protective
*teals
are used to
anoints bite
salary
PRIMARY LEVEL
SECONDARY LEVEL
COMMUNICATION LEVEL
Secondary
Rack &
Wires
Used to %.(:poor
and Isolate
to •roh g• worse
hem the pole.
lo
oo hd to wav d
and dreamt
a.e pole.
High-Vokage Sign
Allows utility workers to know
the voltage level of wires et
the location on Ow pole. Nigh
voltage is anchor/ over g00 V
Fuse
P rotects. dente used to viola.
the equipment Iron the
h rgh•voha0. Ors.
Transformer
Used to step down prowl yokel's
power to secondary voltage power
teble ter r.std•nnall. g. 120 V/
240 V) and cmmmwrti.l customers
leg. 120 VR00 V and 277 Ve120 VI.
Secondary Insulator
Dust.s used to mole. the wee
from the wood
Wood Polo
Risers
PVC pipe that
encases the
prirnary and
secondary tables.
Ground Moulding
Wood product used lo <over
the ground wore along the
length of the poet.
Down Guy
Metal woe .Slashed
to dw /road met
rppom dw path
Attachment 2
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Underground
Power
Pulling power underground from a traffic signal
cabinet through conduit to a pole
NOT APPROVED
• We have a contact at the agency who will give
us access to the signal cabinet
• We know that there is <120' of conduit from the
signal cabinet to the pole.
• Note: these will require pre closed won site
surveys to validate safety and feasibility
This is the most complex and should be managed
by the customer. or a new location selected
fI'ock safety
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Customer Implementation Guide
Law Enforcement
H'ock safety
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Table of Contents
Implementation Timeline 2
Flock Safety Team 3
Implementation Service briefs: Existing Infrastructure 6
vs Standard vs Advanced
• Existing Infrastructure Implementation
• Standard Implementation
• Advanced Implementation
Things to Consider When Selecting Locations 12
Customer Responsibilities: AC -Powered Cams 14
Electrician Handout 15
• Electrician Installation Steps
• FAQs about AC -Powered Flock Cameras
Installation Service Brief Summary 18
Permitting: Pre -Install Questionnaire 19
1. Timeline
2. Right of Way
3. AC Power vs. Solar
4. Traffic Control & Installation Methods
5. Paperwork & Required Forms
6. Contacts
*Fee Schedule 21
Help Center 22
Customer Support 22
CUSTOMER IMPLEMENTATION GUIDE: LAW ENFORCEMENT
ftock safety 1 36
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Implementation Timeline
This timeline provides general guidance and understanding of your installation
process. While we typically complete installations 6-8 weeks after locations have
been finalized, delays can occur as noted in the timeline below:
REVIEW LOCATIONS
FINALIZE LOCATIONS
STEP 1
• Confirm Camera Locations With Your Sales Representative
FLOCK: Your sales representative will present several viable options for camera locations
CUSTOMER: Review Deployment Plan & approve camera locations
PLEASE NOTE: If Public Works is required to move forward, please obtain approval
Prepare For Finalized Camera Locations
FLOCK: Confirm Deployment Plane and signed agreement. Flock will move forward with
next steps for locations that don't need permits (minimum 10 locations needed to move
forward with partial installation)
CUSTOMER: Prepare the below items, as needed
• If permits are required, begin application process
• If camera will be AC -powered, hire an electrician/street department
• Conduct On -site Survey & Place Flags
FLOCK: Flock technician conducts site survey to (1) evaluate/reconfirm solar or power
access, (2) check line of sight to the road, and (3) evaluate/reconfirm cellular service in
the area. When the technician deems the locations suitable, s/he will place a white flag
at each spot
PLEASE NOTE: If the initially determined locations don't meet Flock standards, we will
evaluate a new location, obtain customer approval, and redo a site survey. This may
push timeline for installation
STEP 2 • Call 811
FLOCK: Flock Safety will coordinate with Call 811 to mark each camera location for
underground utilities within a 10-foot radius
PLEASE NOTE: Call 811 is a government service, so turnaround times may vary and is
outside of Flock control
STEP 3 • Schedule Installation
FLOCK: Flock will (1) ship any site specific material that the technician does not have
locally (2) schedule the installation date
STEP 4 • Install & Validate Cameras
FLOCK: After installation, your Onboarding Specialist will confirm that cameras are
capturing footage well and functioning properly. They will then give you full access to
the system along with helpful training resources
ONGOING - AS NEEDED
• Finalize Any Installation Needs
FLOCK: While we typically complete installations within 4 weeks of finalizing locations,
delays may occur due to external factors. In these instances, we will continue to work
through this process until your cameras are fully installed and operational
ftock safety 2
37
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Flock Safety Team
Implementation Team
How They Will Support You
A
Project Manager
Your Project Manager is your primary contact
during camera installation.
Your project manager will guide you through the
entire installation process, keeping you apprised
of all implementation updates as well as answering
any questions you have during this time. They will
ensure that all the cameras are on the ground and
operating for at least 48 hours before transitioning
you to your Customer Success Manager.
Field Operations
Team
• The Field Operations team is responsible for the
physical installation and maintenance of
cameras and associated equipment provided by
Flock. This includes a large team of technicians,
schedulers, and many others involved in
ensuring the delivery of the product.
• They take the technical plan you finalized with
Product Implementation and work closely with
other teams at Flock to make sure that the
cameras are installed quickly and safely and in
a way that maximizes the opportunity to solve
crime at a specific location.
• *Note*: For all Installation questions or
concerns, please always direct them to your
Customer Success Manager and not the
technician.
flock safety 3
38
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Relationship Team How They Will Support You
Customer Success
Manager
Your Customer Success Manager is your strategic
partner for your lifetime as a Flock customer.
While the cameras are getting installed, your CSM
will help get your account set up and get all key
users trained on the system.
Post -Camera -Installation, your CSM will be your
go -to for most account -related needs: You should
reach out to them to:
• Set up Account Training
• Understand benefits of features
• Learning best practices for getting relevant
data
• Identifying opportunities to expand the security
network in your area
• Provide feedback on your partnership with
Flock
Flock Safety
Support
The Flock Safety Support team is committed to
answering all your day-to-day questions as quickly
as possible. To get in touch with support, simply
email support@flocksafety.com or call
866-901-1781 Mon -Fri 8am-8pm EST.
Support can help you:
• Request camera maintenance
• Troubleshoot online platform
• Contract / Billing questions
• Update account information
• Camera Sharing questions
• Quick "How to" questions in your Flock Account
n'ock safety 4
39
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Outside Party
When They May Be Involved
Electrician/Street
Department
If the Flock cameras need to be AC powered, you
(customer) are responsible for providing an
electrician to ensure power connectivity
Public Works (LE)
To weigh in on the use of public Rights of Way or
property
Department of
Transportation
(DOT), City, or
County agencies
If installation in your area requires permitting
PLEASE NOTE: On some occasions, third parties outside of Flock Safety
may be (or need to be) involved in your implementation.
fH'ock safety 5
40
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Implementation Service Briefs: Existing
Infrastructure vs Standard vs Advanced
Existing
Infrastructure Install
Standard
Install
Advanced
Install
Pole
None
Flock
NCHRP 350 /
MASH
Timeline
Short
Medium
Longest
Cost
Lowest
Mid
Highest
Existing Infrastructure Implementation
COST: $150 per camera (one time cost)
Included In Scope:
Once designated locations are approved by the customer, as part of the Existing
Infrastructure Implementation Service Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
o Cameras need sufficient power. Since a solar panel is required per camera,
it can prevent adequate solar power if two cameras and two solar panels
are on a single pole (blocking visibility). Therefore
if relying on solar power, only one camera can be installed per pole.
• Confirm that a location is safe for work by following State utility locating
procedures.
• Each installation may include the following:
o Installation of camera and solar panel or AC adapter box on a suitable
existing pole
flock safety 6
41
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
• Types of existing infrastructure such as existing utility, light, and traffic
signal poles.
• Pole no higher than 8'-12' (approval at Flock Safety's discretion)
• Flock will provide and mount an AC adapter unit that a qualified
electrician can connect to AC power following our electrical wiring
requirements. Flock is unable to make any AC connections or
boreholes in any material other than dirt, grass, loose gravel (or other
non-diggable material). Electrical work requiring a licensed electrician
and associated costs, not included in the scope.
o Access requiring up to a 14' using an A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock
technician
• Obtain a business license to operate in the city and state of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Existing
Infrastructure Implementation Service but can provide a quote for sourcing at
an additional cost:
• Mounting on mast arms (always require bucket truck and traffic control)
• Call 811 'Call -before -you -Dig' system
• Installation of any poles including but not limited to
o Standard, 12' above grade Flock breakaway pole
o NCHRP 350 or MASH approved pole (as may be required for locations in
DOT right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or city -specific specialty contractor licenses or unique attachment/
connection requirements
• Custom engineered drawings
• Electrical work requires a licensed electrician.
ffock safety 7
42
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
o Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power but cannot make any AC connections or boreholes in
any material other than dirt, grass, loose gravel (or other non-diggable
material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state
permits
• Licensing or attachment agreements with asset / infrastructure owners
• Utility contracts and billing
• Customer requested relocations (see fee schedule)
Standard Implementation
COST: $650 per camera (one time cost)
Included In Scope:
Once designated locations are approved by the customer, as part of the
Standard Implementation Service Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
• Confirm that a location is safe for work by following state utility locating
procedures. Work with local utilities to prevent service interruptions
during the installation
o Engage 811 'Call -before -you -Dig' system to receive legal dig date
o Apply approved markings Coordinate with 811 regarding any necessary
high -risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel with standard, 12' above grade
Flock breakaway pole
ftock safety 8
43
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
o Installation of camera and AC adapter that a qualified electrician can connect
to AC power on a suitable existing pole, no higher than 8-12' (approval at
Flock Safety's discretion)
■ Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power following our electrical wiring requirements. Flock
is unable to make any AC connections or boreholes in any material other
than dirt, grass, loose gravel (or other non-diggable material). Electrical
work requiring a licensed electrician and associated costs, not included in
the scope.
o Access requiring up to a 14' A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock technician
• Obtain a business license to operate in the City and State of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Standard
Implementation Service but can provide a quote for sourcing at an additional cost:
• Use and/or mounting to existing infrastructure.
• NCHRP 350 or MASH approved pole (as may be required for locations in DOT
right of way)
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or city -specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician.
o Flock will provide and mount an AC adapter that a qualified electrician can
connect to AC power but cannot make any AC connections or boreholes in
any material other than dirt, grass, loose gravel (or other non-diggable
material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
ffock safety 9
44
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state
permits
• Licensing or attachment agreements with asset / infrastructure owners
• Utility contracts and billing
• Customer requested relocations (see fee schedule)
Advanced Implementation
COST: $1,900 per camera (one time cost)
Included In Scope:
Once Designated Locations are confirmed, as part of the Advanced
Implementation Service, Flock will perform the following:
• An in -person site survey to confirm the installation feasibility of a location
(location assessment, solar assessment, visibility review, etc.)
• Confirm that a location is safe for work by following State utility locating
procedures. Work with local utilities to prevent service interruptions during
the installation
o Engage 811 'Call -before -you -Dig' system to receive legal dig date
o Apply approved markings Coordinate with 811 regarding any necessary
high -risk dig clearances or required vendor meets
• Each installation may include the following:
o Installation of camera and solar panel on a suitable NCHRP 350 or MASH
approved pole.
o Installation of camera and AC adapter that a qualified electrician can
connect to AC power.
■ Flock will provide and mount an AC adapter that a qualified electrician
can connect to AC power following our electrical wiring requirements.
Flock cannot make any AC connections or boreholes in any material
other than dirt, grass, loose gravel (or other non-diggable material).
f i ock safety 10 45
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Electrical work requiring a licensed electrician and associated costs,
not included in the scope.
o Access requiring up to a 14' A -frame ladder
o Standard MUTCD traffic control procedures performed by a Flock
technician
• Obtain a business license to operate in the City and State of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Advanced
Implementation Service but can optionally provide a quote for sourcing
(additional cost):
• Installation on Standard, 12' above grade Flock breakaway pole or existing
infrastructure.
• A Bucket Truck for accessing horizontal/cross-beams and/or height above 14'
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or City -specific specialty contractor licenses
• Custom engineered drawings
• Electrical work requires a licensed electrician. Flock will provide and mount an
AC adapter that a qualified electrician can connect to AC power but cannot
make any AC connections or boreholes in any material other than dirt, grass,
loose gravel (or other non-diggable material).
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Fees or costs associated with filing for required City, County, or State permits
ffock safety 11
46
Things to Consider When Selecting Locations
Falcon Cameras
• Use Cases
o Flock LPRs are designed to capture images
of rear license plates aimed in the direction
of traffic.
o Flock LPRs are not designed to capture
pedestrians, sidewalks, dumpsters, gates,
other areas of non -vehicle traffic,
intersections.
• Placement
o They capture vehicles driving away from an intersection.
o They cannot point into the middle of an intersection.
o They should be placed after the intersection to prevent
stop and go motion activation or "stop and go" traffic.
• Mounting
o They can be mounted on existing utility, light, traffic signal poles, or 12 foot
Flock poles.*
o They should be mounted one per pole.** If using AC power, they can be
mounted 2 per pole.
• They can be powered with solar panels or direct wire -in AC Power (no
outlets).***
• They will require adequate cellular service using AT&T or T-Mobile to be able to
process & send images.
* Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas,
depending on local regulations & policies.
** Cameras need sufficient power. Since a solar panel is required per camera, it can prevent adequate solar power if two
cameras and two solar panels are on a single pole (blocking visibility). Therefore if relying on solar power, only one
camera can be installed per pole.
*** Flock does not provide Electrical services. Once installed, the agency or community must work with an electrician to
wire the cameras. Electrician services should be completed within two days of installation to prevent the camera from
dying.
ftock safety 12
47
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Solar Panels
Solar panels need unobstructed southern -facing
views.
Pole
If a location requires a "DOT Pole" (i.e., Advanced
Pole, not Flock standard pole), the implementation
cost will be $5,000/camera.
.,1
frock safety 13 48
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Customer Responsibilities: AC -Powered Cams
If the Flock cameras need to be AC -powered, the customer is responsible for
acquiring an electrician and ensuring they connect the camera to power. See steps
2 and 6 below.
How to Get Started with a Powered Install
F ' 1. Create a Deployment Plan
ea Work with us to select the best location(s) for Flock Safety cameras
and power sources
120v
2. Acquire an Electric Quote
Contact an electrician to receive a quote to run 120volt AC power to
the camera
3. Sign Flock Safety Agreement
Sign the Flock Safety purchase order to begin the installation of
cameras
4. Conduct Site Survey
Flock will mark camera locations, locate underground utilities and
mark if present
5. Install Camera
Flock will install the camera and AC power kit at the specified
camera location
6. Connect Camera to Power
Notify the electrician that the camera is ready for the power
connection installation
flock safety 14
49
Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
Electrician Handout
Electrician Installation Steps
1. Run AC cable and conduit to the box
according to NEC Article 300 and any
applicable local codes. The gland
accepts'/2" conduit.
2. Open the box using hinges.
3. Connect AC Mains per wiring diagram
below:
a. Connect AC Neutral wire to the Surge Protector white Neutral wire using the
open position on the lever nut.
b. Connect AC Line wire to the Surge Protector black Line wire using the open
position on the lever nut.
c. Connect AC Ground wire to the Surge Protector green ground wire using the
open position on the lever nut.
4. Verify that both the RED LED is lit on the front of the box
5. Close box and zip tie the box shut with the provided zip tie
6. While still on -site, call Flock, who will remotely verify that power is working
correctly:
Southeast Region - (678) 562-8766
West -Region - (804) 607-9213
Central & NE Region - (470) 868-4027
120VAC
FROM LIGHT POLE
SURGE PROTECTOR
r1
AC/DC CONVERTER 2AV BOW RED PANEL LIGHT CAMERA
ACAL
ACM
114I
V.
v
R •
frock safety 15 50
Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
FAQs about AC -Powered Flock Cameras
What voltage is supported?
The AC kit is designed to work with 120VAC Infrastructure by default. A 240VAC
version is available on request.
How much power does this consume
Peak current draw is 1.5 A at 120VAC. The average power draw is roughly 30W in
high traffic conditions but maybe lower when fewer vehicles are present.
Who is responsible for contracting the electrician?
The customer is responsible for contracting an electrician. We can help answer
questions, but the customer is responsible for identifying and contracting an
electrician.
Who is responsible for maintenance?
Flock will handle all maintenance related to Flock's camera and power equipment.
However, any problems with the electrical supply are the customer's responsibility.
The AC junction box has two lights to indicate the presence of power and make it
easy for quick diagnosis if there is a problem related to the AC power source.
• If the camera indicates to Flock that there is a power supply problem, Flock
will notify the customer and request that the customer verifies the lights on
the AC junction box. If the AC Source light is illuminated, Flock will send a
technician to investigate. If the AC source light is not illuminated, the
customer should check any GFCI's or breakers in the supply circuit or call the
electrician who installed the power supply.
How much does it cost?
Work required to bring AC power to each location will be different, so exact pricing
is unavailable. Primary cost drivers include arrow boards and the distance from the
camera location to the AC power source.
What information do I need to provide my electrician?
The Flock deployment plan and these work instructions should be sufficient to
secure a quote. It will be helpful if you know the location of the existing power
infrastructure before creating the deployment plan.
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Attachment 2
Can you plug it into my existing power outlet? The Flock AC power adapter does
not use a standard outlet plug but must be directly wired into the power mains.
While using outlet plugs may be convenient, they can easily be unplugged,
presenting a tampering risk to this critical safety infrastructure.
The electrician can route power directly to the camera with a direct wire -in
connection if an outlet is close to the camera.
How long does this process typically take?
The installation process typically takes 6-8 weeks. To accelerate the process, be
sure to have the electrician perform his work shortly after the Flock technician
finishes installing the camera.
What kind of electrician should I look for?
Any licensed electrician should perform this work, though we have found that those
who advertise working with landscape lighting are most suited for this work.
What happens if the electrician damages the equipment?
The customer is responsible for contracting the electrician. Any liability associated
with this work would be assumed by the customer. If any future work is required at
this site due to the electrical infrastructure or the work performed by the electrician
would be the responsibility of the customer.
When should the electrician perform his work?
Once Flock installs the camera, you will receive an email alert letting you know that
this has been completed. After this, you will need to schedule the electrician to
route power to the pole.
What if my electrician has questions about Flock's AC Kit?
You should share the AC -Power Kit Details packet with the electrician if they have
questions.
What if the AC power is on a timer?
Sometimes the AC power will be on a timer (like used for exterior lighting). Flock
requires that the AC power provided to the camera be constant. The source that the
electrician uses must not be on a timing circuit.
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Installation Service Brief Summary
Below outlines the statement of work for the Flock Camera Installation:
What Is Covered By Flock
What Is NOT Covered By Flock
Special Note
Flock Cameras &
Online Platform
Traffic Control And Any
Associated Costs
Mounting Poles
*DOT Approved Pole Cost Electrician
& Ongoing Electrical Costs
AC Power Kit (As Needed)
Engineering Drawings
Solar Panels (As Needed)
Relocation Fees
Excluding Changes During
Initial Installation
Site Surveys And Call 811
Scheduling
Contractor Licensing Fees
Installation Labor Costs
Permit Application Processing Fees
Customer Support / Training
Specialist Mounting Equipment
Including, But Not Limited
To, **MASH Poles Or
Adapters
Cellular Data Coverage
Bucket Trucks
Maintenance Fees
(Review Fees Sheet For
Loss, Theft, Damage To Flock
Equipment
More Details)
Data Storage For 30 Days
Camera Downtime Due To
Power Outage
Only Applicable For
AC -Powered Cameras
***Field Technician Maintenance
For Falcon" Flex
*If a location requires a "DOT pole" (i.e., not our standard), the implementation cost will be $5,000/camera; This cost
is applicable for installations in GA, IL, SC, TN, and CA.
**MASH poles: Manual for Assessing Safety Hardware (MASH) presents uniform guidelines for crash testing
permanent and temporary highway safety features and recommends evaluation criteria to assess test results
***If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of $800
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Attachment 2
Permitting: Pre -Install Questionnaire
1. Timeline
• In Flock Safety's experience, in-depth permitting requirements can add 2+
months to the installation timeline.
• The SLA for permit document submission is within 15 days from contract
signature date (contract Closed -Won)
2. Right of Way
• Will any Flock Safety cameras be installed on the city, state, or power
company -owned poles or in the city, county, or state Right of Way (RoW)?
o What is the RoW buffer?
o Will additional permits or written permission be required from third -party
entities (such as DOT, power companies, public works, etc.)?
• Will any cameras be installed on city -owned traffic signal poles (vertical
mass)?
o If yes, please provide heights/photos to determine if a bucket truck is
needed for the installation.
• Note: A bucket truck is required if the height exceeds 15 feet tall.
3. AC Power vs. Solar
• If AC powered, is there a 120V power source available, and is there access to
an electrician who can connect the existing wire to the Flock Safety powered
installation kit?
• If solar -powered, consider the size of the solar panel and potential to impact
the visibility of DOT signs/signals:
o Single Panel: 21.25" x 14" x 2" (Length x Width x Depth)
o Double Panel: 21.25" x 28" x 2" (LxWxD)
4. Traffic Control & Installation Methods
• If a bucket truck is required, this typically necessitates an entire lane to be
blocked in the direction of travel. Can you provide a patrol car escort, or will
full traffic control be required?*
PLEASE NOTE: If traffic control is required, you may incur additional costs
due to city/state requirements; Fees will be determined by quotes received.
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Attachment 2
• If full traffic control is required (cones, arrow boards, etc.):
o Will standard plans suffice, or are custom plans needed? Custom plans
can double the cost, while standard plans can be pulled from the Manual
of Uniform Traffic Control Devices (MUTCD).
o Will a non -sealed copy of the traffic plan suffice? Or does the traffic plan
need to be sealed and/or submitted by a professional engineer?
o Are there state -specific special versions/variances that must be followed?
• If a bucket truck is not required, the shoulder or sidewalk should suffice and
enable Flock Safety to proceed without traffic control systems in place.
o Note: In some states (i.e., arrow boards), sidewalks may require signage. If
signage is mandatory, Will your Public Works department be able to
assist?
5. Paperwork & Required Forms
• Flock Safety will need copies of paperwork to complete before proceeding
(ex., business license applications, encroachment permit applications). We
can save critical time by gathering these documents upfront. We appreciate
your assistance in procuring these.
6. Contacts
• If Flock Safety needs to interface directly with the departments, please share
the contact information of the following departments:
o Permitting
o Public Works
o Traffic Department
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Attachment 2
*Fee Schedule
After a deployment plan with Designated Locations and equipment has been agreed
upon by both Flock and the Customer, any subsequent changes to the deployment
plan ("Reinstalls") driven by a Customer's request will incur a fee per the table below.
What Services Incur Fees:
• Requested relocations post -approval by customer
• Relocations due to poor performance will be the responsibility of Flock
o If a customer requests a location against the advisement of Flock,
performance issues and any requested relocations will be the responsibility of
the customer.
• Per the contract and absent a defect, in the event that Flock Hardware is lost,
stolen, or damaged, Customer may request that Flock replace the Flock
Hardware at a fee according to the then -current Reinstall policy
https://www.flocksafety.com/reinstall-fee-schedule
• Misc billables for out of scope items for each implementation
Incurred Fees:
• Camera relocation
o Existing infrastructure (non -AC powered) $350
o Flock pole (non -AC powered) $750
o Advanced pole (non -AC powered) $5000
• Replacements
o Camera only as a result of vandalism, theft, or damage $800
o Pole replacement only as a result of vandalism, theft, or damage
• Flock pole $500
• Advanced pole $5000
o Full replacement as a result of vandalism, theft, or damage
o • Flock pole, camera, and solar (non -AC Powered) $1300
• Advanced pole, camera, and solar (non -AC Powered) $5800
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• Trip charge $350
o Examples:
■ Angle adjustment (elective)
■ Install additional Flock signage
All fees are per reinstall or required visit (in the case that a reinstall is attempted but
not completed) and include labor and materials. If you have any questions, please
email support@flocksafety.com.
Help Center
Our Help Center is filled with many resources to help you navigate through the
online platform. Below you will find some common questions and their relevant help
article:
How do I search camera footage?
How do l add a user?
How do I add a vehicle to my own Hot List?
How do I enable browser notifications for Hot List alerts?
How do I get text alerts for Hot List?
How do I request camera access from other nearby agencies?
How do I use the National Lookup to search for a plate?
(National Lookup - network of law enforcement agencies that have opted to allow their
network of Flock cameras to be used for searches)
How do I reset my / another user's password?
Customer Support
You can reach our customer support team anytime by emailing
support@flocksafety.com. They can help answer any "How -To" questions you
may have.
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Attachment 2
Customer Implementation Guide
Law Enforcement
'ock safety
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Attachment 2
Table of Contents
Implementation Timeline 2
Flock Safety Team 3
Implementation Service briefs: Existing Infrastructure vs 6
Standard vs Advanced
AC Power Implementation: Flock vs Customer Responsibility 9
Things to Consider When Selecting Locations 11
AC -Powered Install Process 12
Installation Service Brief Summary 13
Permitting: Pre -Install Questionnaire 14
1. Timeline
2. Right of Way
3. AC Power
4. Traffic Control & Installation Methods
5. Paperwork & Required Forms
6. Contacts
Fee Schedule 15
Customer Support 16
CUSTOMER IMPLEMENTATION GUIDE
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Attachment 2
Implementation Timeline
This timeline provides general guidance and understanding of your installation
process. While we typically complete installations a few months after locations
have been finalized, more time can be required as noted in the timeline below:
REVIEW LOCATIONS
FINALIZE LOCATIONS
• Confirm Camera Locations With Your Sales Representative
FLOCK: Your sales representative and/or Solutions Consultant will present several viable
options for camera locations
CUSTOMER: Review Deployment Plan & approve camera locations
PLEASE NOTE: If Public Works is required to move forward, please obtain approval
STEP1 •
STEP 2
STEP 3
Prepare For Finalized Camera Locations
FLOCK: Confirm Deployment Plan and signed agreement. Flock will move forward with
next steps for locations that don't need permits (minimum 5 locations needed to move
forward with partial installation)
CUSTOMER: Prepare the below items, as needed:
• If permits are required, begin application process
• If a pole needs to be installed, hire a contractor to install
• If existing or new pole isn't wired for AC power, hire an electrician / street dept.
Conduct On -Site Survey (If Needed)
FLOCK: For existing infrastructure, a separate site survey visit is not needed. But if the
customer has had a pole installed or needs review of AC power, Flock technician
conducts a site survey to (1) evaluate/reconfirm continuous AC power access, (2) check
field of view for the video camera, (3) evaluate/reconfirm cellular service in the area.
PLEASE NOTE: If the initially determined locations don't meet Flock standards, we will
evaluate a new location, obtain customer approval, and redo a site survey. This may
push the timeline for implementation.
Schedule Installation
FLOCK: Flock will (1) ship any site -specific material that the technician does not have
locally (2) schedule the installation date.
PLEASE NOTE: As Flock Safety Condor camera installs are typically 20ft or higher, a
bucket truck will be required and traffic control as needed per the Deployment Plan
Install, Validate, & Power Cameras
FLOCK: At time of installation, the Flock technician will confirm that cameras are
capturing footage well and functioning properly. Your Onboarding Specialist will then
give you full access to the system along with helpful training resources.
CUSTOMER: Coordinate with the electrician / street department to make the final AC
powered connection to the compute box (if needed). Discuss with Flock if there would
be an opportunity to add this service to your contract for an additional fee.
ONGOING - AS NEEDED • Finalize Any Installation Needs
FLOCK: While we typically complete installs within 6-8 weeks of finalizing locations,
delays may occur due to external factors. In these instances, we will continue to work
through this process until your cameras are fully operational.
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Attachment 2
Flock Safety Team
Implementation Team
How They Will Support You
Project Manager
Field Operations
Team
Your Project Manager is your primary contact
during camera installation.
Your project manager will guide you through the
entire installation process, keeping you apprised
of all implementation updates as well as
answering any questions you have during this
time. They will ensure that all the cameras are on
the ground and operational before notifying you
of the need to make the AC power connection (if
required) and transitioning you to your Customer
Success Manager.
• The Field Operations team is responsible for the
physical installation and maintenance of
cameras and associated equipment provided by
Flock. This includes a large team of technicians,
schedulers, and many others involved in
ensuring the delivery of the product.
• They take the technical plan you finalized with
Product Implementation and work closely with
other teams at Flock to make sure that the
cameras are installed quickly and safely and in
a way that maximizes the opportunity to solve
crime at a specific location.
• *Note*: For all Installation questions or
concerns, please always direct them to your
Customer Success Manager and not the
technician.
}
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Attachment 2
Implementation Team How They Will Support You
Customer
Success Manager
Your Customer Success Manager is your strategic
partner for your lifetime as a Flock customer.
While the cameras are getting installed, your CSM
will help get your account set up and get all key
users trained on the system.
Post -Camera -Installation, your CSM will be your go -
to for most account -related needs: You should
reach out to them to:
• Set up Account Training
• Understand benefits of features
• Learning best practices for getting relevant data
• Identifying opportunities to expand the security
network in your area
• Provide feedback on your partnership with Flock
Flock Safety
Support
The Flock Safety Support team is committed to
answering all your day-to-day questions as quickly
as possible. To get in touch with support, simply
email support@flocksafety.com.
Support can help you:
• Request camera maintenance
• Troubleshoot online platform
• Contract / Billing questions
• Update account information
• Camera Sharing questions
• Quick "How to" questions in your Flock Account
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Attachment 2
Outside Party
When They May Be Involved
Electrician/Street
Department
Since the compute box needs to be AC powered,
you (customer) are responsible for providing an
electrician to ensure power connectivity unless
Flock provided electrical services are specified
Public Works (LE)
To weigh in on the use of public Rights of Way or
property
Department of
Transportation (DOT),
City, or County
agencies
If installation in your area requires permitting
PLEASE NOTE: On some occasions, third parties outside of Flock Safety
may be (or need to be) involved in your implementation.
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Attachment 2
Implementation Service Briefs: Existing
Infrastructure vs Customer Installed Pole
Existing Infrastructure Customer
Install Installed Pole
Pole
Existing
Customer Installed
Timeline
Short
Variable
Cost
Lowest
Variable
Please Note. Locations where the customer will be installing a pole have the same
scope of work for Flock as an existing infrastructure install. Please work with a
contractor to meet the minimum pole diameter and height requirements for Condor.
We recommend a pole with 4" or larger diameter and a height of around 20' (pole height
based on customer use case). Regarding footing or structural elements, Flock does not
provide any guidance as this is assessed by customer contractor.
Existing Infrastructure Implementation
COST: $750 per camera (one time cost)
Prices exclude AC power connection and/or electrician services
Included In Scope:
Once designated locations are approved by the customer, as part of the Existing
Infrastructure Implementation Service Flock will perform the following:
• An in -person site survey to confirm the feasibility of a location (if needed)
• Confirm that a location is safe for work by following State utility locating procedures.
• Each installation includes the following:
• Installation of AC powered compute box and camera on a suitable existing pole
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• Existing infrastructure such as existing utility, light, and traffic signal poles
with sufficient clearance for hardware attachment.
• Compute box placed 12-14' high and no farther than 20' from camera
• Flock will provide and mount the necessary hardware based on the
existing pole type that a qualified electrician can connect to AC power
following our install Compute Box AC Power Handout. Flock is unable to
make any AC connections or boreholes in any material other than dirt,
grass, loose gravel. Electrical work requiring a licensed electrician and
associated costs, not included in the scope.
o Camera placed at least 14' up to 30' on the pole
o Access up to a 14' using an A -frame ladder or 30' using a bucket truck
o Standard MUTCD traffic control procedures performed by a Flock technician
• Obtain a business license to operate in the city and state of camera location
Out Of Scope:
By default, Flock does not include the following as part of the Existing
Infrastructure Implementation Service but can provide a quote for sourcing at an
additional cost:
• Mounting on mast arms (not supported for Flock Safety Condor)
• Call 811 'Call -before -you -Dig' system
• Installation of any poles including but not limited to
o Standard, 12' above grade Flock breakaway pole
o NCHRP 350 or MASH approved pole (as may be required for locations in DOT
right of way)
• Special equipment rentals for site access
• Site -specific engineered traffic plans
• Third -party provided traffic control
• State or city -specific specialty contractor licenses or unique attachment/
connection requirements
• Custom engineered drawings
• Electrical work requires a qualified electrical worker or licensed electrician.
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o Flock will provide and mount the necessary hardware based on the
existing pole type that a qualified electrician can connect to AC power, but
cannot make any AC connections or boreholes in any material other than
dirt, grass, loose gravel (or other non-diggable material) unless specified
in the contract.
• Concrete cutting
• Private utility search for privately owned items not included in standard 811
procedures (communication, networking, sprinklers, etc.)
• Upgrades to power sources to ready them for Flock power (additional fuses,
switches, breakers, etc.)
• Any fees or costs associated with filing for required city, county, or state
permits
• Licensing or attachment agreements with asset / infrastructure owners
• Utility contracts and billing
• Customer requested relocations (see fee schedule)
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Attachment 2
AC Power Implementation: Flock vs Customer
Responsibility
Condor requires AC power and existing infrastructure. While some customers
may have staff that can do electrical installations and own their own poles, many
will require a third party to perform this work. Flock offers electrical connection
services on the most common installation types. There are two options for paying
for electrical services, both which replace the standard implementation fee:
Incurred Fees:
YEARLY DEVICE ELECTRICAL SERVICE SUBSCRIPTION
with $150 implementation fee $500
ELECTRICAL SERVICE IMPLEMENTATION FEE $ 1,250
If a location needs to be relocated at the customer's request and the new location
also requires AC power, we charge a $1,500 relocation fee.
The four types of service are Power Tap Adapter, Aerial Hookup, In -Pole Power,
or Underground Power. These options are subject to review for viability before
moving forward. This may mean surveying the site before contract signature to
collect information about the power availability at the installation site.
1. Power Tap Adapter
Included in scope:
Pulling power from a street light power tap. This is our preferred option as it's
plugging into an existing socket.
Approved Installations:
• Light pole with open power tap adapter
• Consistent power to the pole
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Attachment 2
2. Aerial Hookup
Included in scope:
Tapping into distribution lines from the utility.
Approved Installations:
• 120 or 240V AC
• Can work outside of the minimum approach distance of high voltage lines
• No visually damaged electrical infrastructure
3. In -Pole Power
Included in scope:
Tapping into existing power lines inside the pole.
Approved Installations:
• Constant 120 or 240V AC power is required. No centralized timing
• We have permission to cut and tap into power in the light pole.
4. Underground Power
Included in scope:
Pulling power underground from a traffic signal cabinet through conduit to a pole.
Approved Installations:
• We have a contact at the agency who will give us access to the signal cabinet
• We know that there is <120' of conduit from the signal cabinet to the pole.
• Note: these will require pre closed won site surveys to validate safety and
feasibility
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Attach 2
Things to Consider
When Selecting Locations
Compute Box & Camera (PTZ Or Fixed)
USE CASES
• Following vehicles across the city through
multiple intersections.
• Keeping an eye on high crime areas with a wide
field of view.
PLACEMENT
R
•
• PTZ cameras have 360 degree range of movement, but need to consider the
`blind spot' created by mounting on a pole.
• Fixed cameras capture vehicles and activity within the field of view where
they are angled. Should consider desired field of view and zoom when
determining distance from road and mounting height
MOUNTING
• The camera and compute box should be mounted on existing utility, light,
traffic signal poles or customer installed poles.*
• The typical mounting approach is one per pole, but if there is sufficient
clearance on the pole for both compute boxes and cameras they can be
mounted 2 per pole.
• The compute box is designed to be pole mounted, but please review any
other desired mounting types (e.g. hard -surface mounted, etc.) with your
project manager. The minimum length requirement for Tapcon screws is 1
1/4" when mounting to hard surfaces.
• The preferred AC power connection is direct wire -in. In special cases can
also support a Tight pole power tap or GFCI outlet**
• They will require adequate cellular service using AT&T FN.
* Permitting (or permission from pole owner) may be required to use existing infrastructure or install in specific areas,
depending on local regulations & policies.
** Flock does not provide Electrical services unless specified in the contract. Once installed, the agency or community must
work with an electrician to wire the cameras. No evidence will be collected until the AC connection is completed as there is
no battery in the camera or compute box.
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Attachment 2
AC -Powered Install Process
Since the compute box is required to be AC -powered, the customer is responsible
for both ensuring the pole has continuous AC power and acquiring an electrician and
ensuring they connect the camera to power, unless using Flock provided electrical
services. See steps 2 and 6 below.
How to Get Started with a Powered Install
1. Create a Deployment Plan
O Work with us to select the best location(s) for Flock Safety cameras
and power sources
120v
L1
2. Acquire an Electric Quote (if customer responsible)
Contact an electrician to receive a quote to run 120volt AC power to
the camera
3. Sign Flock Safety Agreement
Sign the Flock Safety purchase order to begin the installation of
cameras
4. Conduct Site Survey (if necessary)
Flock will mark the camera locations, assess field of view, and
confirm pole suitability
5. Install Camera
Flock will install the Flock Safety Condor camera and compute
box leaving the cabling for the electrician to connect
6. Connect Camera to Power
Notify the electrician that the compute box is ready for the AC power
connection
See Compute Box AC Power Handout for the complete plan & FAQs and if you
have any questions, please reach out to your Project Manager
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Attachment 2
Installation Service Brief Summary
Below outlines the statement of work for the Flock Camera Installation:
What Is Covered By Flock
What Is NOT Covered By Flock
Flock Cameras &Online Platform
Traffic Control And Any Associated Costs
Electrician & Ongoing Electrical Costs**
Site Surveys And Call 811 Scheduling
Contractor Licensing Fees
Installation Labor Costs
Permit Application Processing Fees
Customer Support / Training
Specialized Mounting Equipment
Cellular Data Coverage
Maintenance Fees
(Review Fees Sheet For More Details)
Loss, Theft, Damage To Flock Equipment
Data Storage For 30 Days
Camera Downtime Due To Power Outage
*If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of $800
**Unless one of the four Flock provided electrical services is selected
f''ock safety 13 71
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Attachment 2
Permitting: Pre -Install Questionnaire
1. Timeline
• In Flock Safety's experience, in-depth permitting requirements can add 2+
months to the installation timeline.
• The SLA for permit document submission is within 15 days from contract
signature date (contract Closed -Won)
2. Right of Way
• Will any Flock Safety cameras be installed on the city, state, or power
company -owned poles or in the city, county, or state Right of Way (RoW)?
o What is the RoW buffer?
o Will additional permits or written permission be required from third -party
entities (such as DOT, power companies, public works, etc.)?
• Will any cameras be installed on city -owned traffic signal poles (vertical
mass)?
o If yes, please provide heights/photos to determine if a bucket truck is
needed for the installation.
■ Note: A bucket truck is required if the height exceeds 15 feet tall.
3. AC Power
• Is there a continuous 120V AC power source available, and is there access to
an electrician who can connect the existing wire to the Flock Safety Condor
compute box?
4. Traffic Control & Installation Methods
• Since a bucket truck is required, this typically necessitates an entire lane to
be blocked in the direction of travel. Can you provide a patrol car escort, or
will full traffic control be required?*
PLEASE NOTE: If traffic control is required, you may incur additional costs
due to city/state requirements; Fees will be determined by quotes received.
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• If full traffic control is required (cones, arrow boards, etc.):
o Will standard plans suffice, or are custom plans needed? Custom plans
can double the cost, while standard plans can be pulled from the Manual
of Uniform Traffic Control Devices (MUTCD).
o Will a non -sealed copy of the traffic plan suffice? Or does the traffic plan
need to be sealed and/or submitted by a professional engineer?
o Are there state -specific special versions/variances that must be followed?
5. Paperwork & Required Forms
• Flock Safety will need copies of paperwork to complete before proceeding
(ex., business license applications, encroachment permit applications). We
can save critical time by gathering these documents upfront. We appreciate
your assistance in procuring these.
6. Contacts
• If Flock Safety needs to interface directly with the departments, please share
the contact information of the following departments:
o Permitting
o Public Works
o Traffic Department
*Fee Schedule
After a deployment plan with Designated Locations and equipment has been agreed
upon by both Flock and the Customer, any subsequent changes to the deployment
plan ("Reinstalls") driven by a Customer's request will incur a fee per the table below.
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Docusign Envelope ID: 5E1 F324F-00F2-457B-901 F-642FA144DEAB
Attachment 2
What Services Incur Fees:
• Requested relocations post -approval by customer
• Relocations due to poor performance will be the responsibility of Flock
• If a customer requests a location against the advisement of Flock,
performance issues and any requested relocations will be the responsibility of
• the customer.
• Per the contract and absent a defect, in the event that Flock Hardware is lost,
stolen, or damaged, Customer may request that Flock replace the Flock
Hardware at a fee according to the then -current Reinstall policy
https://www.flocksafety.com/reinstall-fee-schedule
• Misc billables for out of scope items for each implementation
Incurred Fees:
CAMERA RELOCATION
• Existing infrastructure $350
REPLACEMENTS
• Camera only as a result of vandalism, theft, or damage $800
TRIP CHARGE $350
• Examples
• Install additional Flock signage.
All fees are per reinstall or required visit (in the case that a reinstall is attempted but
not completed) and include labor and materials. If you have any questions, please
email support@flocksafety.com.
Customer Support
You can reach our customer support team anytime by emailing
support@flocksafety.com. They can help answer any "How -To" questions you
may have.
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Docusign Envelope ID: 5E1F324F-00F2-457B-901F-642FA144DEAB
Attachment 2
Exhibit A to the Resolution
EXHIBIT C
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Hardware and Software Products
Annual recurring amounts over subscription term
Contractor Safety Platform
$289,072.00
Contractor Safety Contractor OS
ContractorOS® Elite Package
Included
1
Included
Contractor Safety LPR Products
Contractor Safety Falcon ®
Included
10
Included
Solar Falcon ® LR
Included
10
Included
Contractor Safety Video Products
Contractor Safety Condor TM PTZ w/ LTE
Service
Included
60
Included
Contractor Safety Wing TM VMS
Included
128
Included
Contractor Safety Platform Add Ons
ContractorOS Community Program - 20 / 160
Included
160
Included
Professional Services and One Time Purchases
Quant'
• tal
One Time Fees
Contractor Safety Professional Services
Professional Services - Community Program Implementation Fee -
20 / 160
$10,000.00
1
$10,000.00
Professional Services - Existing Infrastructure Implementation Fee
$150.00
10
$1,500.00
Professional Services - Existing Infrastructure Implementation Fee
$150.00
10
$1,500.00
Professional Services - Electrical Implementation Fee
$1,250.00
60
$75,000.00
Relocation Fee, existing pole non -AC powered
$700.00
Contractor Safety Platform Maintenance
Relocation Fee, existing pole non -AC powered
2
$700.00
Subtotal Year 1:
$377,772.00
Annual Recurring Subtotal:
$289,072.00
Estimated Tax:
$0.00
Contract Total:
$666,844.00
Services Agreement between
City of Dublin and Flock Group Inc
October 15, 2024
Exhibit C - Page 1 of 1
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