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HomeMy WebLinkAbout03-04-1985ADJOURNED REGULAR MEETING - March 4, 1985 A regular meeting of the City Council of the City of Dublin was held on Monday, March 4, 1985 in the meeting room of the Dublin Library. The meeting was called to order at 7:05 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder. GOALS & OBJECTIVES STUDY SESSION Staff presented a report representing a review of those goals & objectives adopted by the City Council at its last Goals & Objectives Study Session in February 1984; and which identified proposed Goals & Objectives for 1985. One year ago, at the City's annual Goals & Objectives Study Session, the City Council identified 62 objectives which were to be undertaken by the City. During the year, an additional 29 objectives were identified to be under- taken. This brought the total nUmber of objectives for 1984 to 91. The status of these objectives were reported: Complete 42 Underway 31 No action to date tl Ongoing 7 Total 91 In addition to those objectives identified above, a total of 35 Capital Improvement projects were approved last year. A summary breakdown of the City's progress on these projects was discussed: Complete or nearly complete 9 Contract awarded or project underway 14 Design complete or underway 4 No action/pending agreements with other agencies or litigation 4 No action to date 4 Total 35 A list of the preliminary goals & objectives identified for calendar year 1985 were presented to the Council. The list of goals & objectives was a compilation of those objectives that were not completed during 1984 and were therefore carried over into 1985, and those new goals that were felt to be of particular importance to City Staff. A brief review of 1984 goals & objectives progress was given by Staff. cM-4-40 Adjourned Regular Meeting March 4, 1985 A Staff review of goals & objectives within each program area was made. The Council made comments on each and members of the public were invited to comment. GENERAL GOVERNMENT Administration Cm. Moffatt asked Staff to explain the meaning of codification and it relates to the City's ordinances and the adoption of the County's ordinances. Cm. Jeffery commented on the business license ordinanc~e and questioned what effect this ordinance would have, since Dublin is close to its Proposition limit. Cm. Jeffery felt that Shannon Center as a meeting place for City Council meetings should be removed from the list. She felt the City should continue to hold their meetings at the Library until such time that permanent facilities are available. Cm. Vonheeder questioned the need for renegotiating the Cable TV franchise on this list as Dublin's franchise is not up until 1988. City Manager Ambrose explained that even though w.e are not signing an agreement with Viacom this year, we are negotiating the future contract. Mayor Snyder felt that the Shannon Center offered greater flexibility for a meeting location than the Library. John Alexander, Kolb Place,-complimented the Council and Staff on some of the improvements that are very visible to the community: Village Parkway drainage problem resolution, Village Parkway upgrading of street lights and resurfacing, Village Parkway wall and the installation of block number signs in downtown area. Mr. Alexander also requested that Shannon Center be considered as a meeting place for the Planning Commission. Following discussion, the Council established the following priorities for Administration: Fire Service Study DSRSD Services Study City Offices Study Business License ordinance Codification Cable TV Franchise Negotiation Use of Shannon Center for City Council & Planning Commission Meetings Finance Cm. Jeffery requested clarification that the accounting function did not pertain to the audit. Cm. Hegarty requested that budget items that are getting close somehow be highlighted. Adjourned Regular Meeting March 4, 1985 Cm. Hegarty felt it would be very prudent to have a Dublin representative attend the various financially oriented seminars that are being conducted by the League of CA Cities and/or private concerns. Cm. Vonheeder felt that several of the items were ongoing in nature and didn't necessarily need to be on the list. City Manager Ambrose reported that he had included the items because of the huge amount of Staff time involved. Cm. Vonheeder felt the City should look at adding people in the area of accounting. Following discussion, the Council established the following priorities for Finance: Budget Capital Improvement Program Mid Year - Financial Forecast Accounting Function Review Review Charges for Service Review of Data Processing Finance Training/Additional Staffing Intergovernmental Relations Cm. Jeffery felt we should work toward some type of formal meetings with other Valley agencies in order to discuss regional issues. Cm. Moffatt stated he would like to see the City become more involved with other agencies that are involved with parks and recreation and regional parks, i.e. the school districts. Cm. Hegarty felt the City should strive for stronger relations with the County and should be meeting with them on a joint basis regularly. Cm. Vonheeder felt the City needs to meet with DSRSD, the school districts, etc., in an open format at least quarterly. Cm. Moffatt questioned the value of these meetings. Mayor Snyder reported that Supervisor Campbell had suggested ongoing informational meetings. The intent is to have 3 people from each City in the Valley involved, tentatively being the Mayor, Vice Mayor and City Managers. Alan Lucke felt park and recreational issues should receive top priority. Following discussion, the Council established the following priorities for Intergovernmental Relations: Arroyo Vista Jurisdiction Joint meetings with representatives of other agencies including discussion of regional planning issues and potential impacts CM-~-~2 Adjourned Regular Meeting March i, 1985 Public Relations Cm. Jeffery liked the idea of 2 community newsletters, but felt perhaps one should be a calendar. Cm. Jeffery felt that because of the vast amount of talent within Dublin, a speaker's bureau should be set up. Cm. Jeffery felt that because Dublin has many many unique things to offer, these things should be played up and presented to those looking to move into our City or locate their businesses here. The information should be provided to the best source, Perhaps commercial realtors would be a good start. Cm. Jeffery felt a community suggestion box should be set up in City offices and at Shannon Center. Cm. Moffatt suggested developing groups of people that are interested in a particular subject would be advantageous. The City should have more committees and citizen input and needs to find a good way to solicit this input. City Manager Ambrose clarified that the more committees the City has, the more Staff that will be needed. Cm. Hegarty felt the newsletter is a good idea and its success will depend on the format and how attractive the information is presented, Cm. Hegarty felt Dublin should seek to get press coverage on the good things that are occurring. Cm. Vonheeder felt an economic development program should be added. Perhaps the City could provide funding and the Chamber of Commerce could actually run the program. Eddie Jo Mack, Ann Arbor Way, questioned the timing of the community newsletter. It was reported that the first one is scheduled to go out with the Recreation Brochure in May. Martin Locus, Betlen Drive, stated he felt the City needs to enhance its public image to the constituents. Mr. Locus also stated he felt the agendas were not being sent out in a timely manner. John Alexander stated he was very interested in promoting the City's public image through the use of caps and/or t-shirts or something of this nature. Diane Hanus, Bonniewood Lane, stated she liked the idea of a suggestion box and questioned how the responses would be handled. Eddie Jo Mack questioned if there is a public notification list for Park & Recreation Commission meetings. Staff reported that there is, and they would see that Ms. Mack is added to the agenda list. Following discussion, the Council established the following priorities for Public Relations: CM-~-~3 Adjourned Regular Meeting March 4, 1985 Distribute Two Newsletters Develop information and/or method of providing business related information promoting area Continue to seek publicity of City accomplishments through press releases and conferences focusing on accomplishments Establish Speaker's Bureau Establish Suggestion Box Utilize Citizen Committees COMMUNITY DEVELOPMENT Planning Cm. Vonheeder felt the entire Council could use a better understanding of the planning process with regard to the different stages a developer or home owner would go through in obtaining the necessary permits. Cm. Hegarty felt the City Council and Planning Commission could benefit from some type of team building conference. Dublin should have its own workshop. John Alexander felt the Planning Commission would suppo'rt the efforts for a joint workshop with the Council, and it should include policies and objectives discussion. Brian Raley, Dillon Way, felt the City needs to take a close look at when the Planning Commission should conduct a site development review. Is it approp- riate when there is a change in a business? Policy needs to be established. Cm. Jeffery felt this could be dovetailed with the business license being the trigger mechanism. Dick Hopkins, Calle Verde Road, felt the downtown improvement committee should be a high priority item. Following discussion, the Council established the following priorities for Planning' Sign Ordinance Revise Zoning Ordinance Annexation of Camp Parks and surrounding area Downtown Ad Hoc Committee Workshop with Commissioners related to planning issues Annexation fiscal impact review SDR guidelines and manual Community Development handouts Environmental Guidelines Revision Building & Safety Cm. Moffatt felt a concern that many people are making improvements to their homes without obtaining the necessary permits, or understanding why permits are needed. City Manager Ambrose stated this information could be included in the newsletter. Adjourned Regular Meeting March 4, 1985 Following discussion, the Council established the following priorities for Building & Safety: Evaluation of Contract Provide General Information to Public on Permit Requirements Engineering Cm. Hegarty felt the City should strive to complete all of the items listed. Cm. Jeffery felt the Dublin Boulevard extension through Camp Parks should be of the highest priority. Cm. Moffatt questioned the timing of the improvements to San Ramon Road. City Engineer Thompson explained the timing of the various phases of work to be done. Dick Hopkins stated residents were impatient in trying to understand why things are moving so slowly in Dublin, as opposed to Hacienda. City Manager Ambrose explained that the entire concept of Hacienda Business Park had been in the planning stages for many years, even prior to Dublin's incorporation. Following discussion, the Council established the following priorities for Engineering: Amador Valley Boulevard - Residential Traffic Study San Ramon Road Assessment District Dublin Boulevard Extension School Safety Study Library Access Contract Review Recreation CULTURE & LEISURE Cm. Jeffery felt the City should have a day set aside to honor those who have -done something special for the community. Cm. Jeffery felt a high priority item should be to talk to DSRSD regarding future disposition of parks. Cm. Vonheeder felt a need to determine who is going to be in charge of parks. She further felt that several of the items on the priority list fall within the operation of the Recreation Department on an ongoing basis. Cm. Vonheeder stated she felt rest stops at various locations with benches could greatly enhance the City. Cm. Vonheeder'_ felt the City should take over the scheduling of the Sports Grounds. Also, she felt that windbreaks were needed at the Sports Grounds. Mayor Snyder felt that working with DSRSD to determine future disposition of parks and park responsibilities needed to be moved to the top of the list. Adjourned Regular Meeting March 4, 1985 Dave Petty felt that the development of plans for the enhancement of existing parks should be given a higher priority. Liz Schmitt felt that the acquisition and development of Kolb Park should remain as the top priority and felt that investigating the feasibility of accepting 90 acres of the Dougherty Hills as open space be placed at the bottom of the list. Lloyd Shreave, Beverly Lane, stated he was delighted to see 15 items scheduled for recreation, but felt that the teen program should be moved up on the list and that a Dublin Youth Center is very important. John Alexander, speaking for a gentleman who had left the meeting, wanted to emphasize the need for a teen center. Diane Hanus felt that a teen center was very important and also that the swimming pool should be open for a longer season. Following discussion, the Council established the following priorities for Recreation: DSRSD Disposition Kolb Park Acquisition Enhance Shannon Center 90 Acres Dougherty Hills Acquisition Teen Program Senior Needs Assessment Enhance existing parks & recreation sites Joint use of facilities After School Program Increase Classes Conduct Special Events Conduct Public Service Program Shannon Rental Policy Review Increase Utilization of Shannon Center Install I.D. Sign PUBLIC SAFETY Police Cm. Vonheeder felt the City should conduct some type of vehicle inspection program once a year, to check cars for safety. Chief Shores stated there might be some legal reasons that would prohibit this, but perhaps some general types of chacks could be made. Cm. Jeffery felt the City should be very aggressive with its narcotics program. Cm. Moffatt felt a traffic control officer would be a good goal, and also the acquisition of a t-wheel drive vehicle. CM-4-46 Adjourned Regular Meeting March ~, 1985 Dick Hopkins expressed concern regarding the number of inoperable vehicles that are parked on Dublin's streets, and also large trucks and recreational vehicles. Following discussion, the Council established the following priorities for Police: Narcotics Enforcement Increase Neighborhood Watch GrouPs Increase Foot Patrol Increase Merchant Participation Increase number of media presentations, including newspapers Vehicle Abatement Program (Inoperative) Contract Review Traffic Enforcement Animal Control Liz Schmitt felt Dublin should have a local animal registration location, instead of having to go to Santa Rita. Staff explained that licensing could be accomplished by mail. Diane Hanus questioned the possibility of Dublin having its own dog catcher. Following discussion, the Council established the following priorities for Animal Control: Review & Evaluation of Animal Control Contract Review & Evaluation of Vector Control Contract Disaster Preparedness Cm. Hegarty stated that Camp Parks has the capability of communicating anywhere in the world in 3 hours. City Manager Ambrose explained that we are mainly looking at communicating with our own people in the event of a disaster. Cm. Vonheeder felt it would be wise to look at coordinating some type of Valleywide communication, and also the feasibility of a highly trained hazardous waste technician that could serve all the agencies. Cm. Moffatt questioned who would be developing the disaster preparedness plan. City Manager Ambrose explained that it is the responsibility of the City to develop this plan. Therefore, Staff would develop the plan and the City Council would hold public hearings. Cm. Jeffery questioned developing an ordinance restricting the transportation of hazardous materials. It was reported that we are pre-empted bY state law, but Dublin could request that it be notified when hazardous materials would b~ comi.ng through. It would be necessary to work through state legislators to modify the rules. OM-A-t? Adjourned Regular Meeting March 4, 1985 Following discussion, the Council established the following priorities for Disaster Preparedness: Develop response plan Hazardous Materials Storage Ordinance Report on Communications Equipment Development of transportation restrictions on vehicles transporting hazardous materials Joint effort with surrounding agencies in having response personnel TRANSPORTATION Maintenance Cm. Hegarty stated he would like to see San Ramon Road lined with redwood trees. Cm. Moffatt felt we should see what concerns the people living along San Ramon Road may hawe with regard to planting redwoodS. Cm. Moffatt felt the City needed to work on its relationship with Zone 7. Mayor Snyder stated that he served on the Zone 7 liaison committee and would be willing to take any Council concerns and present them to Zone 7. Following discussion, the Council established the following priorities for Maintenance: Street Sweeping Notification System Pavement Maintenance System Street Tree Policy 3 Day Routine Response Contract Evaluation Transportation Cm. Moffatt felt the City should develop an ordinance addressing the issue of parking of boats and recreational vehicles on residential streets. Dick Hopkins felt the City should consider acquiring land where truckers could park their large trucks. Staff reported that there is a truck stop in Dublin. Mayor Snyder felt the price of land would not make this a viable use of property in Dublin. Following discussion, the Council established the following priorities for Transportation: Joint Exercise of Powers Agreement (Transit Authority) Bus Shelter Commuter Parking Paratransit Service Review Evaluate issues of truck parking & address as appropriate SP Right-of-Way CM-~-~8 Adjourned Regular Meeting March ~, 1985 CAPITAL IMPROVEMENTS Cm. Jeffery stated she would like to add for replacement, the deteriorated brick structure at the corner of Village Parkway and Tamarack Drive. Cm. Jeffery stated she was concerned with making improvements at Shannon Center prior to settling the situation with DSRSD. Cm. Jeffery felt that City offices acquisition needed to have top priority. Cm. Hegarty felt City Hall acquisition should not be rushed. Other cities have been criticized. Cm. Hegarty felt that Dublin should form a redevelopment agency and mentioned Scarlett Court as a possible area for redevelopment. Cm. Moffatt felt that Dublin should form a housing authority. Lloyd Shreave reiterated the need for a youth center now. Dick Hopkins felt the City needed to take over parks as soon as possible. Also, street signs need to be larger. Dublin needs to embark on a campaign to beautify the community. Diane Hanus expressed concern regarding the lack of adequate svreet lights on Village Parkway. Ms. Hanus also questioned if the reason for the redwoods along San Ramon Road was to cover up the eyesore of the homes that are in a state of disrepair. She would like to see the City adopt an ordinance requiring homeowners to take care of their property. Cm. Hegarty pointed out that an ordinance of this type would be impossible to enforce. Cm. Jeffery felt the City should pursue investigating the possibility of allowing Dublin's youth to create some type of painting or mural on the two freeway underpasses. Following discussion, the Council established the following priorities for Capital Improvements: City Facilities City Storage Facility Shannon Play Area Shannon Kitchen Improvements Replace Fending on Arterials Dougherty Hills Passive Park Development Dougherty Road Improvements Signal at Amador Valley Boulevard and Amador Plaza Road Lighting on Amador Valley Boulevard and Village Parkway Underground Utility Projects 1-680/Amador Valley Boulevard Interchange Improvement of brick entry @ Village Parkway & Tamarack Drive CM-~-~9 Adjourned Regular Meeting March 4, 1985 Cm. Hegarty left the meeting at 11'30 p.m. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11'50 p.m. City Clerk CM-4-50 Adjourned Regular Meeting 'March 4, 1985