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Home My WebLink About5.2 Youth Mini-Grant Funding Recommendations Approvalr DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL Agenda Item 5.2 DATE: November 19, 2024 TO: Honorable Mayor and City Councilmembers FROM: Colleen Tribby, City Manager SU B.ECT: Youth Mini -Grant Funding Recommendations Approval Prepared by: Nicki Wanzenried, Recreation Coordinator EXECUTIVE SUMMARY: The City Council will consider approving the Youth Advisory Committee's recommended funding allocations for the Youth Mini -Grant Program. STAFF RECOMMENDATION: Adopt the Resolution Approving Funding Recommendations for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini -Grant Program. FINANCIAL IMPACT: The City of Dublin Youth Mini -Grant Program is supported by the General Fund in the amount of $2,500 for Fiscal Year 2024-25. DESCRIPTION: Background The Youth Advisory Committee's Youth Mini -Grant Program was established in Fiscal Year 2012- 13 to support youth organizations that offer programs for middle and high school students. Each year, Dublin -based youth organizations/clubs have an opportunity to apply for grant funding to support programs, activities, or projects that benefit Dublin youth. Funding is recommended annually by the Committee, reviewed by the Parks and Community Services Commission, and awarded by the City Council to organizations that best meet the needs of youth in the community. 2024-25 Youth Mini -Grants The application period for the 2024-25 program ran from August 16 to September 24, 2024. The program was advertised via social media, the City's website, and at Dublin's high and middle schools and was sent to Committee members to assist with publicity. Thirty-nine applications were received by the deadline. Three of the 39 did not meet minimum qualifications or were duplicates, resulting in 36 eligible applications. Staff used the Mini -Grant Application Rating Sheet (Attachment 2) to evaluate the 36 grant Page 1 of 3 1 proposals. The top 10 were invited to present to the Committee at its October 9, 2024 meeting. However, one of the organizations, Gratitude Ripple, could not make the in -person presentation and, as a result, withdrew their application. The remaining applicants/organizations are listed below and included as Attachment 3. 1. DHS National Alliance on Mental Illness (NAMI) 2. Wellness Center Ambassador Program 3. DHS American Diabetes Association 4. Young Innovators 5. Ladies of Vast Effort (L.O.V.E.) 6. DHS Speech and Debate 7. SmartStride 8. REEF1ect 9. Wells Middle School Cheer 10. Gratitude Ripple - Application Withdrawn Following the presentations, the Committee scored each proposal utilizing the Mini -Grant Rating Sheet and further discussed the applicants. After deliberation, the Committee recommended funding amounts for the organizations as follows: Table 1: FUNDING RECOMMENDATIONS Organization Grant Requested Grant Proposal Committee Recommendation Committee Points Average DHS National Alliance on Mental Illness (NAMI) $850 Provide a yoga instructor, mats, and marketing materials for a mental health event. $500 14.16 Wellness Center Ambassador Program $2,500 Provide essential mental health resources and supplies for a Wellness Center. $800 13.58 Young Innovators $750 Purchase quality materials to deliver better lessons and expand the reach of their club through various schools. $250 13.41 DHS American Diabetes Association $1,500 Host educational workshops focusing on raising awareness about diabetes and prevention. $200 13.41 Ladies of Vast Effort (L.O.V.E.) $2,000 Provide for supplies in the hosting of events to support women's achievements and gender equality, and purchasing materials for $150 13.18 Page 2 of 3 2 crafts to support female teams and events. DHS Speech and Debate $500 Provide free introductory debate tournaments for students in Dublin. $150 13 SmartStride $250 Provide subsidized or free smart cane attachments to local blind youth. $150 13 REEFlect $1,050 Producing and distributing educational resources, including their children's ocean conservation book. $150 12.91 Wells Middle School Cheer $2,500 Ensuring athletes receive a part of their uniform with no charge, such as a bow and/or pompoms. $150 11.16 Totals $11,900 $2,500 Upon completion of projects, grant recipients will be required to submit a brief project report to describe how the funds were used and the number of youths impacted. Grantees are encouraged to provide photos, testimonials, and flyers used to promote their projects. Those not submitting a report as requested may not be considered for future Youth Mini -Grants. Project reports will be delivered at the Committee's Regular Meeting in April or May 2025. At its October 21, 2024 meeting, the Parks and Community Services Commission confirmed the selections made by the Committee and recommended the funding allocations to the City Council. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted, and a copy of this Staff Report was sent to the applicants. ATTACHMENTS: 1) Resolution Approving Funding Recommendations for the Fiscal Year 2024-25 Youth Advisory Committee Mini -Grant Program 2) Youth Mini -Grant Rating Sheet 3) Fiscal Year 2024-25 Youth Mini -Grant Applications and Proposals Page 3 of 3 3 Attachment I RESOLUTION NO. XX — 24 APPROVING FUNDING RECOMMENDATIONS FOR THE FISCAL YEAR 2024-25 YOUTH ADVISORY COMMITTEE YOUTH MINI -GRANT PROGRAM WHEREAS, the City received 36 eligible applications for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini -Grant Program; and WHEREAS, funding for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini - Grant Program is provided in the adopted City of Dublin General Fund Budget; and WHEREAS, on October 9, 2024, the Youth Advisory Committee recommended nine youth organizations/clubs to receive grant funding through the Youth Mini -Grant Program; and WHEREAS, on October 21, 2024, the Parks and Community Services Commission reviewed the Youth Advisory Committee's funding allocations for nine youth organizations/clubs; and WHEREAS, the Parks and Community Services Commission has provided the City Council with funding recommendations for the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini - Grant Program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Fiscal Year 2024-25 Youth Advisory Committee Youth Mini -Grant Program funding allocation as follows: ORGANIZATION / CLUB NAME CITY COUNCIL APPROVED FUNDING DHS National Alliance on Mental Illness (NAMI) $500 Wellness Center Ambassador Program $800 Young Innovators $250 DHS American Diabetes Association $200 Ladies of Vast Effort (L.O.V.E.) $150 DHS Speech and Debate $150 SmartStride $150 REEFlect $150 Wells Middle School Cheer $150 Total Recommended Amount $2,500 Reso. No. XX-24, Item X.X, Adopted 11/19/24 Page 1 of 2 4 Attachment I PASSED, APPROVED AND ADOPTED this 19th day of November, 2024 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-24, Item X.X, Adopted 11/19/24 Page 2 of 2 5 .T4 DUBLIN CALIFORNIA City of Dublin Youth Advisory Committee Mini -Grant Rating Form Organization: Attachment 2 Program: Proposal Score Funding Recommendation Total Points (out of 15): Recommend Funding? OYes ONo Applicant has received funding before. O Yes ONo If Yes, did the applicant submit year-end in a timely manner? O Yes ONo (If "No," the applicant does not qualify for funding.) Funding Categories Total Requested $ Total Recommended $ Recommending funding for the following youth activities: (check one) School Club OSport Organization Performing Arts OCultural Awareness OHealth Awareness OOther Youth Activity/Organization Rating criteria: The word "Program" is used below on this form to include services, activities or improvements. 1. Organization/Management (Max 5 points) • Group Composition: The organization is recognized and consists of at least 75% Dublin middle/high school students. o Yes = 2 points I No = 0 points • Goal Achievement: The group can achieve the stated goals and outcomes. o Yes = 1 point I No = 0 points • Application Completion: All requirements of the application process are completed. o Yes = 1 point I No = 0 points • Adult Sponsor: There is a qualified adult sponsor for management or oversight. o Yes = 1 point I No = 0 points 2. Needs/Benefit (Max 5 points) • Target Audience: The project benefits 75% or more Dublin youth. o Yes = 2 points I No = 0 points • Uniqueness: The activity is unique within Dublin and not provided by other organizations. o Yes = 1 point I No = 0 points • Support/Enhancement: The proposed activity supports/enhances programs benefiting Dublin youth. o Yes = 1 point I No = 0 points • Collaboration: The applicant collaborates with other youth -oriented organizations. o Yes = 1 point I No = 0 points Score: Score: 3. Funding/Budget (Max 5 points) • Fund Usage: The organization has detailed how the funds will be used. o Yes = 2 points I No = 0 points • Verification: The organization describes how they will verify fund usage to the Youth Advisory Committee. o Yes = 2 points I No = 0 points • Bank Account: The organization has a separate bank account for group activities. o Yes = 1 point I No = 0 points Score: Notes/Comments: 6 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * DHS NAMI Address* Street Address Address Line 2 City State/Province/Region Dublin CA Postal/Zip Code Country 94568 United States 7 Primary Contact Person (Name & Title)* Attachment 3 Amaan Mohammed- Club President Primary Contact Phone Number* Primary Contact E-mail * 1.11.111111 Adult Sponsor (Name & Title)* Shannon Smoot- Club Advisor Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed * Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 22 100% $ 850.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. File Ilml. 1r.a5:: =n reached. Files (1 uploaded) O 24-25 DHS NAMI Youth Grant Proposal- Amaan Mohammed.pdf 48.56KB Remove Optional Video Submission Drag and drop up to 1 files here to upload or Choose file If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 8 Attachment 3 DHS NAMI Youth Grant Proposal 1. DHS NAMI is a chapter of NAMI (National Alliance on Mental Illness), a National Non-profit organization dedicated to supporting education and advocacy towards mental health. Our high school chapter allows students to talk openly about mental health and wellness, learn ways to support friends or family members who have a mental illness, and educate others on campus about mental health and wellness. DHS NAMI aims to reduce stigma by raising awareness that mental illness is not rare and should be treated like any other medical condition. DHS NAMI will also hold events where club members and volunteers can connect with the local community to raise mental health awareness. 2. We will have various events to raise mental health awareness through community events. First, our organization plans on holding Yoga and Meditation Sessions again this year, which will include a yoga instructor and be available to students and staff on the Dublin High School campus. Students and staff can feel relaxed from the monthly events, especially after acquiring stress from school work and responsibilities. The yoga sessions and meditation events, designated to be a space for all of Dublin High to relax and take a break, will have a feedback form at the end of every session to allow DHS NAMI to change timings, get feedback, and find ways to support our community better. We also plan to broaden the audience to all of the Dublin Community (depending on interest from surveys we send) by hosting sessions after school or on the weekends in the Dublin High School's Gymnasium or outdoor space. Additionally, we will be holding Mental Health Workshops and Seminars again this year. They will be led by mental health professionals to teach the Dublin community about various mental health disorders, their symptoms, and possible treatments. The mental health professionals will be from multiple backgrounds, such as school counselors, psychologists, psychiatrists, primary care physicians, clinical social workers, and those working for the national NAMI CA organization. Our Ending the Silence Presentation last year was well organized and executed and was effectively able to help students/parents/teachers understand the warning signs for mental health conditions and provide steps to take to help loved ones or oneself. The speakers (like our specialist at the Ending the Silence Presentation) will be able to provide guidance, feedback, and advice to support those who may face mental health conditions or how to address changes 9 Attachment 3 DHS NAMI Youth Grant Proposal in an individual's mental health. The workshops will educate the youth and parents of Dublin to be better prepared to help individuals with mental health issues and can inspire students to pursue professions in the Mental Health field. The workshops will be held at Dublin High School for students and parents and are in the process of being expanded to public venues for all of Dublin to attend. NamiWalks is a new event we want to establish this year. It involves hosting a community walkathon with funds to raise mental health awareness. This event would be great to bring the community together and work towards enriching the mental health of the Dublin community through a scenic walk through nature, hills, and parks. It would be a single -day event, including giving away NAMI-branded goodies to participants. This event will also serve as a promotion for our organization/mission, and we plan to collaborate with Dublin City on this event. The walkathon would be sometime around the spring season and would be ensured to be on a day when the weather is nice. It would be open to all residents of Dublin, with significant outreach towards school students across DUSD. 3. The funds and grants will be used to pay for yoga mats for each participant and marketing/promotion of the yoga event, including posters, flyers, decoration material, and refreshments, including plant -based and healthy snacks and drinks. We will also use the funding to create brochures for students and staff to recommend the yoga/meditation sessions to others and expand our attendance for the event. For our Mental Health Workshops and Seminar Event, we will use the funds/grants towards securing venues, paying for guest speakers, and providing resources to participants, including brochures, flyers, stress balls, t-shirts, and mental health first aid kits. 4. We are committed to transparency in our financial management. Proof of the events will be documented through event flyers and posters posted on our Instagram account, dhs_nami. We will also include photographs of the events on social media platforms with the participants' consent. Additionally, we will maintain a detailed spreadsheet of the costs of all items and speakers/instructors to ensure an accurate amount is spent. This level of transparency is our commitment to you, our supporters, and the wider Dublin community. 10 Attachment 3 DHS NAMI Youth Grant Proposal 5. Last year, we demonstrated our ability to utilize resources effectively, and funds were directly used towards DHS NAMI's events. We used funds to get yoga equipment, snacks, promotional materials, venues, and merchandise to hand to our members and Dublin residents (mainly students). The grant was instrumental in enabling us to hold the events we wanted to and enhance the experience our club members and community members felt while participating in our events. We could host such successful events only due to the grant, and we hope to continue to do so this upcoming year. 11 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * Wellness Center Ambassador Program Address* Street Address Address Line 2 City State/Province/Region Dublin California Postal/Zip Code Country 94568 USA 12 Primary Contact Person (Name & Title)* Attachment 3 Diya Kulkarni, Wellness Ambassador Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title)* Shannon Smoot Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 31 96.77% $ 2,500.00 32.54KB Remove Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. [He Ilml. Irra, .: =n reached. Files (1 uploaded) O2024 Youth Advisory Committee grant Proposal- Wellness Center.pdf Optional Video Submission Files (1 uploaded) O ll y Movie 2.MOV 133.82MB Remove If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 13 Attachment 3 Wellness Center Ambassador Committee Grant Proposal Mental health is an essential, but often overlooked aspect of the well-being of teenagers today. To remedy this, Dublin High School established a Wellness Center to address the growing need for mental health services in students. The Wellness Center offers a variety of services including support groups for LGBTQ+ students, one-on-one therapy sessions, food, drinks, and supplies such as menstrual products, hair ties, toothbrushes and toothpaste, and stationery supplies. Over the years, Dublin High students have become increasingly reliant on the Wellness Center to provide them with counseling services and daily necessities. Recently, the Wellness Center initiated a youth committee called the Wellness Center Ambassador Program, dedicated to educating students about the importance of mental health. The students of Dublin High School are high -achieving, ambitious individuals who push themselves to the limits, often enrolling in many AP and Honors courses. Their drive for excellence often leads to overwhelming stress and anxiety. To remedy this, the Wellness Center Ambassador Program began hosting monthly events at Dublin High School, which created opportunities for students to become more aware of their mental health and participate in stress -reduction activities. Students at Dublin High School have explained that activities hosted in these events, such as meditation and yoga, were extremely beneficial in reducing their stress levels. However, recent budget cuts are greatly impacting the Wellness Center, which is currently operating on last year's funding. The Wellness Center is unable to maintain their quality of care, or provide necessary resources for the students. Without additional funding, the Wellness Ambassador Committee cannot fully address the mental health concerns of the students of Dublin High School. This year, our program plans to host events surrounding themes such as self -care and emotional first aid. This will empower Dublin youth by providing Dublin High School students with the opportunity and resources to support their mental health in a community that both undervalues and undermines their mental well-being. The Wellness Center Ambassador Committee is seeking funds to provide essential mental health resources and supplies for the Wellness Center, as well to fund the activities and supplies used during the 14 Attachment 3 mental -health themed events. As proof of the correct allocations of the funds, a monthly email of the receipts of each purchase will be sent to the Youth Advisory Committee, along with a spreadsheet detailing the items, their cost, and the purpose of use. In addition, the Wellness Ambassador committee will provide photographic evidence of the supplies being used by Dublin youth individuals. Our committee believes that with the support of the Youth Advisory Committee, we can make a meaningful impact on the mental health of Dublin Students. Thank you for your consideration, Dublin High School Wellness Ambassadors 15 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * Young Innovators Address* Street Address Address Line 2 City State/Province/Region Dublin California Postal/Zip Code Country 94568 United States 16 Primary Contact Person (Name & Title)* Attachment 3 Sriharshita Vissapragada (President) Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title)* Nichole Slavec Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 30 100% $ 750.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. [Hell aas .,,ea reached. Files (1 uploaded) OYouth Advisory Committee Grant (1).pdf 42.88KB Remove Optional Video Submission File limit has been reached. Files (1 uploaded) OGrant Young Innovators.mp4 12.1MB Remove If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 17 Attachment 3 As DHS Young Innovators, a club at Dublin High School, our mission is to create an engaging environment to introduce all students to the STEM field. We want everyone to have the opportunity to take part in fun and engaging lessons that inspire the children to learn more about STEM. Our engaging activities allow for a new perspective making the children enjoy learning about the world around us. Our club focuses on providing highly interactive activities and lessons about STEM to elementary kids. We create unique and informative slideshows about topics which include descriptive illustrations, comparisons, and key ideas that effectively help us teach the lesson. We work with the after -school program (REC) of the Dublin Unified School District elementary schools. At least once a month, we go to an elementary school after school hours to teach the lessons we have made during the month. In the past, we have taught lessons on bridge architecture, solar systems, elastic forces, and more. For example, during our elastic force lesson, we had an interactive team activity on how to build a catapult. The children observed how adding or removing the rubber bands affected the performance of the catapults. We teach students ranging from kindergarten to 5th grade. Although it was initially a struggle to create our lessons so that kids from all grades of elementary school could understand, we were able to work around it by designing fun lessons that break down each concept and challenge all ages. We are continuing to work with Fredricksons REC where all of our lessons have been successful. Members of Young Innovators, who are Dublin High students help create our lessons and teach them at our events. Currently, we are expanding to other Elementary schools in the Dublin Unified School District, which include schools such as Murray, Kolb, Amador, and Dublin Elementary. To execute this efficiently additional funding will be necessary. If we were given the grant we would utilize it to buy better quality materials to deliver better lessons and expand the reach of our club. For example, an activity we did during a lesson consisted of building bridges out of straws, tape, glue, and more. All of this money has come from minimal fundraising. If we had additional funds we would use it for a future robotics lesson or an introduction to the medical field through activities like modeling clay anatomy modeling or emergency aid. Through additional funding, we would be able to create more complex and detailed lessons that will make it more interactive and engaging for the students. 18 Attachment 3 A spreadsheet will be shared with the Youth Advisory Committee to keep track of our funds. We will also input pictures of the materials bought and the reason for the purchase. No grants have been given to our club, however, we have had a fundraiser where we raised around $60 by selling baked goods in December 2023. That money has helped us buy some new materials, but there are still restrictions on what we would like to buy and teach due to its low amount. 19 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * Dublin High School American Diabetes Association (DHS ADA) Address* Street Address Address Line 2 City State/Province/Region Dublin CA Postal/Zip Code Country 94568 United States 20 Primary Contact Person (Name & Title)* Attachment 3 Ria Kanwar - Vice -President Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title) * Daniel Poulos Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 25 100 $ 1,500.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. File Ilml. had .: =n reached. Files (1 uploaded) ODHS ADA 2024 Youth Advisory Committee Mini Grant Application.pdf 68.69KB Remove Optional Video Submission Drag and drop up to 1 files here to upload or Choose file If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 21 Attachment 3 1. What is DHS ADA? With new technology, lack of exercise, and harmful foods with chemicals, there has been a large increase in diseases among the younger generation, with diabetes being one of the most prominent. The Dublin High School American Diabetes Association (DHS ADA) is a club focusing on raising awareness about diabetes and diabetes prevention. The DHS ADA is associated with the national American Diabetes Association (ADA) as its first high school chapter. Our mission is to support people with diabetes and provide funds for diabetes research to find a cure for the widespread disease. 2. What are the plans and their benefits? DHS ADA benefits Dublin youth because it promotes and raises their awareness about their health, by teaching them about diabetes and how to prevent it. Not all students understand what diabetes is and through our club, we will be supporting students and young kids to gain a better understanding of this prevalent disease. This will be done by hosting educational workshops and guest speaker talks. This would usually consist of hosting a workshop about diabetes, and inviting professionals or creating curriculum to educate members. This also expands into career exploration, as the professionals can also explain their profession and how they work with or related to diabetes. Moreover, we hope to host a health fair this year in November, to celebrate National Diabetes Month. This fair would consist of having professionals from various fields attend to give speeches and have booths, where members can learn more about various health topics and talk to professionals about any questions they have. Another key aspect of our club is volunteering. Every year, the national ADA hosts multiple events to raise awareness, with Tour de Cure —a cycling marathon —being one of the most prominent. As a chapter of ADA, we aim to volunteer and help with the planning of Tour de Cure. As a club, we host fundraisers to support the event, as well as helping the community. In the past, we have organized a hike to raise funds for the event. This event helped our members bond as a club, exercise on the hike, and put their diabetes prevention in action. We also hosted a bake sale at a local Holi event, where we raised 22 Attachment 3 almost $600 for diabetes research. We also hope to spread more awareness of physical activity and maintain positive lifestyles by hosting biking and hiking tours and events in Dublin, as well as other fundraising events to support our mission. 3. How will funds be used? As mentioned above, we have multiple events we want to host for the club, however, to host them, we need to have initial capital, which is where this grant comes in. This grant provides us with the funding we need to host events like the health fair and to invite professionals to participate in the events. A general budget of the events we plan to have and their budgets are listed in the table below. Event Description/Why Funds Needed Budget Estimation Workshops/Guest Speakers (multiple throughout the year) Booking venue, interactive materials for education, guest speaker invitations $500 Health Fair Booking venue, inviting professionals, settings up event $500 Fundraising events (bake sales, biking and hiking events, etc.) Venues, cost of materials (for selling items), planned activities, food, setup $500 TOTAL $1,500 4. How will proof be provided? Since these events are public events held for club members and the community, we can provide pictures of the event and testimonials from the attendees, as well as posts on our social media. For a detailed chart on where funds will be used and what the funds will be used for, please refer to the budgeting table above. We will keep track of all event finances with a professional budget sheet, which can be provided to show the specifics of how the grant was spent by our club. 23 Attachment 3 5. Conclusion In conclusion, the Dublin High American Diabetes Association has the passion and capability to host all these events and projects, and with your support through the Youth Advisory Committee Mini Grant, we can successfully host them all and make a significant impact on the youths and community of Dublin. Thank you for your time and for considering the proposal! 24 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * Ladies Of Vast Effort (L.O.V.E) Address* Street Address Address Line 2 City State/Province/Region Dublin CA Postal/Zip Code Country 94568 United States Of America 25 Primary Contact Person (Name & Title)* Attachment 3 Lydia Jimenez Aaron (President of club) Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title) * Katie Anderton (Dublin High English Teacher) Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed * Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 22 100% $ 2,000.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. File Ilml. 11.i5:: r reached. Files (1 uploaded) O L.O.V.E Club Proposal (1).pdf 86.61 KB Remove Optional Video Submission File limit has been reached. Files (1 uploaded) OGrant Presation .mp4 16.67MB Remove If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 26 Attachment 3 L.O.V.E Club Proposal (Ladies of Vast Effort) A brief description of the organization Ladies of Vast Effort (L.O.V.E.) is a newly established club at Dublin High School, dedicated to empowering and supporting young women. Our mission is to provide a safe and welcoming environment where female students can express themselves, support each other, and learn about the importance of feminism. Through educational projects, community involvement, and school events, the L.O.V.E. Club fosters personal growth and promotes gender equality. We aim to create a space where girls can feel valued, connected, and inspired to make a difference in their communities. Description of the project and how it will benefit Dublin youth Our project focuses on engaging Dublin High's female students in academic and extracurricular activities while promoting the values of feminism and women's rights. We aim to build a community of strong, motivated young women through initiatives such as supporting Dublin High's female academic and sports teams, organizing educational events on women's history and achievements, and collaborating with other female -centric organizations. This project will benefit Dublin's youth by providing them with a platform to develop leadership skills, build self-confidence, and foster a sense of belonging. It will encourage students to participate in school events, engage in activism, and learn about the significance of women's contributions throughout history. Furthermore, by supporting female teams and facilitating collaboration across clubs, L.O.V.E. will promote school spirit and unity. 27 Attachment 3 How the funds will be used We are seeking funds to support the following activities: School Event Support: Hosting events to celebrate women's achievements and raise awareness about gender equality. Craft and Project Supplies: Purchasing materials for crafts and projects, such as posters and banners to support female teams and events. Fundraising Initiatives: Creating merchandise and materials to help fund club activities and events. The grant will allow us to organize impactful events, provide necessary materials for projects, and create a foundation for long-term support of young women at Dublin High School. Proof that will be given to the Youth Advisory Committee that the funds were used accordingly To ensure accountability, we will provide the Youth Advisory Committee with a detailed report that outlines how the funds were spent. This report will include receipts, event summaries, photos, and any other relevant documentation. Additionally, we will conduct regular reviews of our budget and activities to ensure the funds are being used efficiently and as proposed. Previous grant use (N/A) As L.O.V.E. is a newly established organization, we have not received a grant in the past. However, we are committed to transparency and responsible financial management, and we will ensure that any funds awarded are used to benefit the club and its members in alignment with our mission. 28 Attachment 3 Other Information • We are a chartered Dublin High Club 29 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * Dublin High Speech and Debate Club Address* Street Address Address Line 2 City State/Province/Region Dublin USA Postal/Zip Code Country 94568 United States 30 Primary Contact Person (Name & Title)* Attachment 3 Daria Spirina Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title)* Himali Gandhi Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 83 100 $ 500.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. File Ilml. 1r.a5:: =n reached. Files (1 uploaded) O 2024-25 DHSS&D YAC GRANT REQUEST .pdf 58.38KB Remove Optional Video Submission Drag and drop up to 1 files here to upload or Choose file If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 31 Attachment 3 DHSS&D YAC GRANT REQUEST 1. A brief description of your organization. At Dublin High Speech and Debate, we develop our public speaking, teamwork, research, and critical thinking skills with the opportunity to represent Dublin High at competitive national tournaments every 2-6 weeks. Speech and Debate not only fosters skills that are applicable to every career path, but also opens up avenues for growth and achievement for anyone up to the challenge. Our community of 100+ members includes a wide range of skill levels - from new novices to nationally -ranked veterans. Dublin High Speech and Debate is one of the largest student organizations at Dublin High School. From experienced debaters with 5+ years of debating experience to students learning speech and debate for the first time, we provide opportunities for all students to improve their public speaking ability, critical analysis skills, and confidence. Our team competes at all levels, from local Bay Area tournaments to the national circuit, with competitors consistently placing at every level. 2. Describe the project and how it will benefit Dublin youth. Our main project is hosting the Dublin Debate Showdown, a free introductory tournament that we have successfully run for the past two years (this will be our third year, and our fourth event overall). This event gives students of all ages a firsthand experience of speech and debate in a welcoming environment. To host this tournament, we need to cover expenses such as judges, space rental, and janitorial services. The grant from previous years allowed us to successfully host the event, which has introduced debate to hundreds of students. This event provides accessibility by being 100% free for all participants, ensuring that financial barriers don't hinder anyone from exploring speech and debate. With additional funding, we aim to expand the reach of the Dublin Debate Showdown, particularly to students on the West side 32 Attachment 3 DHSS&D YAC GRANT REQUEST of Dublin, who have been underrepresented in the debate community. Furthermore, funds will also help us waive tournament fees for financially disadvantaged students, increasing participation and diversity within our club. Our club has also raised funds through events like selling boba, pizza, chips, and cookies. These sales have greatly supported our school club while ensuring participants are well-fed during events. This combination of internal fundraising and grant assistance has allowed us to run successful tournaments in the past, and we aim to continue this tradition. 3. Describe what and how the funds/grant will be used. The grant will be primarily used to fund the Dublin Debate Showdown. Expenses include judges, space rental, janitorial services, food, and trophies. The funds will also be allocated to provide fee waivers for tournament participation to students who may not have the financial means to cover these costs, thus promoting inclusivity and diversity within the club. We intend to explore new ways to enhance the tournament experience by potentially using funds to expand the event size, improve the quality of food and drinks provided, and increase the number of awards given to participants. Our goal is to make this event bigger and better every year. 4. Explain what proof will be given to the Youth Advisory Committee that funds were used as proposed. We will provide detailed notes and receipts to show exactly how the funds were used. We will also publicize the event and its outcomes through social media, highlighting the impact of the grant on the success of the Dublin Debate Showdown. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be 33 Attachment 3 DHSS&D YAC GRANT REQUEST highlighted in this year's presentation. The Dublin High Speech and Debate Club has received two grants in the past, both from the Dublin Rotary, each worth $500. These grants were used to cover the costs of the Dublin Debate Showdown and allowed us to introduce debate to hundreds of students. The funding has been a critical part of making these tournaments possible, and we hope to utilize this year's grant to continue this legacy, making the event bigger and more impactful for Dublin youth. 34 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * SmartStride Address* Street Address Address Line 2 City State/Province/Region Dublin California Postal/Zip Code Country 94568 United States of America 35 Primary Contact Person (Name & Title)* Attachment 3 Adavya Sharma (Co -Founder) Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title)* Prashant Sharma (Advisor) Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 4 100% $ L0.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. File limit has been reached. Files (1 uploaded) OSmartStride Nonprofit Organization Grant Proposal.pdf 1.39MB Remove Optional Video Submission Drag and drop up to 1 files here to upload or Choose file If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 36 Attachment 3 SmartStride Nonprofit Organization Grant Proposal Blind youth in Dublin, California, face significant challenges when it comes to navigating their surroundings safely and independently. The world surrounding them is built for those with sight, leaving these young individuals to rely on outdated and unreliable tools, like the traditional white cane, which forces them to be trapped in the past while the world around them quickly evolves. From crosswalks to escalators, they encounter numerous obstacles that modern technology could help address. This lack of modern day technology results in frequent barriers that restrict their mobility, impacting not only their ability to travel safely but also their confidence and independence. With these issues in mind we founded SmartStride, a nonprofit organization with the goal of giving the blind youth population of Dublin the assistance they need. Our goal is to help blind people travel and navigate more safely. This project was initially inspired when a visually impaired individual approached our robotics club, asking for a high-tech cane to help him walk without the risk and fear of falling or crashing. With a careful consideration for all the issues, we created a high tech cane attachment which would be compatible with any existing white stick cane. The cane attachment is a 3D printed module containing a camera, LiDAR sensor, and 3 vibration motors to inform the user about their environment. The LiDAR sensor is used to detect the edges of the sidewalk, so the user can be alerted if they start moving closer to one side. Similarly, the camera is used to detect edges of a crosswalk, to ensure the user crosses the road without veering off into oncoming traffic (one of the biggest issues for blind people today, 37 Attachment 3 since there is no physical indicator that they can use their cane to detect). We've ensured that this attachment can be added in under a minute, and would have a universal fit onto any existing cane to allow users to continue using the cane they're comfortable with and have adapted to for years. Currently, we are adding the final touches to the cane attachment, as well as conducting rigorous testing to ensure its safety (which is expected to be completed by September end). Once this is done, we plan to start manufacturing and giving these out, to help as many blind people as possible. With the support of this grant, we can make a transformative difference in the lives of blind youth in Dublin by advancing the development and distribution of our smart cane attachment. The funds will enable us to refine our technology, ensuring that it is both affordable and accessible for the community. This grant will allow us to provide subsidized or free smart cane attachments to local blind youth, empowering them with the tools they need to navigate their environment with confidence and independence. Additionally, the grant will help us to expand awareness and create outreach programs, so that more families and individuals are informed about this potential solution. SmartStride firmly believes in transparency, and we believe that it is essential that we make our receipts and transactions public with the Dublin Youth Advisory Committee. Additionally, we plan to add images and make all of our distribution events public on our website. By investing in this project, we will not only enhance the safety and mobility of blind youth, but also empower them with the confidence to engage fully in daily activities, reinforcing the inclusive and supportive community that Dublin has firmly stood by. 38 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * REEFlect Address* Street Address Address Line 2 City State/Province/Region Dublin CA Postal/Zip Code Country 94568 United States 39 Primary Contact Person (Name & Title)* Attachment 3 Srikanth Samy Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title) * Naveen Jaini Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed * Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 22 100 $ 1,325.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. File Ilml. 1r.a5:: =n reached. Files (1 uploaded) O REEFIect%20Grant%20Proposal.pdf.pdf 68.89KB Remove Optional Video Submission Drag and drop up to 1 files here to upload or Choose file If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 40 Attachment 3 REEFlect Dublin YAC Grant Proposal 1. Brief Description of Your Organization: REEFlect is a student -led nonprofit organization dedicated to ocean conservation through the fusion of technology, education, and community action. Our mission is to combat ocean pollution, coral bleaching,and rising sea temperatures by engaging the next generation of youth. We have attracted an audience from other countries along with establishing communication with popular California environmental protection organizations that sets us apart from the rest. REEFIect's unique programs range from deploying cutting -edge smart ocean buoys that collect real-time environmental data to educational outreach initiatives that raise awareness about the importance of marine ecosystems. 2. Description of the Project and How it Will Benefit Dublin Youth: Our project, titled "Waves of Change: Dublin Youth Ocean Academy," is designed to provide a comprehensive, engaging, and educational experience for Dublin youth, helping them understand the vital role the ocean plays in global ecosystems. The initiative will consist of a series of workshops tailored for students aged 7-17, promoting active learning about marine conservation, pollution prevention, and sustainable practices. These workshops will include interactive story sessions using our children's book, "The Ocean's Cry: A Tale of Pollution," that REEFlect has published regarding ocean pollution. In addition, we have hands-on activities where the youth will learn how to build mini ocean sensors to understand how real scientists monitor ocean health. These sensors will introduce them to basic concepts in environmental science and engineering, making complex topics accessible and exciting. Students will also have the opportunity to participate in local environmental cleanups, helping to remove waste from waterways while learning the direct impact of pollution on ecosystems. Additionally, they will be encouraged to lead small-scale projects in their communities, furthering their role as environmental ambassadors. By participating in "Waves of Change," Dublin youth will gain environmental literacy, problem -solving skills, and leadership abilities. The project is designed not only to inform but also to 41 Attachment 3 inspire youth to take ownership of ocean conservation efforts and carry these lessons into their homes, schools, and communities. 3. Use of Funds/Grant: From the Youth Advisory Committee, we sincerely request an estimate of around $1,350. The funds from this grant will be strategically allocated to ensure maximum impact and to reach as many Dublin youth as possible. Specifically, 25% grant will be used for educational materials like producing and distributing educational resources, including our children's book on ocean conservation(also worksheets and eco-friendly swag). Secondly, we need workshop supplies including tools for hands-on activities(mini-sensor kits) and other logistics which we allocate around 30% of the funds to. These kits will allow students to simulate the work of marine scientists and get a real -world sense of how technology is used in ocean conservation. Additionally, 10% will be used for some event logistics such as covering the costs of securing venues for workshops and events, as well as transportation to bring students to locations for fieldwork or community service projects. This ensures that participation is accessible to all, regardless of their ability to cover transportation costs. 25% funds will also support nature -based field trips to local ecosystems, such as creeks, rivers, or coastlines, where students can directly observe the impact of pollution and participate in cleanup efforts. These field trips will foster a deeper connection to the environment and emphasize the importance of conservation efforts at both local and global levels. The construction of buoy prototypes costs money such as sensors and 3D printing which will take around the remaining 10% of the funds. The novel solution would be known for its origin in Dublin as we have already had detailed plans and budget allocations completed. 4. Proof to the Youth Advisory Committtee: Reeflect is committed to transparency and accountability, ensuring that the funds are used as proposed. To provide proof to the Youth Advisory Committee, we will first provide detailed budget reports. This includes a breakdown of all expenditures, including receipts for materials, transportation, and venue costs. 42 Attachment 3 Next, we will provide photographs and videos which include documenting the workshops and field trips to capture the student experience and the hands-on activities. To ensure efficiency, after the workshops, we will collect feedback from students, teachers, and parents to evaluate the impact of the program. At the end of the projects, we will submit a comprehensive final report summarizing where money was spent, the outcomes of the workshops, the number of youth reached, and the overall community impact. The report will include metrics such as the number of pollution -reduction initiatives led by students and their commitment to sustainable practices at home and in school. 43 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * Wells Middle School Cheer Address* Street Address Address Line 2 City State/Province/Region Dublin California Postal/Zip Code Country 94568 United States of America 44 Primary Contact Person (Name & Title)* Attachment 3 Samantha Friday; Coach Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title) * Jaime Friday Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 25 100% $ 2,500.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. [He Ilml. 1r.a5:: =n reached. Files (1 uploaded) OConfidence Leadership and Community The Core Values of the Wells Middle School Cheer Program.pdf 39.63KB Remove Optional Video Submission Drag and drop up to 1 files here to upload or Choose file If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 45 Attachment 3 Confidence, Leadership, and Community: The Core Values of the Wells Middle School Cheer Program The cheer program at Wells Middle School focuses on teaching and encouraging traits like confidence, leadership, and a sense of community within the student body to boost school pride and improve student behavior. A lot of the girls who enroll in the program start off the year feeling unsure of themselves. As time goes on. They get more involved in activities, and lead cheers during practices they gain a lot more confidence as well as improve their leadership abilities significantly. During my time in middle school, I always wished for a cheer program, and now that I get to create one that brings happiness to countless girls it feels truly fulfilling. Our coaches are all volunteers putting in hours beyond practice to build and enhance this program. Our dedication stems from our love for the sport and helping and inspiring the students we work with. One cheerleader on the team has shown significant process. Last year she suffered from anxiety caused by the pandemic and hesitated to lead cheers at games and practices as a result of it. She mentioned that before COVID she used to dance and loved performing but her confidence took a hit during that period. I had hoped that this program would help her grow, and it did. During the basketball game she cheered at, she showed bravery by leading one cheer herself. As our games progressed she went on to lead two cheers and by the end of the season, she was volunteering to call every cheer with enthusiasm and energy that seemed to grow with each practice session and school day. I had a very similar experience where I had developed severe anxiety over COVID-19, but after joining cheer, my confidence grew and my anxiety fell. 46 Attachment 3 Cheerleading has been a way for our athletes to express themselves positively and develop growth opportunities. I mentioned earlier that many athletes have really benefited from this activity by showing improved behavior at school. The advisor Mrs. Friday works as a teacher at Wells, and she and other staff members have seen firsthand the progress made by the athletes. She's also gotten feedback from teachers around the campus on the noticeable changes they've seen. We were thrilled to learn that the cheer program has played a role, in boosting school morale and improving the conduct of student -athletes, at our school campus. This year we unveiled uniforms for our cheerleading squad which caused a lot of excitement among the girls who had been wishing for them since last year. I personally believe that having these uniforms is one of the greatest perks of being a cheerleader, however, the price of these uniforms can be quite high. Each one costs around $150. There are also other costs, like bows, cheer shoes, and pom poms that can add up to an extra $60. We are dedicated, to making sure that all our athletes can get what they need, which is why we are applying for this grant. We want to ensure that there are no financial burdens on our athletes In order to demonstrate the utilization of funds we can provide a list of purchased items, along with testimonials, from team athletes regarding the reduced costs of their uniforms. 47 Attachment 3 Arm 2024 Youth Advisory Committee Mini Grant DUBLIN CALIFORNIA Application This form serves as a Request for Proposals for the City of Dublin Youth Advisory Committee's Mini Grant Program. Youth Advisory Committee Mini Grant Program will be accepting applications from 8:00 a.m. Friday, August 16, 2024, through 5:00 p.m. Tuesday, September 24, 2024. Submissions will not be accepted after 5:00 p.m. on Tuesday, September 24, 2024. *Please note: Early applications are encouraged. Applications will be disqualified if not received by the deadline and/or the qualifications/proposal does not meet the criteria. Applications will be accepted online only. For questions regarding the application process, please contact Nicki Wanzenried at nicki.wanzenried@dublin.ca.gov or by calling 925-556-4500. Qualifications 1. Youth benefiting from or involved with the project must include at least 75% Dublin residents who are of middle or high school age. 2. Organization/Club must have an adult sponsor. 3. Organization/Club must be based within the City of Dublin. Proposal The proposal must be no longer than two -and -a -half pages, double-spaced. The proposal should include the following: 1. A brief description of your organization. 2. Describe the project and how it will benefit Dublin youth. 3. Describe what and how the funds/grant will be used. 4. Explain what proof will be given to the Youth Advisory Committee that the funds were used as proposed. 5. Should a grant have been awarded in the past to the same organization, a brief review of how the money was spent and how it benefitted the group needs to be highlighted in this year's presentation. 6. Video Option: We invite organizations participating in the Youth Advisory Committee Mini Grant Program to optionally submit a video (up to 5 minutes) that showcases their mission, achievements, and community impact. This is a creative opportunity to highlight your organization's story and vision for the future. Presentation (limited to five minutes) Selected applicants will be notified on Tuesday, October 1, 2024, that they will need to present their proposal at the Youth Advisory Committee Regular Meeting on Wednesday, October 9, 2024, at 7:00 p.m. at the Dublin Senior Center. A youth member or members, along with the adult sponsor of the organization or club, must conduct the presentation. Application ................................................................... ...... Name of Organization / Club * Gratitude Ripple Address* Street Address Address Line 2 City State/Province/Region Dublin CA Postal/Zip Code Country 94568 United States 48 Primary Contact Person (Name & Title)* Attachment 3 Sahana Rangnekar, Club Founder & President Primary Contact Phone Number* Primary Contact E-mail * Adult Sponsor (Name & Title)* Cherry Manrao Rangnekar Adult Sponsor Phone Number* Adult Sponsor E-mail* Amount Requesting (not to exceed Number of People in Organization: * Percentage of Dublin Youth Participants: * $2500.00): 3 100% $ 1,000.00 Written Proposal Upload* Proposal must include the 5 points listed in the description. It must not be more than two -and -a -half pages and double spaced. File Ilml. Irra,:: =n reached. Files (1 uploaded) O "Thank You Wave" by Gratitude Ripple Club.pdf 83.7KB Remove Optional Video Submission Drag and drop up to 1 files here to upload or Choose file If video does not upload, please email video to youthadvisory@dublin.ca.gov Staff Processing ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Application Status* Approved Amount: Q Approved $ Q Not Approved Comments: Approved Not Approved 49 Attachment 3 Proposal: "Thank You Wave" project by Gratitude Ripple 1. Brief Description of Our Organization - The Gratitude Ripple Club is a small but mighty group of Fallon Middle Schoolers. Leading with kindness, our mission is to spread the power of gratitude through acts of appreciation, inspiring a wave of positive change that strengthens communities while empowering our youth to cultivate happiness, build stronger relationships, enhance emotional intelligence, and improve mental well-being, all while fostering lasting connections. 2. Project Description and Benefits to Dublin Youth - The Gratitude Ripple Club would like to introduce the "Thank You Wave" project which will encourage youth in our community to write at least one thank you note per week to someone who has positively influenced their life. This could be to a family member, teacher, coach, friend, or even a local business owner. Our goal with this project is to get 3,000 thank you cards sent out by September 2025. This breaks down to 250 cards per month for the next 12 months. The project will involve setting up "Gratitude Stations" as well as events and workshops in schools, libraries, and community centers, where students can easily access thank you cards, and writing materials to send their thank you notes. In addition, we will organize an annual "Gratitude Week" where schools and local businesses partner with us to celebrate the impact of thank you notes. The event will include writing workshops, recognition for active participants, and community gatherings where people share their gratitude stories. The club will also create posters, flyers, and online content to raise awareness of the project and encourage youth participation. This will include social media campaigns and digital engagement strategies to reach a broader audience. As far as benefits to the Dublin Youth, this project offers so numerous benefits to our youth including: • Developing Emotional Intelligence: Writing thank you notes encourages youth to reflect on your positive experiences and articulate your feelings. This fosters empathy, mindfulness, and gratitude —key components of emotional intelligence. • Building Positive Habits: By committing to writing thank you notes weekly, you develop a lifelong habit of gratitude, which studies show improves your mental health, reduces stress, and increases their happiness. 50 Attachment 3 • Strengthening Social Bonds: Expressing gratitude through thank you notes can lead to stronger relationships between students, friends, teachers, and family members. It encourages appreciation and kindness within schools and the wider community. • Creating a Ripple Effect: As students express gratitude, recipients of thank you notes are often inspired to pass along the appreciation, creating a chain reaction of gratitude and positivity throughout the community. Through the ripple effect of thank you notes, we aim to create a more empathetic, optimistic, connected, and successful community in Dublin and beyond. 3. Use of Funds - The requested grant of $1000 will be used to purchase everything from supplies, to marketing and web hosting all in support of our goal of sending 3000 thank you cards in year 1. Here is the estimated breakdown of how we will spend the funds: Cost per with tax Estimated Cost Cards: 3000 Thank You cards w/ envelopes * $0.25 each $750 Cards: 3000 Printable Sticker Labels for each card to print our website url so people can find out more and/or share testimonials - $30 Supplies: Lots of Pens (1-3 bulk boxes over 12 months) - $80 Website: Buy web URL, web hosting and other misc. - $40 Marketing: Printed banner, posters, flyers to raise awareness - $100 Estimated Grand Total $1000 * We will ask the community to deliver the cards in person or pay for the postage themselves 4. Proof of Fund Usage - We will provide the Youth Advisory Committee with the following proof to demonstrate that the funds were used as proposed and progress to our goal: • Receipts and Financial Reports: Detailed financial report including receipts for materials such as thank you cards, envelopes, pens, postage, and promotional materials. • Progress Reports: We will deliver a quarterly report highlighting the number of thank you notes written and sent, participation rates in schools and community events, and feedback from recipients of the notes. 51 Attachment 3 • Photos and Videos: We will capture and post images and video content of Gratitude Stations, events, and workshops to showcase how the project has been implemented in the community. • Testimonials: We will collect video testimonials from students, parents, and community members who have been impacted by the thank you notes, demonstrating the project's effectiveness in fostering a culture of gratitude, positivity, and community. 5. Review of Past Grant - This is the first time our club is applying for the Youth Advisory Committee Mini Grant. Thank you for your consideration. 52