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HomeMy WebLinkAbout06-25-1985 BudgetADJOURNED REGULAR MEETING - June 25, 1985 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, June 25, 1985 in the Community Room of Homestead Savings. The meeting was called to order at 6:22 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Vonheeder and Mayor Snyder. ABSENT: Councilmember Moffatt. PUBLIC HEARING FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Mayor Snyder opened the public hearing. Staff prepared the 1985-86 Update to the 1983-88 Five-Year Capital Improvement Program, and presented it for Council review. The following expenditures were recommended for the remaining program years: General Community Improvements Parks Streets 120,500 2,399,088 1,720,700 8,265,688 Total $ 12,805,976 At its meeting of June 3, 1985, the Dublin City Planning Commission found that the Five-Year Capital Improvement Program was in conformance with the General Plan. At its meeting of April 9, 1985, the Park & Recreation Commission voted to approve the recommendations in the 1985-86 Update to the Capital Improvement Program with respect to parks. The Commission recommended that the renovation of the Shannon Community Center kitchen be given first priority. The Commission recommended that the park development plan be given second priority and further recommended that the landscape architect prioritize the parks to be developed. On May 15, 1985, the City received a communication from the Dublin San Ramon Services District indicating that the Board of Directors of the District approved the expenditure of $40,000 of District Park Dedication monies for the construction of the play area at Shannon Park. The Board of Directors of the District indicated that they wished to discuss the issue of revamping the kitchen at the Community Center with the City. During the preparation of the City's operating budget, it was determined that an additional word processor would be needed in the Public Works and Engineering area in order to accommodate the additional recommended secretary, should the City Council approve that position as part of its budget considerations. CM-i-135 Adjourned Regular Meeting June 25, 1985 Staff recommended that the City Council modify the 1985-86 update to the Five Year CIP as follows' Word Processing Equipment ADD DSRSD Service Study ADD City Entrance Signs ADD Traffic Signal - Alcosta Blvd/ ADD San Ramon Road (Road work & Opticon) San Ramon Road Phase III $ 8,000 (1985-86) $ 12,000 (1985-86) $ a,O00 (1985-86) $19~, 500 (1985-86) Reduce to $ 15,000 (1985-86) Reduce to $670,000 (1986-87) Alice Pitchford addressed the Council and requested the City's support of the Senior Coordinating Council's request for a Senior Center. According to Mrs. Pitchford, it will cost several thousand dollars to run the center, as the Senior Coordinating Council did not feel that a Center can be run successfully on a strictly voluntary basis. A rough estimate of the amount needed was presented at $81,295. The Coordinating Council was looking for City Council support in order to help them obtain Senior Center Bond monies. Mayor Snyder felt the Council needed a better feel of the dollars required and suggested setting aside $~0,000. Cm. Jeffery felt that the Council could commit dollars for a study of the needs of the seniors. Cm. Hegarty indicated his full support of the seniors in Dublin and stated it was a small amount to commit in view of the good .that seniors do. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote (Cm. Moffatt absent), the Council agreed to allow a budgeted amount of SLO,O00 to be used as necessary toward the end of forming a Senior Center as part of the City Operating Budget. Mrs. Pitchford requested that a letter be drafted indicating the City's support so that it could be given to the Senior Board. Cm. Jeffery stated she would like to see one street completely finished, so that it could be used to show the residents what the City will look like after all of the construction is finished. It is very inconvenient to motorists with all the activity that is occurring, and perhaps one completed street could serve as a model. The Council felt that some sort of shrubs or ivy should be put along the flood control channel on Village Parkway. The City Council agreed that the landscaping Village Parkway/Amador Valley Blvd to Kimball Ave project should be constructed during Fiscal year 1985- 86. The Council also agreed that funding for median street lights should also be included. These modifications resulted in the following funding changes. Downtown Street Light Additions Landscaping Village ParkWay/ Amador Valley Blvd. to Kimball Ave. 1985-86 1986-.87 $275,000 $3~5,000 $ -0- CM-4-136 Adjourned Regular Meeting June 25, 1985 With all of the extensive landscaping projects being undertaken by the City, Norm Pitchford questioned what assurances the City has that there will be enough water to handle the projects. Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote (Cm. Moffatt absent), with modifications recommended by Staff and the City Council, the Council adopted RESOLUTION NO. 57 - 85 ADOPTING THE 1985-86 UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 1983-88 PUBLIC HEARING 1985-86 PRELIMINARY BUDGET & USE OF REVENUE SHARING FUNDS Mayor Snyder opened the Public Hearing The City Manager gave an overview of those City's revenue sources which are anVicipated in Fiscal year 1985-86 to finance the budget. Revenues Appropriations from Reserves Total Funds Available $ 9,811,173 844,926 $10,656,099 Expenditures - Operating $ 4,111,667 Expenditures - Capital Improvements 6,008,276 Appropriations to Reserve 536,156 Total Appropriations $10,656,099 The City Manager reviewed each budget activity account. Considerable discussion took place regarding the additional $4,980 the Sheriff's Department had added to the proposed 1985-86 contract amount. The City Manager indicated that the additional cost was also attributable to the inclusion of the Assistant Sheriff's direct time (8.08~) as part of the contract. The City Manager indicated that this was the real difference between the Sheriff's contract first budget proposal and it's last budget proposal. Assistant Sheriff Garrigan and Mr. Joseph Thomas representing the Sheriff's Department explained that the additional cost was attributable to the promotion of Lieutenant Shores to Captain. Mr. Joseph Thomas gave the City Council a handout explaining the County's method of developing the revised contract cost estimates. Cm. Jeffery asked why the Sheriff's Department was not following the chain of command by having the Captain report to the Assistant Sheriff. cM-4-137 Adjourned Regular Meeting June 25, 1985 Assistant Sheriff Garrigan indicated that the Sheriff's Department had experienced a reorganization which resulted in his being given responsibility for contract services including the Dublin Police Contract. Mr. Garrigan indicated that he would not be reporting directly to the Undersheriff as Captain Boyer previously had done. He further indicated he would be able to give the final approval on requests by the City regarding the contract. Cm. Jeffery requested that this be indicated in writing from the Sheriff's Department. Vice Mayor Hegarty indicated he would rely on the City Manager to work the best deal possible and he would support it. Cm. Vonheeder concurred. Assistant Sheriff Garrigan indicated he would do anything to work with the City, but the Department was locked into the dollar amount. The City Manager summarized the issue as how much the City was willing to spend for the level of decision making the City had as part of the Contract. The City Manager suggested that the City get a guarantee that would achieve that objective. Cm. Jeffery indicated that the issue of t~e level of decision making was the key, and that she would compromise only after the County guarantees an acceptable decision making level. It was the consensus of the City Council that the Sheriff's Department should indicate in a letter the new structure and reporting procedure with respect to the Dublin Police Services Contract. Barbara Baxter, Alameda County Librarian, encouraged the Council to fund four (4) additional hours of library time, at an additional budgeted amount of $26,005. Liz Schmitt also encouraged the Council to fund these additional hours. On motion of Cm. Hegarty, seconded by Cm. Vonheeder and by unanimous vote (Cm. Moffatt absent), the Council agreed to include $26,005 additional funding for additional library hours. The hours that the library would be open Should be determined by the library staff. The City Council reiterated its desire to 'create a new Budget Activity reserved for a Senior Citizen Center in the Amount of $40,000. The City Manager recommended that $1,000 be added to the Professional Services Account in Planning in light of the City Council's action on the Annexation Study on the previous evening. Cm. Hegarty felt the City should set aside a certain amount of funds for various unforeseen requests, i.e., parade awards, public relations, etc. City Manager Ambrose indicated that the Non-Departmental Account includes a budget of $80,000. CM-~-138 Adjourned Regular Meeting June 25, 1985 Mayor Snyder closed the public hearing. After review of the budget, with changes discussed,the budget totalled $10,905,198. On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote (Cm. Moffatt absent), the Council adopted RESOLUTION NO. 58 - 85 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1985-86 1985-86 APPROPRIATIONS LIMIT As a result of the passage of Proposition 4 by the voters of the State of California in 1979, a limit on the appropriations of cities was imposed. Since the City of Dublin incorporated subsequent to the passage of Proposition 4, the County Board of Supervisors established Dublin's Appropriations Limit at $5,361,000 for Fiscal Year 1982-83. For Fiscal Year 1985-86, the City must adopt an Appropriations Limit which adjusts the City's 1983-84 Appropriations Limit by the change in the U. S. Consumer Price Index (CPI) and the change in the City's population as determined by the State Department of Finance. The 1985-86 Appropriations Limit is established as follows: Change in Population Population (1/1/84) 15,451 Population (1/1/85) 15,608 Percent Change + 1.02 Change in CPI + 3.74 Growth rate = 1.0102 x 1.0374 = 1.0480 Growth rate x 1984-85 Appropriations Limit = 1985-86 Appropriations Limit 1.0480 x $6,193,489 - $6,490,??6 As indicated above, the City's 1985-86 Appropriations Limit is $6,490,776. This limit only restricts thOse appropriations which are funded by Proceeds of Taxes as defined by Proposition 4. For 1985-86 those recommended appropriations funded by Proceeds of Taxes which are subject to limitation total $6,249,620. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote (Cm. Moffatt absent), the Council adopted RESOLUTION NO. 59 - 85 ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1985-86 $6,490,776 CM-4-139 Adjourned Regular Meeting June 25, 1985 ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 12:13 a.m. City Clerk'~ Adjourned Regular Meeting June 25, 1985