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HomeMy WebLinkAbout07-22-1985 Adopted CC MinREGULAR MEETING - JULY 22, 1985 A regular meeting of the City Council of the City of Dublin was held on Monday, July 22, 1985, in the meeting room of the Dublin ~Library. The meeting was called to order at 7:32 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alleg- iance to the flag. HERITAGE COMMONS - RETAINING WALL PROBLEMS Hal Gustafson, representing Heritage Commons, addressed the Council related to the halt work order on the retaining wall. They had to build about 400 linear feet of retainer wall calling for 2" redwood, which was what they used. It was his understanding that the Public Works Department had approved the plans. The City has now rejected the wall because it should be pressure treated. He has spoken with several engineers, and no one has heard of redwood being rejected for use as a retainer wall. City Engineer Thompson indicated he had discussed this with the project engineer. The plans call for a maximum 3 foot height and they have gone feet high in some cases. Some of the wood is sap wood. Building Official Taugher indicated that .redwood is not permanent and does nov meet code. If the wood deteriorates, the owners could come back to the City for partial payment of restoration. Consensus of the Council was to defer the issue to Staff and City Attorney for resolution. FOOD IRRIDATION FACILITY Pat Tempel questioned the Council regarding the recent newspaper article indicating the lease that had been signed by National Food Processors Association to begin food irridation in Dublin. Mayor Snyder responded that NFPA has every right to buy the lease on this property from McKesson and as far as food irridation, it is incumbent upon them to come before the City to make sure that this type of facility can be placed at this location. The specific type of building required would most likely take at least a year to build and this will allow time for the public hearing process. Regular Meeting CM- -iS0 July 22, 1985 Lyn Dinelli indicated she had had an emotional response to this issue. She had called NFPA on Friday, and they indicated that they expect to hear from the Department of Energy within the next 30 days. She encouraged the Dublin City Council to become involved in this issue. She expressed fear that this could happen so fast that the public really wouldn't have a change to respond. Mayor Snyder assured these people that the City Council intends to go through an elaborate public hearing process on this issue. KAUFMAN & BROAD PROJECT Dave Corliss addressed the Council seeking clarification related to the 2 lots in their Silvergate development which the City had halted the pouring of foundations. City Manager Ambrose clarified the concerns expressed by Mr. Bowen at a previous meeting, and further indicated that the City is satisfied that K & B has done what has been approved. Mr. Corliss stated that K & B management feel a great injustice has been done in this unnecessary delay of their project. City Manager Ambrose reported that the City had received several complaints related to K & B grading on Saturday. CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council took the following actions' Approved Warrant Register in the amount of $160,233.73; Denied claim for damages by PG&E and directed Staff to refer the matter to the Insurance Carrier; Authorized a waiver of formal bid procedures and the purchase of a Royal 5003 from the manufacturer; Authorized an exception to the competitive bidding requirements and authorized Staff to purchase 2 additional Syntrex word processing stations- Approved Pro-Forma Financial Report for period ending June 30, 1985. CM-4-151 Regular Meeting July 22, 1985 VALLEY MULTI-HEALTH AND HUMAN SERVICE CENTER The City received a request from Ms. Joyce Berger, Co-Chairperson of the Valley Multi-Health and Human Service Task Force. Representatives from the task force made a presentation to the Council regarding the development of a multi-purpose service center to be located in the Valley. Joyce Berger addressed the Council and stated they were asking for approval of this concept. There has been rapid growth in this area and many agencies are being priced out of the market with regard to rental of facilities. This committee has met for about 5 months exploring this concept. Cm. Jeffery questioned how many different organizations were involved. Ms. Berger indicated there were 5 non-profit groups and 1 County agency. Cm. Jeffery questioned how many were located in Dublin. Ms. Berger responded that the Parental Stress group has a small facility in Dublin. Cm. Jeffery questioned how much space will be needed. Ms. Berger responded that about 20,000 sq ft initially, but long term growth would require 30,000 sq ft. Cm. Jeffery asked if vacant school facilities had been considered. Ms. Berger indicated they had, but usually these facilities are located in residential areas, and the neighborhoods don't want the extra activity, traffic, etc., in their areas. Mayor Snyder explained that because of the special needs, perhaps a site built from the ground up would be better. Representation on this committee was discussed and the Council agreed that Mayor Snyder and Cm. MOffatt would continue to represent Dublin. On motion of Cm. Moffatt, seconded by Cm. Vonheeder, and by unanimous vote, the Council approved the concept of the development of a multi-purpose service center to be located in the Valley, and authorized continued participation by the City's representatives on the task force. UPDATE ON MASTER EMERGENCY MEDIAL SERVICE AGREEMENT WITH COUNTY OF ALAMEDA The City received a letter from the Chairman of a subcommittee on Emergency Medical Services requesting approval of an EMS agreement. The proposed agreement contains fundamental problems due to the special district status of the City's fire services. The County has established an Emergency Medical Service District for the provision of emergency paramedic ambulance service within the County. The City of Dublin is included within this DisVrict. CM-~-152 Regular Meeting July 22, 1985 Among the services provided by the District is the training of the personnel who are regularly dispatched as first responders on medical emergencies. Chief Phillips of the Dublin San Ramon Services District has noted several difficulties with the method of reimbursing agencies responsi'ble for emergency response, for costs associated with training. First, the proposed agreement has language which binds the City and refers to required actions by the fire department. Given the special district status of the fire department, the City cannot commit to the language of the current agreement. Second, the Dublin San Ramon Services District would be required to utilize the funds for only personnel who are assigned to the City of Dublin. The jurisdiction and service area for DSRSD would complicate the record keeping required for a small reimbursement. The funding for this program is derived from special assessments on each piece of property. If the funds collected are unable to be utilized in the City of Dublin, it may be appropriate for a credit to be levied on Dublin taxpayers. Chief Phil Phillips provided an update on the provision of paramedic services and discussed developments with the program. Cm. Moffatt questioned what EMS and MOU meant. Chief Phillips explained it was Emergency Medical Service and Memo of Understanding. Cm. Jeffery suggested that Dublin set forth its terms and adopt a joint resolution with DSRSD and the County could either accept or ignore Dublin's position. If they make it impossible to accept the money, Cm. Jeffery inquired as to whether Dublin could request a refund for its citizens. On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council directed Staff to draft a resolution to be jointly approved by the City and DSRSD indicating that Dublin firemen could work either side of the County line and essentially all could be considered Dublin, or Dublin will not participate and would request a reduction to citizen's bills. A copy of the resolution should be forwarded to SUpervisor Campbell. PUBLIC HEARING MURRAY SCHOOL DISTRICT PLANNED DEVELOPMENT REZONING & TENTATIVE MAP 5~02 - DOLAN SCHOOL SITE Mayor Snyder opened the public hearing. On July 8, 1985, the City Council adopted resolutions approving the Dolan School Site Planned Development Rezoning and Tentative Map. The City Council also introduced an Ordinance amending the Zoning Ordinance. The application involves 88 single family lots and a 5 acre future park site at Castilian Road and Padre Way. The City Council revised 3 of the recommended conditions of approval: CM-g-153 Regular Meeting July 22, 1985 1) PD Rezoning Condition #41 was revised to indicate minimum lowering of building pads on an individual lot basis rather than a minimum of 5 feet and certain other adjustments; 2) Tentative Map Condition #10 was revised to include automatic irrigation as part of the long term maintenance of all permanent erosion and sediment control measures; and 3) Tentative Map Condition #51 was revised to include access, acceptable to DSRSD to sewer mains located on private property. The next steps fOr the developer will be to submit a Site Development Review application and negotiate an agreement regarding the future park site. No public comments were made. Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 15 - 85 AMENDING ZONING ORDINANCE TO PERMIT THE REZONING OF REAL PROPERTY WITHIN THE CITY OF DUBLIN (DOLAN SCHOOL SITE) PUBLIC HEARING BEDFORD PROPERTIES PLANNED DEVELOPMENT AND REZONING Mayor Snyder opened the public hearing. Bedford Properties is applying for a PD rezoning to allow Industrial Business Park uses and a sign program at the northeast corner of Sierra Court and Sierra Lane. In February of this year, the Planning Department approved a Site Development Review to construct eleven separate buildings encompassing approximately 190,000 sq ft at thiS site; the project is presently under construction. The entire project could have been provessed as a PD at outset, but the applicants decided to file a Site Development Review first and then a PD rezoning request. The basis for this decision was to allow construction to begin while the use question and sign program were being resolved. The Planning Commission reviewed this application at three meetings (5/20, 6/3 and 6/17/85). The principal issue associated with this request relates to the establishment of administrative, professional and business office uses at the subject site. In the draft ordinance recommended by the Planning Commission, these types of uses would require formal zoning approval prior to locating on the site. It is the Planning Commission and Staff position that these types of uses would only be approved if they were closely associated with and subordinate to another onsite permitted use. Uses that did nov fall into this category would more appropriately be located in an Administrative Office (C-O) District. ¢M-4-154 Regular Meeting July 22, 1985 Also included in the PD is a sign program. The sign program provides attractive and effective identification appropriate for the proposed uses. Bud Lake, representing Bedford Properties, expressed agreement with Staff's recommendations. Cm. Hegarty questioned what the buildings would look like. Planning Director Tong explained that this was basically a PD process in reverse. Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 70 - 85 ADOPTING A NEGATIVE DECLARATION FOR PA85-032 BEDFORD PROPERTIES PLANNED DEVELOPMENT REZONING and RESOLUTION NO. 71 - 85 APPROVING & ESTABLISHING FINDINGS AND GENERAL PROVISIONS FOR A PLANNED DEVELOPMENT REZONING CONCERNING PA85-032 BEDFORD PROPERTIES PLANNED DEVELOPMENT REZONING waived the reading and INTRODUCED an ordinance amending the Zoning Ordinance to permit the rezoning of real property within the City of Dublin. PUBLIC HEARING ESTABLISHMENT OF NO PARKING ZONE DUBLIN COURT, SOUTH OF DUBLIN BOULEVARD Mayor Snyder opened the public hearing. The Traffic Engineer has reviewed the need for red curbing on Dublin Court south of Dublin Boulevard. The results of the review indicate the need for 120 feet of no parking restrictions on the east side and 100 feet on the west side of Dublin Court. No public comments were made. Mayor Snyder closed the public hearing. On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by unanimous vote, the Council waived the reading and on an urgency basis adopted ORDINANCE NO. 16 - 85 ESTABLISHING TRAFFIC REGULATIONS NO PARKING ZONES ON DUBLIN COURT CM-4-155 Regular Meeting July 22, 1985 ADDITIONAL LIBRARY SERVICES On June 25, 1985 the City Council adopted the City's 1985-86 Annual Budget. This Budget included the allocation of funds for four additional hours of library service to be provided at the Dublin Library. The total additional cost of adding the four hours of library services to the City for a year is $26,005. This would increase the City's total subsidy to the operation of the Library to $69~741. The County has prepared a revised Contractual Agreement for Fiscal Year 1985-86. This agreement is substantially the same as the agreement approved by the City Council during Fiscal Year 1984-85 except for the fact that it provides four additional hours of library service commencing October 1, 1985. The CoUnty Librarian indicated that it would be necessary to start at this time because of the time required to get the Board of Supervisors approval and the COunty Budget finalized, as well as the recruitment of new personnel. The County Librarian and City Staff have discussed the desirability of providing additional evening hours on Monday evenings versus Thursday evenings. Since the City Council holds its meetings on Monday evenings and there is limited parking, Staff's position was that Thursday evenings may be better for the purpose of adding hours to the iibrary. If parking was difficulV for library patrons on Monday evenings due to City Council meeting parking requirements, library patrons may not decide to take advantage of the additional hours. The County Librarian has written the contracts so as to give the flexibility to provide evening service on either Monday Or Thursday, so that if the City does change its meeting place, the addition of Monday library hours could be accommodated. On motion of Cm. Hegarty, seconded by~ Cm. Jeffery, and by unanimous vote, the City Council approved the addition of library hours to Thursday evenings and adopt ed RESOLUTION NO. 72 - 85 APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1985-86 REPORT RE ARROYO VISTA At its meeting of July 16, 1985, the Pleasanton City Council adopted a Resolution stating their intention to transfer the Arroyo Vista Public Housing Project to the City of Dublin. The City of Pleasanton has indicated that this transfer would be predicated on primarily two conditions: t) The City of Dublin maintain a local office to manage Arroyo Vista; 2) The City of Dublin continue to maintain the existing system of tenant selection which would give residents of Pleasanton and Dublin equal opportunity to rent the Arroyo Vista housing. CM-4-156 Regular Meeting July 22, 1985 The City Attorney prepared a memo outlining the various legal options which the City Council has with respect to the structure of the Authority Board of Directors. This memo is intended for information at this time. It is recommended that the City Council defer any action with respect to the structure of the Commission until a formal agreement has been prepared in conjunction with the City of Pleasanton. Mayor Snyder had questions related to the structure of an authority vs a commission. City Attorney Nave explained that it is up to the City Council to create the rules. A commission would be advisory in nature. Councilmembers indicated they had no problem with Pleasanton's stipulations and requested that a reciprocal clause for Kottinger Place be mentioned in a letter when Dublin responds. On motion of Cm. Moffatt, seconded by Cm. Vonheeder, and by unanimous vote, the City Council adopted RESOLUTION NO. 73 - 85 DECLARING ITS INTENTION TO ACCEPT OWNERSHIP & RESPONSIBILITY FOR THE ARROYO VISTA PUBLIC HOUSING PROJECT Staff and the City Attorney will meet with representatives from the City of Pleasanton and HUD to develop a formal agreement which can be acted upon by both Cities in order to facilitate the transfer process. At that time, Staff will prepare a report to the City Council outlining the various management and operation alternatives available to the City in operating Arroyo Vista. Staff will also provide the Council with a resolution which would activate a Dublin Housing Authority. PARK DEVELOPMENT PLAN REQUEST FOR PROPOSAL Staff and the Park & Recreation Commission have identified the need to secure the services of a Landscape Architect to assist the City in developing preliminary plans for various existing and proposed parks. The City Council allocated funds as part of the 1985-86 Budget for this purpose. Recreation Director Lowart explained that the Landscape Architect/Park Planner would come into Dublin and look at each site at least twice and meet with residents of the neighborhood with regard to what types of facilities they would like to see. City Manager Ambrose indicated that for consultant selection purposes, Staff was suggesting the formation of a consultant selection team consisting of the Recreation Director, City Engineer, a member of the Park & Recreation Commission and City Council and a representative of the City Manager's Office. 0M-~-157 Regular Meeting July 22, 1985 On motion of Cm. Moffatt, seconded by Cm. Vonheeder, and by unanimous vote, the Council approved the RFP for Park Development Plan and authorized Staff to initiate bid proceedings. The representative for the selection committee will be Cm. Vonheeder. OTHER BUSINESS NFPA Update City Manager Ambrose informed the Council that he had spoken with Larry Graham from NFPA who indicated that on Thursday, they had effectively purchased McKesson's leasehold, and signed a ~1 year lease for the facility. They will use the facility for research, testing and other purposes whether or not the irridation issue is resolved. NFPA has extended an invitation to the City Council, Planning Commission, key Staff members, press and interested parties to attend an open house at McKesson for an informational meeting. There would be 2 films shown and a brief presentation. Cm. Jeffery indicated she had problems in that the public might perceive that the Council is doing something behind closed doors. She suggested that the meeting be open to the general public. Also suggested was a City Council work study session in which no decisions would be made, just a fact finding meeting. 'Mayor Snyder suggested inviting various members of the community. Cm. Hegarty indicated he felt very uncomfortable with this suggestion and stated he would rather see it all handled in public hearings. Cm. Vonheeder felt this was an opportunity to get information and that the Council owed it to their constitUents and to themselves to obtain as much information as they could. Cm. Moffatt agreed with Cm. Vonheeder and felt that to not avail themselves of this information would be like sticking their heads in the sand. On motion of Cm. Moffatt, seconded by Cm. Vonheeder, and by majority vote, the Council agreed to accept NFPA's offer to conduct an open house meeting. Voting NO on this motion were Cm. Hegarty and Cm. Jeffery. City Manager Vacation City Manager Ambrose indicated that he would be taking 2 weeks vacation beginning July 28th. Mr. Rankin will be in charge during his absence. Regular Meeting July 22, 1985 Housing Seminar Cm. Hegarty presented the Council with an overview of the seminar he had recently attended in Las Vegas. He stated the bottom line with regard to housing is that housing authorities need to find new partners, in that the federal government will no longer be there with funding in the future. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9'25 p.m. ~ / Ma~fo r ~ ATTEST' Regular Meeting CM-4-159 July 22, 1985