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Home My WebLink About01-27-2025 PCSC Special Agenda PacketCouncil Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 www.dublin.ca.gov Special Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION Monday, January 27, 2025 Location: Council Chamber Civic Center 100 Civic Plaza Dublin, CA 94568 Special Meeting 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. PRESENTATIONS 3. PUBLIC COMMENT At this time, the public is permitted to address the Parks and Community Services Commission on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Parks and Community Services Commission agenda. The exceptions under which the Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Parks & Community Services Commission with one single action. Members of the audience, Staff or the Parks & Community Services Commission who would like an item removed from the Consent Calendar for purposes of public input may request the Chair to remove the item. January 27, 2025 Dublin Parks and Community Services Commission Special Meeting Agenda 1 1 4.1 Approval of the December 16, 2024, Parks and Community Services Commission Regular Meeting Minutes The Commission will consider approving the December 16, 2024, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the December 16, 2024, Parks and Community Services Commission Regular Meeting. Staff Report Attachment 1- December 16, 2024, Parks and Community Services Commission Regular Meeting Minutes 5. PUBLIC HEARING 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 Election of Officers The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and Rules of Procedure for the Parks and Community Services Commission. STAFF RECOMMENDATION: Elect a Chairperson and Vice Chairperson for the 2025 calendar year. Staff Report 7.2 Committee Assignment Vacancies The Commission will review the Senior Center Advisory Committee and the Youth and Adult Sports Users Group liaison assignments and fill vacancies for the 2025 calendar year. STAFF RECOMMENDATION: Review the current vacancies for liaisons to the Senior Center Advisory Committee and the Youth and Adult Sports Users Group and make an appointment for a liaison and an alternate. Staff Report 8. STAFF AND COMMISSIONER REPORTS Brief information only reports from the commission and/or Staff, including committee reports and reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT January 27, 2025 Dublin Parks and Community Services Commission Special Meeting Agenda 2 2 This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly resolve requests for reasonable accommodation for individuals with disabilities, consistent with the federal ADA, and resolve any doubt in favor of accessibility. Agenda materials that become available within 72 hours in advance of the meeting, and after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted on the City’s website at www.dublin.ca.gov/ccmeetings. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and sustainable environment, fosters new opportunities, and champions a culture of equity, diversity, and inclusion. January 27, 2025 Dublin Parks and Community Services Commission Special Meeting Agenda 3 3 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 1 Agenda Item 4.1 DATE:January 27, 2025 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer, Parks & Community Services Director SUBJECT:Approval of the December 16, 2024, Parks and Community Services Commission Regular Meeting Minutes Prepared by: Kim Bonato, Senior Office Assistant EXECUTIVE SUMMARY: The Commission will consider approving the December 16, 2024, Parks and Community Services Commission Regular Meeting minutes. STAFF RECOMMENDATION: Approve the minutes of the December 16, 2024, Parks and Community Services Commission Regular Meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Commission will consider approval of the December 16, 2024, Parks and Community Services Commission Regular Meeting minutes. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The Commission Agenda was posted. ATTACHMENTS: 1) December 16, 2024, Parks and Community Services Commission Regular Meeting Minutes 4 MINUTES OF THE PARKS AND COMMUNITY SERVICES COMMISSION Regular Meeting:December 16, 2024 Parks and Community Services Commission REGULAR MEETING December 16, 2024 A Regular Meeting of the Parks and Community Services Commission was held on Monday,December 16, 2024, in the Council Chamber at the Civic Center.Chairperson Washingtoncalled the meeting to order at 7:02 PM. 1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2)PRESENTATIONS –None. 3)PUBLIC COMMENT –None. 4) CONSENT CALENDAR4.1) Approved the November 18, 2024, Parks and Community Services CommissionRegular Meeting Minutes.On a motion by Commissioner Giller,seconded by Commissioner Colley,and by unanimous vote, the Commission approved the Consent Calendar.RESULT:APPROVED [UNANIMOUS]MOVED BY:Matthew Giller, CommissionerSECOND:Daniel Colley, CommissionerAYES:Washington, Thornbury, Colley, Giller, Hakim, MathenyABSENT:Sadheesh 5)PUBLIC HEARING –None. 6)UNFINISHED BUSINESS –None. Attendee Name StatusJoseph Washington, Chairperson PresentRichard Thornbury,Vice Chairperson PresentDaniel Colley, Commissioner PresentMatthew Giller,Commissioner PresentSameer Hakim, Commissioner PresentRacheal Matheny, Alternate Commissioner PresentNithila Sadheesh, Student Representative Absent Attachment 1 5 Parks and Community Services Commission REGULAR MEETING December 16, 2024 7) NEW BUSINESS 7.1) 2024 “Deck the Homes” Holiday Home Decorating ContestThe Commission received a presentation on the “Deck the Homes” Holiday Home Decorating contest. On a motion by Commissioner Hakim, seconded by Commissioner Colley, and by unanimous vote, the Commission approved the contest winners. 2024 “Deck the Homes” Winners Award Categories Winning Home Address People’s Choice 7951 Peppertree Rd. Winter Wonderland 8645 Ardmore Place Spotlight Award 7574 Sutton Lane Over Inflated 6815 Ione Way Deck the Halls 3654 Aviano Way Dashing Debut 7951 Peppertree Rd.RESULT:APPROVED [UNANIMOUS]MOVED BY:Sameer Hakim, CommissionerSECOND:Daniel Colley, CommissionerAYES:Washington, Thornbury, Colley, Giller, Hakim, MathenyABSENT:Sadheesh 8)STAFF AND COMMISSIONER REPORTS The Commission and Staff provided brief informational reports and project updates. 6 Parks and Community Services Commission REGULAR MEETING December 16, 2024 9) ADJOURNMENTChairperson Washington adjourned the meeting at 7:55 PM. Joseph Washington, Chairperson Parks and Community Services CommissionATTEST: Bridget Amaya, Assistant Parks and CommunityServices Director 7 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 2 Agenda Item 7.1 DATE:January 27, 2025 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Election of OfficersPrepared by:Bridget Amaya, Assistant Parks &Community Services Director EXECUTIVE SUMMARY:The Commission will elect a Chairperson and Vice Chairperson, per the Bylaws and Rules of Procedure for the Parks and Community Services Commission. STAFF RECOMMENDATION:Elect a Chairperson and Vice Chairperson for the 2025 calendar year. FINANCIAL IMPACT:None. DESCRIPTION:Per the Bylaws and Rules of Procedure for the Parks and Community Services Commission,elections shall take place to elect a Chairperson and Vice Chairperson at the Commission’s first meeting each year. Article V of the Parks and Community Services Commission Bylaws and Rulesof Procedure states: ARTICLE VOFFICERSSection 1. Election and Term of Office. The Commission shall elect, by majority vote,a Chairpersonand ViceChairperson at the firstmeeting of eachyear. The Chairpersonand Vice Chairperson shall serve until their successors are elected, or until their terms as members of the Commission expire, whichever is first. The Commission shall, unless no Commissioners meet criteria, elect Commissioners to the positions that have not previously served in the position and have not declined the appointment, with the intent that no one should serve in the position for no more 8 Page 2 of 2 than two consecutive years. Alternates are not eligible to serve as Chairperson or ViceChairperson.Section2. TheSecretarytotheCommissionwillbetheCityManagerorhis/herdesignee.Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or ViceChairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance oftheterm.Section 4. Duties of Officers. TheChairperson performsthe followingduties:(a) Presides at all meetings ofthe Commission.(b) Appoints committee membersand chairpersonsof committees as necessary.(c)Signs correspondence on behalf of theCommission.(d) Representsthe Commission before the City Council.(e) Performsother duties necessaryorcustomary to theoffice.In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of their members to act as temporaryChairperson. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:None. 9 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION Page 1 of 2 Agenda Item 7.2 DATE:January 27, 2025 TO:Honorable Chair and Commissioners FROM:Jackie Dwyer,Parks & Community Services Director SUBJECT:Committee Assignment VacanciesPrepared by:Kim Bonato,Senior Office Assistant EXECUTIVE SUMMARY:The Commission will review the Senior Center Advisory Committee and the Youth and Adult Sports Users Group liaison assignments and fill vacancies for the 2025 calendar year. STAFF RECOMMENDATION:Review the current vacancies for liaisons to the Senior Center Advisory Committee and the Youth and Adult Sports Users Group and make an appointment for a liaison and an alternate. FINANCIAL IMPACT:None. DESCRIPTION:The Senior Center Advisory Committee Bylaws and Rules of Procedure require representation from a member of the Parks and Community Services Commission (Commission). While not an official governing body of the City, the Youth and Adult Sports User Group seeks to ensure representation from the Commission. Upon direction, the Commission or the Chairperson may appoint several members, but less than a quorum, to serve as a liaison on a Committee/Group. Senior Center Advisory CommitteeThe Senior Center Advisory Committee (Committee) advises the Commission, the City Council, and Staff on matters of the operation of the Dublin Senior Center. The Commission representative will serve as a liaison between the Committee and the Commission. The Senior Center Advisory Committee holds quarterly meetings (February, May, August, and November) on the first Thursday of the month at 9:30 AM. Youth and Adult Sports User GroupThis group meets quarterly (February, April, July, and October) at the Shannon Community Center at 4:00 PM. The group discusses the community's needs pertaining to youth and adult sports 10 Page 2 of 2 programs, facilities, and services. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted. ATTACHMENTS:None. 11