Loading...
HomeMy WebLinkAbout05-20-1997 CC Adopted MinutesREGULAR MEETING ~ May 20, 1997 A regular meeting of the Dublin City Council was held on Tuesday, May 20, 1997, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 pm, by Mayor Houston. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart, and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Aaron Corning from BoY Scout Troop 545 led the Council, Staff and those present in the pledge of allegiance to the flag. SAN RAMON VALLEY RECYCLED WATER PROJECT & CLEAN WATER REVIVAL 7:01 p.m. $.1 (960~70) Cynthia Jones, President of Dublin San Ramon Services District, gave a presentation on two projects. The first project was the San Ramon Valley Recycled Water Project. She explained that the project included recycled water service to Dublin, San Ramon, part of Danville, Blackhawk, Dougherty Valley and Eastern Dublin. Target customers included large irrigators such as golf courses, parks, schools, streetscapes and commercial facilities. The recycled water would be supplied from the DSRSD wastewater treatment plant. She indicated that there was a current lawsuit by the Cities of Pleasanton and Livermore who considered the project growth inducing. DSRSD felt it was a water project that would only be used when water was needed which meant it would not be used during the winter months. The second project was the Clean Water Revival. Its primary purpose is to provide DSRSD with additional wastewater disposal capacity by purifying through microfiltration and then reverse osmosis already treated wastewater and injecting it into the local groundwater basin. In addition to helping solve the Valley's wastewater disposal capacity crisis, it provides an additional source of water supply and helps to improve local ground water quality. By injecting this water into the groundwater basin, Zone 7 will be able to better control the level of salts in the basin to ~mprove the taste of the water. Ms. Jones handed out brochures on both projects. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 204 Mayor Houston asked if the water would be cleaner than the current water provided by Zone 7? Ms. Jones indicated that the current water was water from the delta. Cm. Burton felt it was a matter of perception and there needed to be an educational process for the residents. He thought "melted rocks" was not a good concept and suggested "like snow water." Cm Barnes asked what the project would do to the price of water? Ms. Jones responded that it would be paid for by new development. She further indicated that once the water was put in the ground, after one year, it would become DSRSD's water. Then there would be only the cost to pull out of the ground. Report on Congresswoman Ellen Tauscher (610-05) Marco Milanese, Congressional Aide to Congresswoman Ellen Tauscher, reported that Ms. Tauscher has three offices. The main office is in Walnut Creek and is open Monday through Friday from 9 am to 5 pm. There are also two satellite offices. One in the Dublin Civic Center and one in Antioch. The satellite offices are open from 9 am to 5:30 pm Tuesday, Wednesday, and Thursday. Mr. Milanese indicated that Congresswoman Tauscher will be in the Bay Area for a week starting Friday May 2Std. He gave a brief overview of her schedule for the Council. Benefit Concert for Arroyo Vista Child Care Center(950-70) Evelyn Steelman, a member of "Ascension," a contemporary Christian Band, announced a benefit concert that will be held Saturday, May 31, 1997 at 7:00 p.m. at the Resurrection Lutheran Church, 7557 Amador Valley Boulevard. There is a suggested offering of $5 per adult with children 12 years and under free. All proceeds will go toward the reconstruction of the child care center at the Arroyo Vista Housing Development in Dublin. Ms. Steelman handed out flyers on the event and encouraged everyone to attend. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 205 CONSENT CALENDAR 7:20 p.m. On motion of Cm. Barnes, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Adopted (4.2 600-30) RESOLUTION NO. 46 - 97 AWARDING CONTRACT FOR STREET SWEEPING AND PARKING LOT SWEEPING SERVICES TO A-1 ENTERPRISES Approved (4.3 600-30) the San Ramon Road Drainage Repair at Shannon Park and the San Ramon Road Drainage Improvements at Caroline Court Capital Improvement Program projects as complete and approved the Budget Change Form appropriating $1,394 from unallocated Gas Tax funds for these two projects; Authorized (4.4 600-30) the Mayor to execute an agreement with George Miers & Associates for Preliminary Design Services for modification of Civic Center; Accepted (4.S 330~S0) and filed the Financial Report for the Month of April 1997; Adopted (4.6 930-30) RESOLUTION NO. 47 - 97 APPROVING THE ALAMO CANAL BICYCLE PATH CAPITAL IMPROVEMENT PROJECT & DIRECTING STAFF TO APPLY TO THE METROPOLITAN TRANSPORTATION COMMISSION FOR TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDING Accepted (4.7 600-30) improvements under Contract 97-01, authorized payment of $11,460.54 (excluding 10% retention) to VanGuard Construction for final invoice and release retention in the amount of $1,273.39 after 35 days if there are no subcontractor claims; CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 · PAGE 206 Adopted (4.$ ~00~80) RESOLUTION NO. 415 - 97 APPROVING AGREEMENT WITH EARTH SYSTEMS CONSULTANTS TO PERFORM SOILS ENGINEERING, AND WITH ZUMWALT ENGINEERING GROUP TO PERFORM CIVIL ENGINEERING RELATED TO DEVELOPMENT PROJECTS and authorized the City Manager to execute agreements; Adopted (4.9 930-30) RESOLUTION NO. 49- 97 AUTHORIZING SUBMII-FAL OF FUNDING APPUCATION TO THE BAY AREA AIR QUAUTY MANAGEMENT DISTRICT (BAAQMD) FOR FUNDS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 44225 AND 44241 FOR THE IRON HORSE BICYCI F PATH PROJECT AND AUTHORIZING IMPLEMENTATION OF THE PROJECT IF THE APPUCATION IS APPROVED BY THE BAAQMD BOARD OF DIRECTORS Adopted (4.10 600~$0) RESOLUTION NO. 150- 97 AWARDING CONTRACT 97-04 ANNUAL STREET SLURRY SEAL PROGRAM TO VALLEY SLURRY SEAL COMPANY authorized Mayor to execute agreement; and approved appropriation of $9,550 to this project from unallocated General Fund Reserves; Adopted (4.11 360-20) RESOLUTION NO. 51 - 97 APPROVING PREUMINARY ENGINEER'8 REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND UGHTING MAINTENANCE ASSESSMENT DISTRICT 80-1 (TRACT 5511) CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 207 · RESOLUTION NO. 52 - 97 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBUN LANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 8§-1 Adopted (4.12:360-20) (Cm. Burton abstained) RESOLUTION NO. 53 - 97 APPROVING PREUMINARY ENGINEER'S REPORT, , CONFIRMING DIAGRAM & ASSESSMENT LANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (TRACT 4719) RESOLUTION NO. 54 - 97 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBUN LANDSCAPING & UGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 Adopted (4.1:3 $60-50) RESOLUTION NO. 55 - 97 APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM & ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 RESOLUTION NO. 56 - 97 APPOINTING TIME & PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET UGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Approved the Warrant Register (4.14 300~40) in the amount of $1,222,405.27. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 208 Cm. Barnes requested Item 4.1 Minutes of Regular Meeting of May ~ 199 7 be pulled from the Consent Calendar. She inch'cated that Cm. Barnes and Howard voted against Orch'nance 11-9 7 regarding the Campaign Contribution Limitations on page 196. Cm. Howard indicated that on page 190 she had abstained from Minutes of Regular Meeting of April 15~ 199 7. On motion of Cm. Barnes, seconded by Cm. Howard, by unanimous vote, the Council approved the Minutes (4.1) of Joint city Council/Planning Commission Study Session Meeting of May 6, 1007 and Regular Meeting of May 6, 1007 with the above corrections. PUBLIC HEARING - ADOPTION OF 1994 EDITION OF THE UNIFORM FIRE CODE & UNIFORM FIRE CODE STANDARDS BY REFERENCE 7:25 p.m. 6.1 (540~20) Staff Report was presented by City Manager Richard Ambrose. This was the second reading of an Ordinance adopting the 1994 Edition of the Uniform Fire Code and Uniform Fire Code Standards by reference. The Ordinance was introduced at the May 6, 1997 City Council meeting. Mayor Houston opened the public hearing. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 12 - 97 ADOPTING BY REFERENCE THE UNIFORM FIRE CODE, 1994 EDITION AND UNIFORM FIRE CODE STANDARDS, 1994 EDITION & PRESCRIBING REGULATIONS GOVERNING CONDITIONS HAZARDOUS TO LIFE AND PROPERTY FROM FIRE AND EXPLOSION CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 209 PUBLIC HEARING -WEED & REFUSE ABATEMENT ORDINANCE 7:24 p.m. 6.2 (540-50) Staff Report was presented by City Manager Ambrose. He indicated at the May 6, 1997 City Council meeting, the Council introduced an Ordinance adding Chapter 5.68 to the Dublin Municipal Code providing for the abatement of weeds and refuse in the jurisdiction of the City of Dublin. This was the second reading of the ordinance. Mayor Houston opened the public hearing. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council waived reading and adopted ORDINANCE NO. 13 - 97 ADDING CHAPTER 5.65 TO THE DUBLIN MUNICIPAL CODE PROVIDING FOR THE ABATEMENT OF WEEDS AND REFUSE IN THE JURISDICTION OF THE CITY OF DUBLIN PUBLIC HEARING ~ ESTABLISHMENT OF NEW BUS STOPS ON EXISTING ROUTES ON REGIONAL STREET AND SAN RAMON ROAD 7:25 p.m. 6.3 (1060-20) Staff Report was presented by Public Works Director Thompson. The Dublin Municipal Code provides that bus stops be approved by the City Council by ordinance. Livermore Amador Valley Transit Authority (LAVTA) has requested the addition of three new bus stops on existing mutes. Two new bus stops would be located on the east and west sides of Regional Street, approximately in front of the Payless/Mervyn's stores and the Automatic Rain store. Dublin Municipal Code provides that bus stops be established as no parking zones. Therefore, it is proposed that 51 feet of red curb on the west side of Regional and 1 O0 feet of red curb on the east side of Regional Street to painted. Another bus stop is requested on San Ramon Road just to the north of the Chevron Station. This area is at the back of the Automatic Rain facility. Mayor Houston opened the public hearing. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 210 Cm. Lockhart asked how the area was selected? Mr. Thompson responded that LAVTA probably did a study. Cm. Burton indicated he did not recall addressing the item of bus stops in Dublin at the LAVTA Board meetings of which he is one of Dublin's representatives. Mayor Houston asked what Dublin's contribution had been in making the decision for these particular bus stops? What was our input? Mr. Thompson indicated he was not sure. Cm. Burton wanted specific information of how these bus stops were chosen. Who chose the bus stops? What was the criteria for selection? He was concerned that this was the first time he had heard about the bus stops. He did not like the way the request had come before the Council. Mr. Thompson indicated that these particular bus stops had been "flag stops." Mayor Houston asked if the item was time sensitive? Mr. Thompson responded yes. Cm. Barnes' indicated she was not for adoption, but as this was the first reading, the item would come back before the Council before adoption of the Ordinance. No testimony was entered by any member of the public relative to this issue.. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by majority vote, the Council waived the reading and INTRODUCED an ordinance establishing bus stops on existing routes on Regional Street and San Ramon Road. Cm. Burton voted NO. PUBLIC HEARING ~ AMENDMENT TO INCLUSIONARY ZONING ORDINANCE & REVISION TO METHOD FOR DETERMINING THE AMOUNT OF THE IN-LIEU FEE 7:31 p.m. 6.4 (450-20) Staff Report was presented by Senior Planner Carrington. On July 9, 1996, the City Council adopted an Ordinance establishing Zoning Ordinance provisions relating to CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 211 Inclusionary housing. The City Council also adopted a Resolution establishing a method for determining the amount of an in-lieu fee. Representatives from Kaufman & Broad met with Staff and requested they be able to pay the in-lieu fee on a unit-by-unit basis in order to spread costs over the buildout of the project. They also requested that the fees be applied only to the living areas of the dwelling units, specifically excluding the garage. At its January 21, 1997 meeting, the City Council directed that the in-lieu fee be applied to the living areas of dwelling units excluding garages and that the in-lieu fee be paid for each dwelling unit at the time the building permit is issued for that dwelling unit. On April 22, 1997, the Planning Commission approved a resolution recommending the City Council adopt an ordinance amending the Inclusionary Zoning Ordinance to permit payment of the In-Lieu Fee for each dwelling unit at the time the building permit is issued for that unit, and recommending that the City Council approve a Resolution revising the method of determining the amount of the in-lieu fee to clarify that the fee be paid for only the habitable portion of the residence (excluding garages.) Mayor Houston opened the public hearing. No testimony was entered by any member of the public relative to this issue. Cm. Burton asked what was being done with the money collected? Was .there a structure to build low cost housing? Mr. Carrington responded that the in-lieu fee was collected if low cost housing was not provided. What was done with the money collected was left to the discretion of the Council. Mayor Houston indicated that the Council had not established how the in-lieu fees would be utilized. Cm. Barnes stated that the item before the Council was minor changes in wording to an already established ordinance. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council waived the reading and INTRODUCED revised Inclusionary Zoning Ordinance, approved RESOLUTION NO. $7 - 97 ESTABLISHING METHOD FOR DETERMINING AMOUNT OF IN-LIEU FEE CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 212 and continued the public hearing to June 3, 1997. PUBLIC HEARING- ORDINANCE REPEALING ARTICLES OF THE DUBLIN ZONING ORDINANCE REGARDING PLANNED DEVELOPMENT DISTRICT REGULATIONS & ADOPTING ARTICLE Z & ARTICLE 4 OF CHAPTER 9. OF TITLE 8 OF THE DUBLIN ZONING ORDINANCE WHICH MODIFY THE CITY OF DUBLIN PLANNED DEVELOPMENT DISTRICT REGULATIONS 7:35 p.m. 6.5 (450-20) Mayor Houston opened the public hearing. Staff Report was presented by Senior Planner Carrington. He indicated that this was a proposed amendment to the Planned Development section of the Zoning Ordinance to replace the Preliminary Plan and Land Use and Development Plan of the existing Ordinance with a Stage 1 and Stage 2 Development Plan. Stage 1 Development Plan would be general in nature and apply to the entire Planned Development Zoning District. It would be adopted for the entire Planned Development District site when the rezone occurred. That plan would establish the permitted, conditionally permitted and accessory uses, development plan, site area and proposed densities, maximum number of residential units and non-residential square footages, consistency with Inclusionary Zoning regulations, and consistency with the General Plan and the Specific Plans. The plan would include a phasing plan and a Master Landscaping Plan. Stage 2 Development Plan would be more detailed and would apply to a portion of the Planned Development Zoning District. A Stage 2 Development Plan would set forth proposed uses, site plan, site area and proposed densities, exact numbers of residential units by type and non-residential square footages for each use, development regulations, architectural details, preliminary landscape plan, preliminary grading plan, improvement plans, and include any required development agreements or other information. On May 13, 1997, the Planning Commission approved a resolution recommending that the City Council adopt an Ordinance repealing existing articles in the Zoning Ordinance regarding Planned Developments and adopting new Article 2 and 4 of Chapter 2 of Title 8 of the Dublin Zoning Ordinance which would modify the City of Dublin Planned Development Regulations. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 213 The requirement that the minimum area of a Planned Development be 4 acres and that the Community Development Director, in addition to the Planning Commission, may approve minor amendments to a Development Plan would be additional changes to the Planned Development section of the Zoning Ordinance. Mr. Carrington indicated an addition to the proposed Ordinance on page 2 under B. "Stage 2 Development Plan." line 7, the text should read "maximum proposed density". Cm. Burton indicated that this ordinance would just be a supplement to the General Plan. He asked if the plan was optional? Mr. Carrington responded that it would be a choice for the developer if he wanted an entitlement now. It was a way to protect them. City Attorney Silver indicated the following changes be included in the revised Planned Development Ordinance. Page 1, that the Title tx~ changed to "AN ORDINANCE OF THE CITY OF DUBLIN REVISING THE PLAN~D DEVELOPMENT DISTRICT REGUIM lIONS." Page 2, Section 8-$ L 3.B, Stage 3 Development Plan that the first word of line 9 "details" be changed to "standards." Page ~, Section $-31.4.~ Architectural Details, that the word "Details"in the bold section tile be changed to "Standards," the word "standards" before the word "concepts"in this section be added so the sentence would read "Area-wide and project-wide architectural standard~ concepts~ and themes." Section 8.31. G. E be deleted Page ~, a new Section 3 be added to read as follows: "Projects currently being processed under Ordinance 4-94 are not subject to this Orch'nance. These projects include Dublin Ranch areas A - E and the Villas at Santa l~'ta. These projects will continue to be processed under the requirements of Ordinance 4-94." The current Section 3 would be renumbered to Section 4.. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote, the Council waived reading and INTRODUCED revised Planned Development section of the CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 214 Zoning Ordinance including the above mentioned changes to the Ordinance, and continued public hearing to June 3, 1997. TRAFFIC STUDY RESULTS FOR DUBLIN BOULEVARD/HANSEN DRIVE INTERSECTION 7:44 p.m. 7.1 590-40 Staff Report was presented by Public Works Director Thompson. At the March 4, 1997 City Council meeting, the City Council received a request from the Briarhill Homeowners Association that a traffic signal be installed at the intersection of Dublin Boulevard and Hansen Drive. City Council directed Staff to proceed with a traffic signal warrant study. The signal warrant study has been completed and the intersection does meet three of the warrants for installation of a signal. Staff also reviewed the intersection to determine whether interim improvements would help the existing situation and made the following suggestions to the Council. The sight distance from Hansen Drive to the west could be improved by removal of some of the plant material on the north side of Dublin Boulevard just west of the intersection. City Maintenance Staff could cut back plants to provide better sight distance up the hill. Two additional right turn arrows could be installed in the westbound Dublin Boulevard right turn trap lane to better warn motorists of approaching Hansen Drive. Installation of 210 feet of No Parking Zone on the north side of Dublin Boulevard, east of Hansen Drive would improve visibility. This would eliminate approximately five parking spaces in front of I 1700 Dublin Boulevard (Dubney building) and approximately four spaces in front of the Bay Tree office complex at 11740-11750 Dublin Boulevard. Mr. Thompson indicated more traffic has been generated in the area due to the new Valley Christian Elementary School and the development of Hansen Hill. Chris Kinzel, of TJKM who conducted the traffic study for the City, stated that there has been a significant increase in traffic over the last year. There is a high volume of traffic during certain hours of the day. There is difficulty in visibility trying to merge from Hansen Drive onto Dublin Boulevard. He recommended that parking be reduced on Dublin Boulevard to provide better visibility. He had just been by the area and noticed eleven cars were parked along Dublin Boulevard, but that there were twenty empty parking spaces in the parking lot of the Dubney Building. He recommended that parking be prohibited along the front of Dublin Boulevard. Cm. Burton asked how soon would Silvergate/Dublin Boulevard be signalized? Mr. Thompson responded that it was a matter of money. The City had received some money from the second phase of Hansen Hill, but it would cost $370,000 to pay for the CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 215 signal and some widening. It would be better to do the widening and installing the signal at the same time. Mayor Houston asked if there had been any accidents to date? Mr. Kinzel responded no reported accidents. City Manager Ambrose stated there was significant funding problems for the Silvergate project. Mr. Thompson indicated there was an accident at this intersection two weeks ago when someone had stopped coming down Dublin Boulevard and had been rearended. Mayor Houston asked if there was a plan in the future to not allow parking on Dublin Boulevard? He indicated that it was difficult to see by Hansen. He asked if there was a reason to park on Dublin Boulevard? Cm. Barnes asked Mr. Kinzel if she understood him to say there were a lot of cars parked on the street but that the parking lot was empty. Mr. Kinzel responded yes that was what he saw. It was probably convenient to park on Dublin Boulevard. Cm. Lockhart indicated that swim meets were held at the Briarhill Swimming Pool and that probably created some of the parking. Mayor Houston asked why Staff couldn't install a stop sign until we were able to get a traffic signal? Mr. Kinzel expressed concern with the effect a stop sign would have on through traffic. A stop sign could compound the delay for much of the traffic. He indicated the traffic problem was really only during one period of time. Cm. Barnes indicated that in Hawaii, movable stop signs were used for certain times during the day. Mayor Houston felt there was a need to slow people down through better enforcement or by a stop sign. He was concerned we were doing too little. Cm. Burton asked the City Attorney since this had been brought up and discussed, would it make the City more vulnerable legally? CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 216 City Attorney Silver responded that she didn't think it made the City more vulnerable from a legal standpoint, since the City would be following the warrants. Mayor Houston asked if warrants were different for signals or stop signs7 Mr. Kinzel explained that warrants are guidelines. Cm. Barnes expressed concern about installing a stop sign and whether it might create more problems. Mayor Houston indicated he supported a stop sign as an interim to help the problem. Oleg Dubney, owner of Dubney Building at 11700 Dublin Boulevard, expressed his concern with taking away parking in front of his office building. He was frustrated in that Mehran Sepehri was so busy that he couldn't meet with him. He shared a drawing with the Council showing where the 210 ft red line would be. He explained that employees had been instructed to park on the street by the travel agency that was leasing part of the building. This is an evening business and they wanted to keep the parking lot open for their customers. He favored the stop sign as a quick fix for the interim. Stanley Greenspan, Secretary to the Briarhill Homeowners Association, did not feel the red curb would be a solution and would put more parking on Hansen Drive. School closure would not help the problem because there were summer programs. He felt the "temporary" stop sign at Silvergate Drive has served its purpose for the last twenty years. Marsha Chapman, a 15 year resident of Dublin, stated there had been an accident last Thursday where one of the cars had been broadsided. She expressed concern for the safety of her children and herself. She questioned the appropriateness of the type of business being conducted at the Dubney building. Even if it was a bandaide, she urged putting a stop sign at this intersection. Safety was the issue here. It was the City's responsibility to provide a safe environment for the neighborhood. Cm. Burton suggested medians be put in to even the path and place stop signs on the median. Mr. Kinzel responded that the pedestrian crosswalks would be a drawback. Cm. Barnes questioned whether the travel agency should be allowed the use of parking on Dublin Boulevard rather than in the parking lot. Mayor Houston made a motion to Put in a four-way stop sign at the intersection of Hansen Drive & Dublin Boulevard as a temporary measure until a signal could be installed. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 217 City Attorney Silver stated that a stop sign could not be included in the motion as a stop sign had not been mentioned in the agenda and she suggested the item could be brought back to the next meeting. On motion by Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the Council placed the discussion of a 4-way stop sign at the intersection of Hansen Drive & Dublin Boulevard on the agenda. Mr. Ambrose indicated the Council should also need to know the cost before giving direction. Mayor Houston asked if moveable stop signs have been used in California? Cm. Burton stated in 1948 moveable stop signs had done very well in Hawaii, but not in the United States. Mayor Houston asked about the use of bumps to notify traffic of a stop sign. He wondered if the sun would be a problem. City Attorney Silver indicated the stop sign could be done by resolution. Mr. Ambrose suggested the Council direct Staff to bring back the idea of a stop sign with the design and cost. This intersection would have to be offset. On motion by Mayor Houston, seconded by Cm. Lockhart, and by unanimous vote, the Council directed Staff to investigate the cost and design of a four-way stop sign at the intersection of Hansen Drive and Dublin Boulevard and bring back at the June $, 1997 City Council meeting. TRI-VALLEY TRANSPORTATION FEE (TDF) 8:34 p.m. 8.1 390-20 Staff Report was presented by Public Works Director Thompson. At its February meeting of the Tri-Valley Transportation Council, the proposed draft Tri-Valley Transportation Development Fee (TDF) and Policy were approved for transmittal to member jurisdictions. The purpose of the TDF is to produce revenue of approximately $I46 million for projects. A public workshop was held on February 25, 1997 to review the project need and proposed fee. The City of Dublin Staff notified all Eastern Dublin property owners of the workshop. CITY COIJNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 218 The Tri~Valley TDF as proposed includes $2,582 per single-family dwelling unit; $1,555 per multi~family dwelling unit; $1.15 per square foot for retail buildings smaller than 200,000 square feet; $1.38 per square foot for retail buildings larger than 200,000 square feet; $3.82 per square foot for office buildings; and $2.78 per square foot for industrial buildings. By the year 2010, the fee is projected to generate the following amounts from each jurisdiction: Alamo/Blackhawk - $2,136,645 (1%); Danville ~ $2,770,371 (2%); San Ramon ~ $3,354,678 (2%); Dougherty- $23,578,677 (16%); Tassajara - $212,211 (0%); Contra Costa County - $5I 1,632 (0%); Dublin $47,096,307 (32%); Pleasanton - $32,622,354 (22%); Livermore - $32,808,402 (22%); and Alameda County - $924,426 (1%). A draft letter to the Chairperson of the Tri~Valley Transportation Council was attached to the Staff Report and included the following clarifications and concerns: 1) the fee shows a $10.1 million shortfall for the I~580/I~680 Flyover project when the shortfall is actually closer to $5.6 million. The $4.5 million difference should go toward other projects on the list which are underfunded; 2) the fee is based on square footage for non~ residential uses. Staff recommended that jurisdictions be given the option of collecting the fee based on the projected number of average daily trips; 3) Vesting Tentative Maps which expire or require land use changes should be conditioned for the collection of the fee; 4) public facilities should be exempt from the fee; and 5) the City of Dublin should offer to provide the service of administering the collection and disbursement of funds generated by the fee. The City received a statement from the Tri~Valley Business Council expressing their concern that most of the projects for the Tri~Valley TDF are on the list due to existing congestion. The TVB Council felt that future development should not be paying for existing problems. The TVB Council suggested that future developments pay only 10% of the total Tri-Valley TDF. Mayor Houston distributed a counter proposal to his fellow Councilmembers. He indicated that he was the City's representative to the Tri~Valley Transportation Council and he realized how important it was to solve our transportation problems. He indicated that Under the current proposed fee, the Alameda cities of Dublin, Pleasanton and Livermore, plus the County of Alameda would be contributing $113,451,489 or 77% of the total fees collected. He felt the Tri-Valley Transportation Fee must provide equity and assignment of true benefits to those that are paying the fees. He felt a nexus must be made between the costs and the benefits. He aSked the Council to consider the following points: CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 219 a) All projects are priorities. If a project is not paid for at this time through the fee, that does not mean that the project is being dropped It means that other projects have a higher ptiotity or there is a greater chance of funding from other sources (i.e. Measure B extension, etc.) There are eleven projects, all are priorities and all need funch'ng. b) Should some funds be allocated first to environmental/engineering work that needs to be done so we are able to compete effectively for fttnch'ng? The projects that are "ready to go" stand a greater chance of funding from state, federal sources. c) There is no vehicle in place at this time to capture "San Joaquin Dollars" nor is there any ch'scussions at this time for a transfer of funds. The OM Y way to capture those dollars is through a PUBLIC/PRIVA TE TOLL ROAD. d) Would the establishment ora North/South region of T~q-Valley Transportation better serve the Alameda County ciD'es? With the differences in opinion of project selection and methods of funding collection, is it in either Alameda County or Contra Costa County ciD'es best interest to link all projects and all collection methods? Mayor Houston provided the following funding proposals and priority list for the Council consideration. 1) 100 od funding for the 1-550/I-G$0 Hyover for a cost of $5. $ million. 3) lOOod funah'ng for the 1-680 Sunol Grade for a cost of $14.4 million. 3) lOOod funding for the/. London/Concannon for a cost of $3. 9 million. 4) SO°al. funding for the 1-580 Interchange for a cost of $20.0 million. 5) 50°/5 funding for the 1-580 Widening for a cost of $15.5 million. This would be a total cost of SG2.3 million. Mayor Houston recommended that the fees be adjusted as follows: $I, 417per single-family dwelling unit; $854 per multi-family dwelling unit; $0. G$ per square foot for retail buildings smaller than 200,000 square feet; $0. 75per square foot for retail buila~'ngs larger than 300~ 000 square feet; $3.09 per square foot for office buildings; and $1.53 per square foot for industrial buildings. The substitute fees would be approximately 54. 9°d of the proposed fees. Mayor Houston recommended that 1) Staff analyze the numbers to verify the dollar amounts and project projections and bring back to the first meeting in June; 2) Dublin adopt the fees and priority list he provided with the start date for collection of the fee to be January 1, 1998; 3) included in the resolution would be the endorsement of a North/South Tri-Valley Transportation structure whereas monitoring of routes of CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 220 regional significance will be done by the entire TVTC body, but spending of funds collected within a sub-region (North or South) will be decided entirely by the sub-region; 4) included in the resolution would be the endorsement of a public/private toll facility with excess cash flows used for road improvements, environmental preservation and public recreational facilities; 5) included in the resolution would be the City of Dublin's support of re-authorization of Measure B with the remaining Alameda County projects~ completion of Route 84, West Dublin BART Station, 1-580 Foothill Interchange and Vasco Road realignment; and 6) included in the resolution would be the City of Dublin's support for State and Federal funding of major projects in Alameda and Contra Costa Counties. Mayor HouSton wanted Dublin to take a leadership role in regard to Tri-Valley Transportation. He did not want the City to send the draft letter proposed in the Agenda Statement. He felt there was a long way to go before such a commitment could be made. Cm. Burton asked what the impact would be by Dougherty Valley? Mr. Thompson indicated that there was a separate agreement with the County and the developer. Mayor Houston stated that San Ramon and the developer have some wonderful plans and he respects that, but he felt there was a need to do what was best for Dublin. With his plan, everyone wins and it would not pit cities against each other. He felt it was important to respect the developer agreements. cm. Lockhart indicated both regions could work together on a particular project and like cities and regions could have their own priorities. It would take the pressure off and present opportunities to work together. She felt users should pay for what they are using. She felt the idea of subregions was good so that everyone would not have to agree to move ahead. Mayor Houston received feedback from businesses and chamber of commerces that the cost was overwhelming and they felt Cities were trying to do everything on their backs. Cm. Lockhart felt new homeowners were not the sole source of the traffic problems. Mayor Houston stated there was not unity on the TVTC and there was some discord. He wanted Dublin to provide leadership. Cm. Burton asked if any of these elements had been discussed by TVTC7 Mayor Houston indicated the subregion idea had not been discussed. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 221 Cm. Burton asked if a motion was in order. Mayor Houston responded that he wanted to get input from the Council on these ideas. Cm. Barnes stated as long as the list included the Sunol grade, she agreed. Cm. Burton felt this would certainly open the dialog. Mayor Houston stated while TVTC was bickering, projects were happening. Mr. Ambrose responded that Staff could look at the numbers, as well as the projects. On motion of Mayor Houston, seconded by Cm. Barnes, and by unanimous vote, the Council directed Staff to analyze the numbers to verify the dollar amounts and project projections and bring back as soon as can; and to prepare a resolution that would include the following 1) Dublin's adoption of the fees and priority list he provided with the start date for collection of the fee to be January 1, 1998; 2) the endorsement of a North/South Tri-Valley Transportation structure whereas monitoring of routes of regional significance will be done by the entire TVTC body, but spending of funds collected within a sub- region (North or South) will be decided entirely by the sub-region; $) the endorsement of a public/private toll facility with excess cash flows used for road improvements, environmental preservation and public recreational facilities; 4) the City of Dublin's support of re-authorization of Measure B with the remaining Alameda County projects, completion of Route 84, West Dublin BART Station, 1-580 Foothill Interchange and Vasco Road realignment; and 5) the City of Dublin's support for State and Federal funding of major projects in Alameda and Contra Costa Counties. INTERNET SYSTEM DESIGN 9:06 p.m. 8.2 180-10 Staff Report was presented by Assistant City Manager Rankin. On December 17, 1996, the City Council awarded a contract to Advanced Micronet Solutions (AMS). AMS designed several types of Internet communication systems per instructions from the City Council. At this time, the City does not have a fully detailed plan for the use of the Internet. An incremental approach to implementation is warranted and the system design should address currently identified needs. ' For the most part, cities use the Internet to access their websites and to send and receive limited e-mail communications. When the use of the Internet is limited to these basic functions and the number of workstations with access to the Internet is less than 20, less complicated equipment is required. This type of low-capacity system is identified as the CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 222 ISDN design alternative. The cost breakdown is $5,915 for equipment, configuration, installation, and other one~time costs. $7,140 is the estimated annual operating cost for 20 workstations. The ISDN alternative does have limitations in that Internet Access would need to be shared within Departments at certain workstations. The transfer of data would be slower than the Frame Relay alternative. Since ISDN is a dial~up circuit, it has proven to be less reliable than a leased line. The second approach evaluated provides desk~top access to the Internet for all workstations on the Civic Center Network and requires a more complicated approach. This type of system is identified as the Frame Relay design alternative. The cost breakdown is $38,280 for equipment, configuration, installation and other one~time costs. $6,600 is the estimated annual operating cost for 52 workstations. Mr. Rankin explained about the external gateway and the need in some parts of the organization to have dial~up modem access separate from an Internet connection. The IRS will be requiring the City to move towards electronic filing of quarterly tax payments. There is a PERS option which allows reporting to be transmitted electronically. The Consultant determined that greater efficiency could be achieved by having a shared modem. This would provide dial~up access from more workstations and would also allow for faxing from these workstations. In~coming faxes would continue to be received on the existing fax machines. The estimated cost to complete this option would be $6,510. The software purchased would allow for up to 20 machines to be configured with out-going fax capability from the. desk~top. This would provide greater efficiency in distributing out~going faxes. Currently, some Departments must make arrangements for counter coverage in order to physically go to the fax machine and transmit the document. It is Staffs recommendation that the ISDN-Design A alternative be implemented along with the external gateway. In the future other technologies and/or proposed uses of the Internet may dictate a future Change in the method of accessing the Internet. Cm. Burton stated he has had good comments about putting Dublin on the Internet. He felt it will be well received. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council approved the selection of the ISDN Alternative, approved an additional Appropriation of $13,060, and directed Staff to proceed with implementation.. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING MaY 20, 1997 PAGE 223 PROPOSED AMENDMENT TO PERSONNEL STAFFING TO ADDRESS DATA PROCESSING ISSUES ENCOUNTERED WITH INCREASE IN COMPUTER APPLICATIONS & SYSTEMS 9:14 p.m. 8.3 700-20 Staff Report was presented by Assistant City Manager Rankin. The City has an investment of over $370,000 in computer and communications equipment. In addition, the complexity of the systems maintained are beginning to be more complex, with a need to provide communications links and an increase in the number of users and applications being supported. Currently, the City Information Systems is supported primarily by the Administrative Assistant position assigned to the Administrative Services Department. This position has many other responsibilities and, therefore, has limited time available for Data Processing support. The primary areas of support include: troubleshooting problems; procurement of equipment and new systems; coordinating third party repair; and evaluating new systems. The current network has approximately 50 users and support needs are expanding. In addition to computer support, this position has also been assigned to coordinate other communications services such as the City telephone and voice mail system. Surrounding agencies in Livermore, Pleasanton, and San Ramon all have a minimum of three full-time positions which assist with the support of information and communication systems. Cayuga Information Systems was requested to prepare a report evaluating the City Data Processing Masterplan, as well as the issue of support requirements to adequately maintain the City investment and keep the system operational in order to provide services. The conclusion of the Consultant was the current needs · support one full-time position and there may remain a need for additional support, which could be obtained in the form of contract services. A vacancy currently exists in the Police Services Department. Staff proposes to assign the current Administrative Assistant position in Administrative Services Department to this vacancy. The vacancy created in the Administrative Services Department would be filled with a Computer Systems Specialist. The new position would be solely focused on addressing the support of the City Data Processing and Information System. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted RESOLUTION NO. 58 - 97 AMENDING THE CLASSIFICATION PLAN CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 224 RESOLUTION NO. 59 - 97 AMENDING THE SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES OTHER BUSINESS 9:16 p.m. Task Forces (610-05) 'Cm. Lockhart wanted to know when the Downtown BusineSs Task Force and the Library Task Force would be getting underway. She had been contacted by people who were getting restless and wanted to get the task forces started. Wedding Information (950-40) Cm. Lockhart indicated she had been contacted by a resident who was having trouble getting information about holding a wedding at the Heritage Center. Cm. Burton stated once the City was on the Internet that information would be more readily available. Warmington Homes Award (610-50) Cm. Lockhart wanted to congratulate Warmington Homes for their award. III A Council Call-in on CTV (610-05) Cm. Lockhart asked if the Community Television was holding the City of Dublin Council Call-in on Tuesday, May 27th at 7:$0 p.m. Cm. Howard indicated she would not be able to attend. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 225 Tri~Valley Council Meeting (140~80) Cm. Barnes asked if June 12th was the date for the Tri~Valley Council Meeting? Mr. Ambrose indicated that the City has not received formal notification from the City of Livermore who will be hosting the meeting. Cm. Lockhart indicated Dublin High Graduation would be held the same night. RV's & Fences Cm. Barnes indicated that she has been driving around town looking at the RV's and fences. Alamo Creek Park Dedication (900~50) Cm. Lockhart announced the Alamo Creek Park Dedication would be held on May 28th at 6 p.m. Cm. Burton indicated he would be out of town. American Flag in Pre~school Classes at Shannon Cm. Burton asked why there was no American flag in the Pre~school Classrooms at Shannon Center. Mr. Ambrose indicated Staff would investigate. Rename Plata Way (820-60) Mayor Houston suggested that Plata Way be renamed to Mape Way. There are no homes located on this street and there will not be in the future. He asked what the cost would be to change the name. Mr. Thompson responded $200 for a sign. Mr. Ambrose asked if the name change would have to be run by other agencies? CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 226 Mayor Houston requested Staff to start the process to have the street name changed. St. Patrick's Day Critique (950~40) Mayor Houston requested a report on the St. Patrick's Day Parade critique that was held by members of the Chamber of Commerce, Lions Club, and City Staff following this year's event. CLOSED SESSION 1.0.1 (640-30) At 9:26 p.m., the Council recessed to a closed session to conference with Agency Labor Negotiator Richard Ambrose - Unrepresented City Employees" Office Assistant I & II, Finance Technician I & II, Secretary, Recreation Coordinator, Administrative Secretary, Administrative Aide, Secretary to the City Manager/Deputy City Clerk, Assistant Planner, Community Safety Assistant, Engineering Technician, Management Assistant, Administrative Assistant, Recreation Supervisor, Public Works Inspector, Associate Planner, City Clerk, Senior Planner, Assistant to the City Manager, Finance Manager, Senior Civil Engineer, Economic Development Manager, Planning Director, Parks & Community Services Director, Assistant City Manager/Administrative Services Director, Community Development Director, Public Works Director/City Engineer. ADJOURNMENT 11.I There being no further business to come before the Council, the meeting was adjourned at 10:04 p.m. Minutes prepared by Sandie Hart, Secretary. Deputy City Clerk CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING May 20, 1997 PAGE 227