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HomeMy WebLinkAbout06-17-1997 CC Adopted MinutesREGULAR MEETING ~ June 17, 1997 A regular meeting of the Dublin City Council was held on Tuesday, June 17, 1997, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at approximately 7:00 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. PRESENTATION BY TCI REGARDING SYSTEM UPGRADE PLAN 3.1 (1050-$0) Administrative Services Director Rankin advised that TCI has completed the preliminary planning necessary to discuss the scope of their upgrade plan for the Dublin Cable TV system. The Company intends to begin construction in July and have it complete and operational by December 31, 1997. The system will utilize fiber optic transmission lines and will be capable of delivering the same services as Livermore and Pleasanton. The one change from earlier plans is the elimination of a secondary head- end site to service Dublin and San Ramon. Tom Baker displayed slides indicating TCI's plans for the Dublin and San Ramon system upgrade. Cm. Burton asked what this means to the customer. What do they get out of this? He also asked if converter boxes will be an addition. Mr. Baker stated customers will get 30 additional channels before December 31 and the rate will be the same until June of 1998. If they have a premium service this will require a converter box. Cm. Burton asked if there will be a pay back for the down time, or a discount given. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 245 Mr. Baker responded often times they don't know until they get out there what kind of work is involved. It is difficult for them to tell how long a service will be off. They will know after it is done. They are very liberal in their adjustment policies. Cm. Burton stated he would leave this to Staff to work out. Mayor Houston clarified if he was talking about hours not days. Mr. Baker responded there will be outages, no doubt. It depends upon the type of work that goes on in each neighborhood. Cm. Lockhart asked if they have an established policy related to what kind of credit they will give or if it is on a complaint basis. We will hear about it every time there's an outage. Mr. Baker stated they tried to identify 5 different amplifiers on how houses are affected. Cm. Lockhart stated she thought it would be beneficial for them to just have some kind of a policy. This could eliminate confusion and complaints. Mr. Baker stated he would take this suggestion back. Cm. Barnes stated the City Council knows how the community feels about their cable television. A good part of our community is a stay at home community. She stressed sending the post cards prior to interrupted service and suggested they be made a bright color. She hoped he would provide some kind of a calendar so the City can tell people what areas will be affected and when. Mr. Baker stated he had given Staff estimated completion dates on when the 8 nodes would be complete. Cm. Burton summarized that we pay about $1 per day for service. This might be a basic policy if a day is gone, they get $1 off their bill. We've been through so much on this. Mr. Baker stated he would respond to this within the next week. Cm. Howard asked if there is a number for TCI in Livermore rather than having to go through Denver. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING ~une 17, 1997 PAGE 246 Baker said customer service for the valley is handled out of Denver. People locally cannot respond. Cm. Howard stated this is a big problem. People in Denver don't know the location to direct customers to in Livermore. Mr. Baker explained that this area will be the launching pad for some of TCI's new products. He stated he would be glad to come back at the request of the City Council to provide updates. INTRODUCTION OF NEW EMPLOYEE 7:22 p.m. 3.2 (700-10) Chief Thuman introduced Vince Morado who has worked over 9 years at the Santa Rita Jail and in the courts for 4+ years. He is a welcome addition. Deputy Morado stated he is very happy to be here. Comments on Item 8.2 (600-40) 7:24 p.m. Rob Eaton, who stated he had been a Firefighter for 16 years and on the executive board for about 10 years, thanked everybody for the hard work with the transition from DRFA to Alameda County. They have been proud to serve the citizens of Dublin and look forward to serving as ACFD. CONSENT CALENDAR 7:25 p.m. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of June 3, 19 9 7 (Cm. Barnes abstained); Adopted (4.2 600~30) RESOLUTION NO. 73 - 97 AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH Al I CITY MANAGEMENT SERVICES, INC.' FOR THE PROVISION OF CROSSING GUARD SERVICES ($42~726) CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 247 Accepted (4.4 600-30) improvements under Contract 96-04, Dougherty Hills Slope Repair Project - Phase I; authorized payment to Gordon N. Ball, Inc., for release of retention in the amount of $29,034.32 after 35 days if there are no subcontractor claims; and authorized budget appropriation from unallocated General fund Reserves in the amount of $41,476 to this project. Cm. Burton abstained; Approved (4.5 600-30) Budget Adjustment for Traffic Signal Coordination Capital Improvement Project; Approved (4.6 300-40) the Warrant Register in the amount of $300,951.02. Cm. Ix~clchart pulled Item 4.3 from the Consent Calendar for discussion. She stated she had questions related to MCE's specific work with the City in the area of weed abatement. She did not understand the relationship. If an employee of MCE is going down the street and they see high weeds can they act on this themselves? She was refenfng to areas by the overpass on Amador Valley Boulevard down by the tqzza Parlor and in general~ up and down that street. She also noted a large tree branch laying on Amador Valley Boulevard. Mr. Thompson explained where we maintain such as the culvert area. Normally the areas we maintain are the large open space areas. Cm. Zoelchat~ felt Dougherty Road is another example and the weeds that are as tall as the roof Election signs are also still up in our community. They are on telephone poles; one specifically at Amador Valley Boulevard and York Drive. Mr. Thompson stated they should be checldng this. He will look into the situation. On motion of Cm. Lockhart, seconded by Cm. Burton, and by unanimous vote, the Council adopted (4.3 600-30) RE$OLUIION NO. 74 - 97 APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES REQUEST FROM DUBLIN CHAMBER OF COMMERCE TO PARTICIPATE IN DUBLIN COMMUNITY DAY AT THE ALAMEDA COUNTY FAIR 7:31 p.m. 5.1 (610-05) Assistant to the City Manager Texeira advised that the Chamber of Commerce has requested that the City of Dublin co-sponsor a horse race on Dublin's designated Community Day (Wednesday, June 25, 1997) at the Alameda County Fair. The cost to the City would be half of $50. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 245 The Council questioned whether the cost to the City would be $50 or just part of that amount. After considerable discussion, the Council agreed to leave it to Staff to work out the details. On motion of Cm. Burton, seconded by Cm. Lockhart and by unanimous vote, the Council agreed to co-sponsor the race and share the cost of $50. PUBLIC HEARING - THE VILLAS AT SANTA RITA PLANNED DEVELOPMENT REZONE FOR AN 11.9 ACRE SITE LOCATED WITHIN THE EASTERN DUBLIN SPECIFIC PLANNING AREA PA 97~007 7:33 p.m. 6.1 (450~$0) Mayor Houston opened the public hearing. Associate Planner Ram explained that the Applicant, Security Pacific Capital Trust, is requesting a rezone to a Planned Development Zoning District for a 324 unit multi- family project at the northeast corner of Dublin Boulevard and Hacienda Drive in the Eastern Dublin Specific Planning Area. The project area encompasses approximately 11.9 acres of land. Ms. Ram stated the proposal is consistent with both the General Plan and Specific Plan. This document, once approved, will direct Staff through the Site Development Review process to assure a higher quality development. Cm. Barnes asked about the parking ratios in some other areas in town and stated this is a major area of concern to her. Ms. Ram displayed a slide which showed they have 324 dwelling units. Their studies show that 1.9 spaces is adequate Most studies show that 1.7 and 1.8 is sufficient. Cm. Barnes stated the people at The Springs came to complain about the City's parking ratio. Arbor Creek also has a problem. If there are 3 bedroom units, 2 spaces will not be adequate. Cm. Howard asked about where there will be off-site and guest parking. Ms. Ram displayed the site plan and stated there are 16 spaces on Central Parkway. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 249 Cm. Howard stated the Silvertree people also came to request additional street parking. If there is an over amount of parking, this would be better than not enough. This may become a condominium project at some point in the future. Shyam Taggarsi, VP of Security Capital Pacific Trust for the developers stated it became apparent early on that this site is very unique. This is like a gateway to the whole Eastern Dublin area. In terms of timing, as one of the first projects to go in, along with the K&B project they felt they needed to come up with a quality product that would set the tone for future development. This will appeal to the high end rental market. They know that parking is a very important issue. They manage over 3,800 units in the Bay Area, and they hear when there are parking problems. They went and counted actual cars at various times at several different units. The demand was between 1.5 and 1.6 and they will provide 1.9 as a safety factor. Reserved versus non-reserved is an important factor. It's also important how you manage a parking situation. This area will be secure and you can access someone who lives there with problems. They feel 1.9 is more than sufficient. Cm. Burton asked about how they define upscale and what the amenities are. He inquired as to approximately how much they will rent for. Mr. Taggarsi stated the range is $1050 to 1100 for one bedroom units, up to $1500 to $1600 for $ bedroom units. These are much larger than normal apartment units on the market. Some of the amenities include 0' ceilings, roman bathtubs, computer modems built in, and higher grade carpets. He does not think these will ever be converted to condominiums. They have no intent to convert. They are required to hold them for at least 4 years and most of their properties they have had longer. A large percentage of their renters they feel will work in this area. Cm. Howard clarified that one space will be covered and assigned. The other one is open. She felt our area may be unique in that we have limited transportation except for BART. Mr. Taggarsi responded that the statistics they submitted were Bay Area. He would be happy to get the information and share it. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 250 Cm. Burton stated he felt this had been sounded out and through the Planning Commission. With all the Staff time that's gone into this, he felt the apartment project deserves the City Council's support. Cm. Barnes stated she is really excited about this being high end and all the amenities but felt they need to take care of the parking today. You can't go back after the fact. There should be an absolute minimum of 2 spaces per unit. Cm. Howard stated she felt the same way. She would like to see at least 2. Everything else is really nice. We should look at this now and not have it come back in the future. Mayor Houston stated he was satisfied with the Staff Report and with the statistics they presented. On motion of Cm. Burton, seconded by Cm. Lockhart, and by majority vote, the Council waived the reading and INTRODUCED the Ordinance. Cm. Barnes and Cm. Howard voted against the motion. PUBLIC HEARING LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) 7:55 p.m. 6.2 (360-20) Mayor Houston opened the public hearing. Public Works Director Thompson presented the Staff Report and advised that this assessment district funds maintenance of certain landscaping improvements in the City's Santa Rita development area. Adoption of the Resolution will approve the levy of assessments for the I997-98 Fiscal Year. Mr. Thompson explained that the $27,218 assessment is spread on the basis of $250.72 per acre. Mr. Thompson advised that Staff had received no protests. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Burton, and by unanimous vote, the Council adopted CITY COUNCH, MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 261 RESOLUTION NO. 75 - 97 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR CITY OF DUBLIN LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 PUBLIC HEARING ~ ADOPTING FEE SCHEDULE FOR FIRE PERMITS, PLAN REVIEW, INSPECTION AND FIRE SERVICES 7:56 p.m. 6.3 (540-40) MayOr Houston opened the public hearing. City Manager Ambrose advised that beginning July 1, 1997, the City of Dublin will provide fire suppression and prevention services through a contract with the Alameda County Fire Department. A fee schedule must be adopted to cover the reasonable costs of fire prevention, weed abatement and other specified services to be provided through ACFD. These fees are projected to gen~erate approximately $66,000 of revenue during Fiscal Year 1997-98. Cm. Burton asked if there were any major changes. Mr. Ambrose stated the fee schedule is different from DRFA's and it is based on the costs they incur for providing the services. It will become our cost of doing business. It was very difficult to provide a comparison because it is structured so differently. The bread and butter of the schedule comes from plan check of actual development. Cm. Burton felt there should have been some kind of a comparison. He requested that the Council be given an old list. Mr. Ambrose stated he would be happy to do this. Cm. Barnes felt there were a lot of things on this list that we won't have to deal with, in that a lot of things don't apply. Mr. Ambrose stated ACFD Inspectors are paid more than DRFA Inspectors were and the additional cost will be passed on to the customer. Cm. Burton asked if we charge their employees rent for being at our facility. Mr. Ambrose stated no because we ask them to provide the service from here. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 252 Cm. Lockhart asked about the fireworks issue and if the charges are similar. Mr. Ambrose stated where there are fees unique to Dublin, the fees will be the same. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted RESOLUTION NO. 76 - 97 AMENDING RESOLUTION NO. 96-84 ESTABLISHING FEES AND CHARGES FOIl PUBLIC SERVICES BY ADDING EXHIBIT 9: FIRE PERMIT, PLAN REVIEW, INSPECTION & SERVICE FEES PUBLIC HEARING - AMENDMENT TO SECTION 8.12.140 OF THE DUBLIN MUNICIPAL CODE RELATING TO DEVELOPMENT AGREEMENTS 8:03 p.m. 6.4 (600-60) Mayor Houston opened the public hearing. Associate Planner Ram presented the Staff Report and advised that a proposed amendment to Section 8.12.140 of the Dublin Municipal Code will eliminate the automatic requirement for a public hearing for approved development agreements undergoing the required process of Annual Review by the City Council. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance. PUBLIC HEARING - ADOPTING THE NEGATIVE DECLARATION, THE EASTERN DUBLIN SPECIFIC PLAN AMENDMENT, AND THE GENERAL PLAN AMENDMENT 8:05 p.m. 6.5 (420-30) Mayor Houston opened the public hearing. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 253 Public Works Director Thompson presented the Staff Report and advised that the Eastern Dublin specific Plan and General Plan Amendment were approved in 1994. The traffic model used at that time has been updated. These updates affect the number of lanes required for several segments of the arterial street system. This amendment is proposed to make these needed changes without changing any of the land uses. No direct fiscal impact is anticipated on the City as a result of the plan amendments. Public improvements will be funded through development fees. Mr. Thompson stated the Planning Commission has reviewed the proposed amendments, and recommends adoption of the Negative Declaration and approval of the amendments as proposed. Mr. Thompson referenced 2 comments on page 9 in packet handout sheet provided which basically references 128' width of Dublin Boulevard. Also, a comment from the City Attorney,s office recommends as part of approval to direct Staff to replace references to the transit spine with Central Parkway. Cm. Burton asked how we will extend Houston Place. Mr. Thompson stated this is the ultimate configuration. Originally there was a problem of concern that trucks couldn't get in and out. It will eventually become a through street, making it much easier for trucks. John DiManto with Dublin Land Company stated he opposed the update study as it relates to Tassajara Road. Foothill Boulevard and Stoneridge Road is 6 lanes and it works well. This is now the third revised study and going from 4 to 6 to 8 lanes. He can't imagine that Tassajara needs to handle the volume of 580. He does not know the driving force for this study. Where will this end? The property owners aren't so concerned about land use changes, but rather with slicing their land 3 times. He wanted to go on record saying he will not face giving up property without a legal battle. Why this late do we have the third study? He would like all the backup that could verify the equivalent of the 580 freeway on Tassajara. He is opposed to the further widening as it impacts the Dublin Land Company's property. Mr. Thompson stated the problem out in eastern Dublin is there are only 2 east/west streets. Anybody coming from the Dougherty Valley south will come down Tassajara. Dougherty Road is already 6 lanes and it is packed. We anticipate there will be a need for 8 lanes in the future. Cm. Burton felt from our perspective this is pretty significant. Both sides would be affected. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 254 Mr. Thompson stated any oversizing would be paid for through traffic impact fees. Cm. Burton felt 8 lanes is a big road. We seem to be taking a lot for granted here. If you have the road the people will drive on it. If not, they will go somewhere else. He did not believe it can be widened enough to satisfy all the people. He was concerned about taking away some of the business land. He hasn't seen the traffic report or any backup on this. This is a lot of land to take off prime property. Mayor Houston felt we need to have the circulation. The analogy with the freeway isn't quite the same situation. We have to have adequate circulation or it will kill this area. We need to make sure we have the infrastructure there or tenants will be chased away. He was satisfied with Staff's information. Cm. Lockhart asked with regard to the Park & Ride Lots on page 13 if there could be a way to throw in the concept of motor home parking. This seems to be a big issue in our community. Cm. Lockhart asked if it would be possible to obtain a copy of the TVTC Action Plan for Routes of Regional Significance referenced on page. 24, exhibit A. She stated she had heard it referred to several times. Cm. Lockhart commented that on page 33, item g references the creation of Bray Way. She stated she didn't think the street had truly been named yet. Cm. Lockhart asked if on page $6, any conversations had been held between the Wheels Bus system and Walnut Creek regarding connecting to the Dublin BART station? Staff agreed to follow up on this. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. Cm. Burton felt this was excessive and stated he intended to vote against it. Motion included changes mentioned by City Attorney. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by majority vote, including the changes mentioned by the City Attorney, the Council adopted CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 2,55 RESOLUTION NO. 77 - 97 ADOPTING THE NEGATIVE DECLARATION, THE EASTERN DUBLIN SPECIFIC PLAN AI~IENDI~IENT, AND THE GENERAL PLAN AMENDMENT (PA 96-0§2) Cm. Burton voted against the motion. ST. PATRICK'S DAY CELEBRATION $:24 p.m. 7.1 (950-40) Parks & Community Services Director Ix)wart prepared and presented a report summarizing and providing a critique of the 1997 St. Patrick's Day parade and celebration. An evaluation meeting was held in April and present at the meeting were members from the Dublin Lions Club, the Dublin Chamber of Commerce, the Shamrock Village Merchants Association and the City's Parks & Community Services Department. The report also included ideas for possible incorporation and expansion of future celebrations. Ms. Lowart stated the committee will meet again in August and the Council will be kept apprised of efforts made by the committee. The Parks & Community Services Commission also expressed a desire to have a member on the committee. Cm. Burton noted on one of the pages that the Chamber is not mentioned as being involved in the follow up meeting, and asked if this was an oversight. Ms. Lowart stated yes they were in attendance at both meetings. They are a part of the liaison committee. Cm. Burton felt phone calls are usually a problem with any citywide event. People want to call and get information. Could we make something to have all the advertising on the city's voicemail system? If we could think in these terms, it would be a good idea. Everyone would get the same information. Cm. Lockhart questioned if Staff had received any feedback from ACFD related to the pancake breakfast. This was one of the nicest parts of the celebration. There are so many children that get a lot out of this. Ms. Lowart stated their first choice would also be to have ACFD do this. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 256 Cm. Barnes commented about the problem with getting big trucks to allow kids to do floats. If the City could assist, this would make the parade. The Council discussed the walking groups. Mayor Houston felt a lot of the youth groups and their inability to keep up slows down the parade. This is a long way for some of the kids. When he was Principal for a day, all the kids at Frederiksen told him they would prefer to ride in a truck if given a choice. Paul Moffatt, 11742 Solana Drive, representing the Lions Club stated they are very appreciative of the cooperation given related to the parade. They can use help from the other service clubs if possible. They feel they may have several sources to tap into for the use of trucks. A lot of children tend to spread out in the parade. To consolidate them in some way would be a good idea. They look forward to a bigger and better parade next year. Brian McKenna with ACFD assured the Council that they will continue to put on the breakfast next year. Cm. Barnes felt the great involvement of a lot of the community has been shown. One group could not do it, it takes everyone. We can all be winners. Cm. Lockhart stated she would like to see businesses impacted by the parade sponsor floats. They may say here's $50, just put my name somewhere on the float. This may be a way for them to participate. We do get some grumbling from businesses that are literally shut down. She thought in the past we offered some type of exposure for the car dealers to display a couple of cars. If there is a way to work with the businesses, this might help them. Mayor Houston commented on goal//3 and felt we definitely need to increase ' sponsorship of the parade. He is interested in the areas of bands and having the parade step up a couple of notches. The Lions have indicated this is costly. What about other valley high school bands? We should look at the mechanism on how we can get other bands here. There are competitions, points for being in certain parades, etc. We need more music. Maybe the City could look at some of these issues. Ms. Lowart stated the budget is based on the same as the past with no additional. financial support from the City. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 257 Mr. Moffatt agreed there are a lot of great bands; unfortunately they want from $1100 to $10,000 to be in the parade. They participate to compete with other bands. We are talking big bucks. Dublin High for many years wanted $1100 to march in the parade. We were very fortunate last year to have had 3 bands. The Lions Club does a lot for the high school and they felt maybe they could reciprocate. Sponsorships by local businesses could be an answer. He would rather downplay the concept of the City sponsoring it. Cm. Barnes felt a good many of these bands the problem is they will come if it can be a class competition. The judges are what cost. The big money comes in with getting qualified experienced judges. She misses a color guard to start the parade. Mr. Moffatt stated the 91 st Division over at Camp Parks has a really great bagpipe band. We should look for volunteers. The Lions Club feels it is a hometown parade. Mayor Houston stated he wasn't willing to accept the fact that we looked several years ago and it was expensive. Kim Wheeler with the Band Boosters has said there are ways to pull together bands and we need to look closer at this. More music would help draw more people into our community and this helps in a number of ways. Several people are interested in a running race. Ms. Lowart explained that the logistics of trying to organize a race on the same day with limited PUblic Works and Police personnel would be quite a chore. Mayor Houston discussed organizing volunteers. We should try to get more people into the City and make this a big time celebration. We need to step this up a couple of notches. He stated he recently attended the Crawdad Festival up in Isleton. This is a town of about 900 people and they draw over 200,000 people during this 3-day festival. Ms. Lowart stated if you look at who participates in our celebration, almost every service club currently participates. Mayor Houston felt this is why Pleasanton pays people, thereby drawing groups from Dublin. He stated he felt a great resistance, but he was unwilling to accept this. A 5K race would be over in 20 to 30 minutes, and a 1 OK race would be about an additional hour, so it would need to start about 8:00 a.m. He would like to see Staff investigate this. Cm. Lockhart stated for years the Soroptimists did a 5K and IOK run. They had a 23 member club and they managed it themselves. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 258 Mayor Houston felt if Dublin, California can't celebrate St. Patrick's Day, who can? This can be a big league type celebration or we can just say we can't go the extra steps. We need to look at all the options. Cm. Lockhart stated she watched the Livermore parade and they had judges who did a reviewing stand. Every entry that went by, they had a paragraph on them. There were a number of groups from outside Livermore in the parade. There were a lot of groups from Fremont. Maybe we could check with them as to how they get entries. Channel 30 was there taping the whole thing. Maybe we could set up some portable bleachers. She felt businesses would like to get their names out there for a minimal expense. Following receipt of the report, the Council directed Staff to work out the truck issue for the parade, work with the DHS Band Boosters to investigate bands and check into the issue of a running race to see how this can be incorporated. Cm. Burton suggested an update be provided after the next liaison meeting. Staff was directed to notice the meeting as the City Council indicated a desire to attend the liaison meeting. SANTA RITA COMMERCIAL CENTER - PHASE I, REGAL THEATER, SITE DEVELOPMENT REVIEW PA 97-003 9:02 p.m. 8.1 (410-30) Mr. Peabody gave a brief overview and stated. Staff feels the project will convey excitement and will be unlike any building in the Tri-Valley area. The spirit of cooperation has been exemplary. Associate Planner Ram presented the Staff Report and advised that this application for Site Development Review is for Phase I of the proposed Santa Rita Commercial Center (Hacienda Crossings). The project would be located at the southeast corner of Hacienda Drive and Dublin Boulevard and the proposal for the first phase of the 53 acre commercial center consists of a 94,520 square foot theater on 13.49 acres and freestanding signs adjacent to 1-580. The proposed theater would have 20 regular screens with 4,140 seats and an I-Max theater with 400 seats. As detailed in the Staff Report, Ms. Ram discussed the Center Design, the Design Team, the Site Plan, Elevation, Landscaping, Signs, Phasing, Consistency with the General Plan, Eastern Dublin Specific Plan and Zoning Ordinance, and Environmental Review. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING ,June 17, 1997 PAGE 259 Ms. Ram discussed additional wording for Condition 41. A planting and maintenance agreement shall be entered into with Caltrans "and any other agency or jurisdiction that has an Interest" in order... The Applicant requested changes to Conditions 28 and 44 to provide a little flexibility. On Condition 28, The Developer "and/or Alameda County" shall construct... On Condition 44, the same thing, The Developer "and/or Alameda County" shall map the extent... Staff has no problem with these changes. Cm. Barnes felt the phrase, "Caltrans and working with..." could be a problem. This hasn't worked in the past. They are sort of an island unto themselves. Mr. Thompson stated the maintenance people seem to be a little easier to get along with than the engineers. They have said they want $0 days to review the landscaping and we would maintain it for 3 years and then they will take over. Cm. Burton stated he would like to know exactly what an I~Max theater is. Ms. Ram stated it is a very very large theater and you feel like you're there. It is a different format than a standard movie. There's tiered seating. Cm. Lockhart asked about how the advertising for 20 different movies will be handled. Ms. Ram stated it will be handled differently than conventional theaters. She felt the applicant could address this. It will be tastefully done. Cm. Burton commented on the parallel lines on the building and felt this design could be used along the paths in addition to the building. John Greet, Vice President of Opus Southwest Corporation felt this project.is really special. This will be the cornerstone of the finest retail complex in northern California. Regal theaters are class operations. This is a result of a lot of hard work by a lot of different people. The City is lucky to have Eddie Peabody and his staff here. They are professional and they are responsive. This project was improved through their input. They should be patted on the back. David Babcock, Architect discussed the concept and why they did what they did. They wanted to create a real sense of place. They also wanted to connect the entire project. They spent a lot of time orienting the pedestrian walkways to connect every use and they all come right to the front door of the theater. The theater really anchors the project and from that hub everything radiates out. From a land planning perspective, CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 260 they are extremely pleased with the project. The pylon sign was a consensus of a lot of creative ideas. Bob Lauer, with ADW Architects stated this was really a team effort to pull this off. They wanted to bring together an art deco theme with a throwback to the 20's and 30's. They will have a sidewalk style cafe to have alternate types of goodies. The lobby is very spacious and there will be preview screens. They have poster cases outside that shows the times of the movies. Seating will be plush with high back reclining backs and cup holders. The I-Max will have its own concession stand. There will also be satellite stands for customer convenience. John Roper VI' for Regal Cinemas stated Michael Campbell and Neal Melton in 1982 formed a new company called Premiere in Taswell Tennessee and opened a theater for the good of the community. The first movie shown was ET The Extraterrestrial. In 1989 they sold this company and these young men in their mid-$0's started another company now known as Regal. In about 60 days they will be the third largest theater group in the country. They are publicly traded on the NASDAQ. They feel they operate the best theaters in the country. They clean up after every movie. Their buildings are designed to be user friendly. They like to feel a part of the community. They feel that Dublin is a City on the move and growing. They hope to break ground by earlY fall and hopefully will be open by next year. They have been on the west coast for just over a year. They look forward to being in the community for many years to come. He passed around pictures of some of their other facilities. Mayor Houston discussed an area of the site that might be appropriate for public art or special promotions. Ms. Ram stated this will be reviewed as part of the next phase. Mr. Roper stated this was a very sensitive area and they did a study to see how many people could assemble there. There could be up to 2,000 gathered there. They are involved in children's film festivals. They would welcome use of this area for special events. It has been designed for this type of a purpose. Mayor Houston asked if people could rent a theater for a program or seminar, etc. Mr. Roper stated they have done this in a number of communities and would be willing to consider this; particularly in the morning hours. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 261 Cm. Burton congratulated them for taking the wind situation into consideration and diffusing it in their project. It is a remarkable project. It looked to him to be the best one they've done. Mr. Roper stated he was aware of other past projects slated for the area and assured the Council that this is not a misfire. They fully intend to complete this project on this site. Mayor Houston asked who develops the special movies for the I~Max theater. Mr. Roper stated the short video tape they brought would explain this a lot more and invited the Council to view it following the meeting. Cm. Lockhart said one of the things of interest would be getting some signage out there showing what is to come before the building process actually starts. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted, with changes to Conditions 28, 41 and 44 RESOLUTION NO. 78 - 97 APPROVING PA 97-003, SANTA RITA COMMERCIAL CENTER, PHASE I, SlIE DEVELOPMENT REVIEW FOR A 94,!500 + SQUARE FOOT THEATER AND FREESTANDING SIGNS FIRE EMERGENCY RESPONSE SERVICES AGREEMENT BETWEEN CITY OF DUBLIN AND ALAMEDA COUNTY 9:48 p.m. 8.2 (600-40) City Manager Ambrose presented the Staff Report and advised that in November of 1996, the Alameda County Fire Department was selected by the City Council as the City's preferred fire service provider. The Council authorized him to negotiate a contract with ACFD in accordance with the general terms presented at that time. Mr. Ambrose discussed the areas of Services, Administration/Local Identity, Facilities/Equipment, Cost of Services, Personnel, Term and Termination as detailed in the Staff Report. Cm. Lockhart noted under Administration and Local Identity, there is one representative on the commission. She asked if this is a staff position. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 262 Chief McCammon stated in San Leandro it is a Councilmember. Cm. Lockhart noted under termination, it seems we had a real tough time accomplishing what we had to do in 12 months and questioned why is this one 9 months. Mr. Ambrose stated if there were concerns related to service, the City Council would probably not consider this until they went through a budget process.. It would actually be 10 months. What really complicated our current situation was the fact that there were so many agencies involved in the transition. This agreement spells out the termination clause quite clearly. Cm. Lockhart asked if related to the 29 people if we are saying the City is responsible for them for the life of their career? Mr. Ambrose stated not exactly. He explained that they will be able to go to ACFD or SRVFPD with their seniority. We are sending 36 employees to ACFD and the County is able to absorb the difference between 36 and 29. If the City decides to terminate the contract, the County is not in a position to absorb 29 employees. Cm. Burton indicated he had the same concern. He was impressed with the amount of detail regarding the equipment. He asked Chief McCammon to describe what the sign on the trucks and badges will look like. Chief McCammon passed out color photos displaying this information requested. Cm. Burton asked what was wrong with being Dublin Fire Department with the County seal in the middle, rather than the way it was displayed. He felt it should say Dublin Fire Department so that it is referred to in this manner. Chief McCammon explained a fundamental difference in the way the fire department operates as opposed to the way the police department works. The fire provides benefits with cost savings by being more regional with their services. They can't have Dublin patches on the shirts because they are all Alameda County Fire personnel. They will be working at different locations. Cm. Burton felt this was not what he agreed to. He felt it would be the Dublin Fire Department contracting with Alameda County. He asked if they would be taking over the Camp Parks Fire Department. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 263 Chief McCammon felt there's a possibility they could discuss this and go through a process and use resources assigned to the City of Dublin. They have discussed approaching the base commander. Mr. Ambrose stated we will need to review whether this will require another engine company. The amount of revenue would not even come close to offsetting another engine company. As we develop more in east Dublin, we will be looking at this. Cm. Barnes stated her major concern is that it doesn't state which 29 employees so if we terminated the contract, they get their pick, leaving us with potentially all new employees. Chief McCammon stated they are subject to a collective bargaining unit and they cannot agree to anything without going through a meet and confer process. It must be mutually agreeable to each. Mayor HOuston felt we have to have fire personnel and as long as we have minimum requirements, we would have a workable department. Cm. Barnes stated she was also disappointed that we won't have local identity. Mr. Ambrose reiterated that fire service operates very differently than police. Mayor Houston felt in the past we had no local identity. DRFA doesn't mention Dublin or San Ramon. We will have Dublin on the trucks and the ladder apparatus. He feels this is a positive. Cm. Lockhart felt when people want a fire truck, they don't care where they come from. It's more Dublin on the trucks than we've ever seen before. Mr. Ambrose stated we will be changing the sign on Station # 1 to say Dublin Fire Station. Mayor Houston felt the people are the most important thing. Identity hasn't been an issue in the past. He felt good about this. Cm. Burton stated he understood Chief McCammon's comments. On motion of Cm. Lockhart, seconded by Cm. Burton, and by unanimous VOte, the Council approved the agreement and authorized the Mayor to execute same. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING ,June 17, 1997 PAGE 264 AMENDMENT TO DOUGHERTY REGIONAL FIRE AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT 10:£0 p.m. $.$ (600~40) City Manager Ambrose advised that this amendment would provide that DRFA will continue in existence beyond June $0, 1997 for limited purposes; specifically related to the provision of medical benefits for retirees and to process workers compensation claims. Pursuant to the JEPA, the liabilities of DRFA will become liabilities of the two cities following termination of DRFA, based on the relative percentage attributed to each city at termination. A second purpose of the amendment is to clarify the distribution of assets as of June $0, 1997. The amendment provides that all vehicles, tools, equipment and supplies required by the San Ramon Valley Fire Protection District and Dublin's contract service provider shall be distributed to the Cities of San Ramon and Dublin, respectively, and all such property remaining shall be sold with the proceeds being distributed in accordance with the existing JEPA. Section 7 of the amendment adjusts the operating cost formula for Fiscal Year 1996-97 for those specified costs relating to performance pay bonuses and PERS service credit options. Section 8 allocates certain incremental costs associated with one Battalion Chief between the two cities. Mr. Ambrose explained that the powers of DRFA would be exercised by a governing board consisting of the City Managers of Dublin and San Ramon and DRFA would have no power to employ any persons after June 30, 1997. Cm. Burton stated he thought it required 3 members to remain a legal entity. Mr. Ambrose explained that no this is not necessary. This is ministerial in nature and the responsibilities are spelled out clearly. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUIION NO. 79 - 97 AMENDING JOINT EXERCISE OF POWERS AGREEMENT DOUGHERTY REGIONAL FIRE AUTHORITY CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 265 OTHER BUSINESS 10:26 p.m. UnSightly Signs (530~20) Cm. Lockhart questioned the proliferation of signs and temporary signs on the fence at the corner lot on Amador Valley Boulevard at Village Parkway. There are lots of weeds and there has been a sign up there a long time. A hair cut sign recently went up as well as various others that are stuck in the fence. Mr. Peabody stated they are already going after the perpetrators. They have received an official complaint. Heritage Center Event (950~40) Cm. Lockhart reminded everyone that Saturday is the "Weddings Then and Now" event at the Heritage Center. Tickets are still available. League of CA Cities Conference (140~20) Cm. Lockhart asked if any of the Council intended to go to the League of California Cities conference in Monterey in July. She felt the program on redevelopment looked exciting. Weed & Sign Problems (530~20) Cm. Barnes stated she also had complaints about weeds on Village Parkway and Amador Valley Boulevard. The property on the corner is very unsightly. Also, the chicken place next to Grand Auto has become an eyesore. Somebody has to own that property and she asked that contact be made to get them to clean it up. Mr. Ambrose advised that MCE cannot remove weeds from private property. They must go through a process. The chicken restaurant is a perennial problem. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 266 The other issue she wanted brought up was remaining election signs. These signs are no longer important in that the election was weeks ago. This seems to happen every election. She felt we should tighten our policy regarding removal of these types of signs after an election. Fireworks Permits (650~60) Cm. Barnes stated in prior years, the Council had received a list of all who applied for and who got selected in the lottery to sell fireworks. She requested a copy of this years list. Mr. Ambrose stated a copy had been distributed, but he would double check and make sure they are provided with a copy. Budget Hearing Schedule (610~05) Cm. Barnes stated next Wednesday evening, the Budget meeting is scheduled to begin at 6:00 p.m. and she asked if the starting time could be moved to 7:00 p.m. She will be attending a Waste Management meeting where they'll be adopting their budget. In order to make a quorum she has to be there. She won't be able to get back to Dublin by 6:00 p.m. Mr. Ambrose advised that Staff had noticed items related to adopting fees for 6:00 p.m. It was determined that the meeting will start at 6:00 p.m. for the public hearings and then the Council will take a recess and resume at 7:00 p.m. Freeway Improvements/Street Names (820~60) Mayor Houston brought up the issue of the hook ramp road and future road and Bray Way. He suggested rather than Bray-Way that they name it Michael Murray Way. Mr. Ambrose stated Staff will bring names forward for this. The road could be identified on the freeway as an exit so we need to look at taking advantage of this. We may even be able to say "downtown Dublin" instead of the street name. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 267 ADJOURNMENT 11.1 There being no further business to come before the Council, the meetin$ was adjourned at 10:S8 p.m. Mayor CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING June 17, 1997 PAGE 268