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HomeMy WebLinkAbout06-25-1997CC Adopted Minutes BudgetADJOURNED REGULAR MEETING - June 25, 1997 An adjourned regular meeting of the Dublin City Council was held on Wednesday, June 25, 1997, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:04 p.m., by Mayor Houston. ROLL CALL PRESENT: ABSENT: Councilmembers Burton, Howard, Lockhart and Mayor Houston. Cm, Barnes arrived at the meeting at 6:47 p.m., during the Staff presentation on the CIP. None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. CONSENT CALENDAR 6:06 p.m. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote (Cm. Barnes absent), the Council took the following actions: (4.1) NO Minutes were agendized for approval; Authorized (4.2 330-20) Staff to appropriate to Reserves, any Revenues in excess of Budgeted Expenditures as of June 30, 1997; Approved (4.3 600-40) Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority and the International Association of Firefighters, Local 1885, AFL-CIO; Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority and T. J. Welch; and Agreement between the City of Dublin, the Alameda County Fire District, the Dougherty Regional Fire Authority and Lorelei Wade; CITY'COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 269 Received (4.4 600-40) the Animal Control Contract Services Review report and confirmed the recommendation that the regular contract review cycle shall be the same as the contract for Police Services; PUBLIC HEARING PROPERTY RELATED FEE: STORM WATER/REFUSE SERVICES 6:07 p.m. 6.1 (1050~20) Mayor Houston opened the public hearing. Public Works Director Thompson presented the Staff Report and advised that each year at this time, a public hearing is held to set the fee for the Storm Water Utility Fee, which has in the past, paid for the City's program to reduce storm water runoff pollutants. This year, the fee is being reduced by 50% and will only pay for the refuse related costs of the program which are the street sweeping and storm drain catch basin cleaning. The proposed storm water management program for FY 1997-98 totals $90,395, including delinquency and the cost of fee collection. The proposed fee for FY 1997-98 will be $7.30 for a single-family property, which again, is approximately 50% less than the fee of $14.72 per single-family property that was charged in prior years. Cm. Burton congratulated Mr. Thompson for dropping the fee 50%. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Barnes absent), the Council adopted RESOLUTION NO. 80- 97 APPROVING AND ESTABLISHING PROPERTY RELATED STORM WATER-REFUSE FEE Mayor Houston announced that Item 6.4 would be heard out of order and put before Items 6.2 and 6.3. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, ]997 PAGE 270 PUBLIC HEARING LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM 6:08 p.m. 6.4 (580~40) Mayor Houston opened the public hearing. Chief Thuman explained that the United States Department of Justice, through its Bureau of Justice Assistance awarded $1 $,999 to the City of Dublin through a Local Law Enforcement Block Grants Program. This program allocated funds based on the number of Part I crimes reported during calendar years 1995 through 1995. The purpose of the program is to provide local government with funds to finance projects to reduce crime and improve public safety. Staff recommended that the funds be expended to offset a portion of the salary of the bicycle officer. Mr. Ambrose clarified that the bicycle officer position was never funded with General Fund monies, Cm. Burton asked if there was significance to the odd amount of $ I $,~99. Chief explained that it was based on a formula and it just came out to this amount. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. Cm. Burton felt that use of the bicycle officer is a good one. On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 81 - 97 APPROVAL OF APPROPRIATION OF BLOCK GRANTS FUNDS CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING Sune 25, 1997 PAGE 271 PUBLIC HEARING ~ ADOPTION OF RATE ADJUSTMENTS FOR GARBAGE COLLECTION/DISPOSAL/RECYCLING SERVICES PROVIDED BY LIVERMORE DUBLIN DISPOSAL 6:15 p.m. 6.2 (810-50) Mayor Houston opened the public hearing. Administrative Services Director Rankin presented the Staff Report and advised that current garbage rates became effective January 1, 1996. In accordance with the Agreement with Livermore Dublin Disposal, the adopted rates were scheduled to be reviewed for a rate adjustment July 1, 1997. The amount of the allowed adjustment is to be calculated in accordance with a specific formula. The actual percentage of increase depends on the type of service received. In all rate categories, the proposed City of Dublin rates are less than the average of the agencies surveyed. Mr. Rankin advised that in accordance with the requirements of Proposition 218, approved by voters in November of 1996, notices were mailed to all 7,856 parcel owners on May 9, 1997. Proposition 218 criteria specifies that at the public hearing, the City must consider all protests against the proposed fee or charge. If the written protests against the fee or charge are presented by a majority of owners of the identified parcels, the City shall not impose the fee or charge. Mr. Rankin explained that at the time the Staff Report was prepared, the City had received a total of 10 protests from 4 property owners. Also, a letter was received from R_on Nahas who has an ownership interest in several multi-family units in the City of Dublin. At some of the properties, he has installed trash compactors which are serviced under the Drop Box rate category. Mr. Nahas has suggested that the fee charged for compacted waste be levied 'based upon the actual weighed tonnage. Mr. Rankin stated at the present time, the fees are collected based upon the container size. This is true for all rate categories and from a pure financial cost standpoint, the individual customer has an incentive to select a container size which most closely meets their actual need. Otherwise, they may wind up paying costs for a volume which is not actually used. With a Drop Box or Compactor, this is further complicated by the fact that the customer may own the container and changing sizes represents a capital cost. Mr. Rankin stated given the timing of the receipt of this request, it was not possible for Staff to determine how the proposal might affect the total rate base. Although Staff 'intends to continue to discuss alternatives with LDD, no change is recommended at this time. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 272 Mayor Houston asked what the cost was prior to dropping them the last time. Mr. Rankin stated he didn't know per rate category. In 93~94 it was $I 10 and then up and then down again. It's about $7 lower than the 95-96 assessment. The cumulative impact is we are still lower than we were in 95-96. Cm. Burton asked questions regarding the Rafanelli & Nahas situation. He is using a compactor. If we could improve the rates we should consider it. Mr. Ranldn stated he and also Desi Reno had conversations with them. The rates are all based on averages. Rates are based on a number of factors. The way it's designed, it's comparable. The revenue has to be captured somewhere in the rate base. Cm. Burton stated he just wanted to make sure we had discussed this properly. Desi Reno, General Manager of LDD stated he felt Mr. Rankin did a very thorough job in his analysis. He has contacted Mr. Nahas who has a 30 yard compactor. They pick up on Tuesday and again on Friday. Because the Tuesday pick up follows a weekend, the bin is very full. Then on the Friday pick up, it's usually only partially filled. They have looked at switching to a 15 yard compactor and maybe switching the days of pick up. Their garbage is very dense. Mr. Reno stated he had brought Stu Clark, a new manager into Mr. Rankin's office to introduce him. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Ix~ckhart, and by unanimous vote (Cm. Barnes absent), the Council adopted RESOLUTION NO. 82 - 97 AMENDING THE SCHEDUI F OF SERVICE RATES FOR INTEGRATED SOLID WASTE SERVICES AND ESTABLISHING MINIMUM SERVICE LEVEL FOR RESIDENTIAL CUSTOMERS CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 273 PUBLIC HEARING ASSESSMENT FOR BASIC GARBAGE/RECYCLING SERVICES 6:28 p.m. 6.3 (810-30 Mayor Houston opened the public hearing. Administrative Services Director Rankin advised that the annual fee for the cost of Basic Residential Garbage Service is collected on the property tax bill. The City has been providing the current mandatory residential garbage and recycling services since July 1, 1993. The proposed 1997-98 annual assessment is $1 I4.90 per household, which represents an increase of approximately 2% over the assessment levied for 1996-97. Customers who request services beyond the Basic service are billed directly by Livermore Dublin Disposal. Mr. Rankin discussed the specific criteria required as a result of the passage of Proposition 218. At the time the Staff Report was prepared, the City had received a total of 8 protests from 3 property owners. Mr. Rankin advised that the annual assessment is actually proposed to be less than the amount the City will pay to the Company and Dublin's rates are favorable when compared to the surrounding cities. Mr. Rankin reminded everyone that we have a curbside cleanup coming up this Saturday. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote (Cm. Barnes absent)' the Council adopted RESOLUTION NO. 83 - 97 APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM RESIDENTIAL GARBAGE AND RECYCLING SERVICES FEES FOR FISCAL YEAR 1997-98 CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 274 PUBLIC HEARING - 1997-98 UPDATE TO THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (1996-2001) 6:31 p.m. 6.5 (330-40) Mayor Houston opened the public hearing. City Manager Ambrose presented the Staff Report and advised that the updated costs for the Five-Year CIP totals $29,542,917, including costs incurred in prior years for those projects that are part of the Capital Improvement Program. Projected costs for the remaining four years of the CIP total $23,105,547. A total of 17 new projects have been included in the Update to the CIP for the remaining four years. The CIP also identifies projects which are unfunded or underfunded totaling $24,190,962. The recommended Capital Improvement costs for FY 1997-98 total $5,273,637. Mr. Ambrose reviewed each program area, including: General; Community Improvements; Parks and Streets. Mr. Ambrose advised that one project that is not included in the CIP which the Council may need to consider during FY 1997-98 is the completion of tenant improvements and remodeling of the Civic Center to accommodate additional Staff associated with the City's growth. Once the costs are known, this project may require a budget adjustment if it is to proceed during FY 1997-98. The Parks & Community Services Commission has reviewed those projects included in the Parks & Community Services Program of the CIP. The Planning Commission reviewed the proposed Update at their meeting last night and determined that the projects included in the Update are in conformance with the City's General Plan. The projects that have been included for funding in the CIP Update address the City's infrastructure needs in the foreseeable future, and will enhance the quality of life for residents, businesses and visitors. Mayor Houston asked how long the pedestrian bridge at Mape Park will take and when the project will start. Mr. Thompson stated it will probably take a couple of months to prefabricate the bridge. Mr. Ambrose stated it was up to the Council, but they may wish to delay until after the park reopening in August. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 275 Mayor Houston asked that Staff find out more information so the Council could discuss it at a future meeting. Cm. Barnes arrived at the meeting at 6:47 p.m. Mr. Ambrose stated Staff will bring a report to the Council on July I Uth regarding the 3 task forces in order to move ahead. Mayor Houston commented on the Camp Parks Soccer Field, it is moving forward and will be able to be used this Fall. We may want to look at this site more closely with regard to fields on an interim basis. This might be a great way to bridge the gap during the next couple of years. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 84 - 97 ADOPTING THE 1997-98 UPDATE TO THE 1996-2001 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM RECESS At 6:55 p.m., Mayor Houston called for a short break. The meeting reconvened at 7:11 p.m. with all Councilmembers present. PUBLIC HEARING ADOPTION OF 1997-98 ANNUAL BUDGET & FINANCIAL PLAN 7:12 p.m. 6.6 (330-20) Mayor Houston opened the public hearing. City Manager Ambrose advised that the total recommended appropriations for Fiscal Year 1997-98 are $25,930,199. The total anticipated Net Expenditures are $23,653,529. The Budget has been prepared in accordance with the direction provided by the City Council during its February 1997 Budget Preparation Study CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 Pa. GE 276 Session. Existing Landscaping Assessment District fees have been frozen for FY 1997- 98 with the exception of the Santa Rita Landscaping Assessment District in which the City will be charging a fee for the first year. The budget is also predicated upon a reduction in the Storm Water control fees. The total recommended appropriations for FY 1997~98 are $25,930,199 and appropriations are allocated: Operating Budget Debt Service Capital Improvements Internal Services Fund TOTAL ANTICIPATED EXPENDITURES $18,379,892 1,599,919 5,273,637 266,250 $25,519,698 Appropriations to Reserves $410,501 TOTAL 1997-98 APPROPRIATIONS $25,930,199 The Preliminary Budget is funded by $25,685,745 in current year projected revenues and $244,454 in restricted reserve funds. Cm. Lockhart stated as a rookie when she got her hands on the budget, it was pretty scary. It was, however put together very well. She thanked Staff for the manner in which things were explained and the amount of detail provided. Mayor Houston explained that the Council chose to look at last years budget as a base line and the higher service levels would be discussed this evening. Joy Cadone, 7669 Ashford Way stated she was here in 2 roles. She is a Dublin resident and loves it, and she is Assistant Librarian. She thanked the City for all the years of support for the Dublin Library. They have struggled with the cuts in funding and she thanked the City of Dublin for its support. Dublin was the very first City to provide extended services to the community. Several cities have followed suit. We have also done a wonderful job with our Police Services. Her dog is licensed and neutered and she stated she hopes it never ends up at the Animal Shelter. The Friends of the Dublin Library was voted organization of the year. Ruth Freis, 1520 Catalina Court, Livermore representing Resources for Family Development, thanked the City Council for the wonderful opportunity given last year to serve the families of Dublin. She briefly told the Council that all the goals and objectives they had set for themselves had been met. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 277 Cm. Burton asked if there is a phase of their organization that wouldn't be a program area where we could contribute. Originally Dublin did not want to be involved in programming. Programs can get beyond the scope of the community. A single project area would be preferable such as a capital improvement or something of that nature. Ms. Freis stated they look at this as a service identified for the City of Dublin only. They have no capital improvement types of projects under their direction. They don't build buildings, but support what's already here. They recruit new providers. They are having a difficult time attracting qualified people in the field. Dublin will certainly be impacted by the classroom reduction program and smaller class sizes. The impacts of this on childcare will be gmat. More people are going into the teaching field, leaving a void in childcare leaders. Cm. Burton suggested they approach the City of Dublin with a specific project request rather than for just general programming. We need to look out that we don't get into social programs. Mayor Houston read a statement from Karen Dyer, 6829 Sage Court: '7~ankyou [or your past support of the Library N your recosni~'on of its importance as an invaluable communi& asset & resotwce. Your con~ued support is also very much appreciated" Cheryl Matthews, 3707 Mohr Avenue, Pleasanton, Assistant Superintendent spoke about the DPIE request for a partnership in funding for a director for this program. She gave a background of the program which began 5 years ago. Good schools mean good business. This organization has accomplished a lot. The Crayons to Computers warehouse is out at Camp Parks and the building Was donated by NASA and houses surplus materials. They get tons of computers donated each year that are rebuilt and put into the classrooms. It has gone far beyond what they anticipated it to be. This is primarily a volunteer organization. Pleasanton has a similar program, even though it is much larger. They feel we could go far with a part time position who could go into fund raising efforts by writing grants, etc. Volunteers only have so much time and energy to donate. She requested that the City consider funding this for 2 years. She felt this is worth looking at again. The School Board approved their portion of funding last week. We have 5 California Distinguished schools in Dublin. She hoped the City Council would reconsider funding this. Karen Sevilla, PEP coordinator and Katie Young who just finished 5th grade at rrederiksen thanked the Council for funding the program. They need to get some fresh volunteers, replenish supplies, etc. Presented by Center for Human Development out of Concord. They are similar to the DARE program, but it's presented by parent volunteers who team teach. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 278 Cm. Barnes asked how many volunteers they have. Ms. Sevilla stated they have 9 at Frederiksen, and 4 or 5 each at Murray, Nielsen and Dublin Elementary. Katie Young relayed some of the things she had learned from the PEP program. She stated it teaches them how to avoid drugs that can harm them. The parents teach them a lot about drugs. Sherry Beetz, Principal at Frederiksen, stated she supports this program. The Parents do a great job and it has been a very beneficial program. Lynne Baer with DFA thanked the City Council for past support and hopefully for their continued support. Cm. Burton asked about their next projects. Ms. Baer advised that opening August 7 will be the artist residency at Stoneridge Mall. They got a grant to have :3 artists come out and work on shopping center culture. They are continuing to find artists for art in the parks. They're redoing the cases for the lobby. The identified FY 1997~98 Budget requests for funding by various community groups/organizations, included: Dublin Partners in Education = Staff did not recommend that the City fund a contribution of $10,000 for supporting DPIE overhead at this time given that the cost of the Director exceeds the total fund-raising conducted by DPIE in the last year. Staff recommended that the City work with the School District to identify ways that the City could assist DPIE in supporting its programs. Dublin Fine Arts Foundation = Staff recommended that the City Council fund the $ I0,000 requested by DFA. Resources for Family Development = Staff recommended that the City Council fund RFD's request of $12,000. Tri~Valley Community Television = Staff recommended that the City Council fund CTV's request in the amount of $23,611. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 279 Dublin Substance Abuse Council = Staff recommended that the City Council fund the Dublin Substance Abuse Council request in the amount of $5,000 ($2,500 for Dry Grad Night) and $2,500 for Red Ribbon Week. Dublin Unified School District/Parent Education Program (P.E.P.) = Staff recommended that the City Council fund their request in the amount of $4,830 to expand the program to the new Dublin Elementary school, as well as to re. certify volunteers at existing program sites. Mr. Ambrose stated he recommended that the Council fund $160,000 in higher service level requests. Detailed descriptions of the Higher Service Levels were included in each appropriate Budget ActiVity. The Council reviewed the Budget by major category and discussed the recommended higher service levels. City Council Budget: a) Red Ribbon Week/Dry Grad Night ($5,000) Approved. b) Parent Education Program PEP ($4,830) Approved City Manager/City Clerk BUdget: a) One-half time Office Assistant II ($25,672) Approved Police Services Budget: a) School Resource Officer ($137,717) NOT Approved Mayor Houston stated there will be some effort to discussing this as a phase in with Dublin Unified School District. Mr. Ambrose stated we tried to look at police/school needs that are not being met. Public Works Administration Budget: a) One-half time Office Assistant II ($28,522) Approved Health & Welfare Budget: Child Care a) Contribution to Resources for Family Development ($12,000) Approved Cultural Activities a) Contribution to Dublin Fine Arts Foundation ($10,000) Approved CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 280 Parks & Community Services Budget: a) Expansion of Afterschool Recreation Program to Dublin Elementary School ($15,509) Approved b) Teen Basketball League ($3,303) Approved c) Part Time Temporary Gym Attendant ($2,277 net cost) Approved d) Park Dedication for Mape Memorial Park and Two Outdoor Concerts at Dublin Civic Center ($5,319) Approved Mr. Ambrose stated the increased amount for Library service to support additional hours actually maintains the same level of service we are already receiving from Alameda County. We could be looking at additional costs next year. Mayor Houston stated a library task force will be formed in the upcoming months. Cm. Lockhart questioned the Heritage Center costs and asked if we are opening on weekends. Ms. Lowart stated funding was included if people ask for this. Mayor Houston asked about the issue of crossing guards for Dublin Elementary. He would like to have this monitored and work with the School District. Staff should stay on top of this so we don't have a situation like Murray. Mr. Ambrose advised that District staff wants to evaluate using school volunteers. Community Development Budget: a) Establishment of Downtown Task Force ($4,000) Approved b) Contract Office Assistance for Building Official ($$1,920) Approved c) Phase II of Telecommunications Policy ($25,000) Approved Mr. Ambrose advised that we are getting a number of requests to string cable along city streets. This is such a technical area, we need some additional expertise. Engineering Budget: a) Senior Civil Engineer shows negative cost (-$55,607) Engineering cannot keep up with the activity going through planning right now. b) Engineer's Aide ($42,255) Approved Cm. Burton asked if we will have the courage when growth levels off to adjust this. This is the idea of flexibility in being a contract city. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 281 Mr. Ambrose stated our 2 Public Works Inspectors are working a substantial amount of overtime. Economic DevelOpment Budget: a) One-half Consultant for DPIE ($10,000) not recommended by Staff:for_rundin~ Mayor Houston stated he is on the Board of Directors and feels this program has come a long way. This person will not only establish contacts and relationships with the business community, but also bring in more grant money. He would like to see the amount funded to match the other groups. He would also like to see DSRSD participate as well. Cm. Burton stated Fred Lewis who is also on the Board called to say they are looking for $10,000 this year and $5,000 next year. Mayor Houston felt this is a wise investment. Cm. Barnes stated they had all been lobbied quite a bit. This can be revisited to make sure it works. She also would like to see DSRSD get involved. Mayor Houston summarized he would like to take $10,000 out of contingent reserve to fund this. The Council concurred. Economic Development Budget: a) One-half Consultant for DPIE ($10,000) Approved Mayor Houston summarized that even though they went through this pretty quick, they have already spent a considerable amount of time earlier in the year. When he first got on the Council, this was a 2~day process. Cm. Barnes commented from the time they received the Budget, they had had ample time to review the document and were able to ask questions of the City Manager. Cm. Howard asked what the Th~Valley Convention Bureau does for us. Greg Reuel explained their main contribution is they are the joint agency that' markets the area for convention and business activities that are here. This is as opposed to a single business trying to recruit. They combine Livermore, Pleasanton and Dublin resources to market the area. Our greatest asset through this is probably our hotel and future hotels. We have extremely good OCcupancy with the Dublin Park Hotel but when it comes to weekends there is a substantial drop off with usage. This CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 282 organization goes out and tries to find conventions to come in and use our services. They just sent out a release that they are now working as a team trying to get the California Mens Bowling Association to hold their event here. They will book 1900 rooms over the time period of this tournament. Mr. Ambrose stated we haven't been a member long enough to really evaluate whether or not it is paying off. Cm. Lockhart asked if this would be considered a marketing tool for Eastern Dublin. Mr. Reuel stated this is correct. The hotels that are looking feel it is an essential ingredient to have some kind of a bureau marketing the area. Cm. Burton stated he is in favor of having us participate in order to get it going. Mayor Houston stated they are more than happy to give a tour of their operation and to show what they are doing. Cm. Lockhart asked about the community volunteer projects listed under Health & Welfare, Public Works. Mr. Thompson explained we do this each year and it is an ongoing project. Alot of them have to do with Eagle Scout projects. It is mostly a youth type thing. We have a list of things we try to work into this program. Cm. Lockhart noted in looking at our special events under Culture & Leisure Services, we haven't increased the budget for St. Patrick's Celebration, but we need to keep in mind if we are going to improve the celebration, we'll probably need to increase the budget. Mr. Ambrose stated this event is a collective effort on the part of the entire department. We may need an additional person devoted solely to special events. Staff could come back with some kind of a proposal once the committee has met a couple of times. Mayor Houston felt as a place holder for right now he recommended we double the $10,000 amount to $20,000 and if we don't use it, this is even better. This will show the committee we are serious. Mr. Ambrose stated this budget also includes other special events. The 10,000 figure is not dollars, but rather number of participants. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 283 Cm. Barnes stated we're asking citizens to come and participate in the planning and if it costs more money it will come back to the Council. She would like to see what the community wants. Mr. Ambrose stated not including Staff time we spent about $13,700 out of Parks & Community Services. This does not include Public Works or Police expenditures. Cm. Barnes stated she would rather hold off until we see what the community wants. Ms. Lowart stated every year they have an initial planning meeting and notify all the service groups. Usually about 2 show up. We can expand our mailing list. A report will be brought back to the Council related to the running race. Cm. Barnes suggested we bite the bullet and run an ad. We could ask people to come and join us as we plan. Cm. Lockhart commented on the $4,000 to fund expenses for the downtown study task force. This is great. She asked if the other task forces will happen at the same time. Mr. Ambrose and Ms. Lowart stated there are funds in the CIP for the parks task force independent consultant and hopefully a concept will be brought to the July 15 City Council meeting. Goals and objectives included 3 separate task forces. Mayor Houston asked about the status of Iron Horse Trail improvements. Mr. Thompson stated we have applied for additional monies. Mr. Ambrose stated we are in the grant application process. This is probably the most expensive portion of the trail because it involves crossing 3 streets. It's pretty expensive; we're looking at about $600,000. Mayor Houston felt the task forces can talk about expanding the Camp Parks Soccer Fields. Mayor Houston closed the public hearing. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council with the addition of funding of $ I 0,000 for DPIE, adopted CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 284 RESOLUTION NO. 85 - 97 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1997-98 ADOPTION OF APPROPRIATIONS LIMIT FOR 1997-98 8:28 p.m. 8.1 (330-20) Administrative Services Director Rankin advised that each year, the City Council is required by State Law to adopt an Appropriations Limit in conjunction with the annual Budget process. The I997-98 Appropriations Limit is calculated by multiplying the adopted Appropriations Limit calculated for the prior year by a factor reflecting growth increases. The I997-98 proposed Limit is $41,167,504 and only $13,664,577 m 1997-98 Appropriations are subject to this Limit. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council adopted RESOLUTION NO. 86 - 97 ADOPTING AN APPROPRIATIONS UMII OF $41,167,504 FOR FISCAL YEAR 1997-98 OTHER BUSINESS Council Calendar (610-05) Mr. Ambrose advised that the Council's July calendar had been distributed. There will be a Council meeting on July 1 st. Cm. Burton stated he would be gone and not in attendance at that meeting. Council Committees (610-05) Cm. Burton asked who the second alternate was on the CMA Board. There is a meeting on July 24 at 3:30 p.m. He is the representative on this Board. Cm. Barnes is the alternate and she will be at the League conference in Monterey. Staff advised that there is only one alternate. CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1997 PAGE 285 Cm. Burton requested that Staff notify them that no one will be able to attend the July £4 meeting. Cm. Burton asked Staff to contact the Alameda County Housing Authority and request that a packet related to the July 9, 8:00 a.m., meeting be sent to his alternate Cm. Barnes. ADJOURNMENT I1.1 There being no further business to come before the Council, the meeting was adjourned at 8:33 p.m. ATFEST: CITY COUNCIL MINUTES VOLUME 16 ADJOURNED REGULAR MEETING June 25, 1{)97 PAGE 286