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HomeMy WebLinkAbout09-16-1997 CC Adopted MinutesREGULAR MEETING - September 16, 1997 A regular meeting of the Dublin City Council was held on Tuesday, September 16, 1997, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:03 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW EMPLOYEE 7:03 p.m. $.1 (700-10) Assistant City Manager Rankin introduced Fawn Holman, new Office Assistant II in the City Manager/City Clerk's Office. Fawn worked previously for the City for about 3 I/2 years in the Planning Department as an Office Assistant and later as Administrative Secretary. Fawn Stated she was excited to be here and glad to be back. ACCEPTANCE OF GI~ FROM DESILVA-GATES CONSTRUCTION 7:04 p.m. 3.2 (I 50-70) Mayor Houston stated DeSilva-Gates Construction, a Dublin-based company, has made a $1,000 donation to the City with a request that the funds be used to provide support to the Police Services Bicycle Unit. This unit is comprised of 8 trained officers who spend a portion of their work week patrolling certain areas of the City on bicycles. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 367 ~ ~ A spokesman (who did not identify himself) stated their company is based on the pretense that they all have to work together. He is a law enforcement retiree and asked that we look at new ways of preventing crime. A job well done to the Police Department. Mayor Houston presented a plaque from the City. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council accepted the $1,000 gift, approved the Budget Change Form, directed Staff to prepare a formal acknowledgment to the donor, and directed Police Services Staff to use the funds to purchase equipment and supplies for the Police Services Bicycle Unit. ACCEPTANCE OF GIFt FROM ALTAMONT CRUISERS 7:06 p.m.. 3.3 (150-70) Mayor Houston advised that the Altamont Cruisers periodically hold car shows and other social events at various Tri-Valley locations. The purpose of these events is to display classic cars and to generate revenues through fees and donations for local charitable organizations to help in the fight against drugs. An August event held at Foster's Freeze on Amador Valley Boulevard generated a total of $1,000 in profits and donations which the group is donating to the City, with a request that funds be used to enhance or expand the City's drug abuse resistance education program. An unidentified spokesperson thanked the City for this opportunity to share a little about their car club. Various members present were introduced, including Bob Cummings & his wife Jean, Sherill and Bob Abbish, Ed English and his wife Cindy, Keith Olson, Jackie and Jim Jones and her husband John. Their car club was founded in 1988. In the last 3 years they have contributed $23,000 to organizations in the Tri- Valley area. Everyone was invited on Sunday, September 28 to their eighth annual car show, which will be their last show of the year. Bob Cummings thanked Beth and then presented a check to Mayor Houston. Mayor Houston presented a plaque to Bob and Beth, as well as City Key Pins and City Song tapes. Ed English announced that the September 28 event is being held in Livermore. Their information number is 461-2261. Registration begins at 7 a.m. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 368 On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council accepted the $1,000 gift, approved the Budget Change Form, directed Staff to prepare a formal acknowledgment to the donor, and directed Police Services Staff to use the funds to enhance the City's existing drug abuse resistance education programs. Camp Parks Soccer Fields (950-60) Mayor Houston announced that we finally had the grand opening of the soccer park out at Camp Parks last Saturday. The Dublin United Soccer Club gave him a plaque which he gave to the City Clerk to display. He commented that the fields look great. CONSENT CALENDAR 7:16 p.m. On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council took the following actions: Adopted (4.2 720-40) RESOLUTION NO. 107 - 97 AMENDING THE BENEFIT PLAN (DENTAL CONTRIBUTION - $140.35) Received (4.3 330-50) the Preliminary Financial Report for the Month of July, 1997; Received (4.4 1050-30) a Quarterly Status Report of TCI Cable TV Upgrade ConstruCtion; Approved (4.5 330-20) Final Budget Changes for Fiscal Year 1996-97 and directed Staff to record the items in the Final Financial Report; Adopted (4.6 600-30) RESOLUTION NO. 108 - 97 AWARDING CONTRACT 97-07 1-580 BEAUTIFICATION PROJECT TO FOUR SEASONS LANDSCAPE & MAINTENANCE, INC. ($22,478) CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 369 and approved the Budget Change Form transferring $9,536 from Unallocated Gas Tax Reserves to this project; Authorized (4.7 390-40) Staff to distribute an RFP for a Business License Registration Computer Software System and authorized an exception to the required bid procedures; Adopted (4.8 600-30) RESOLUTION NO. 109 - 97 AWARDING CONTRACT 97-10, HERITAGE CENTER PARKING LOT TO BAY CITIES PAVING ($61,170.30) approved the Budget Change Form and authorized the Mayor to execute the agreement; Adopted (4.9 410-40) RESOLUTION NO. 110 - 97 APPROVING PARCEL MAP 7116 AND ACCEPTING CERTAIN OFFERS OF DEDICATION Adopted (4.10 350-20) RESOLUTION NO. 111 - 97 AWARDING THE BID FOR COMPUTER EQUIPMENT TO ADVANCED MICRONET SOLUTIONS ($33,1542.16) AND REJECTING THE BID SUBMlllED BY MICROGEAR Authorized (4.11 600-50) Staff to advertise for bids for Contract 97-05, Dougherty Road Improvements/Annual. Overlay Program; Approved (4.12 300-40) the Warrant Register in the amount of $385,399.64. Cm. Barnes and Cm. Lockhart requested that the minutes be pulled from the Consent Calendar for discussion. Cm. Barnes commented that on Page 356, third paragraph, the last sentence reads, 'This wording would allow Avon, Tupperware, etc., salespeople to store and sell goods from the premises if they are shipped or delivered di'rectIy to the customer." She did not feel this was a correct statement. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 10, 1997 PAGE 370 Cm. Lockhart felt the explanation was incorrectly stated, but not the text of the section. We could just strike last sentence. The important thing is that it is correctly stated in the Ordinance. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote, the Council approved (4.1) with correction, the Minutes of the Regular Meeting of September 2, 1997. COMMUNITY USE GYMNASIUM AT VALLEY HIGH SCHOOL 7:I9 p.m. 7.1 (600~40) Assistant City Manager Rankin advised that at the Council's September 2, 1997 meeting, the Council gave conceptual approval to a draft agreement between the City of Dublin and the Dublin Unified School District regarding joint funding of a community use gymnasium at Valley High School. The incremental cost to the City is $1,004,016, to be paid in four equal installments no later than January 30, 1999, January 30, 2000, January 30, 2001, and January 30, 2002. No costs will be incurred during Fiscal Year 1997~98. Funding for this project will come from Debt Service savings once the Civic Center is defeased in 1999. Mr. Rankin reviewed the 7 changes highlighted in the Staff Report which were different than the draft agreement presented to the City Council on September, 1997. Cm. Burton asked for an explanation of if the School District decides later on to get out of it and how the City's money is protected. Mr. Rankin stated there are provisions to amortize our investment in $5 years. If the District were to dispose of the gym, he thought we have the first right to purchase it. Jeanne Howland explained that in accordance with the Naylor Act, the City would have first right. Cm. Burton explained that this is a joint effort on the part of the School District and the City to provide a joint capital project. Mr. Rankin stated the agreement provides for the initial capital funding. The School District will advance the funds. It also provides for a sharing of the maintenance and operating costs on a joint basis. If the School District exercised its rights to dispose of the property the City would have the ability to acquire it. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 371 Ms. Silver explained that if the School District were to close the school, the City could utilize the gym. State law provides if they want to sell the gym they first have to offer it to public entities and the City could negotiate to buy the gym. Cm. Barnes asked why the change in Sunday use time indicated on Page 5, Section 7. Ms. Howland stated this was changed to be consistent with the City's use of other facilities. Cm. Barnes stated she is very excited about this. It is for the community, even though it is a lot of money. We want to build a gym we can all be proud of. She asked how realistic the November I st start up date was. Ms. Howland stated the Board hopes to award the bid tomorrow night. Cm. Lockhart stated her only concern, even though she is thrilled to see this happening, is about the new costs. She was sorry we took a step backwards last year when we thought we had an agreement and had it all worked out. She was a little disappointed that it will cost residents more now. Mayor Houston stated he also was unhappy with the increased costs, but wanted to stay with this project. It will take a little over a year for construction. We need to get on it and pass the motion. On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 112 - 97 APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT WITH DUBLIN UNIFIED SCHOOL DISTRICT REGARDING JOINT FUNDING OF COMMUNITY USE GYMNASIUM AND REPEALING AGREEMENTS DATED JANUARY 18, 1991 AND OCTOBER 24, 1995 ALAMEDA COUNTY HOMELESS CONTINUUM OF CARE PLAN 7:29 p.m. 8.1 (585~40) Senior Planner Cirelli presented the Staff Report and explained that during the past year, the Continuum of Care Working Group, comprised of appointed representatives from the County, all the cities, homeless service providers and advocates, homeless and formerly homeless people, faith community, business, organized labor, education and CITY COUNCH~ MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 372 health care fields, conducted meetings and met with consultants for the final preparation and approval of the Alameda Countywide Continuum of Care Plan, and final adoption of the plan by Alameda County jurisdictions. Ms. Cirelli explained that the Plan is a comprehensive 5~year planning document that sets priorities for coordinating local efforts to address homelessness and prepare for potential increases in need from structural changes, such as welfare reform. The Plan aims to coordinate all Alameda County homeless planning efforts into a single, more comprehensive homeless services delivery system, providing services to all homeless subpopulations in all parts of Alameda County along a continuum of care from interventions for the prevention of homelessness, through the homeless person's first contact with the system, emergency assistance and shelter, transitional housing and services, and permanent housing and jobs. Ms. Cirelli stated the City of Dublin has always supported the provision of emergency shelters for homeless individuals and families. The Housing Element recommends the adoption of an amendment to the Zoning Ordinance allowing emergency shelters in multi~family zoning districts as a conditional use. In addition, the Housing Element includes a strategy for funding existing emergency shelter programs in the Tri~Valley area to house citizens in need of emergency shelter. The Plan does not require the City to carry out any particular project. Instead, the Plan serves as a guide, or information source for coordinating local efforts to address homelessness. Adopting the Plan would simply commit the City to continue working and moving forward with other Alameda County jurisdictions to address homelessness. Katharine Gale, Housing Manager with Alameda County HCD addressed the Council and reiterated the importance of this plan, which is really an approach on how we look at homelessness in the County during the next 5 years. We need to efficiently use our shrinking dollars. The plan talks about maintaining the goals we have developed. The process was very collaborative. This is a very hot button issue. The plan says very clearly there isn't a single answer to this problem. She discussed surveys done as part of the plan. Cm. Burton asked where their money comes from. Ms. Gale stated Page 55 of the Plan shows the sources and a pie chart explains this. Cm. Burton asked which part of the plan will reduce homelessness. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 373 Ms. Gale stated she felt where they can be most successful is with the more permanent stabilization and self sufficiency and making housing more affordable, and with job training and transportation, and turning away from band-aid solutions and emergency to more permanent solutions. Page $7 shows a bulk of effort goes into the housing area which includes emergency shelter. Most of this is on the temporary rather than permanent side. Cm. Lockhart stated it was obvious that a lot of time and effort had gone into this plan. She asked if they expect these numbers to stand for 5 years. She assumed they can't be too accurate or reflective. Ms. Gale stated it is very hard to get a consensus on how many are actually homeless on a given night. They accepted a variety of different figures and statistics. The numbers are very fluid and may yery well change. National reports, however, show homeless figures that came out in 1993 are still fairly accurate. They hope to do better data collection and data sharing. There are also seasonal fluctuations. Mayor Houston asked about the network and services they're trying to pull together. Ms. Gale explained that currently the way shelters get people to the next needed step is done on a pretty informal basis right now. They would like to have these kinds of networks more firmly established so people wouldn't have to make multiple phone calls. Some agencies may create a duplicate position when they could pool resources more through better planning. Mayor Houston stated his concern is that many of these things we don't currently have nor will we probably have and it seems this is a way for the County to try and get money. Ms. Gale answered yes and no. She would hope we could look at what cities around us are doing so a contribution can build on what others are doing. There wasn't a comfort level with a number of cities when talking about funding. Their biggest goal at this point is to keep up the federal participation and to start trying to find additional funds to supplement their system. Mayor Houston explained about the City's inclusionary housing ordinance and the housing authority. He would be willing to buy in using those types of things. Our housing authority has a waiting list of over 600 people. He felt we should keep this City-based. He felt we will ultimately be asked to write a check. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 374 Ms. Gale stated the plan does not ask the city to write a check, but rather cities could jointly recognize what is needed and work together. Cm. Lockhart stated the plan seemed like a type of record keeping to show that cities are working together. The plan is helping to explain to the government what we are doing. Mr. Rankin clarified that for some of the federal assistance (Community Development Block Grant) coming into the County, we are part of the urban county organization. In the formula, the County already allocates a portion of the money to housing related programs that part of this plan is addressing. Cm. Barnes stated she felt there was recognition of the need for comprehensive planning and coordination of programs serving the homeless to avoid the duplication of service. We can be an island, but we know we must work as a group. Let's not reinvent the wheel but come together to make sure the needs are met. Cm. Burton asked how they would propose to take away an agency providing services. He is sure this is politically correct, but he felt all they are doing is collecting paper. From this point on, they will just be trying to get the money all the other agencies are trying to get. With the $20 million we could build a lot of houses. He felt this is a big thing and he felt they have made a good record and good base for the people. ACAP has the same multiple programs and has a big office and had to add people. He sees the same thing happening here. It's all federal money and us going with our hats to get the money. All they will do is keep records. Ms. Gale stated it certainly isn't the County's plan to take over services from existing agencies. If this plan sits on a shelf, a lot of people have wasted a lot of time. There is a certain amount of giving people what they want to hear, but trying to go after the money individually isn't going to continue to work. She clarified that the $20 million is what goes to the agencies to serve homeless from all sources of funding (public/private). Cm. Burton felt this is a serious problem. They will never serve all the poor people, but we are doing okay with the agencies we have. He did not see that this would contribute toward solving the homeless problem. Mayor Houston asked if they envisioned a time when there would be some consolidation of services and service providers. We are currently trying to consolidate housing authorities and yet one city said no, they want their own. Everybody wants to collect their share and have their own fiefdoms. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 375 Ms. Gale felt by starting to tackle some of the thorny problems is a start. Try and look at the reporting requirements and how can we coordinate these to see basically one annual report. This in itself will take awhile, Providers spend a lot of time on administrative tasks. Mayor Houston stated one of the large values would be to make us more effective in lobbying for the large funding. There are a lot of facets to this. All the concerns voiced are very valid, but we need effective lobbying. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by majority vote, the Council adopted RESOLUTION NO. 113 - 97 ADOPTING THE ALAMEDA COUNTYWIDE CONTINUUM OF CARE PLAN Cm. Burton voted in opposition to the motion. STREET NAME FOR THE ROAD PARALLEL TO AND SOUTH OF DUBLIN BOULEVARD $:05 p.m. 8.2 (820~60) Public Works Director Thompson advised that a new road is proposed to be constructed south of Dublin Boulevard between Amador Plaza Road and Golden Gate Drive to serve the new I~680 off and on ramps. A street name is required so that it can be included in the freeway project construction drawings for the street name signs. Mr. Thompson indicated several suggestions had been submitted, inCluding: 1) Alamilla, 2) Clover, 3) Cronin, 4) Enea Plaza' 5) Heritage, 6) Michael Murray, 7) Murray, and 8) Phillips. Mayor Houston laughingly asked if Three Corn Park wants to pay us $1 million to use their name. Cm. Barnes suggested St. Patrick Way. Cm. Burton suggested Dublin Center Drive. Mayor HOuston stated he was unimpressed with the list. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 376 Cm. Lockhart stated she likes St. Patrick Drive and also, considering the area where this road will be, likes the word commerce in it. Cm. Barnes has swayed her with the argument that St. Patrick Drive could be a pretty impressive address. Cm. Howard stated she liked both suggestions. Mayor Houston felt this will be our one and only true off ramp into the downtown area, so having the name Dublin in the name has some real validity. Dublin Commerce or Dublin Center Drive would be good. Having an office building, commercial or performing arts center and being close to BART station makes a lot of sense. He felt we should have the name Dublin in it. Cm. Burton felt because we are trying to regenerate our downtown, giving it a name like center indicates it is the center of Dublin. This being the center of town has a good feel. This is the only off ramp to go to Dublin. He agreed that this is our chance and that Dublin should be in the name and it would be the center of town. Cm. Barnes felt St. Patrick's Drive was the best. Mayor Houston talked about Central Parkway in East Dublin and felt a name in that area could be more appropriate and would like to see this come back. Maybe it could be St. Patrick's Parkway. Cm. Howard felt Dublin Center Street might be confusing so close to Dublin Boulevard. Mr. Thompson stated this is one thing that might come back as objection from the post office. Mayor Houston felt Dublin Commerce would be different enough. Does the name on the freeway always coordinate or might it say Dublin Boulevard? Mr. Thompson stated he thought the sign would actually say Dublin Boulevard. Mayor Houston felt the name of the street might be less important in this case. Cm. Howard suggested Leprechaun Way. St. Patrick, Dublin Commerce and Dublin Center were the agreed upon 3 choices. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 377 Cm. Lockhart felt a lot of people watching will have opinions. We should put it on our webpage and ask for suggestions from the public. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council directed Staff to send the 3 preferred street names to the various reviewing agencies and to report back at a future Council meeting for the final street name choice. PRELIMINARY ESTIMATES OF COSTS ASSOCIATED WITH PROVIDING LIVE TRANSMISSION OF CITY COUNCIL MEETINGS 8:21 p.m. 8.3 (1050-10) Administrative' Services Director Rankin presented the Staff Report and advised that the City Council requested that Staff obtain information about the costs associated with providing a live broadcast of the City Council meetings. This requires a direct fiber optic link to the TCI system as well as special equipment capable of transmitting and receiving video signals. Mr. Rankin stated a budget adjustment would be required as funds were not included in the current budget to provide for this project. Minimum Capital costs to implement a live insertion point at the Civic Center are estimated to be $19,800. TCI has provided estimates based on their cost without mark-up. In addition, they are absorbing the cost of the fiber infrastructure from their node to the TCI facility in Pleasanton. If the City also wanted to provide its own production equipment, it is estimated that there would be additional costs in excess of $30,000. These estimates are preliminary and further study would be requii'ed to refine the cost estimates. The estimates do not include any allowance for building modification costs if required. Mr. Rankin pointed out that if the Council chooses to pursue this project, the Development Services Data Processing Project (automated permit system) would be delayed another year because there would be inadequate Staff time to complete this project along with the other Data Processing related CIP projects included in this year's CIP. Mr. Rankin summarized that based upon the preliminary information, it would be appropriate for the Council to determine whether Staff should pursue additional information regarding a potential CIP project to provide for live cable TV transmissions from the Civic Center, and what objectives they envision that this project will meet. If the City Council desires to have a proposed CIP project development, Staff would also request the following items be addressed: a) direct Staff to prepare a CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 378 request from the Mayor to TCI seeking a contribution from TCI to offset the cost, and b) provide direction to Staff as to the desired scope of the Capital Improvement Project (cable system insertion point only, or inclusion of options for cameras and production equipment). Cm. Burton felt there were really 2 issues; one is do we want to have direct TV, and the other is whether we want to spend the money. Is there a benefit to the public to have a live versus delayed broadcast? There are 2 good sides to the argument. He was inclined to leave it the way it is. Is there some reason with timing to do it now? Mr. Rankin stated the portion of the cable from here back to the node is approximately $4,000 and stated he wasn't sure of the savings in doing it now as opposed to doing it later. Tom Baker stated costs of fiber from here to the nearest node wouldn't be impacted on when we do it. This is a very small construction job and a year from now or two years from now it could be done very expeditiously. Cm. Howard stated she would object to having to change the meeting night. Mr. Rankin clarified there wouldn't be a requirement to change he just wanted to provide information on what was available. Programming allocations on 3 channels are now being worked on and recommendations will be coming back to the various Councils on how this will be allocated. Mayor Houston stated he had talked to the City Manager who indicated having the meetings on the first and third is not as easy and presents more problems than being on the second and fourth. San Ramon isn't broadcast live. They meet on the second and fourth Tuesdays. Mr. Rankin stated currently San Ramon has arranged for use of the CTV equipment. Cm. Burton asked if we would go to Channel 69 or 70 and that he felt it might be advantageous to stay on Channel $0. Mr. Rankin stated this decision will come from the CTV Board and the Cities and they are starting to discuss this. Cm. Lockhart felt if people want to find us they can find us. One of the benefits with live, especially with our equipment, would be the other venues we could offer for use CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 379 of the Council Chambers. This might be a wonderful place for the community to hold other forums and be able to broadcast from here. Mayor Houston felt this would be similar to renovating the historic church. We rent it out and the community gets use of it. Cm. Barnes felt we could offer use to the School Board, the Water District, for special meetings, joint meetings, etc. which could be broadcast. Her main concern is the money and how much there is to go around. If we want live, we would almost be forced to buy our own equipment. The estimates included in the report don't really cover this. When we delve into this, it will be more. Cm. Barnes felt it would be great to broadcast such things as the Lions having their speakers contests each year. Mayor Houston discussed the fact that he would like to see the City Council meetings broadcast more than once. Mr. Rankin stated he thought they were currently broadcasting them on Channels 69 and 70 at other times. Mayor Houston felt we need to have a block of time that is ours and be the ones to give the direction on what is broadcast. Four hours of broadcasting school lunch menus is ridiculous. Cm. Burton discussed Staff's recommendation and comments and asked how the Development Services Data Processing Project would be delayed. Mayor Houston felt this would be like the City's website design and implementation. A lot of time was involved with the design, but the implementation process went fairly quickly. Mayor Houston summarized the first issue would be pulling the fiber at $4,500 then insertion point equipment estimated at $15,600 and third would be to continue to have equipment come in to do it live or $40,000 to $100,000 to have our own production equipment. Mayor Houston asked about pulling the fiber and getting the insertion point done and production can be thought about in future years. Cm. Barnes asked if the $I 5,000 job would require much staff time. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 380 Mr. Rankin stated yes, some staff time would have to be devoted to this process. Cm. Barnes suggested pulling the fiber now and not put the rest on Staff at this time. Mayor Houston asked about a request for funds, and what can we expect from TCI to facilitate this project. Mr. Baker stated this is the third request he has gotten in the last 3 months regarding insertion points. There was remuneration and compensation with the construction for the City of Pleasanton. They deliver the video signals and ail these things come with a cost which are ultimately borne by their customer base. Mayor Houston felt TCI could help and there has got to be a way of working with cities and vendors to provide the types of large equipment needed. They may Want to look at ways of helping us save dollars. Cm. Burton felt by consolidating orders, it may make it more impressive to suppliers. On motion of Cm. Burton, seconded by Mayor Houston, and by unanimous vote, the Council directed Staff to prepare a request from the Mayor to TCI seeking a contribution from TCI to offset costs and agreed to allocate funding of $4,200 to extend the fiber optic line with the intent that the rest of the items be discussed at the next Goals & Objectives meeting for potential funding in a future budget. Cm. Barnes told Mr. Baker the postcards do a good job informing people. This is helpful. Cm. Burton commented he thought it was good that they are notifying people that they will be having the full service when it is completed in their area rather than waiting to convert the whole City at once. LIBRARY FINANCIAL CONSULTING SERVICES 8:50 p.m. 8.4 (600~$0) Recreation Supervisor Leonard presented the Staff Report and advised that in order to assist with an update to the 1993 Library Planning Task Force Report, Staff is requesting the services of an independent consultant with a background in library and municipal finance. The City solicited a proposal from the experienced consulting firm of David M. Griffith & Associates to assist with this project. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 381 Ms. Leonard explained that since funds were not included in the Fiscal Year 1997-98 Budget, an appropriation from the Contingent Reserve would be required. The first meeting of the Library Task Force will be September 23. On motion of Cm. Burton, seconded by Cm. Lockhart, and by unanimous vote, the Council authorized the City Manager to execute an agreement with David M. Griffith & Associates, Ltd. at a cost not to exceed $19,000 and approved the Budget Change Form. OTHER BUSINESS 8:52 p.m. Curb Painting (820-40) Cm. Howard advised that she had given the Public Works Director a flyer that was put on her dar today saying a group is going to be redoing curb number painting and that the moneZis going toward the Neighborhood Watch group. She asked if they obtained a permit and if this is legitimate. Mr. Thompson stated he would look into this to see if they have a permit, Homeless Situation Update (520-40) Cm. ~khart asked'if the Council could we get an update on the homeless situation at Arbor Creek Circle. Lt. Farruggia stated they met on September 7 with the 2 women who addressed the Council along with the Association Board of Directors and brought crime prevention people along to discuss what they could do to improve the facility. They explained what the Police Department and City could do for them. We are trying to identify specifically where these people are coming from. Patrol was directed to spend as much time as possible in the area to assist in relocating or explaining that they can't set up camp here. Some of them have been in the Dublin area for years and are people known to the Police. They are continuing to monitor the area. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 382 ABAG General Assembly Article (140-10) Cm. Lockhart reported that ABAG is asking for examples of how different schools and government work together. She felt the community gym project would be a good example to submit. She would love to see us get a plug and how we have worked together to make this project come together. The deadline for submitting information is this Friday, September 19. It will be presented at the Fall General Assembly meeting on November 21. Mayor Houston suggested passing this on to Ms. Lowart. information to get it in by the deadline. Maybe she could fax the Public Telephone @ Civic Center (1010~10) Cm. Lockhart advised that people had expressed their concern to her that there is no public phone outside the Civic Center. There are situations where court ordered exchanges of children occur at the Police Station, but it is usually after the station is closed. Another person told her they were going down Dublin Boulevard and having car problems and assumed City Hall would be a safe place where they could make a call. She stated she was aware that there is one up by the bus stop. Mr. Rankin advised that there is one at the corner of the snackbar area and at the corner of Civic Plaza and Dublin Boulevard. There is a phone for emergencies in front of the police station that connects to dispatch; Cm. Lockhart felt people think of City Hall as being a safe place and it would be a good idea to have a public phone. Mr. Rankin stated this would require a project to get the conduit out there. Staff could contact Pacific Bell to see if it would be feasible. Cm. Lockhart felt maybe someone should let Family Court know this might not be the best place to make the exchange, especially after business hours. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 383 MTC Seminar (1060~40) Cm. Lockhart stated she was excited about MTC doing a presentation on September 24 at the Metro Center in Oakland and part of topic is retrofitting existing streets and revitalizing neighborhoods with traffic calming strategies. It looks like a great seminar and she will be attending. DHA Tenant Commissioner openings (110~30) Cm. Lockhar~ commented on the 4 tenant commissioner applications distributed for the 2 openings on the Dublin Housing Authority. East Bay Division LOCC Meeting (I40-20) Cm. Barnes reported that at the East Bay Division Meeting of the League of California Cities Thursday evening in Pleasanton, Assemblyman Sweeney will be speaking. This will be an opportunity to discuss what's happening in Sacramento. She and Cm. Lockhart have their reservations in. Sign Enforcement (400-30) Cm. Barnes stated she had talked with Mr. Peabody today about signs and was happy to learn we are doing something. He and his Staff are working on cleaning up ail the illegal signs. Transportation Conference (1060-10) Cm. Burton advised that he will be gone from September 20 through 25 to attend the Transportation Conference in Chicago as a member of the LAVTA (Wheels) Board. CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 384 Enforcement of Zoning Ordinance Provisions (450-10) Cm. Burton asked if we had had any complaints about the new ordinance about RVs. Mr. Rankin stated he would have to speak with Mr. Peabody. The ordinance is not yet being enforced, however as it doesn't become effective until October 2. ADJOURNMENT 11.I There being no further business to come before the Council, the meeting was adjourned at 9:06 p.m. ...................................... fi'CC ":~ .' .................... ATFEST:~__ CITY COUNCIL MINUTES VOLUME 16 REGULAR MEETING September 16, 1997 PAGE 385