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HomeMy WebLinkAbout03-27-1995 Adopted CC MinutesREGULAR MEETING - MARCH 27, 1995 A regular meeting of the City Council of the City of Dublin was held on Monday, March 27, 1995, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:01 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Flouston. ABSENT: None PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW EMPLOYEE (700-10) Lt. Norm Gomes introduced Sgt. Walter Haverland who has come to Dublin as a result of Mike Peterson being promoted to Lieutenant and leaving to go back to County Jail. Sgt. Haverland came from the jail. He has a good training background and is big into computers. The Council welcomed Sgt. Haverland to Dublin. PROCLAMATION (610-50) Mayor Houston read and presented a Proclamation to Shirley Roberson declaring the week of March 27 - April 1, 1995 as Hunger Awareness Week. The action was taken to publicize and garner additiona support from all sectors of the community in the fight against hunger. Ms. Roberson stated this is their first year with a food drive. It is very important for people to participate. People need food the whole year through, not just during the holidays. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 205 First Interstate Bank is a host site all year long. The Food Bank telephone number is 568-3663. Gift from Sister City, Bray I150-70) Cm. Howard stated last week at the Sister City Green & White Gala, the Mayor of Bray, Pat Vance, presented a beautiful hand embroidered table cloth to the City. The gift was given to Kay Keck to be displayed in one of the cases in the lobby. Commercial Merchandise Hei.qht Re.qulations (530-10) Mark Dorazio stated he lives in San Ramon, but works in Dublin. bag of potato chips which he found in a trash dumpster today. into our hunger awareness program. He showed an unopened We should try to factor this He stated he came to speak about a problem which has been going on for a number of years. If you go to Pak 'id Save you will see packs of food piled way too high; almost 15' high. They put cases of food on a palette, heavy merchandise, starting at. the 8' level. This is totally ridiculous when we live near an earthquake fault. He approached the Police Department and the Building Department and he was shown letters back to 1985 when the Building Department wrote to Safeway asking them to take this stuff down. The letters came back from Safeway with a lot of excuses on why they wouldn't take this stuff down. He invited the Council to go into Pak 'N Save during the next two weeks to see what he is talking about. He will come to the next City Council meeting and request some type of an ordinance to deal with this. Cm. Moffatt asked what Cai OSHA says about this. Mr, Dorazio stated Cai OSHA deals with when employees are in danger. This is not only employees but shoppers. Mayor Houston asked if the City has any regulations on this. Mr. Ambrose advised that we have regulations that impact shelves and structures. Cm. HoWard stated she had been concerned about this herself. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 206 cm. Burton asked how this differs from COSTCO. The Council stated COSTCO is of no concern because they are not located within our City. Mayor Houston asked that Staff report back at the next City Council meeting. BART Stations [1060-30) New resident asked about proposed BART stations at both ends of town. Sheldon Gilbert 7281 Castle Drive stated he had past experience with rapid transit. He is concerned that Dublin has two stations and feels that problems may outweigh the benefits. He asked if there had been similar studies of areas such as ours and the impacts of when BART stations were located there. Mayor Houston stated the Chief of Police will be coming back with a report on interfacing with BART and public safety. Mr. Ambrose stated there really isn't a decision to be made by the Council related to the station locations. The locations are part of the BART construction contract. There is not sufficient funding at this time for the parking structure on the West station. A report will be forthcoming by the end of April. CONSENT CALENDAR On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council approved the Warrant Register in the amount of $503,864.39 (300-40). Jim Parsons with PA Design Resources, representing Schaefer Heights requested that the minutes be pulled from the Consent Calendar for discussion. Mr. Parsons stated they hove a request before the City for a General Plan Amendment Study. they've spent 2 years getting this before the City. Just last week the process got roiling. He reviewed the March d minutes today and under the Community Development area their request was moved down to Item 13. they would like to discuss the order of where this fa/is in the City Council's Goab & Objectives. Moyor Houston explained that it isn't listed actually as the thirleenth item in a priority sense. Mr. Parsons stated they don't want to see this slide. They hope to maintain their momentum. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 207 Mayor Houston explained that a lot of thfi had to do with available Staff time. Mr. Ambrose stated thfi was something that was looked at os a little Iowerpriority than some of the other projects which the Council ranked. Mayor Houston stated he was at a loss on how they actually voted on this, and he thought it would be helpful for the Council to review how they will fit this project in. Ms. Silver stated the action before the City Counc# tonight is to approve the minutes only. The City Counc# can reconsider the priorities in the future. Cm. Moffatt asked if the project had gone before the Planning Commission yet. Mr. Parsons stated it had not. but they were concerned that their project would slide down the IisL Cm. Barnes referenced page 181 of the March 13 minutes. On the discussion related to no women selected for the Task Force, she commented there were no women on the list and 3 women applied. She did not feel the last sentence of the first paragraph accurately reflected what she said and requested that Staff cross off the sentence. Mr. Ambrose asked what exocffy should be brought back to the City Council on the $chaefer Heigh ts projec f Cm. Moffatt stated he thought there was a sequence of events that had to happen. ?he City Council really can't act on it unN it goes through the process. Mayor Houston felt it would be good to see how the City Council voted on the item. On motion of Cm. Barnes, seconded by Cm. Moffatt, and by unanimous vote, the Council approved Minutes of: Adjourned Regular (Goals & Objectives) Meeting of March 6; Study Session (Budget) Meeting of March 7; and Regular Meeting of March 13, 1995 (with change noted on Page 181 ). REQUEST FROM ROWELL RANCH RODEO TO USE CITY BANNER POLES TO ADVERTISE THE 1995 RODEO 1270-10) Public Works Director Thompson stated in 1993, the City Council voted to discontinue issuing permits fo place advertising banners on the City's banner poles as a cost-saving measure. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 208 The Rowell Ranch Rodeo is now requesting that the City Council consider allowing the use of the banner poles to advertise the 1995 rodeo. Mr. Thompson explained that the average cost for the City's maintenance crew to install and remove a banner is approximately $400. If the banner needs to be maintained during the time it is on the banner poles, the cost could be as high as $600 to $700 or more. The existing encroachment permit fee schedule specifies a permit fee of $50 for use of the banner poles. This fee was left in place with the understanding that permits would not be issued after July 1, 1993. Marie Cronin stated she brought Tony Fields with her who is on the Board. ~Fhis will be their 75th Anniversary. As a point of interest she brought a couple of belt buckles from the 1940's. They would like to announce the rodeo. Dublin has been an integral part of the rodeo for the last several years. The event benefits City of Dublin residents. Their banner committee was present; Andy Anderson, Susie Alves, anc~ Harvey Tulchinsky. She spoke with Staff today about other potential locations. This is a really a momentous occasion for the rodeo. Tony Fields stated he invited everyone to come to the rodeo and would especially like to have the Councilmembers be there. He will get tickets to everyone. May 17 will be team penning event. May 20 and 21 is the rodeo. They are looking for a little advertisement. They have a banner and they have the means to have it put up, or the City can put it up. Susie Alves who lives in Dublin statec~ they send out lists promoting businesses in Dublin and surrounding towns. Cm. Moffatt asked since they have the funds to put the banner up on the banner poles if this would be allowable. He questioned the liability issue. Mr. Thompson stated this is a policy that is up to the Council. It was cut because of the costs involved to instal banners. Mr. Ambrose asked Mr. Thompson if there would be a problem with other than City contractors doing the work. Mr. Thompson explained that we have to set cones all the way back to Dublin Boulevard to make sure people don't run into each other and there has to be a means of traffic control. Cm. Moffatt stated he would be in favor of reviewing the policy. In this particular case, this is an historical event and at one time the Rowell Ranch was considered to be Dublin. He felt it is still within the purview of the City of Dublin. These decisions should be made on a case-by- CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 209 case basis rather than a general policy. If it's too expensive to put up the banner, maybe we could get involved with utilizing some of the help these people bring and use some kind of a public/private arrangement. They could also put banners in parking lots with the approval of landowners at shopping centers. Mr. Tong advised that the City's current ordinance allows banners to be displayed only on the site of the event itself. Cm. Howard stated in the policy it says the City Council could approve a request based on the situation. She asked if the Council could approve this one only. She asked if the policy gives them freedom to do this. Mr. Ambrose cautioned that the City Council must be careful with free, speech issues. Ms. Silver stated they have to have a policy and they can't just pick and choose. Mayor Houston asked if any non-profits have paid the fee and utilized the poles since the policy was changed. Staff responded no. Cm. Burton asked if they were discussing whether or not anyone could put the signs up without the City Council going through and changing the policy. Mr. Thompson stated the Council must be careful about first amendment rights. The policy allows them to make an exception. Cm. Burton stated he wasn't sure the banner is worth $400 or more. Ms. Cronin stated their intent was to use the ~0rofessional installers who put up 6 ton reader boards and they would work with them. They can put it up. They would provide insurance and contract to have it done. The banner would be according to the City's specifications. Mayor Houston stated he wished there was another place in town that was more accessible for these types of things. Cm. Barnes reminded that the rodeo is coming soon. Mayor Houston did not feel this is a practice we want to get into due to the potential liability. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 210 Ms. Cronin stated they already have their banner made. Cm. Burton felt they should get someone to donate the needed $400. Mr. Ambrose clarified that $400 is the actua cost to the City. Cm. Moffatt made a motion to work out something to get the banner up there. Cm. Barnes seconded the motion. Mr. Thompson stated Staff could talk to their installer to see if they could do thiS. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council directed the Planning Department t6 work with the Rowell Ranch people to hopefully come up with a solution to get their banner up because of the fact that this is an historical event. Cm. Barnes reminded the Council that there was a motion and second on the floor. She then removed her second to the previous motion. Mr. Thompson stated it might be beneficial to authorize the Public Works Department to work with them. The motion was restated and corrected. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council directed that the Public Works Department work with the Rowell Ranch people to come up with a workable solution to allow them to place their banner on San Ramon Road as this is an historical event in the community. PUBLIC HEARING - APPEAL OF PLANNING COMMISSION APPROVAL OF PETCO CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW PA 94-055 (410-30) 7:47 p.m. Mayor Houston opened the public hearing. The Planning Commission recently approved a CUP and SDR for the PETCO project consisting of a 12,002 square foot retail pet store located on the northwest corner of Dublin Boulevard and San Ramon Road. Cm. Barnes appealed the approval and felt the entire City Council should review the project due to the fact that the location of the project is one of high visibility at one of the City's main entrances. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 211 Senior Planner Carrington presented the Staff Report and advised that after conducting a public hearing, the Council could either: a) Uphold the March 6, 1995, decision of the Planning Commission approving the project by approving Exhibits C, D1 and E1 b) Grant appeal and void the March 6, 1995, decision of the Planning Commission by approving Exhibits D2 and E2 c) Approve the revised project submitted March 21, 1995, by approving Exhibits C, D3 and E3. The major issues of the project were: 1 ) Conditional Use Permit; 2) Site Development Review; 3) Signage; and 4) Parking Waiver. Mr. Carrington stated a $20,810 traffic impact fee had been agreed to by the applicant which would mitigate the traffic impacts. With regard to signage, Mr. Carrington explained that if the City Council wishes to approve either of the two sign alternatives, a Master Sign Program would not be necessary and Conditions 57-60, included in Exhibit E3 need not be made. If the City Council wishes to approve the 10 foot tal, 57 square foot sign, a Master Sign Program would be necessary and findings I, J and K and Conditions 57-60, included in Exhibit E3 would need to be made. Mr. Carrington advised that Exhibit D3 would need wording changes. It should say "Modifying the Planning Commission's approval of CUP". Also another WHEREAS should be added stating the City Council grants the appeal and modifies the Planning Commission's approval as set forth below. A similar change would be necessary to Exhibit E3. Mr. Carrington stated the PETCO project was reviewed by Staff from the Dublin San Ramon Services District, the Dougherty Regional Fire Authority, the Dublin Police Services and the City Departments of Public Works and Planning. Conditions of Approval required by these agencies are included in the draft Resolutions of Approva of the CUP and the SDR. Cm. Burton asked if the selection of the sign would have any affect on the timing process. Mr. Carrington stated a fina decision could be made tonight. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 212 Mr. Ambrose stated the point was the Council should have the ability to reach final resolution tonight in order that the applicant can move forward. Cm. Burton complimented the preparation of the renderings. Cm. Moffatt asked if there had been a decision on the color of the building itself. Mr. Carrington showed a color palette and stated it would be a tan/gray split brick exterior. The cat and dog are the logo of PETCO. Eric Hasseltine representing Thomas Properties addressed the Council and discussed the 3 actions they requested that the Council take. First, they requested that the COuncil approve the Negative Declaration. The second action relates to 3 alternatives regarding the CUP. The Planning Commission approval of the permit is no longer applicable. They would very much prefer that the City Council approve the revised project as was submitted on March 21, shown as D3.. The land use is clearly compatible with the neighborhood. The third issue was the SDR. They prefer that the City Council concur with the approval of E3 SDR. This would outline findings relative to parking and also the sign. They need 20 parking places and then one per 150 square feet. This would bring them to 49 but they and Staff feel this is an overkill. The City Council can make a finding that a lower number of spaces would be adequate. They submitted a 5-day survey of parking at their Chico and Stockton stores and this analysis was referenced. They are providing 40 spaces which is probably about double what they need. The sign program was discussed. Their sign is proposed to be 5 feet from the street. There will be 2 signs on the side of the building. The sign at issue is the freestanding sign by the driveway. Three different types of signs were displayed. He discussed several other signs on Dublin Boulevard, from a comparison standpoint. They felt that all things considered, they liked the first sign disp!ayed; however, they could live with the others if they had to. They need a finding of sufficient evidence for the parking waiver. Cm. Moffatt asked if the letters in the sign will be illuminated. Les Mew stated the letters are internally illuminated. The problem comes in with a determination of how much background is counted toward the square footage. Cm. Howard asked if just the word PETCO is illuminated. Mr. Mew stated the other words are fixed letters and are not illuminated; just the word PETCO and the dog. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 213 Cm. Burton asked about andscaping if the second sign were selected. Some of the other signs such as the Burger King sign are monument signs which are about 8' high. Landscaping would be underneath. He liked the first sign best. Landscaping would be required underneath. Mr. Mew stated they needed to consider the safest location for the sign. The sign is not the best background for the tree that is being saved. It may be beneficial for them to move their sign away from this area. Mr. Hasseltine stated if they move the sign they may lose the parking space right next to it. Cm. Barnes asked about the height of the letters themselves. Mr. Ambrose stated they looked to be about a foot and a half. Mr. Mew stated they are 1 foot with a bar that is 4" below it. Cm. Barnes stated she felt because of the high visibility of the corner the City Council should all make the decision. She is very happy With the revised landscaping plan. She preferred the middle monument sign. She felt it could be raised another block. Richard Gariende, Rhoda, complimented Staff and the Architect for improvements to the corner. He referenced his previously stated vision. He felt a compromise had been reached. Restructuring the mound will require some movement and he hoped that the City Council is working on this. The City needs to look at this. With regard to the placement of the sign, he would prefer the lower monument-sign. He runs there and he would not like to run through a dog house. The location and size of the sign is important. It should not be compared to Burger King. A Iow sign could fit in with the corner and other signs. Mayor Houston closed the public hearing. Cm. Burton stated he would like to give them a height not to exceed in order to give them some flexibility with their landscaping. He suggested the monument sign, the second one displayed and to give them a maximum of not to exceed 8'. Mr. Carrington stated an 8' sign would be consistent with the ordinance. A master sign program would not be required. Conditions 57-60 would be unnecessary as would I, J and K. Mayor Houston asked about the landscaping proposed to be used. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 214 Mr. Carrington stated the landscaping would not be allowed to grow over 2 1/2' high. Mayor Houston stated right now the base is about 1 1/2' high and the City Council could make it 3' high. The sign is 5'4" and the base is 1 '4". Adding 1 1/2' would make it 8' Mr. Carrington stated conditions of approva could state it is to be a monument type sign as shown on Exhibit Q and not more than 8' high. Cm. Moffatt stated he had a problem with the colors of the background and asked if it would be possible to utilize a stained wood color rather than a white? It's like having a neon sign out in the middle of the forest. Mr. Mew stated they would like some contrast but could tone it down somewhat, perhaps an off-white, t will be a smooth finish. Cm. Moffatt stated he felt they will have the best location in town. He would like to see it toned down and in keeping with more of a rustic setting. Consensus was the sign is to be on the north side and not over 8'. Cm. Moffatt stated he was amenable to C, D3 and E3 with changes. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council approved the Negative Declaration, the revised project CUP and the E3 resolution approving the SDR. Ms. Silver clarified that I J & K would be eliminated and on Pages 8 and 9, numbers 57 through 60would be eliminated and replaced with wording not to exceed 8' and on north side of driveway and elimination of 1 parking space. Mr. Carrington stated also condition 52 would say of the 49 parking spaces required by Zoning Ordinance, 10 are waived and thereby requiring 39 spaces. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 31 - 95 ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA 94-055 PETCO CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW AT 11976 DUBLIN BOULEVARD CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 215 and RESOLUTION NO. 32 - 95 MODIFYING THE PLANNING COMMISSION'S APPROVAL OF PA 94-055 ?ETCO CONDITIONAL USE PERMIT AT 11976 DUBLIN BOULEVARD and RESOLUTION NO. 33 - 95 MODIFYING THE PLANNING COMMISSION'S APPROVAL OF PA 94-055 PETCO SITE DEVELOPMENT REVIEW AT 11976 DUBLIN BOULEVARD PRESENTATION FROM CHILDREN'S THEATRE WORKSHOP {900-40) 8:32 p.m. Parks & Community Services Director Lowart advised that CTW is now asking that the City provide support in the form of marketing assistance for the programs and services provided by CTW. The assistance could be in the form of promotion of CTW's programs in City publications or incorporation of some of CTW's programs into the Parks & Community Services Department's offerings. Beginning in January, they will be leasing space at the Dublin Elementary School. Leslie Roe of Roe & Associates, a consultant for CTW addressed the Council. She assisted them in pulling together for presentation with regard to what they are really about. Their mission and objective is "Children's Theatre Workshop is dedicated to providing quality theatre experiences for young people and families. To provide the community with public performances of family theatre and educate children in theatre arts, skills and appreciation by annually producing a series of plays and conducting classes and workshops in creative dramatics, vocational, recreational and educational theatre." They now have a full 7 member Board of Directors. Their goal is to have 6 from each Dublin, Pleasanton and Livermore. Their goal with regard to sound finances is to return to self-sustaining status. They do take donations and love to be sponsored. They are addressing their past due accounts payables and are working on some creative things. They are pursuing a line of credit through a local bank. Their goal is to increase their income through publicity. They will continue to solicit private donations. They have a little bit of money left over from each production and they plan to have this go toward their deficit. They feel they will have about $80,000 at the end of their 1996 season. They plan on a number of in-school programs, as well as community service programs. They want to have a community school for creative CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 216 and performing arts. What do they want from the City? They want 1 ) visible support at their annual fund-raiser; 2) to work jointly with Parks & Community Services on a program audit/schedule; and 3) a creative partnership to implement publicity campaign. They're planning an event on April 21, after the Fine Arts thing. While they have been around for 15 years, they have not been a Dublin-based organization. They now want to publicize this. This is a win/win proposition. It benefits everybody. Cm. Moffatt stated he would like to see a budget and balance sheet. He asked if they have a projected budget for this program. Ms. Roe stated they do have one but she did not have it with her. Cm. Moffatt asked how they envision how Parks & Community Services will work with them. Ms. Roe stated the way the City contracts out some of its other services, they would be a contractor that would come in and deliver some of the services for the City. They would like to sit down with Ms. Lowart and discuss how this relationship would work. They would look at the summer schedules and afterschool programs to see how they could fit in. Cm. Barnes stated she also was interested in seeing the financial papers. Ms. Roe clarified they are taking care of their own deficit. Consensus of the Council was they did not want to take any action until seeing the financials. Al Hunter stated several weeks ago, CTW presented Puss 'N Boots and he was volunteered to help transport his daughter's class to the production. He stayed and he was glad he did. The performance was outstanding; real quality stuff. He has seen a lot of off Broadway plays in New York City and this production was very comparable. The acting was quality. He agreed that this is a win/win situation. He could see a real advantage to adding this to the City's portfolio. This will be a big value to the City and to the kids. Mayor Houston felt they could be directed to start dialogue with City Staff. Cm. Burton asked if Staff had a feel for any of the programs they could fit into. Ms. Lowart stated some of the programs we already offer but there are some others we could cooperate on. Details would need to. be worked out. Right now, we do not have CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 217 additiona space in our quarterly brochure so this would have to be brought back to the Council for consideration. Cm. Burton stated the City of Dublin has not been previously involved with CTW and he asked about the other cities ana if they are being contacted. Scott Guggenheim, Executive Director stated they have been contracting with the Cities of San Ramon, Livermore and Pleasanton for a very long time. Dublin is the only one they have not offered programs through. Their goal is to ultimately only offer programs through Dublin. For 15 years, they have been roaming from space to space. They have afterschool programs through school districts in the entire east bay. Ms. Lowart stated several years ago we contracted with CTW for programs but they weren't successful. A core group is needed to make the programs successful. Mr. Ambrose stated Staff will provide a report with details and financials. CITY COUNCIL MEETING DATES (610-20) 9:01 p.m. During the City's annual Goals & Objectives meeting held on March 6, 1995, Cm. Barnes requested that consideration be given to moving regular City Council meetings from the second and fourth Monday evenings to another evening of the week. In terms of City Council agenda preparation, Staff felt it would be advantageous to change the City Council meeting night from Monday to Tuesday; provided that the established deadlines remain in place. Mr. Ambrose explained that originally we started meeting on Monday nights because this was when the Library meeting room was available. Mayor Houston stated he felt Tuesday nights would be a better alternative. Cm. Barnes commented that there are also a lot of Monday holidays. Cm. Burton stated he had no problem with this, but it did bother him a little that the lead time required is almost a week before the meeting. Mr. Ambrose stated the problem is Staff needs this amount of time to get the packets together. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 218 Cm. Barnes suggested adopting a resolution to change to Tuesday City Council meetings effective July 1st. Mr. Ambrose asked if Staff should communicate a similar date to the DHA? The City Council responded yes. Discussion ensued relative to moving the Parks & Community Services Commission meeting since they currently meet on the second Tuesday. Staff discussed the lead time required for notification purposes and stated it could be changed effective in June. On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council determined that beginning in June, 1995, regular City Council meetings will be changed to the second and fourth Tuesday evenings. Staff was directed to prepare the necessary documentation relative to making this change. SUPPORT FOR TOLL ROAD FACILITY AB 1019 I660-40) 9:09 p.m. Public Works Director Thompson advised that Assemblyman Rainey has introduced a bill (AB 1019) to allow local jurisdictions to form joint powers authorities to construct and maintain a tol road in the Bay Area in lieu of the State authorized franchised toll road companies. He indicated that Dennis Parker was present to answer any questions. Cm. Howard asked if the resolution was specifically for Highway 84? Mayor Houston advised that it could be for any location. It is a general resolution stating we support toll roads. It would be supporting a joint effort. Mr. Thompson advised if the private company decides it is not feasible to go ahead, 'this would allow us to go ahead with a public toll road. It gives us some options. Ms. Silver advised that it says the Council supports the concept of the toll road. It is a statement of general support for a JPA for public toll roads. It does not specifically support Highway 84. Mr. Ambrose advised that the letter basically recognizes this as one of the locations for a toll road. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 219 Cm. Howard asked how she could support the resolution without supporting the letter. Cm. Moffatt stated 40% of the funding would go toward this and it could cut the per house amount. It is to our benefit to vote for Highway 84. Cm. Howard felt there could be a bottleneck down in Sunol. Cm. Moffatt pointed out without it there could also be a potential bottleneck at 1-580/I-680 which would be worse than one at Sunol. Mayor Houston explained that the TVTC had authorized a study and now they are going for a fee study. They can't even agree at this point to have a study. Right now Dublin and Pleasanton are subsidizing Danville and San Ramon. One of the options they are looking at is an assessment district or even a parking tax. All the options need to be available. One option would be to have a public toll facility. This will just start the process for the cities and counties to work together to fund the billion dollars needed to fund the improvements. Cm. Burton asked if this would preempt the California Toll Road from building a toll road. Mr. Thompson responded not at all. We could work together or separately, or on our own. This gives us one more option to get something done. Mayor Houston stated the way it is looking right now, it appears that a private toll road is not going to come about. The CBT bulletin gives an overview of transportation STIP projects. No new projects were added in 1994. We therefore need al available alternatives to fund transportation improvements. Cm. Moffatt briefly discussed a bill submitted by Senator Alquisto Dennis Parker stated they have had a couple of opportunities to meet with Staff and go through the details. Some good information has been included. He has worked on this proiect for 5 years. At least in the Bay Area, it is more likely that public ownership will be accepted than private ownership. What's good for the project and for better mobility is ultimately better for all of us. Different routes will certainly be looked at. The City Council can look at Highway 84 and determine if it has merit. The time has come to look at a new direction and they are seeking support. Mayor Houston stated he understood Staff had spoken with Assemblyman Rainey's office. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 220 Dennis Parker stated he will be meeting with Rainey's staff tomorrow. Some language should be coming back by the end of the week. They expect the bill to be set for committee hearing by April 1 7. This will be an important date. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 34 - 95 SUPPORTING PUBLIC TOLL ROAD The Council also authorized the Mayor to send a letter to Assemblymember Rainey to support AB 1019 with modifications. OTHER BUSINESS 9:26 p.m. San Ramon Road Bike Path I930-30) Cm. Barnes stated she got a call about the bike path from Shannon Center to Alcosta Boulevard and evidently there are some barricades which were placed there that are causing some problems. Staff was requested to take a look at this situation. East Bay Division LOCC Le.qislative Advocate I140-201 Cm. Moffatt commented that the East Bay Division is looking for a legislative advocate and he stated he would be happy to volunteer unless another individual wants to be appointed. Mayor Houston felt this would be very good and stated he appreciated the work that Cm. Moffatt does on the League committees. CMA Lonq Range Plan (1060-40) Cm. Moffatt reported the CMA ong range resolution has not been ratified by the City of Dublin and he would like to bring it to the next City Council meeting. It outlines the strategy and the CMA's philosophy. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 221 Mr. Thompson explained the reason it wasn't brought back was that comments were made with changes. It could be brought before the City Council if they desire. Block Grant Fundin,q Requests (480-10) Cm. Moffatt stated he spoke previously about the City of Hayward's Social Services funding policies and Block Grants. He referenced literature which gives an idea of not having to reinvent the wheel and setting up guidelines for funding. He suggested the City Council look at it to see what other cities are doing. There is a lot of information which could be helpful in developing budgets. It basically explains how to justify giving grants. It mechanizes the system. Mayor Houston requested that a copy be distributed to the City Council. City Council Team Buildinq Session (610-20) Mayor Houston stated he had spoken with Tom McCormick on the Board of DSRSD, who advised that after each election, they have a facilitator come in and work with the new board. It was isted as a medium priority in the Goals & Objectives for a team building session and Mayor Houston pointed out the fact that there is money budgeted. He spoke with Consultant Arlene Willits and he inquired if the City Council had an interest in looking into this. Cm. Moffatt stated he had a problem in that these are noticed meetings and it might become controversial. People hage an inability to say what they really want to say. Communications might be the answer if there are problems between the City Councilmembers. He did not think a team building session would be worth the money and the effort, Mayor Houston explained what he had envisioned was not so much the real political ups and downs, but more along the lines of procedures of City Council meetings and working together outside as well as inside the Council meetings. It does require that all 5 Councilmembers buy into it, though. It would not be productive to have dirty laur~dry out there. Cm. Moffatt stated he would certainly abide by the wishes of the majority of the City Council. CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 222 Cm. Burton stated he felt the same way. He did not feel it was necessary, but if the majority supports it, he would attend. He has been through so many of these things. Mayor Houston stated Dublin wouldn't be the only ones to,go through this type session. Cm. Barnes stated she felt we have a real good reason to go through it. Arlene Willits led a joint session with the City Council and Planning Commission in the past and she felt it was very beneficial. The City Council owes it to the City to work together. She is interested in seeing that the 26,000 residents get the best from the Council. Mayor Houston requested that it be agendized for the next meeting. All 5 must buy into it. Mr. Ambrose commented that typically the workshop itself is developed after there is an assessment of where everyone actually is. The consultant would meet with each person individually and from that propose some type of a meeting to assist in accomplishing what we wish to accomplish. Mayor Houston felt that only positive things could happen. He stated Ms. Willits came highly recommended. By a Consensus of the City Council, Staff was directed to contact Arlene Willits. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:40 p.m. ~ -~ ~y C~erk Mayor CITY COUNCIL MINUTES VOLUME 14 REGULAR MEETING March 27, 1995 PAGE 223