HomeMy WebLinkAbout8.5 SolidWasteRecyOptions CITY CLERK
File # 600-30 & 810-10
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 5, 2002
SUBJECT:
Options to Provide Solid Waste and Recycling Services for the City
Report Prepared By: Jason Behrmann, Administrative Analyst
ATTACHMENTS:
1)
2)
RECOMMENDATION~ 1)
2)
Alameda County Rate and Service Comparison
Livermore Dublin Disposal Complaint Record
Provide direction to Staff regarding whether the Council
desires to extend the current franchise agreement with
Livermore Dublin Disposal or solicit proposals for solid
waste and recycling services.
Indicate what if any new recycling programs the Council
would like added in the future.
FINANCIAL STATEMENT: None
DESCRIPTION: The City's Franchise Agreement with Livermore Dublin Disposal (LDD), a
division of Waste Management of Alameda County (WMAC) extends 7 ½ years from December 31, 1995
to June 30, 2003. As the City approaches the end of the Agreement, it needs to evaluate options to provide
future solid waste, recycling and other related services to Dublin residents and businesses. There are two
options provided in the Agreement:
Option to Extend the:Term - The City has the sole option to extend the term of the current
Agreement three (3) times up to thirty-six (36) months (until June 30, 2006), in periods of at least
twelve (12) months each. If the City chooses this option, it must give written notice specifying the
number of months by which it elects to extend the term, not later than ninety (90) days prior to the
termination date.
Option to Negotiate with Third Parties - The City may explore all options for solid waste
collection and disposal, recycling, green waste and related services after the expiration of the
term. The City may solicit proposals from the current Franchisee 'and from third parties. It may
then negotiate and execute agreements for these types of services that would take effect upon
expiration of the current Franchise Agreement.
H/cc-forms/agdastmt. doc
COPIES TO: Annette Borges, Livermore Dublin Disposal
ITEM NO, ~
The timing for this decision is important. The City has approximately 17 months before the current
Franchise Agreement expires. If the City Council chooses Option 2, the City would need to hire a
consultant to perform a program assessment and ratepayer survey, prepare, solicit and review the
proposals, and negotiate a contract. Should the selected contractor be different than the existing
contractor, a transition would need to be coordinated, which takes considerable time. It is estimated that
this process could take up to 17 months. Staff estimates that the consultant fees are estimated to be in the
range of $80,000 to $100,000. The costs for these services could be included in a proposed rate structure
or offset by franchise fees the. City collects from the contractor.
Conversely, should the City Council choose to extend the term of the existing Agreement, there would be
no need to prepare, solicit .and review proposals or consider a possible transition to a new contractor at
this time.
In determining whether to extend the current Franchise Agreement or solicit proposals, the Council may
wish to evaluate the services currently provided by Livermore Dublin Disposal. Factors to be considered
could include rates, customer satisfaction, and programs and services.
Dublin's current garbage rates are among the lowest in Alameda County. The attached chart (Attachment
1), compiled by the Alameda County Waste Management Authority, compares the rates and services of all
jurisdictions in Alameda County.
Attachment 2 indicates .customer cOmplaint calls received by LDD during calendar year 2001. The
majority of calls were for missed pick-up commitments, which are often the result of containers not being
placed at the curb on time. In addition to the calls received by LDD, City Staff receives approximately 1-2
calls per month regarding various concerns. Given the nature of the business and the number of
collections every day, Staff believes that the level of complaints is reasonable. LDD makes approximately
90,000 residential pickups every month and with an average monthly complaint level of 31 calls, the
complaint ratio is approximately 3.4 calls per 10,000 pickups. Additionally, LDD has been responsive in
dealing with problems and complaints as they arise.
The City's solid waste and recycling programs are comparable to most jurisdictions in the County.
Livermore Dublin Disposal provides weekly residential curbside collection for both recycling and green
waste, as well as three special clean-ups per year. Most Alameda County jurisdictions provide weekly
curbside recycling collection, however only half provide weekly green waste collection. While LDD
provides many programs and services to Dublin residents and businesses, there are other programs
provided by County jurisdictions that are not offered in the City of Dublin. These programs include
commercial and residential food waste recycling, curbside used oil recycling and special events such as
tire, electronics and appliance collections. Any or all of these programs could be included in a future
franchise agreement, should the City choose to solicit proposals.
It should also be noted that according to the City's current Franchise Agreement, the. City may direct
changes to the existing service including adding any or all of these potential programs. Section 2.8.1 of the
Franchise Agreement reads as follows:
City may direct Company to perform additional services (including new diversion programs,
billing services, etc.) or modify the manner in which it performs existing services. Pilot programs
and innovative services which may entail new Collection methods, different kinds of services
and/or new requirements for Waste Generators are included among the kinds of changes which
City may direct. Combany shall be entitled to an adjustment in its Company Compensation for
providing such additional or modified services.
Regardless of whether the City directs LDD to make program changes or requests that they be included in
any future proposal, the City will pay for the service either through higher rates and/or by using available
Measure D funds. However it should be noted that by seeking proposals, the cost associated with any new
program could be lower due to competition.
This is an appropriate time to indicate which new program(s), if any, the City would like to pursue. If the
Council elects to extend the current Franchise Agreement, Staff would request that LDD submit a formal
proposal to the City including program descriptions and applicable costs. Staff would return to the
Council at a future date with the proposal and an analysis of the impact to Dublin residents and/or
businesses.
If the Council elects to solicit proposals for solid waste and recycling services, Staff would include any
new programs in its request for proposals.
RECOMMENDATION
Staff recommends that the Council consider the options regarding the provision of solid waste, recycling
and other related services to the City, and determine how it wishes to proceed. If the Council decides to
extend the current Agreement, Staff recommends that the Council indicate the length of the extension (12-
36 months). Regardless of how the City chooses to proceed, Staff recommends that the Council indicate
its interest in enhancing the current level of service through the addition of new programs.
Residential Refuse Collection
(Includes Solid Waste/Recycling/Plant Debris/Bulky Clean Up)*
(Gallon Sizes Refer To Weekly Refuse Collection)
Mini 30-35 60-64 90-96 Last
Jurisdiction Can gallons gallons gallons Updated
City of Alameda $14.60 $22.29 $37.98 $40.46 Feb-00
City of Albany $19.13! $21.60 Nov-02
City of Berkeley $10.40 $16.40 $32.80 $49.20 Jul-02
City of Dublin $10.15 $18,65 $27,15 Jul-02
City of Emeryville $5.75 $9.52 $19.04 $28.56 Apr-02
City of Fremont $20.85 $21.21 $22.78 $31.81 Jan-02
City of Hayward $10.66 $15.59 $27.82 $40.04 Jun-02
City of Livermore $9.08 $11.60 $14.97/40 gal $16.05/45 gal Jul-02
City of Newark $14.50 $25.69 $36.85 Jan-02
City of Oakland $13.90 $18.66 $40.67 $62.66 Jul-02
City of Piedmont $14.40 $26.55 Sep-99
City of Pleasanton $20.04 $22.30 Jul-00
City of San Leandro $13.78 $17.16 $28.57 $39.96 Jul-02
City of Union City $21.52 $43.03 $64.55 Jul-02
Castro Valle~/Sanitary District $11.17 $17.29 $30.03 $42.77 May-00
Oro Loma Sanitary District $9.50 $13.85 $23.66 $33.19 Sep-02
Average $12.77 $17.37 $29.23 $39.96
Dublin % from average -42% -36% -32%
*Frequency and Availability of Collection Services Varies Among Jurisdictions
ATTACHMENT la
Commercial Refuse Collection
Prices in Alameda County
I Yrd bin I Yrd bin 3 Yrd bin 3 Yrd bin 14115 Yard Bo) 40 Yard Box Last
Jurisdiction lxweek 3xweek lxweek 3xweek per pull per pull Updated
City of Alameda $46.03 $132.56 $110.47 $318.15 $386.96 $829.20 Feb-01
City of Albany $79.58 $238.74 $238.74 $716.22 $291.90 Nov-01
City of Berkeley $83.08 $227.48 $235.30 $658.52 $301.00 $646.00/30yd Jul-01
City of Dublin $36.55 $127.85 $109.65 $347.15 $165.20 $472.00 Jui-01
City of Emeq/ville $56.12 $168.38 $168.38 $505.14 $319.70 Apr-01
City of Fremont $50.75 $146.02 $114.10 $336.04 $208.96 $436.30 Jan-01
City of Hayward $64.30 $179.42 $170.31 $475.30 $164.22 1351.9/30Yard Jun-01
City of Livermore $51.88 $198.75 $155.64 $510.03 $169.12 $483.20 Jan-01
City of Newark $56.85 $157.03 $150.41 $410.21 $162.47 $464.21 Jan-01
City of Oakland $98.06 $312.06 $257.08 $810.33 $408.60 Jul-01
City of Piedmont $24.50 $292.50 $318.50 $877.50 $455.59 Sep-99
City of Pleasanton $84.33 $240.82 $240.82 $722.46 $188.55 $502.80 Jul-00
$188.74 $276.81
City of San Leandro $75.27 $227.55 $227.55 $682.64 + $76.59 piton + $76.59 p/ton Jul-01
City of Union City $63.44 $175.21 $166.24 $453.04 $0.00 $552.54 Jul-01
Castro Valley Sanitary
District $72.86 $203.94 $194.00 $543.41 $219.25 May-00
Oro Loma Sanitary
District $65.14 $182.37 $173.53 $486.07 $197.82 $565.20 Sep-01
Average $63.05 $200.67 $189.42 $553.26 $259.95 $538.18 .
Dublin % from average -42% -36% -42% -37% -36% -12%
ATTACHMENT lb
Residential Recycling Services in Alameda County
Bulky
Cubside Rec,~clin9 Yard Waste Clean-Up
Wheeled
Jurisdiction Weekly Bi-Weekly Cart Weekly Bi-Weekly Monthly 1 x Year 2 x Year
City of Alameda X X X X
City of Albany X X X
City of Berkeley X X X
City of Dublin X X X 3 x Year
city of Emeryville X NONE X
City of Fremont X X X
City of Hayward X X X
City of Livermore X X 4 x Year
City of Newark X X
City of Oakland X X Buildings with 1- X X
4 housing units
(Northern (Southern
half of City) half of City)get bins, those (Buildings
with 5+ units get with 1-4
carts housing units)
City of Piedmont X X X X
City of Pleasanton X Recyclables X Not Included
may be mixed
with trash, or
separated by
type into "blue
City of San Leandro X X X . X I
City of Union City X X 3 x Year
Castro Valley Sanitary District X X
Oro Loma Sanitary District X X X X I
ATTACHMENT '1 c
18T 2ND SRD '4TH 2000
JAN FEB MAR APR MaY JUN JUL AUG SEP OCT NOV DEC QRT QRT 'QRT QRT Y'FD
Missed Pick-up Commitment 31 1'8 35 43 20 39 '24 30 15 43 42 '19 84 102 69 104 359
Mess 0 0 0 0 0
Property Claim 0 0 0 0 0
Lid/Can 0 0 0 0 0
Compliment 0 0 0 0 a
Complaint 0 0 0 0 0:
Tone of Service 0 0 0 0 0:
Truck Complaints 1 0 0 I 0 1
~uality of Service 6 2 1 1 1 9 1 0 1 11
Unresolved Issues 1 0 1 0 0 1
0 0 0 0 0
Reoccurring Complaint ,,
TOTAL 37 20 36 45 20 39 25 30 15 43 42 20 93 104 70 105 372
excel/complog