HomeMy WebLinkAbout06-1982 Adopted CC Minutes PG&E CO.-RELICE~SING
HYDROELECTRIC PLANTS
Mr. Terry Scott, representing PG&E Co., appeared before the Council requesting
support for the relicensing of the Company's hydroelectric power plants located
on the Feather and Mokelumne Rivers. Mr. Scott indicated that several muni-
cipalities are seeking a license to operate PG&E's plants which are up for
renewal at this time. If the Company cannot generate electricity from hydro
plants, higher priced sources of energy must be used, the cost of which will
be passed on to the users. The licenses were granted by the Federal Energy
Regulatory Commission, many as long ago as 50 years ago, however, a recent
decision provides that cities may now apply, and that they would be given
preference over a. utility.
If no benefit or greater benefit can be shown by the utility, the municipality
will be given a license.. If the municipalities are granted licenses, 'the rate
payers in the PG&E service area would have to' absorb approximately $100 million
a year in additional fuel costs. Costs of hydroelectric generation is the
cheatest cost to p~od~ceelectricity at. the present time. It is not felt that
Santa Clara, and 11 other cities, should benefit from the cheaper power while
the rest have to make up for that. PG&E has reduced their rates since February,
dUe solely to the (hydroelectric) power generation cost.
At the Mayor.~'s request Mr. SCott explained that NCPA anticipates on not using
50% of the power generated, they intend to sell it to 5 southern California
cities, PG&E will not even be 'given the opPortunity to purchase it back.
The cities involved al'ready have faciolities for power distribution, and on
being questioned re why the regulat'ion'was enacted, Mr. Scott indicated that
a recent inquiry, submitted by the State of Alabama, felt that the regulation
applied to new hydroelectric plantS only, in that case municipalities would
have the right .to apply. Also in answer to a question re PUC regulations,
Mr. Scott indicated that municipal ities are exempt from PUC regulati_ons, only
privately owned utilities are regulated. The municipalities, if successful,
can sell to whomever they wish, PG&E has no claim on the excess power. Also
questioned was the faCt that cities are under Prop. 4, can they then participate
in an enterprise making a vast profit.
Discussion was held re '!enterprise funds" as opposed to thos.e operated out of
a City's general fund, there are ways to 'justify costs of doing business; also,
the PG&E's line would be transmitting the power, with a delivery cost assessed;
the Council expressed a desire t6 know more about the NCPA and what their
intentions are, what are the ramifications if there are no laws governing them;
what was the rationale for saying that the municipal.ities would have the right
to apply for the plants; see a copy of the NCPA regulation., what were their
intentions; also the FERC opinion intentions/.regulations; also discussed was
the energyqoss in transmission. At the close of discussion a report re the
Council's questions and concerns will be on the agenda for the meeting of
July 12.
INTRODUCE PLANNING
DIRECTOR - Laurence Ton9
City Manager Ambrose introduced Laurence Tong, the City's new Planning Director
who comes to us from East Palo Alto in a Planning capacity with the Municipal
Council, organizing their community plan and other things which will be beneficial
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to Dublin. Mr.. Tong expressed his pleasure in being in Dublin, and was welcomed
by the Council.
MOSQUITO ABATEMENT DISTRICT
-(Report from H. Bettencourt)
Mr. Herbert Bettencourt, the Council's representative to the district reported
that the District is functioning well, briefly outlining the services available
and strongly suggesting that in order to be able to function properly people
should call the District with any complaints with mosquitos or any other insects
which are of concern.
PERMIT - Paint Addresses
on Curbs
Ms. Joni Clary has been working on permits to allow the students who are going
to Ireland to paint numbers on curbs as a way of making money to finance their
trip. Mr. Ambrose indicated that permits have been obtained to some degree,
however it will be 'helpful if the-Council would give permission to waive the
fee for a peddler's permit, and on motion of Cm. Moffatt, seconded by Cm.
Hegarty the Council voted unanimously to waive the fees.
LEAGUE OF CALIF. CITIES
(Committee on Revenue and Taxation)
Mayor Snyder announced that Cm. Jeffery had been appointed to the League Com-
mittee on Revenue and Taxation. Cm. Jeffery recently attended a meeting now
highlighting the subjects as follows: The Senate budget bill indicates no
salary increases for anyone; taking away City subventions; they have given bail
out money, now taking it away in less subventions; some no property tax cities
end up'taking out more. One of the ways they intend to balance the budget is
to increase a tax, the "sin tax", cigaretts, hard liquor, beer, wine. In many
of these'areas California is well below the national average, and if these
taxes ~were increased approximately $259-million could possibly be raised with
an additional $225 million if the state enacted an oil severance tax, and again
used the national average fee'. It i.s not known if any of these tax raises will
occur, but in any case there will not be as much money this year, probably no
inflationary raise given to cities, counties, special districts or schools.
Further information will be forthcoming as available.
BANNERS (Rotary Club)
Mr. Michael Kyle, the incoming Rotary president, noted that the Rotary Club
is hopeful that the Council Will enact an ordinance providing the ability to
suspend a banner across Dublin Blvd., or other City street, to be used for
advertising various community events, and specifically, the Rotary Club's
annual Arts and Crafts Faire to be held in October 2 and 3. Mr. Kyle indicated
with a blue print the construction of a banner with dimensions and showed
the sample of material and ropes.
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Apparently there are two poles on Dublin Blvd. that can be used for this purpose,
and Mr. Ambrose stated that there are conditions i.n an encroachment permi.t
which could be made to cover any requirements Which .the City and/or County
insofar as insurance, etc. were concerned~ The Club can deal with the staff
and PG&E Co. in this matter at the time the permi.t is needed, which was agree-
able with Mr. Kyle.
EXAMINE SALES
AND USE TAX RECORDS
The City Manager explained that a resolution is necessary in order to have the
staff rev~iew sales and use tax records in order to forecast and monitor the
revenues from this source throughout the year. The Board of Equalization will
allow such review upon' request of the City and designation of a person to do
so, in this case it is recommended that the City Manager be named, or his
des i gnated employee.
CONSENT CALENDAR
On motion of Cm. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously
(Cm. Burton absent) to adopt the following resolution:
RESOLUTION NO. 27-82
AUTHORIZING. EXAMINATION OF SALES AND USE TAX RECORDS
TREASURER's REPORT
and
STATEMENT-REVENUES
AND EXPENDITURES
On motion of Cm'. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously,
(Cm. Burton absent) to approve the Treasurers reports for the period ending
April 30 and May 31, 1982 and to approve the statement of revenues and expend-
itures for the same period.
WARRANT REGISTER
On motion of Cm. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously
(Cm. Burton absent) to approve the warrant register in the amount of $7,149.10
dated June 1, 1982
PUBLIC HEARING - INTENT
TO REMAIN IN COUNTY
LIBRARY SYSTEM
A public hearing was 'opened by Mayor Snyder to hear comments on the CoU. ncil's
intention to become a part of the Alameda County Library system. City Manager
Richard Ambrose explained that the matter is part of a determination of the
City to remain in the system, and a resolution has been prepared which incorp-
orates the Council's direction that the City will rev.iew the provision of
services in the community at least once every five years, and should the Council
desire increased services a request should be approved by the County. If the
County concurs, such increase would be at the City's expense.
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There being no audience comments-, the hearing was closed on motion, of cm.
Jeffery, seconded bY Cm. Moffatt, the council voted unanimously (cm~,, BurtOn
absent) to adopt the foil.owing resolution'
RESOLUTION NO. 28-82
NOTIFYING THE COUNTY OF ALAMEDA OF ITS
INTENTION TO REMAIN IN THE COUNTY LIBRARY SYSTEM
ADOPTION ORDINANCE
Electric Franchise
At this time a second reading is in order, for adoption of the. electric franchise
ordinance and on motion of Cm. Moffatt,'Seconded by cm. Hegarty, the council
voted unanimously (Cm. Burton absent) to waive-the reading of the ordinance.
On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by the following vote,
the 'ordinance was adopted as noted below- Ayes- Cm. Hegarty, Moffatt and
Mayor Snyder; Noes' Cm. Jeffery; Absent- Cm. Burton
ORDINANCE NO. 15
ORDINANCE GRANTING TO PACIFIC GAS AND ELECTRIC COMPANY,
ITS SUCCESSORS AND ASSIGNS, THE NONEXCLUSIVE FRANCHISE
TO CONSTRUCT, MAINTAIN AND USE POLES, WIRES CONDUITS
AND APPURTENANCES, INCLUDING COMMUNICATION CIRCUITS,
NECESSARY OR PROPER FOR TRANSMITTING AND DISTRIBUTING
ELECTRICITY TO THE PUBLIC FOR ANY AND ALL PURPOSES IN,
ALONG, ACROSS, UPON, UNDER AND OVER THE PUBLIC STREETS
AND PLACES WITHIN THE CITY OF DUBLIN.
Prior to vote on the above ordinance Cm.. Jeffery stated she felt it interesting
that the licenses for PG&E's power plants are of 50 year terms, the Library
review on services is to be in 5 years, and wished to make one last pi%ch~ for
placing a determinate term on the franchise. Also, the Council. discussed
the 600 general law cities having indeterminate franchise's, no discussion
was had on the charter cities which do not. Cm. Jeffery wished to point out
these items one more time in the interest of good business, and good business
does not give indeterminate contracts.
ORDINANCE ADOPTION
Gas Franchise
A second reading is also in order for adoption of the gas franchise ordinance
and on motion of Cm. Moffatt, seconded by Cm. Hegarty, the Council voted
unanimously (Cm. Burton absent) to waive the reading of the ordinance.
On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by the following vote,
the ordinance was adopted as noted below: Ayes' Cm. Hegarty, Moffatt and
Mayor SnYder; Noes: Cm. Jeffery; Absent- Cm. Burton
·
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ORDINANCE NO. 16
ORDINANCE GRANTING TO PACIFIC GAS AND ELECTRIC.COMPANY,
ITS SUCCESSORS AND ASSIGNS, THE NONEXCLUSIVE FRANCHISE
TO INSTALL, MAINTAIN AND USE PIPES AND APPURTENANCES
FOR TRANSMITTING AND DISTRIBUTING GAS FOR ANY AND ALL
PURPOSES UNDER, ALONG, ACROSS OR UPON THE PUBLIC STREETS
AND PLACES AS THE SAME NOW OR MAY HEREAFTER EXIST WITHIN
THE CITY OF DUBLIN.
Prior to the vote on'the above ordinance Cm..Jeffery wished to reiterate
the statement above as her point of view on this ordinance also.
ORDINANCE ADOPTION
(Documentary Transfer Tax)
At this time a second reading is in order and on motion of Cm. Jeffery,
seconded by Cm. Hegarty, and by unanimous vote (Cm. Burton absent) the
second reading was waived.
On motion of Cm. He§arty, seconded by Cm. Jeffery, and by unanimous vote, the
following ordinance was adopted:
O.RDINANCE NO. 17
AN ORDINANCE OF THE CITY OF DUBLIN AMENDING
ORDINANCE NO. 3 IMPOSING A DOCUMENTARY TRANSFER
TAX ON TRANSFERS OF REAL PROPERTY
CITY SEAL DESIGNS
The CoUncil reviewed the seal designs in order to select a contest winner in
the following categories: Elementary SChool, Intermediate School, High School
and adult. Cm. Moffatt referred to the entries stating that this is the result
of work of many persons in all categories, 28 intermediate; 9 adult, 3
elementary and 2 high school entries. Dorothy Harder'a local artist, 'critiqued
the intermediate and adult groups, and the results were as follows: Inter-
mediate Robyn Sconyers; Adult: Marina Inez Poropat; High School: ' Sara Harri;
Elementary: Anthony DeStefano.
Cm. Moffatt indicated that each winning contestant be given a $25 bond, with
the presentations 'to be at the next meeting.
The'City Manager was'directed to contact several commercial artists with the
idea in mind of incorporating some or all of the concepts in the winning entries
into a City Seal and/or logo for later rePort: 'Mayor: Snyder thanked Cm. Moffatt
and Burton for their work on this project.
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PROPOSED CONFLICT OF
INTEREST CODE
The City Attorney reported that this proposed code is required to be adopted
within six months of inconporation, it covers staff members in .certain categories,
and requires those making or participating in the making Of decisions, which
may fOreseeably have a material effect on any financial .i.nterests, to disclose
their interest in specific types of investments, real property., sources of
income. As staff is increased they may .be added to .'the code.
On motion of Cm. Jeffery, seconded by Cm. Hegarty, the proposed ordinance was
introduced, with the first reading waived, and ordered filed by unanimous vote
(Cm. Burton absent)
OFFI.CE RENTAL
City Manager Ambrose reported the need for additional space for office use,
not only for the current staff but also to accommodate other persons as we
complete contracts for service for the next fiscal year. A suite doWnstairs
in the same building is available at a competi:.tive rate and it was recommended
that the City Manager be authorized to execute 'a lease agreement.
On motion of Cm. Moffatt, seconded by Cm. Hegarty, the Council voted unanimously
(Cm. Burton absent) to authorize the City Manager to execute a lease for new
quarters, 1,475 sq. feet on the first floor of the building now occupied.
COMMUNITY GUIDE
The Dublin Chamber of Commerce is presently to participate in a community guide,
and the publisher is interested in having the City also participate. Several
like publications were exhibited, and it is suggested that the City have a
full p. age, in color With information about the City and services provided by
the City or whatever the City wished to include on this page. Editorial freedom
is provided in this way, and the page is offered at one-half the usual cost.
There will be some information regarding the City in any case, but not as
detailed as the .City might wish. The Chamber plans to deliver a copy of the
finished guide to all households in the City, they will be used in information
packages from the Chamber, further, it will be a commemorative book, with
hard cover, because of Dublin's recent incorporation.
City Manager Ambrose indicated also, that this booklet might serve to inform
Dublin residents of the location of City offices, the services which will be
provided, phone ~numbers. and other .information which would serv. e the citizens.
A motion was made .by Cm. Moffatt, seconded by Mayor Snyder, to have a color
page in the bOoklet, however the motion failed by the fOllowing vote- Ayes'
Cm. Moffatt and Mayor Snyder; Noes- Cm. Hegarty and Jeffery; Absent: Cm. Burton.
It was decided to bring the matter back at the next meeting for further discussion.
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OTHER BUSINESS
Mayor Snyder expressed concern re AB 1353 regarding billboards in cities, and
the co. ntrol of such structures. The Council instructed that a letter of
opposition be sent to the appropriate legislators. ~
A question was posed by Cm. Moffatt re the disposi,tion of John Nichond~os
(The Workbench) matter and the question of frontage road. Mr. Ambrose
stated that he had requested the Road Department to prepare a background
report on the history of the frontage road, why they had proposed the frontage
road, etc. It should be forthcoming and as soon as it arrives will be
presented to the Council.
At this time the Council recessed at 9:30 p.-m, to a closed .session to discuss
contract negotia~tions then to a continuance of the meeting of June 21 for
continuation of~che item'.
APPROVED
ATTEST
Adjourned _Regul ar. Meeting
An adjourned regular meeting was called to order at 7:38 p.m., Monday JUne 21,
1982, in the meeting room, Dublin Library, 7606 Amador Valley Blvd.
PRESENT- Cm. Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder.
PL'EDGE OF .ALLEGIANCE
The Mayor called the meeting to order .and led those present .in the Pledge of
Allegiance to the flag.
ORAL COMMUNICATIONS
Dial-A-Ride
Ms. Beverly Pierce, one of the Dial-A-Ride drivers expressed concern re letter
sent by the Community. Center in Danville, which stated that the services would
be cut by one-half almost, even though it was known that there would probably
be some cut in service during the next fiscal year, but only 25% cut in service.
Ms. Pierce was concerned that they are indicating service to be only 3 days per
week, and many of the patrons need the service at least 5 days per week., some
for employment (handicapped persons) and also some senior citizens who need
to get to medical services daily. A raise in fares had been expected also,
which was agreeable if 'the service could,remain in effect. Meetings are
scheduled for various areas regarding this proposal, for the Dublin area the
meeting will be Wednesday, June 23, and it was suggested that a representative
be present from'the Council.
City Manager Ambrose reminded the Council 'that at-a .prior meeting the individual
who coordinates this program between Alameda Co. and Contra Costa Co. had made
a presentation to the Council Which was to have the same level of service for
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the first ~quarte~r of 1982-83, with the commitment that the City would evaluate
the revenue shortfall that was anticipated, as a policy matter at the time
the City looked at the budget for the coming fiscal year,. If the City is unable
to come up with the fUnds, ~or MTC is not able to provide additional funds, then
the service would be cut back the end of September as Opposed to July 1.
That was the arrangement made. Mr. Ambrose indicated he would contact the
County to see what the problem seems to be, and was so directed by the Council.
COMMUNITY GUIDE
Participation-by the City i.n the printing of a community guide had been discussed
at a prior meeting, and is brought back for further discussion. The directory
will be printed and distributed by the Chamber of Commerce. A moti~on was
made.by Cm. Moffatt, seconded by Cm. Burton, that the City participate in
a one page, color insertion, at a cost of $900.
Further discussion was held re the fact that this is a commemorative issue,
it does indicate support of the business community. Also .dis'Cussed was the
fact that the City would be listed in the guide in any case, however, if the
City participates some control can be exercised over what the content lists.
Part of the information to be listed will be facts re the City offi'ces, where
the various services will be available, truly a directory for the citizens.
An aerial photo might be used.
At the close of discussion the motion passed by the following vote' Ayes- Cm.
Burton, Hegarty, Moffatt and. Mayor Snyder; Noes: Cm. Jeffery; Absent' None.
ORDINANCE - Conflict
of Interest Code
This is the second reading of a proposed ordinance, and on motion of Cm. Burton,
seconded by Cm. Jeffery, the council voted unanimously to waive the reading
and~adopt the Ordinance as follows-
ORDINANCE NO. 18
CONFLICT OF INTEREST CODE FOR THE
ADMINISTRATIVE STAFF OF THE CITY OF DUBLIN
STREET SWEEPING BID
City Manager Ambrose explained that as a part of the negotiations wi,.th the
County street sweeping was discussed. Several cOntracts have been had with
private companies that have indicated that the .cost of providing this service
through a private source could be considerably less than the County's cost.
Mr. Ambrose is asking the Council to solicit bids or proposals for street
sweeping services for fiscal year 1982-83. The County will provide the service
in an interim period, should the City decide after the commencement of the
fiscal year to provide the service, with payment prorated.
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On motion of Cm. Burton, seconded by Cm. Jeffery, the Council .'voted unanimously
to authorize the City Manager to proceed to solicit bids for street sweeping.
Also discussed were the sweeping of medians; the schedule for sweeping and
notifying of residents; not sweeping on inclement days to be at the discretion
of the City Manager; make-up days should such be needed for down days, or
holidays; disposal of the sweepings, not to use the dump on San Ramon Rd,
LIGHTING DISTRICT
The City has been within a street light assessment (County Service Area SL-1970-1)
for some time. Upon incorporation the City was automatically excluded from
the District, and'must now provide the service. If the City wishes to be.
reannexed to the service area a request must be submitted shortly.
Some alternatives to reannexation are to. provide.the lighting paid for by
the City by .direct assumption of the street lighting costs; from a City street
lighting assessment district which cou.ld be costly and probably there is not
enough time to do so for this year. If the City decides to request re-
annexation, a request must be.made ~to .LAFCO, and the matter processed through
so that the costs be added to the assessment roll for the fiscal year 1982-83.
Some concern was also expressed if the large commercial properties are paying
their fair share, they may not be. Also discussed was the up-grading of
street lighting, it is not known if any new installations are planned; is it
possible to be re-annexed, remain so for the next fiscal year, then to withdraw,
and the answer was yes, wecan withdraw. As far as additional lighting, it is
not known whether or not. addictions are planned, however, if annexation takes
place it was indicated that the City would be consulted. The City will be
paying directly for traffic lights, these are nOt within the service district.
Discussion was also held regarding if monies had been set aside for new lights
Dublin should be able to obtain that portion as our share which had been set
aside for that purpose.
At the close of discussion, on motion of Cm. Burton, seconded by cm. Hegarty,
and by the following called vote the following resolution was adopted:
AYes: Cm. Burton, Hegarty and Mayor Snyder; NOes: Cm'. Jeffery and Moffatt:
Absent: None
RESOLUTION NO. 29-82
A RESOLUTION APPLYING FOR ANNEXATION TO ALAMEDA
COUNTY SERVICE AREA NO. SL-1970-1 FOR STREET LIGHTING
EIR - ROUTE 580
The County Public"Works Agency is recommending that their Board approve and
support Alternative C in the subject~report, which provides for 8 mixed flow
lanes of travel and is the only alternative that would provide unrestricted
freeway access and travel for Dublin motorists. Since the City had asked the
County to review the Draft EIS on the City's behalf, it is suggested that the
City Council also support Alternative C.
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On motion of Cm. Jeffery, seconded by Cm. Moffatt, the Council 'voted
unanimously to accept Alternative C and so inform CALTRANS.
OTHER BUSINESS
Cm. Burton reminded the Council re Dublin Day at th'e Alameda County Fair which
will be .July 1, the Mayor Should be there to present flowers to the ~winning
jockey at the Dublin race'. If the Council wishes, the cost for flowers can
be shared with the Chamber. On motion of Cm. Hegarty, seconded by Mayor
Snyder, the $25 was approved for expenditure by unanimous vote.
Cm. Burton also expressed concern that there is no taxi business in Dublin,
nothing available to use if the need arises, and asked if the Council would
explore the possibility of providing thi's service, 't'o encourage a private
business. Mr. Ambrose~stated that a letter had been received from such an
operator, the matter was being investigated and a report will be made later.
Cm. Hegarty expressed concern re trucks hauling dirt' from a quarry onto San
Ramonevery three minutes, this seems to be an excessive use, it will tear
the road up. Cm. Hegarty thought use of the freeways for a portion on the
run should be feas'ibl'e. The' staff was requested to inVeStigate the matter
and report back~, possibly call the operator of the quarry for information.
City Manager Ambrose indicated that the budget will be considered at the meeting
of June'28th; fi'nal contract negotiations reports will also be made soon,
there are still some answers which the County needs to giv~e us re animal
control services; some other services have' items which are not-resol.ved also,
including the police services, an on-site service or a remote service. It
was suggested that a meeting be held. in the interim if possible, wherein
those departments which are affected coUld also' be present.
There being no furt~her business to come-before the meeting it was recessed
to Thursday Ju¢.e' 4, 1982 at 7'30 p.m.
ATTEs~
City ~rk -
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Adjourned Regular Meeting - June 24, 1982
An adjourned regular meeting of the City Council was called to order on
Thursday, June 24, 1982, at 7:30 p.m. in the meeting room, Dublin Library,
7606 Amador Valley Blvd. by Mayor Snyder.
PRESENT: Cm. Burton, Hegarty~ Jeffery, Moffatt and Mayor Snyder.
DISCUSSION RE POLICE
SERVICES AGREEMENT
The City Manager, Mr. Ambrose, explained that discussions had been held with
the CAO's office of Alameda County re both on-site and off-site police services.
Representatives of the Sheriff's Department were present to also answer any
questions which the Council may have. What has been submitted is a modified
remote proposal.
The on-site proposal for police services basically provides for the assignment
of all police personnel, with the exception of those people working in the
service bureau, to the City of Dublin. The lieutenant assigned would be
a full time person, for all intents and purposes the police chief for the
City, and would be located in the City offices; a Clerk II position also
would be assigned providing day-to-day services for persons coming into the
office. As part of the administration, 10% of the Captain's time assigned
to the Eden Township station would be also assigned to coordinate activities
-between Dublin and those activities occuring throughout the County. The
Lieutenant assigned would be a most important position, acting as liaison
to the City Manager and CounCil, handle community complaints, perform any
community relations or education activities, supervise'all personnel assigned
to the City of Dublin, patrol, clerical, detectives, and plan and develop
any services that the City might ask his investigation of. Total cost of
the administration unit is $82,432. The service bureau provides the support
services which are necessary to maintain good police service, and the cost
to the City for these services i~s based on the City's pro rata share of
operating the Bureau. Some of the staff provided are Data Input Clerk
(services); Supervising Clerk. This service program breaks down to an amount
of $27,503..
The Patrol services would ha'Ve 4 Sergeants and 12 deputies to maintain two
beats in three shifts, day,. swing and night shift, an average of 6 vehicles.
Patrol services cost is approximately $834,394.
Investigation services will be provided by two detective sergeants, one day
and one night, performing all general investigations. These persons will
provide relief to the patrol section, court liaison also. Cost is appro-
ximately $95,983.
Mr. Ambrose indicated that he felt it appropriate to consider the leasing
of additional office space adjacent to that recently acquired.
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The City Manager also indicated that based on available information, and
unless the modified remote proposal is substantially less than the on-site
proposal that the staff recommends that the Council consider the on-site
proposal for police services. Mr. Ambrose also indicated from the draft
of the agreement several changes made which outline enforcement of all
state and local laws; several liability changes, reciprocal hold harmless
clauses.
Questions by the Council included an explanation of the amount set aside
for capital costs - these would include costs for on-site files being
transferred to the site and telephone costs, also some furniture and copy
usage, also some miscellaneous equipment and/or supplies. We will be sharing
dispatch services with the Department, this amount ($93,266), covering 36
personnel, 7 days per week, all year. Selection of personnel will be on
a transfer request basis, make assignments on requests received; not place
a Lieutenant in Dublin who would be incompatible with the citizens of Dublin;
this person would be responsible to the Sheriff, also to the City through
the City Manager; the Captain would be the person responsible to the County
for the contract content, the Lieutenant is responsible to the Captain, in
routine matters the Lieutenant would deal with the City Manager, matters
beyond that should be discussed with the Captain.
As to rotation of officers, the discretion for that would be up to personnel,
probably officers would hot be rotated except for promotional opportunities
or for some other reason such as request for transfer. Most officers will
be assigned on a semi-permanent basis. A question was posed re the occurance
of some large emergency, i.e., murder, would there be additional personnel
added. As with any situation which might get out of hand, people would have
to be called in from off-duty; the main responsibility would have to be those
assigned in the City however. Support services would call Santa Rita or
other mutUal aid assistance. Cost of cars is different between patrol cars
and those used by detectives, mainly because of the greater use and 24 hour
duty.
Discussion was also held re cost of vehicle, $17,000 was indicated as a
probable cost; in answer to a question re traffic enforcement, Captain Boyer
indicated that a course was now being given for 6 officers to assist them
in traffic investigations; also a sergeant has been sent to a traffic manage-
ment school, each shift will have a person trained in traffic enforcement;
a question was also posed re investigation work, does the on-site location
mean lessening of the investigative quality, Captain Boyer answered it means
spreading the work load out, condensing the work down to two people; in
answer to a question re the crime rate, it was indicated that the crime rate
is reasonably average for the area; a city of youth, much of the crime is
of that nature. Could the City remove the cost of purchase and maintenance
of the vehicles out of the contract; the answer was it is possible, however
Mr. Ambrose indicated that in a full service city he had experience with,
two persons were needed to take care of these details in addition to the
administration of the program; the figures submitted are the best estimate
available for'the cost of vehicles and their maintenance. Cm. Burton
expressed concern that the lOcal people expected the City to do business
with them whenever we can. The matter was left open, for discussion re the
County contract, or other avenues.
~Q~M- 1-92
Concern was also expressed re hiring of Dublin residents whenever possible.
Concern was expressed re the billing procedure and when the interest provi-
sion would take effect. After discussion it was decided to leave the wording
as submitted until some problem arose, also, Mr. Nave will be asked to look
at this wording. Concern was also expressed re the level of service performed,
it seems to leave this determination solely With the Sheriff, the City is
paying for the service, should not the determination of service levels be
left with the City? It was explained that the section referred to standards
of performance and disciplinary matters, not other types of service outlined
in the contract.
Cm. Burton indicated that he was satisfied with the figures presented, they
were agreeable to him, the on-site proposal best suited Dublin, it gives
an area of finding out what the real costs will be and the needs for Dublin.
On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote,
the Council approved the on-site proposal with the modifications discussed.
Cm. Jeffery indicated that if Dublin needed special services in investigations,
she would like to have assurance that help would be available.
The contracts will be brought back in agreed language for action by the Council,
the agreement is accepted in principle at this time, as it will be by the
Board of Supervisors so that the police function can begin on July 1.
AN IMAL CONTROL
The animal control agreement was discussed, in an amount of $31,000 approxi-
mately, offset by any animal license fees collected or any redemption fees
collected at the shelter. Approximately $6,000 in licenses, would result
in a cost of approximately $25,00(~ cost to the City.
Cm. Jeffery questioned whether or not a leaSh law could be enforced, or if
the field officer could spend more time in Dublin. Discussion was held re
the current level of service now being provided for the entire County with
the available personnel. Ultimately if ani~mals were picked.up, or were not
licensed this could provide more revenue for the shelter, and possibly pay
for additional personnel.
The work of the animal control personnel includes many types of services
from stray and dead animal pickup, injured animals, wild animals, biting
animals, and many others.
The Council may wish to consider promoting a licensing program, and enfor'ce-
ment of the leash law. Could the City implement a program, hiring people
on an "as needed" basis as the County has done in the past to conduct licensing,
work with clinics, for shots and licensing, a promotional program to encourage
licensing, and to be beyond the service which now can be provided by the
County. ~
CM-1-93
On motion of Cm. Jeffery, seconded by Cm. Hegarty, the Council voted
unanimously to approve the animal control agreement, with the idea to
investigate the feasibility of licensing promotion and of enforcing the
leash law.
STREET MAINTENANCE
With respect to the services provided under this agreement the major cost
area is routine maintenance, $287,000, with traffic signal maintenance at
$21,000, slurry sealing $60,000, resurfacing $93,000, crossing guards'S16,200.
The other services to be considered for contracting out would be street
sweeping, tree trimming and certain engineering services. The County has
agreed to provide these services in the interim, with 30 days notice for
termination of the service. Engineering services would probably be provided
on a need basis.
Discussion was held re maintenance of the median strips, it is included in
the basic maintenance amount, however the level of service is the same as
in other areas of the County, if the City wishes more intense work in this
area of the City it could be arranged and paid for. Specific figures have
not been kept for Dublin, the figures had to be their best estimate. If
the City wishes more emphasis on certain programs, these can be arranged
during the contract year with the County or with a private contractor.
At the close of discussion, Cm. Burton moved to approve the contract as
presented and clarified, seconded by Cm. Jeffery, motion passed by unanimous
vote.
EXAMINATION - TRACT MAPS,
PARCEL MAPS SERVICES
This cost will be offset by the fees paid for the service when maps are sub-
mitted, and the County Surveyor will act on an interim basis until the City
is able to contract with a private engineer for the services. There are
some maps in progress, this will provide a continuity of service to developers.
The City Manager also requested that he be authorized to solicit proposa~.S
for engineering services and building inspection services.
On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote the
agreement for examination of tract maps and parcel maps was approved.
On motion of Cm. Moffatt, seconded by Cm. Burton, the following resolution
was approved unanimously-
RESOLUTION NO. 37-82
DESIGNATING THE COUNTY SURVEYOR AS CITY ENGINEER
OF THE CITY OF DUBLIN
CM-1-94
BUILDING INSPECTION SERVICES
The City Manager indicated his feeling that building permit and planning
services should be working closely together, and is of the opinion that these
two services should be working side by side in the City in 'order to provide
citizens with assistance as close to home as possible. It may be best to
have a person available to have offices in Dublin who has both residential
and commercial building expertise.
Concern was expressed re where would files be which would be necessary to
refer to in issuing permits, should duplicate files be available. It may
be best to have a private contractor for building inspection services in
house for all aspects of building inspection, and provide space for the current
files to be housed if the City took over both planning and building files.
At the close of discussion on motion of Cm. Burton, seconded by Cm. Hegarty,
the Council voted unanimously to approve the proposed contract to have the
County do the work, collect the fees and do so until the City has notified
the County that they are ready to take over.
In response to a question, it was determined that in addition to building
inspection, the department also enforces any zoning infractions which'may
be determined to exist, however, not on a routine basis, but usually on' com-
plaint that an infraction exists.
SOL IC IT PROPOSALS
(Building Inspection Services &
Engineering Consulting Services)
On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the
City Manager was authorized to solicit proposals for Building Inspection
services for the City of Dublin and to obtain the services of a consulting
engineer.
The City Manager indicated that he would prepare a proposal for both services
and would'return to the Council prior to final action. At the City Manager's
request the City Council also agreed to the concept of hiring an expert in 'the
field of building inspection at a rate of $35/hr to assist in preparing the
Building Inspection Request for Proposal and setting up the Building Inspection
Service. * * * *
OFFICE SPACE
The City Manager reported that a need for additional office space is becoming
evident with the knowledge that the planning files will be housed with the
City and the possibility that building files will also be housed in the City.
In addition, the police services will need room for their use, therefore
it was suggested that the City rent the adjacent suite downstairs for all
of the activities. The Council authorized lease of the second suite.
OTHER BUSINESS
The Mayor and City Manager expressed appreciation to .the County staff members
who were present, and who assisted in preparation of the many agreements
presented.
CM-1-95
ADJOURNMENT
There being no further business to come before the Council the meeting was
adjourned at $1~05 p.m.
APPROV "~
Mayor~
City C'l erk
Regular Meeting - June 28, 1982
A regular meeti.ng of the City Council of the City of Dublin was held on
Monday, June 28, 1982, in the meeting room, Dublin Library. The meeting
was called to order at 7:35 p.m. by Mayor pro tempore Peter Hegarty.
ROLL CALL
Present: Cm. Burton, Jeffery, Moffatt and Mayor pro tempore Hegarty
Absent: Mayor Snyder.
PLEDGE OF
ALLEGIANCE
Mayor pro tempore Hegarty led the Council, staff and these present in the
audience in the pledge of allegiance to the flag.
CONSENT CALENDAR
On motion of Cm. Jeffery, seconded by Cm. Burton, the Council voted
unanimously to approve the warrant register in the amount of $2,032.64
dated June 28, 1982.
This was the only consent calendar item.
AWARD PRESENTATION
'(Ci'ty Sea 1 contes t)
At this time Cm. Moffatt, on the Council's behalf, announced the winners
of the City seal contest which was an outstanding event for the City and
announced the winners in each category as follows:
Elementary School - Anthony D. DeStefano; High School - Sara Harri
Intermediate School - Robyn Sconyers; Adult - Marina Inez Poropat
Each winner was awarded a bond in the amount of $25 and received an expression
of thanks from Cm. Moffatt and also from the Mayor on behalf of the entire
City Counci 1.
.A
CM-1-96
BUDGET HEARING
1982-83 Fiscal
Year
City Manager Ambrose explained that this hearing is to consider and adopt
the City's budget for the coming fiscal year, 1982-83. The 1981-82 revenues
are estimated at $320.,606, eXpenditures at apProximately $100,000. The
fund balance is then estimated at $220,000..
Since the City was only incorporated in February 1982, no budget was .adopted
for the 1981-82 fiscal year, therefore, it is the staff's recommendation
that the City appropriate $100,000 for the General Government fund purposes,
the remainder of $220,'606 and any unanticipated revenue received by the City
to a Street Improvement Reserve. This action should satisfy any concern
had wi th the provisions of Proposition 4.
A motion was made by Cm. Burton, seconded by Cm. Jeffery, to appropriate
$100,000 ~for General Government fund purposes, $220,606 .and any unantici-
pated revenue received by the City to a Street Improvement Reserve. During
discussion of the motion, it was explained that the reserve could be
used for several functions such as median strip improvement, or any other
function that the City could legally spend funds for. Other functions
might be park maintenance responsibility, and at the end of the di'scussion,
the motion received a unanimous vote and was adopted (Mayor Snyder absent).'
Mr. Ambrose then proceeded to explain the budget as prepared for the coming
fiscal year, the first full year the City will operate. The total recommended
budget is $3,293~,461, made up of $2,385,04.5 in operating expenditures;
$508,416 in street improvement reserves; $400,000 in facility acquisition
and construction reserves. These costs are an attempt to anticipate the
cost of providing programs with no historical base of comparison. Some budget
units may be somewhat higher than experience may show; some may ~.ary depend-
ing upon the level of activity within the City. It was also indicated by
the State late today that the motor vehicle license fees will be consider-
ably more than has been anticipated, $260,000 more than estimated.
The total operating' budget is then listed as follows for the coming fiscal
year: General Government- $306,373; Public Safety $1,292,579; Public
Works - $540,400; Community Development $235,875; Transportation $9,818.
Capital improvement projects have not been listed, mainly due to the inability
to review needs of the City. As the year progresses staff will begin review
of the City's capital, improvement needs.
Cm. Jeffery expressed at this time appr. eciation on the budget format, stating
it was the best ever reviewed, easy to follow.
Discussion was held re budgeted amounts, whether or not there is a procedure
re exceeding budgeted items. The City Manager indicated that purchasing
procedures had not been adopted as yet, and requested the latitude, within
a budget unit, to transfer funds. If the need is not found within the budget
unit, that circumstance would come back to the CounCil for their action at
that time, with a request formally made by staff with justifications for
the transfer.
CM-1-97
The other method of action could be to approve a dollar amount transfer allowed
to the City Manager, even within a budget unit. The Council expressed a
desire to be informed as to budget transfers, not necessarily as an agenda
item, but as information. At the close of discussion it was decided to set
an amount of $2,500 as the limit, .within a budget unit, which the City Manager
may transfer without Council action, on motion of Cm. Moffatt, seconded
by Cm. Burton, and by unanimous vote (Mayor Snyder absent).
The Council then decided to proceed through the proposed budget program by
program and changes made are listed as follows:
CITY COUNCIL
Discussion was held re membership in ABAG, and it was decided to request
Revan Tranter, Executive Director of ABAG, to make a presentation to the
Council during a future meeting.
Insofar as the audit is concerned, it was proposed that proposals be solicited,
and subsequently a committee of the Council and the City Manager interview
several firms prior to an audit firm.
An additional $1,000 was added to this activity to allow for the publication
of the City directOry, making the total $27,683.
CITY ATTORNEY (Legal Services)
No changes were made in this category.
CITY MANAGER
No changes were made in this category total, however Supplies were reduced
to $1,500, and a category Printing & Reproduction was added in an amount
of $1,000.
FINANCE
No change made in this category. Cm. Burton expressed concern regarding
provision of information, possibly at the end of the fiscal year, about
capital outlay items which are one-time purchases, i.e., capital non-
reoccurring items.
BUILDING MANAGEMENT
Most of this category is assigned to the one-time start up costs for phone
systems, leases, office furniture and equipment, building modifications.
Also included is an amount for a copier lease which will be used by many
departments, smal 1 office items.
No changes were made in this category.
INSURANCE
The City's insurance agent indicated a possible premium for the City's needs
for the coming .year. No changes made in this category.
CM-1-98
ELECTIONS
The only item in this category is the cost for placement of a'measure on
the November general election ballot re fireworks. No change made in this
category.
NON-DEPARTMENTAL
This category is a contingent reserve to cover unanticipated expenses during
the fiscal year, No changes were made in this category.
POLICE SERVICES
This category is slightly different in total used in prior discussions since
the costs related to office space rental and phone service is included in
the Building Management budget.
No change was made in this category.
AMBULANCE
.SERVICE
Ambulance services are provided under terms of an agreement with the County,
the zone covers Livermore and Pleasanton as well, and reimburses the City
for calls made within the City resulting in dry runs.
No change made in this category.
CROSSING
GUARDS
Guards are a part of the contract services, required by law, to Nielson and
Fallon Schools. No changes made in this category.
ANIMAL
CONTROL
No change made in this category, however, as decided at a prior %ime, invest-
igation will be made regarding increasing the li'evel of service at a later time.
TRAFFIC SIGNALS-
STREET LIGHTING
This category funds the maintenance and energy costs fo.r traffic safety
lights, 'street lightS-and traffic signals. If the County allows' our request
to re-annex to the lighting district this budget amount would be reduced
by $66,200.
No changes made in this category.
STREET MAINTENANCE
Concern was expressed for cleaning the median strips, the figures in this
category include a low priority amount for this type of service. The City
may have to provide a method of taking care of this work such as a private
contract...
The City Manager suggested a separate account be developed for this function,
possibly called Landscape Maintenance. It will be investigated.
CM-1-99
After some discussion on the subject of City beautification projects on
motion of Cm. Burton, seconded by Mayor pro-tempore Hegarty, the Council
voted unanimously to include an amount of $50,000 for beautification purposes
within the City (Mayor Snyder absent).
STREET SWEEPING
A private contract has been solicited, however has not yet been received.
No change was made at this time in the budgeted amount.
STREET RECONSTRUCTION/RESURFACING
This project includes slurry sealing as well as resurfacing. No change in
this category.
STREET TREE MAINTENANCE
This may be solicited as a private contract, however no,change in the budgeted
amount was made.
PLANNING
Other than maintaining the office and personnel an amount is included for
retention of a General Plan consul.tant to assist in preparation of such a
plan. No changes in this category.
BUILDING AND SAFETY
The County will continue to provide this service until such time as the City
has a private contractor on board and functioning. No change made in this
category.
ENGINEERING
This service will be provided by the county until such time as the City
contracts with a private firm for the service, which would include sub-
division map checking and 'recording, traffic and engineering studies, plan
check services for new tracts and subdivisions. These services will be paid
for by deVelopers and are not included in this budget. No changes made in
this category.
PARATRANSIT SERVICE
This program i.ncludes the program for seniors and handicapped residents. It
is possible that service will be reduced, however the City Manager stated a
meeting will be scheduled with Pleasanton in order to maintain the level of
service presently afforded. No change made in this category at this time.
A report will be made on the outcome of the meeting if further needs are
determined.
OTHER QUESTIONS
A question was posed re funds for traffic signals (FAU), the City Manager
will investigate.
PUBLIC COMMENTS
Concern was expressed by a citizen re persons using the Dial-a-Ride service
who are not qualified to do so. Discussion was held re several ways to
increase funds, script sale, reduced fares for the handicapped.
CM- 1-100
San Ramon Road also needs some cleaning, fences are falling, trash is all
over.
On motion of Cm. Moffatt, seconded by Cm. Burton, the Council voted
unanimously (Mayor Snyder absent) to adopt the following resolution:
RESOLUTION NO. 39
Adopting a Budget for the Fiscal Year 1982-83
On motion of Cm. Jeffery, seconded by Cm. Burton, the following resolution
was adopted unanimously (Mayor Snyder 6bsent).
The total approved budget for Fiscal Year 1982-83 is $3,553,461 which consists
of $2,436,045 in operating expenditures, $717,416 appropriation to Street
Improvement Reserve and $400,000 to the Facility Acquisition and Construction
Reserve.
RESOLUTION NO. 40
Adopting the AppropriatiOn Limit for
Fiscal Year 1982-83
OTHER BUSINESS
Cm. Moffatt expressed concern re San Ramon Blvd. re the Nichandros property,
a survey to determine the road configuration, ii= any. It probably needs
traffic stUdies, engineering, etc. The County needs to be reminded of
this situation., including the violations which exist.
NEW ZIP CODE
The City has been notified that they now have a new code, 94568, which will
become effective July 1.
ADJOURNMENT
There being no further business to come before the meeting it was adjourned
at 10'25.~~ ~
APPROVED ~ -
~ Ma-~o r ~
City Clerk
CM-101
Regular Mee_t.i.ng - July 12, 1982
A regular meeting of the City Council of the City of Dublin was held on
Monday, July 12, 1982, in the meeting room, Dublin Library, 7606 Amador
Valley Blvd. The meeting was called to order at 7:35 p.m. by Mayor Snyder.
Roll Call: Present- Cm. Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder.
PLEDGE OF ALLEGIANCE
Mayor Snyder led the Council, staff and those present at the meeting in the
pledge of allegiance to the flag.
MINUTES APPROVAL
Minutes of the regular meeting of June 14, 1982, were approved as submitted
on motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote.
INTRODUCE LT. SHORES
AND PERSONNEL
Captain Boyer, Sheriff's Department, briefly outlined the personnel who
will be working in Dublin as the law enforcement agency for our City under
contract with Alameda County.. A iquality force has been selected. Capt.
Boyer expressed his feeling that no one will be disappointed in the calibre
of the personnel assigned. Three officers live in Dublin, four in the valley,
all having at least nine years in the Department.
Lt. Tom Shores will be in charge in Dublin, working wi th Capt. Boyer as
his immediate supervisor, and has worked in Dublin in the past. Lt. Shores
has experience as a patrolman, a watch sergeant, detective, advanced and
supervisory certificates, has been trained as a~.special response unit
person, and other administrative courses afforded by the Department. Lt.
Shores responded by indicating that he felt it was an honor to be selected,
and will be putting forth the best effort possible to see that good services
are afforded to Dublin residents. The Department will be experiencing
some growing and learning stages, but the officers assigned are seasoned
personnel and will be able to handle all matters coming before them. Lt.
Shores pledged that they will do all humanly possible to give the services
needed in Dublin.
PUBLIC WORKS DIRECTOR
H. A. FLERTZHEIM RE
LOCAL FUEL TAX
Public Works Director Flertzheim showed a slide presentation prepared by
MTC of the various streets in the bay area and the problems of deterioration
of streets due to shortage of funds and lack of maintenance.
CM-102