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HomeMy WebLinkAbout06-1982 Adopted CC Minutes PG&E CO.-RELICE~SING HYDROELECTRIC PLANTS Mr. Terry Scott, representing PG&E Co., appeared before the Council requesting support for the relicensing of the Company's hydroelectric power plants located on the Feather and Mokelumne Rivers. Mr. Scott indicated that several muni- cipalities are seeking a license to operate PG&E's plants which are up for renewal at this time. If the Company cannot generate electricity from hydro plants, higher priced sources of energy must be used, the cost of which will be passed on to the users. The licenses were granted by the Federal Energy Regulatory Commission, many as long ago as 50 years ago, however, a recent decision provides that cities may now apply, and that they would be given preference over a. utility. If no benefit or greater benefit can be shown by the utility, the municipality will be given a license.. If the municipalities are granted licenses, 'the rate payers in the PG&E service area would have to' absorb approximately $100 million a year in additional fuel costs. Costs of hydroelectric generation is the cheatest cost to p~od~ceelectricity at. the present time. It is not felt that Santa Clara, and 11 other cities, should benefit from the cheaper power while the rest have to make up for that. PG&E has reduced their rates since February, dUe solely to the (hydroelectric) power generation cost. At the Mayor.~'s request Mr. SCott explained that NCPA anticipates on not using 50% of the power generated, they intend to sell it to 5 southern California cities, PG&E will not even be 'given the opPortunity to purchase it back. The cities involved al'ready have faciolities for power distribution, and on being questioned re why the regulat'ion'was enacted, Mr. Scott indicated that a recent inquiry, submitted by the State of Alabama, felt that the regulation applied to new hydroelectric plantS only, in that case municipalities would have the right .to apply. Also in answer to a question re PUC regulations, Mr. Scott indicated that municipal ities are exempt from PUC regulati_ons, only privately owned utilities are regulated. The municipalities, if successful, can sell to whomever they wish, PG&E has no claim on the excess power. Also questioned was the faCt that cities are under Prop. 4, can they then participate in an enterprise making a vast profit. Discussion was held re '!enterprise funds" as opposed to thos.e operated out of a City's general fund, there are ways to 'justify costs of doing business; also, the PG&E's line would be transmitting the power, with a delivery cost assessed; the Council expressed a desire t6 know more about the NCPA and what their intentions are, what are the ramifications if there are no laws governing them; what was the rationale for saying that the municipal.ities would have the right to apply for the plants; see a copy of the NCPA regulation., what were their intentions; also the FERC opinion intentions/.regulations; also discussed was the energyqoss in transmission. At the close of discussion a report re the Council's questions and concerns will be on the agenda for the meeting of July 12. INTRODUCE PLANNING DIRECTOR - Laurence Ton9 City Manager Ambrose introduced Laurence Tong, the City's new Planning Director who comes to us from East Palo Alto in a Planning capacity with the Municipal Council, organizing their community plan and other things which will be beneficial cm- 1-81 to Dublin. Mr.. Tong expressed his pleasure in being in Dublin, and was welcomed by the Council. MOSQUITO ABATEMENT DISTRICT -(Report from H. Bettencourt) Mr. Herbert Bettencourt, the Council's representative to the district reported that the District is functioning well, briefly outlining the services available and strongly suggesting that in order to be able to function properly people should call the District with any complaints with mosquitos or any other insects which are of concern. PERMIT - Paint Addresses on Curbs Ms. Joni Clary has been working on permits to allow the students who are going to Ireland to paint numbers on curbs as a way of making money to finance their trip. Mr. Ambrose indicated that permits have been obtained to some degree, however it will be 'helpful if the-Council would give permission to waive the fee for a peddler's permit, and on motion of Cm. Moffatt, seconded by Cm. Hegarty the Council voted unanimously to waive the fees. LEAGUE OF CALIF. CITIES (Committee on Revenue and Taxation) Mayor Snyder announced that Cm. Jeffery had been appointed to the League Com- mittee on Revenue and Taxation. Cm. Jeffery recently attended a meeting now highlighting the subjects as follows: The Senate budget bill indicates no salary increases for anyone; taking away City subventions; they have given bail out money, now taking it away in less subventions; some no property tax cities end up'taking out more. One of the ways they intend to balance the budget is to increase a tax, the "sin tax", cigaretts, hard liquor, beer, wine. In many of these'areas California is well below the national average, and if these taxes ~were increased approximately $259-million could possibly be raised with an additional $225 million if the state enacted an oil severance tax, and again used the national average fee'. It i.s not known if any of these tax raises will occur, but in any case there will not be as much money this year, probably no inflationary raise given to cities, counties, special districts or schools. Further information will be forthcoming as available. BANNERS (Rotary Club) Mr. Michael Kyle, the incoming Rotary president, noted that the Rotary Club is hopeful that the Council Will enact an ordinance providing the ability to suspend a banner across Dublin Blvd., or other City street, to be used for advertising various community events, and specifically, the Rotary Club's annual Arts and Crafts Faire to be held in October 2 and 3. Mr. Kyle indicated with a blue print the construction of a banner with dimensions and showed the sample of material and ropes. CM-1-82 Apparently there are two poles on Dublin Blvd. that can be used for this purpose, and Mr. Ambrose stated that there are conditions i.n an encroachment permi.t which could be made to cover any requirements Which .the City and/or County insofar as insurance, etc. were concerned~ The Club can deal with the staff and PG&E Co. in this matter at the time the permi.t is needed, which was agree- able with Mr. Kyle. EXAMINE SALES AND USE TAX RECORDS The City Manager explained that a resolution is necessary in order to have the staff rev~iew sales and use tax records in order to forecast and monitor the revenues from this source throughout the year. The Board of Equalization will allow such review upon' request of the City and designation of a person to do so, in this case it is recommended that the City Manager be named, or his des i gnated employee. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously (Cm. Burton absent) to adopt the following resolution: RESOLUTION NO. 27-82 AUTHORIZING. EXAMINATION OF SALES AND USE TAX RECORDS TREASURER's REPORT and STATEMENT-REVENUES AND EXPENDITURES On motion of Cm'. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously, (Cm. Burton absent) to approve the Treasurers reports for the period ending April 30 and May 31, 1982 and to approve the statement of revenues and expend- itures for the same period. WARRANT REGISTER On motion of Cm. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously (Cm. Burton absent) to approve the warrant register in the amount of $7,149.10 dated June 1, 1982 PUBLIC HEARING - INTENT TO REMAIN IN COUNTY LIBRARY SYSTEM A public hearing was 'opened by Mayor Snyder to hear comments on the CoU. ncil's intention to become a part of the Alameda County Library system. City Manager Richard Ambrose explained that the matter is part of a determination of the City to remain in the system, and a resolution has been prepared which incorp- orates the Council's direction that the City will rev.iew the provision of services in the community at least once every five years, and should the Council desire increased services a request should be approved by the County. If the County concurs, such increase would be at the City's expense. CM- 1-83 There being no audience comments-, the hearing was closed on motion, of cm. Jeffery, seconded bY Cm. Moffatt, the council voted unanimously (cm~,, BurtOn absent) to adopt the foil.owing resolution' RESOLUTION NO. 28-82 NOTIFYING THE COUNTY OF ALAMEDA OF ITS INTENTION TO REMAIN IN THE COUNTY LIBRARY SYSTEM ADOPTION ORDINANCE Electric Franchise At this time a second reading is in order, for adoption of the. electric franchise ordinance and on motion of Cm. Moffatt,'Seconded by cm. Hegarty, the council voted unanimously (Cm. Burton absent) to waive-the reading of the ordinance. On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by the following vote, the 'ordinance was adopted as noted below- Ayes- Cm. Hegarty, Moffatt and Mayor Snyder; Noes' Cm. Jeffery; Absent- Cm. Burton ORDINANCE NO. 15 ORDINANCE GRANTING TO PACIFIC GAS AND ELECTRIC COMPANY, ITS SUCCESSORS AND ASSIGNS, THE NONEXCLUSIVE FRANCHISE TO CONSTRUCT, MAINTAIN AND USE POLES, WIRES CONDUITS AND APPURTENANCES, INCLUDING COMMUNICATION CIRCUITS, NECESSARY OR PROPER FOR TRANSMITTING AND DISTRIBUTING ELECTRICITY TO THE PUBLIC FOR ANY AND ALL PURPOSES IN, ALONG, ACROSS, UPON, UNDER AND OVER THE PUBLIC STREETS AND PLACES WITHIN THE CITY OF DUBLIN. Prior to vote on the above ordinance Cm.. Jeffery stated she felt it interesting that the licenses for PG&E's power plants are of 50 year terms, the Library review on services is to be in 5 years, and wished to make one last pi%ch~ for placing a determinate term on the franchise. Also, the Council. discussed the 600 general law cities having indeterminate franchise's, no discussion was had on the charter cities which do not. Cm. Jeffery wished to point out these items one more time in the interest of good business, and good business does not give indeterminate contracts. ORDINANCE ADOPTION Gas Franchise A second reading is also in order for adoption of the gas franchise ordinance and on motion of Cm. Moffatt, seconded by Cm. Hegarty, the Council voted unanimously (Cm. Burton absent) to waive the reading of the ordinance. On motion of Cm. Moffatt, seconded by Cm. Hegarty, and by the following vote, the ordinance was adopted as noted below: Ayes' Cm. Hegarty, Moffatt and Mayor SnYder; Noes: Cm. Jeffery; Absent- Cm. Burton · CM-1-84 ORDINANCE NO. 16 ORDINANCE GRANTING TO PACIFIC GAS AND ELECTRIC.COMPANY, ITS SUCCESSORS AND ASSIGNS, THE NONEXCLUSIVE FRANCHISE TO INSTALL, MAINTAIN AND USE PIPES AND APPURTENANCES FOR TRANSMITTING AND DISTRIBUTING GAS FOR ANY AND ALL PURPOSES UNDER, ALONG, ACROSS OR UPON THE PUBLIC STREETS AND PLACES AS THE SAME NOW OR MAY HEREAFTER EXIST WITHIN THE CITY OF DUBLIN. Prior to the vote on'the above ordinance Cm..Jeffery wished to reiterate the statement above as her point of view on this ordinance also. ORDINANCE ADOPTION (Documentary Transfer Tax) At this time a second reading is in order and on motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote (Cm. Burton absent) the second reading was waived. On motion of Cm. He§arty, seconded by Cm. Jeffery, and by unanimous vote, the following ordinance was adopted: O.RDINANCE NO. 17 AN ORDINANCE OF THE CITY OF DUBLIN AMENDING ORDINANCE NO. 3 IMPOSING A DOCUMENTARY TRANSFER TAX ON TRANSFERS OF REAL PROPERTY CITY SEAL DESIGNS The CoUncil reviewed the seal designs in order to select a contest winner in the following categories: Elementary SChool, Intermediate School, High School and adult. Cm. Moffatt referred to the entries stating that this is the result of work of many persons in all categories, 28 intermediate; 9 adult, 3 elementary and 2 high school entries. Dorothy Harder'a local artist, 'critiqued the intermediate and adult groups, and the results were as follows: Inter- mediate Robyn Sconyers; Adult: Marina Inez Poropat; High School: ' Sara Harri; Elementary: Anthony DeStefano. Cm. Moffatt indicated that each winning contestant be given a $25 bond, with the presentations 'to be at the next meeting. The'City Manager was'directed to contact several commercial artists with the idea in mind of incorporating some or all of the concepts in the winning entries into a City Seal and/or logo for later rePort: 'Mayor: Snyder thanked Cm. Moffatt and Burton for their work on this project. CM-1-85 PROPOSED CONFLICT OF INTEREST CODE The City Attorney reported that this proposed code is required to be adopted within six months of inconporation, it covers staff members in .certain categories, and requires those making or participating in the making Of decisions, which may fOreseeably have a material effect on any financial .i.nterests, to disclose their interest in specific types of investments, real property., sources of income. As staff is increased they may .be added to .'the code. On motion of Cm. Jeffery, seconded by Cm. Hegarty, the proposed ordinance was introduced, with the first reading waived, and ordered filed by unanimous vote (Cm. Burton absent) OFFI.CE RENTAL City Manager Ambrose reported the need for additional space for office use, not only for the current staff but also to accommodate other persons as we complete contracts for service for the next fiscal year. A suite doWnstairs in the same building is available at a competi:.tive rate and it was recommended that the City Manager be authorized to execute 'a lease agreement. On motion of Cm. Moffatt, seconded by Cm. Hegarty, the Council voted unanimously (Cm. Burton absent) to authorize the City Manager to execute a lease for new quarters, 1,475 sq. feet on the first floor of the building now occupied. COMMUNITY GUIDE The Dublin Chamber of Commerce is presently to participate in a community guide, and the publisher is interested in having the City also participate. Several like publications were exhibited, and it is suggested that the City have a full p. age, in color With information about the City and services provided by the City or whatever the City wished to include on this page. Editorial freedom is provided in this way, and the page is offered at one-half the usual cost. There will be some information regarding the City in any case, but not as detailed as the .City might wish. The Chamber plans to deliver a copy of the finished guide to all households in the City, they will be used in information packages from the Chamber, further, it will be a commemorative book, with hard cover, because of Dublin's recent incorporation. City Manager Ambrose indicated also, that this booklet might serve to inform Dublin residents of the location of City offices, the services which will be provided, phone ~numbers. and other .information which would serv. e the citizens. A motion was made .by Cm. Moffatt, seconded by Mayor Snyder, to have a color page in the bOoklet, however the motion failed by the fOllowing vote- Ayes' Cm. Moffatt and Mayor Snyder; Noes- Cm. Hegarty and Jeffery; Absent: Cm. Burton. It was decided to bring the matter back at the next meeting for further discussion. CM- 1-86 OTHER BUSINESS Mayor Snyder expressed concern re AB 1353 regarding billboards in cities, and the co. ntrol of such structures. The Council instructed that a letter of opposition be sent to the appropriate legislators. ~ A question was posed by Cm. Moffatt re the disposi,tion of John Nichond~os (The Workbench) matter and the question of frontage road. Mr. Ambrose stated that he had requested the Road Department to prepare a background report on the history of the frontage road, why they had proposed the frontage road, etc. It should be forthcoming and as soon as it arrives will be presented to the Council. At this time the Council recessed at 9:30 p.-m, to a closed .session to discuss contract negotia~tions then to a continuance of the meeting of June 21 for continuation of~che item'. APPROVED ATTEST Adjourned _Regul ar. Meeting An adjourned regular meeting was called to order at 7:38 p.m., Monday JUne 21, 1982, in the meeting room, Dublin Library, 7606 Amador Valley Blvd. PRESENT- Cm. Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. PL'EDGE OF .ALLEGIANCE The Mayor called the meeting to order .and led those present .in the Pledge of Allegiance to the flag. ORAL COMMUNICATIONS Dial-A-Ride Ms. Beverly Pierce, one of the Dial-A-Ride drivers expressed concern re letter sent by the Community. Center in Danville, which stated that the services would be cut by one-half almost, even though it was known that there would probably be some cut in service during the next fiscal year, but only 25% cut in service. Ms. Pierce was concerned that they are indicating service to be only 3 days per week, and many of the patrons need the service at least 5 days per week., some for employment (handicapped persons) and also some senior citizens who need to get to medical services daily. A raise in fares had been expected also, which was agreeable if 'the service could,remain in effect. Meetings are scheduled for various areas regarding this proposal, for the Dublin area the meeting will be Wednesday, June 23, and it was suggested that a representative be present from'the Council. City Manager Ambrose reminded the Council 'that at-a .prior meeting the individual who coordinates this program between Alameda Co. and Contra Costa Co. had made a presentation to the Council Which was to have the same level of service for CM-1-87 the first ~quarte~r of 1982-83, with the commitment that the City would evaluate the revenue shortfall that was anticipated, as a policy matter at the time the City looked at the budget for the coming fiscal year,. If the City is unable to come up with the fUnds, ~or MTC is not able to provide additional funds, then the service would be cut back the end of September as Opposed to July 1. That was the arrangement made. Mr. Ambrose indicated he would contact the County to see what the problem seems to be, and was so directed by the Council. COMMUNITY GUIDE Participation-by the City i.n the printing of a community guide had been discussed at a prior meeting, and is brought back for further discussion. The directory will be printed and distributed by the Chamber of Commerce. A moti~on was made.by Cm. Moffatt, seconded by Cm. Burton, that the City participate in a one page, color insertion, at a cost of $900. Further discussion was held re the fact that this is a commemorative issue, it does indicate support of the business community. Also .dis'Cussed was the fact that the City would be listed in the guide in any case, however, if the City participates some control can be exercised over what the content lists. Part of the information to be listed will be facts re the City offi'ces, where the various services will be available, truly a directory for the citizens. An aerial photo might be used. At the close of discussion the motion passed by the following vote' Ayes- Cm. Burton, Hegarty, Moffatt and. Mayor Snyder; Noes: Cm. Jeffery; Absent' None. ORDINANCE - Conflict of Interest Code This is the second reading of a proposed ordinance, and on motion of Cm. Burton, seconded by Cm. Jeffery, the council voted unanimously to waive the reading and~adopt the Ordinance as follows- ORDINANCE NO. 18 CONFLICT OF INTEREST CODE FOR THE ADMINISTRATIVE STAFF OF THE CITY OF DUBLIN STREET SWEEPING BID City Manager Ambrose explained that as a part of the negotiations wi,.th the County street sweeping was discussed. Several cOntracts have been had with private companies that have indicated that the .cost of providing this service through a private source could be considerably less than the County's cost. Mr. Ambrose is asking the Council to solicit bids or proposals for street sweeping services for fiscal year 1982-83. The County will provide the service in an interim period, should the City decide after the commencement of the fiscal year to provide the service, with payment prorated. CM-1-88 On motion of Cm. Burton, seconded by Cm. Jeffery, the Council .'voted unanimously to authorize the City Manager to proceed to solicit bids for street sweeping. Also discussed were the sweeping of medians; the schedule for sweeping and notifying of residents; not sweeping on inclement days to be at the discretion of the City Manager; make-up days should such be needed for down days, or holidays; disposal of the sweepings, not to use the dump on San Ramon Rd, LIGHTING DISTRICT The City has been within a street light assessment (County Service Area SL-1970-1) for some time. Upon incorporation the City was automatically excluded from the District, and'must now provide the service. If the City wishes to be. reannexed to the service area a request must be submitted shortly. Some alternatives to reannexation are to. provide.the lighting paid for by the City by .direct assumption of the street lighting costs; from a City street lighting assessment district which cou.ld be costly and probably there is not enough time to do so for this year. If the City decides to request re- annexation, a request must be.made ~to .LAFCO, and the matter processed through so that the costs be added to the assessment roll for the fiscal year 1982-83. Some concern was also expressed if the large commercial properties are paying their fair share, they may not be. Also discussed was the up-grading of street lighting, it is not known if any new installations are planned; is it possible to be re-annexed, remain so for the next fiscal year, then to withdraw, and the answer was yes, wecan withdraw. As far as additional lighting, it is not known whether or not. addictions are planned, however, if annexation takes place it was indicated that the City would be consulted. The City will be paying directly for traffic lights, these are nOt within the service district. Discussion was also held regarding if monies had been set aside for new lights Dublin should be able to obtain that portion as our share which had been set aside for that purpose. At the close of discussion, on motion of Cm. Burton, seconded by cm. Hegarty, and by the following called vote the following resolution was adopted: AYes: Cm. Burton, Hegarty and Mayor Snyder; NOes: Cm'. Jeffery and Moffatt: Absent: None RESOLUTION NO. 29-82 A RESOLUTION APPLYING FOR ANNEXATION TO ALAMEDA COUNTY SERVICE AREA NO. SL-1970-1 FOR STREET LIGHTING EIR - ROUTE 580 The County Public"Works Agency is recommending that their Board approve and support Alternative C in the subject~report, which provides for 8 mixed flow lanes of travel and is the only alternative that would provide unrestricted freeway access and travel for Dublin motorists. Since the City had asked the County to review the Draft EIS on the City's behalf, it is suggested that the City Council also support Alternative C. CM- 1-89 On motion of Cm. Jeffery, seconded by Cm. Moffatt, the Council 'voted unanimously to accept Alternative C and so inform CALTRANS. OTHER BUSINESS Cm. Burton reminded the Council re Dublin Day at th'e Alameda County Fair which will be .July 1, the Mayor Should be there to present flowers to the ~winning jockey at the Dublin race'. If the Council wishes, the cost for flowers can be shared with the Chamber. On motion of Cm. Hegarty, seconded by Mayor Snyder, the $25 was approved for expenditure by unanimous vote. Cm. Burton also expressed concern that there is no taxi business in Dublin, nothing available to use if the need arises, and asked if the Council would explore the possibility of providing thi's service, 't'o encourage a private business. Mr. Ambrose~stated that a letter had been received from such an operator, the matter was being investigated and a report will be made later. Cm. Hegarty expressed concern re trucks hauling dirt' from a quarry onto San Ramonevery three minutes, this seems to be an excessive use, it will tear the road up. Cm. Hegarty thought use of the freeways for a portion on the run should be feas'ibl'e. The' staff was requested to inVeStigate the matter and report back~, possibly call the operator of the quarry for information. City Manager Ambrose indicated that the budget will be considered at the meeting of June'28th; fi'nal contract negotiations reports will also be made soon, there are still some answers which the County needs to giv~e us re animal control services; some other services have' items which are not-resol.ved also, including the police services, an on-site service or a remote service. It was suggested that a meeting be held. in the interim if possible, wherein those departments which are affected coUld also' be present. There being no furt~her business to come-before the meeting it was recessed to Thursday Ju¢.e' 4, 1982 at 7'30 p.m. ATTEs~ City ~rk - CM- 1- 90 Adjourned Regular Meeting - June 24, 1982 An adjourned regular meeting of the City Council was called to order on Thursday, June 24, 1982, at 7:30 p.m. in the meeting room, Dublin Library, 7606 Amador Valley Blvd. by Mayor Snyder. PRESENT: Cm. Burton, Hegarty~ Jeffery, Moffatt and Mayor Snyder. DISCUSSION RE POLICE SERVICES AGREEMENT The City Manager, Mr. Ambrose, explained that discussions had been held with the CAO's office of Alameda County re both on-site and off-site police services. Representatives of the Sheriff's Department were present to also answer any questions which the Council may have. What has been submitted is a modified remote proposal. The on-site proposal for police services basically provides for the assignment of all police personnel, with the exception of those people working in the service bureau, to the City of Dublin. The lieutenant assigned would be a full time person, for all intents and purposes the police chief for the City, and would be located in the City offices; a Clerk II position also would be assigned providing day-to-day services for persons coming into the office. As part of the administration, 10% of the Captain's time assigned to the Eden Township station would be also assigned to coordinate activities -between Dublin and those activities occuring throughout the County. The Lieutenant assigned would be a most important position, acting as liaison to the City Manager and CounCil, handle community complaints, perform any community relations or education activities, supervise'all personnel assigned to the City of Dublin, patrol, clerical, detectives, and plan and develop any services that the City might ask his investigation of. Total cost of the administration unit is $82,432. The service bureau provides the support services which are necessary to maintain good police service, and the cost to the City for these services i~s based on the City's pro rata share of operating the Bureau. Some of the staff provided are Data Input Clerk (services); Supervising Clerk. This service program breaks down to an amount of $27,503.. The Patrol services would ha'Ve 4 Sergeants and 12 deputies to maintain two beats in three shifts, day,. swing and night shift, an average of 6 vehicles. Patrol services cost is approximately $834,394. Investigation services will be provided by two detective sergeants, one day and one night, performing all general investigations. These persons will provide relief to the patrol section, court liaison also. Cost is appro- ximately $95,983. Mr. Ambrose indicated that he felt it appropriate to consider the leasing of additional office space adjacent to that recently acquired. CM-1 -91 The City Manager also indicated that based on available information, and unless the modified remote proposal is substantially less than the on-site proposal that the staff recommends that the Council consider the on-site proposal for police services. Mr. Ambrose also indicated from the draft of the agreement several changes made which outline enforcement of all state and local laws; several liability changes, reciprocal hold harmless clauses. Questions by the Council included an explanation of the amount set aside for capital costs - these would include costs for on-site files being transferred to the site and telephone costs, also some furniture and copy usage, also some miscellaneous equipment and/or supplies. We will be sharing dispatch services with the Department, this amount ($93,266), covering 36 personnel, 7 days per week, all year. Selection of personnel will be on a transfer request basis, make assignments on requests received; not place a Lieutenant in Dublin who would be incompatible with the citizens of Dublin; this person would be responsible to the Sheriff, also to the City through the City Manager; the Captain would be the person responsible to the County for the contract content, the Lieutenant is responsible to the Captain, in routine matters the Lieutenant would deal with the City Manager, matters beyond that should be discussed with the Captain. As to rotation of officers, the discretion for that would be up to personnel, probably officers would hot be rotated except for promotional opportunities or for some other reason such as request for transfer. Most officers will be assigned on a semi-permanent basis. A question was posed re the occurance of some large emergency, i.e., murder, would there be additional personnel added. As with any situation which might get out of hand, people would have to be called in from off-duty; the main responsibility would have to be those assigned in the City however. Support services would call Santa Rita or other mutUal aid assistance. Cost of cars is different between patrol cars and those used by detectives, mainly because of the greater use and 24 hour duty. Discussion was also held re cost of vehicle, $17,000 was indicated as a probable cost; in answer to a question re traffic enforcement, Captain Boyer indicated that a course was now being given for 6 officers to assist them in traffic investigations; also a sergeant has been sent to a traffic manage- ment school, each shift will have a person trained in traffic enforcement; a question was also posed re investigation work, does the on-site location mean lessening of the investigative quality, Captain Boyer answered it means spreading the work load out, condensing the work down to two people; in answer to a question re the crime rate, it was indicated that the crime rate is reasonably average for the area; a city of youth, much of the crime is of that nature. Could the City remove the cost of purchase and maintenance of the vehicles out of the contract; the answer was it is possible, however Mr. Ambrose indicated that in a full service city he had experience with, two persons were needed to take care of these details in addition to the administration of the program; the figures submitted are the best estimate available for'the cost of vehicles and their maintenance. Cm. Burton expressed concern that the lOcal people expected the City to do business with them whenever we can. The matter was left open, for discussion re the County contract, or other avenues. ~Q~M- 1-92 Concern was also expressed re hiring of Dublin residents whenever possible. Concern was expressed re the billing procedure and when the interest provi- sion would take effect. After discussion it was decided to leave the wording as submitted until some problem arose, also, Mr. Nave will be asked to look at this wording. Concern was also expressed re the level of service performed, it seems to leave this determination solely With the Sheriff, the City is paying for the service, should not the determination of service levels be left with the City? It was explained that the section referred to standards of performance and disciplinary matters, not other types of service outlined in the contract. Cm. Burton indicated that he was satisfied with the figures presented, they were agreeable to him, the on-site proposal best suited Dublin, it gives an area of finding out what the real costs will be and the needs for Dublin. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council approved the on-site proposal with the modifications discussed. Cm. Jeffery indicated that if Dublin needed special services in investigations, she would like to have assurance that help would be available. The contracts will be brought back in agreed language for action by the Council, the agreement is accepted in principle at this time, as it will be by the Board of Supervisors so that the police function can begin on July 1. AN IMAL CONTROL The animal control agreement was discussed, in an amount of $31,000 approxi- mately, offset by any animal license fees collected or any redemption fees collected at the shelter. Approximately $6,000 in licenses, would result in a cost of approximately $25,00(~ cost to the City. Cm. Jeffery questioned whether or not a leaSh law could be enforced, or if the field officer could spend more time in Dublin. Discussion was held re the current level of service now being provided for the entire County with the available personnel. Ultimately if ani~mals were picked.up, or were not licensed this could provide more revenue for the shelter, and possibly pay for additional personnel. The work of the animal control personnel includes many types of services from stray and dead animal pickup, injured animals, wild animals, biting animals, and many others. The Council may wish to consider promoting a licensing program, and enfor'ce- ment of the leash law. Could the City implement a program, hiring people on an "as needed" basis as the County has done in the past to conduct licensing, work with clinics, for shots and licensing, a promotional program to encourage licensing, and to be beyond the service which now can be provided by the County. ~ CM-1-93 On motion of Cm. Jeffery, seconded by Cm. Hegarty, the Council voted unanimously to approve the animal control agreement, with the idea to investigate the feasibility of licensing promotion and of enforcing the leash law. STREET MAINTENANCE With respect to the services provided under this agreement the major cost area is routine maintenance, $287,000, with traffic signal maintenance at $21,000, slurry sealing $60,000, resurfacing $93,000, crossing guards'S16,200. The other services to be considered for contracting out would be street sweeping, tree trimming and certain engineering services. The County has agreed to provide these services in the interim, with 30 days notice for termination of the service. Engineering services would probably be provided on a need basis. Discussion was held re maintenance of the median strips, it is included in the basic maintenance amount, however the level of service is the same as in other areas of the County, if the City wishes more intense work in this area of the City it could be arranged and paid for. Specific figures have not been kept for Dublin, the figures had to be their best estimate. If the City wishes more emphasis on certain programs, these can be arranged during the contract year with the County or with a private contractor. At the close of discussion, Cm. Burton moved to approve the contract as presented and clarified, seconded by Cm. Jeffery, motion passed by unanimous vote. EXAMINATION - TRACT MAPS, PARCEL MAPS SERVICES This cost will be offset by the fees paid for the service when maps are sub- mitted, and the County Surveyor will act on an interim basis until the City is able to contract with a private engineer for the services. There are some maps in progress, this will provide a continuity of service to developers. The City Manager also requested that he be authorized to solicit proposa~.S for engineering services and building inspection services. On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote the agreement for examination of tract maps and parcel maps was approved. On motion of Cm. Moffatt, seconded by Cm. Burton, the following resolution was approved unanimously- RESOLUTION NO. 37-82 DESIGNATING THE COUNTY SURVEYOR AS CITY ENGINEER OF THE CITY OF DUBLIN CM-1-94 BUILDING INSPECTION SERVICES The City Manager indicated his feeling that building permit and planning services should be working closely together, and is of the opinion that these two services should be working side by side in the City in 'order to provide citizens with assistance as close to home as possible. It may be best to have a person available to have offices in Dublin who has both residential and commercial building expertise. Concern was expressed re where would files be which would be necessary to refer to in issuing permits, should duplicate files be available. It may be best to have a private contractor for building inspection services in house for all aspects of building inspection, and provide space for the current files to be housed if the City took over both planning and building files. At the close of discussion on motion of Cm. Burton, seconded by Cm. Hegarty, the Council voted unanimously to approve the proposed contract to have the County do the work, collect the fees and do so until the City has notified the County that they are ready to take over. In response to a question, it was determined that in addition to building inspection, the department also enforces any zoning infractions which'may be determined to exist, however, not on a routine basis, but usually on' com- plaint that an infraction exists. SOL IC IT PROPOSALS (Building Inspection Services & Engineering Consulting Services) On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the City Manager was authorized to solicit proposals for Building Inspection services for the City of Dublin and to obtain the services of a consulting engineer. The City Manager indicated that he would prepare a proposal for both services and would'return to the Council prior to final action. At the City Manager's request the City Council also agreed to the concept of hiring an expert in 'the field of building inspection at a rate of $35/hr to assist in preparing the Building Inspection Request for Proposal and setting up the Building Inspection Service. * * * * OFFICE SPACE The City Manager reported that a need for additional office space is becoming evident with the knowledge that the planning files will be housed with the City and the possibility that building files will also be housed in the City. In addition, the police services will need room for their use, therefore it was suggested that the City rent the adjacent suite downstairs for all of the activities. The Council authorized lease of the second suite. OTHER BUSINESS The Mayor and City Manager expressed appreciation to .the County staff members who were present, and who assisted in preparation of the many agreements presented. CM-1-95 ADJOURNMENT There being no further business to come before the Council the meeting was adjourned at $1~05 p.m. APPROV "~ Mayor~ City C'l erk Regular Meeting - June 28, 1982 A regular meeti.ng of the City Council of the City of Dublin was held on Monday, June 28, 1982, in the meeting room, Dublin Library. The meeting was called to order at 7:35 p.m. by Mayor pro tempore Peter Hegarty. ROLL CALL Present: Cm. Burton, Jeffery, Moffatt and Mayor pro tempore Hegarty Absent: Mayor Snyder. PLEDGE OF ALLEGIANCE Mayor pro tempore Hegarty led the Council, staff and these present in the audience in the pledge of allegiance to the flag. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Burton, the Council voted unanimously to approve the warrant register in the amount of $2,032.64 dated June 28, 1982. This was the only consent calendar item. AWARD PRESENTATION '(Ci'ty Sea 1 contes t) At this time Cm. Moffatt, on the Council's behalf, announced the winners of the City seal contest which was an outstanding event for the City and announced the winners in each category as follows: Elementary School - Anthony D. DeStefano; High School - Sara Harri Intermediate School - Robyn Sconyers; Adult - Marina Inez Poropat Each winner was awarded a bond in the amount of $25 and received an expression of thanks from Cm. Moffatt and also from the Mayor on behalf of the entire City Counci 1. .A CM-1-96 BUDGET HEARING 1982-83 Fiscal Year City Manager Ambrose explained that this hearing is to consider and adopt the City's budget for the coming fiscal year, 1982-83. The 1981-82 revenues are estimated at $320.,606, eXpenditures at apProximately $100,000. The fund balance is then estimated at $220,000.. Since the City was only incorporated in February 1982, no budget was .adopted for the 1981-82 fiscal year, therefore, it is the staff's recommendation that the City appropriate $100,000 for the General Government fund purposes, the remainder of $220,'606 and any unanticipated revenue received by the City to a Street Improvement Reserve. This action should satisfy any concern had wi th the provisions of Proposition 4. A motion was made by Cm. Burton, seconded by Cm. Jeffery, to appropriate $100,000 ~for General Government fund purposes, $220,606 .and any unantici- pated revenue received by the City to a Street Improvement Reserve. During discussion of the motion, it was explained that the reserve could be used for several functions such as median strip improvement, or any other function that the City could legally spend funds for. Other functions might be park maintenance responsibility, and at the end of the di'scussion, the motion received a unanimous vote and was adopted (Mayor Snyder absent).' Mr. Ambrose then proceeded to explain the budget as prepared for the coming fiscal year, the first full year the City will operate. The total recommended budget is $3,293~,461, made up of $2,385,04.5 in operating expenditures; $508,416 in street improvement reserves; $400,000 in facility acquisition and construction reserves. These costs are an attempt to anticipate the cost of providing programs with no historical base of comparison. Some budget units may be somewhat higher than experience may show; some may ~.ary depend- ing upon the level of activity within the City. It was also indicated by the State late today that the motor vehicle license fees will be consider- ably more than has been anticipated, $260,000 more than estimated. The total operating' budget is then listed as follows for the coming fiscal year: General Government- $306,373; Public Safety $1,292,579; Public Works - $540,400; Community Development $235,875; Transportation $9,818. Capital improvement projects have not been listed, mainly due to the inability to review needs of the City. As the year progresses staff will begin review of the City's capital, improvement needs. Cm. Jeffery expressed at this time appr. eciation on the budget format, stating it was the best ever reviewed, easy to follow. Discussion was held re budgeted amounts, whether or not there is a procedure re exceeding budgeted items. The City Manager indicated that purchasing procedures had not been adopted as yet, and requested the latitude, within a budget unit, to transfer funds. If the need is not found within the budget unit, that circumstance would come back to the CounCil for their action at that time, with a request formally made by staff with justifications for the transfer. CM-1-97 The other method of action could be to approve a dollar amount transfer allowed to the City Manager, even within a budget unit. The Council expressed a desire to be informed as to budget transfers, not necessarily as an agenda item, but as information. At the close of discussion it was decided to set an amount of $2,500 as the limit, .within a budget unit, which the City Manager may transfer without Council action, on motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote (Mayor Snyder absent). The Council then decided to proceed through the proposed budget program by program and changes made are listed as follows: CITY COUNCIL Discussion was held re membership in ABAG, and it was decided to request Revan Tranter, Executive Director of ABAG, to make a presentation to the Council during a future meeting. Insofar as the audit is concerned, it was proposed that proposals be solicited, and subsequently a committee of the Council and the City Manager interview several firms prior to an audit firm. An additional $1,000 was added to this activity to allow for the publication of the City directOry, making the total $27,683. CITY ATTORNEY (Legal Services) No changes were made in this category. CITY MANAGER No changes were made in this category total, however Supplies were reduced to $1,500, and a category Printing & Reproduction was added in an amount of $1,000. FINANCE No change made in this category. Cm. Burton expressed concern regarding provision of information, possibly at the end of the fiscal year, about capital outlay items which are one-time purchases, i.e., capital non- reoccurring items. BUILDING MANAGEMENT Most of this category is assigned to the one-time start up costs for phone systems, leases, office furniture and equipment, building modifications. Also included is an amount for a copier lease which will be used by many departments, smal 1 office items. No changes were made in this category. INSURANCE The City's insurance agent indicated a possible premium for the City's needs for the coming .year. No changes made in this category. CM-1-98 ELECTIONS The only item in this category is the cost for placement of a'measure on the November general election ballot re fireworks. No change made in this category. NON-DEPARTMENTAL This category is a contingent reserve to cover unanticipated expenses during the fiscal year, No changes were made in this category. POLICE SERVICES This category is slightly different in total used in prior discussions since the costs related to office space rental and phone service is included in the Building Management budget. No change was made in this category. AMBULANCE .SERVICE Ambulance services are provided under terms of an agreement with the County, the zone covers Livermore and Pleasanton as well, and reimburses the City for calls made within the City resulting in dry runs. No change made in this category. CROSSING GUARDS Guards are a part of the contract services, required by law, to Nielson and Fallon Schools. No changes made in this category. ANIMAL CONTROL No change made in this category, however, as decided at a prior %ime, invest- igation will be made regarding increasing the li'evel of service at a later time. TRAFFIC SIGNALS- STREET LIGHTING This category funds the maintenance and energy costs fo.r traffic safety lights, 'street lightS-and traffic signals. If the County allows' our request to re-annex to the lighting district this budget amount would be reduced by $66,200. No changes made in this category. STREET MAINTENANCE Concern was expressed for cleaning the median strips, the figures in this category include a low priority amount for this type of service. The City may have to provide a method of taking care of this work such as a private contract... The City Manager suggested a separate account be developed for this function, possibly called Landscape Maintenance. It will be investigated. CM-1-99 After some discussion on the subject of City beautification projects on motion of Cm. Burton, seconded by Mayor pro-tempore Hegarty, the Council voted unanimously to include an amount of $50,000 for beautification purposes within the City (Mayor Snyder absent). STREET SWEEPING A private contract has been solicited, however has not yet been received. No change was made at this time in the budgeted amount. STREET RECONSTRUCTION/RESURFACING This project includes slurry sealing as well as resurfacing. No change in this category. STREET TREE MAINTENANCE This may be solicited as a private contract, however no,change in the budgeted amount was made. PLANNING Other than maintaining the office and personnel an amount is included for retention of a General Plan consul.tant to assist in preparation of such a plan. No changes in this category. BUILDING AND SAFETY The County will continue to provide this service until such time as the City has a private contractor on board and functioning. No change made in this category. ENGINEERING This service will be provided by the county until such time as the City contracts with a private firm for the service, which would include sub- division map checking and 'recording, traffic and engineering studies, plan check services for new tracts and subdivisions. These services will be paid for by deVelopers and are not included in this budget. No changes made in this category. PARATRANSIT SERVICE This program i.ncludes the program for seniors and handicapped residents. It is possible that service will be reduced, however the City Manager stated a meeting will be scheduled with Pleasanton in order to maintain the level of service presently afforded. No change made in this category at this time. A report will be made on the outcome of the meeting if further needs are determined. OTHER QUESTIONS A question was posed re funds for traffic signals (FAU), the City Manager will investigate. PUBLIC COMMENTS Concern was expressed by a citizen re persons using the Dial-a-Ride service who are not qualified to do so. Discussion was held re several ways to increase funds, script sale, reduced fares for the handicapped. CM- 1-100 San Ramon Road also needs some cleaning, fences are falling, trash is all over. On motion of Cm. Moffatt, seconded by Cm. Burton, the Council voted unanimously (Mayor Snyder absent) to adopt the following resolution: RESOLUTION NO. 39 Adopting a Budget for the Fiscal Year 1982-83 On motion of Cm. Jeffery, seconded by Cm. Burton, the following resolution was adopted unanimously (Mayor Snyder 6bsent). The total approved budget for Fiscal Year 1982-83 is $3,553,461 which consists of $2,436,045 in operating expenditures, $717,416 appropriation to Street Improvement Reserve and $400,000 to the Facility Acquisition and Construction Reserve. RESOLUTION NO. 40 Adopting the AppropriatiOn Limit for Fiscal Year 1982-83 OTHER BUSINESS Cm. Moffatt expressed concern re San Ramon Blvd. re the Nichandros property, a survey to determine the road configuration, ii= any. It probably needs traffic stUdies, engineering, etc. The County needs to be reminded of this situation., including the violations which exist. NEW ZIP CODE The City has been notified that they now have a new code, 94568, which will become effective July 1. ADJOURNMENT There being no further business to come before the meeting it was adjourned at 10'25.~~ ~ APPROVED ~ - ~ Ma-~o r ~ City Clerk CM-101 Regular Mee_t.i.ng - July 12, 1982 A regular meeting of the City Council of the City of Dublin was held on Monday, July 12, 1982, in the meeting room, Dublin Library, 7606 Amador Valley Blvd. The meeting was called to order at 7:35 p.m. by Mayor Snyder. Roll Call: Present- Cm. Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, staff and those present at the meeting in the pledge of allegiance to the flag. MINUTES APPROVAL Minutes of the regular meeting of June 14, 1982, were approved as submitted on motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote. INTRODUCE LT. SHORES AND PERSONNEL Captain Boyer, Sheriff's Department, briefly outlined the personnel who will be working in Dublin as the law enforcement agency for our City under contract with Alameda County.. A iquality force has been selected. Capt. Boyer expressed his feeling that no one will be disappointed in the calibre of the personnel assigned. Three officers live in Dublin, four in the valley, all having at least nine years in the Department. Lt. Tom Shores will be in charge in Dublin, working wi th Capt. Boyer as his immediate supervisor, and has worked in Dublin in the past. Lt. Shores has experience as a patrolman, a watch sergeant, detective, advanced and supervisory certificates, has been trained as a~.special response unit person, and other administrative courses afforded by the Department. Lt. Shores responded by indicating that he felt it was an honor to be selected, and will be putting forth the best effort possible to see that good services are afforded to Dublin residents. The Department will be experiencing some growing and learning stages, but the officers assigned are seasoned personnel and will be able to handle all matters coming before them. Lt. Shores pledged that they will do all humanly possible to give the services needed in Dublin. PUBLIC WORKS DIRECTOR H. A. FLERTZHEIM RE LOCAL FUEL TAX Public Works Director Flertzheim showed a slide presentation prepared by MTC of the various streets in the bay area and the problems of deterioration of streets due to shortage of funds and lack of maintenance. CM-102