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HomeMy WebLinkAbout07-1982 Adopted CC MinutesThere is a tremendous backlog of streets in various stages of disrepair resulting in an accelerating process .of deterioration. Gas tax revenues were set at 7~ in 1963 and no increase has been made since that time. Gallons of fuel' sold has decreased since people are driving less or buyin§ smaller, more fuel efficient, automObiles. As a result, the cities and counties have proposed the adoption of a local motor vehicle fuel tax which has been made possible by'SB 215 recently passed by the State Legislature. If approved by the voters, a local fuel tax may be imposed, and two conditions must exist: First, such a proposition must be approved by the Board of Supervisors and a majority of the City Councils representing a majority of the population. This proposition would also specify the maximum tax to be imposed and may state the time period for which the tax is imposed. Second: the County, and cities within the County, must'have a written agreement as to how the revenues from the tax will be distributed. The problem is an area wide one, the entire Bay Area counties and cities are effected. 'The maintenance ~problem is great and increasing each year that no maintenance is afforded. 'A 5¢ tax is proposed, and is the best estimate to raise the funds for.~the need which exists. The tax must be uniform thrOughout a County. In answer to a question, Mr. Flertzheim indicated that should an increase in the tax be necessary, it would have to go back to the voters for approval. The State collects the tax, however, all funds must come back to the counties and ci.ties, administered by the county accOrding to an allocation agreement. Each City decides how to best use their allocation, a road related use is the criteria used for spending the funds. At the close of discussion, on motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote, the following resolUtion was adopted: RESOLUTION NO. 30 APPROVING LOCAL MOTOR VEHICLE FUEL TAX REVENUE ALLOCATION AGREEMENT On motion ~of Cm, Hegarty, seconded by Cm. Burton, and by unanimous vote the following resolution was adopted: RESOLUTION NO. 31 RESOLUTION APPROVING THE IMPOSITION OF A LOCAL MOTOR VEHICLE FUEL TAX MOSQUITO ABATEMENT DIST~RICT REPRESENTATIVE Mr. Herb Bettencourt, the City's representative to the District Board reported that the Measure "J" on the June ballot did pass, so that the District may now proceed with their pr. oposed improvements. Mr. Bettencourt also indicated that due to the time of' meetings he was unable to attend and asked to be relieved of his aPpointment as soon as possible. CM-103 Mayor Snyder thanked Mr. Bettencourt for his assistance and promised to place a replacement appointment on the agenda as soon as possible. PG&E "ZIP" PROGRAM Mr. Lou Holveck, new manager of the Tri Valley offiCe, was intrOduced and spoke regarding~ a 'new Program being initiated by..~ PG&E called a zero interest loan (ZIP) energy conservation program. Various home improvement projects can be installed, either by the citizen or by a contractor, however, the work will be inspected for compliance. Energy audits will be conducted for cost effectiveness also. Applications will be available through the mail, contractors will have them. At the close of-discussion, on motion of Cm. Jeffery, seconded by Cm. Burton, the following resolution was adopted unanimously: RESOLUTION NO. 32 RESOLUTION DECLARING "ZIP UP AND SAVE DAY" CONSENT CALENDAR WARRANT REGISTER On motion of Cm. Jeffery, seconded by Cm. Moffatt, the warrant register was unanimously approved, 21 checks in the amount of $7,531.00; 3 payroll checks in the amount of $7,090.56 for a total of $14,621.56. PARA-TRANSIT Di al -A-Ri de Program_ The City Council had ara previous time considered the question of partic- ipating in this program and decided to do so by having the County file for the TDA claim which would provide 5 day/week service for the first quarter. of fiscal year 1982-83. The City agreed it would evaluate any revenue shortfall of $9,818 during its budget hearings. It was further agreed that if the City or MTC was unable to supplement the reduced TDA allocation that the dial-a-ride services would be reduced during the remaining nine months of fiscal 1982-83. Recently it has been noted that service will be cut back to a 3 day/week, and efforts h'ave been made to raise the funds necessary so that the 5 day/ week can be sustained. Mr. Ambrose has contacted the San Ramon Valley Community Center which provides services to senior citizens and the handicapped r~esiding in Dublin, Danville, San Ramon, Alamo, Blackhawk, Whitegate and Diablo. Apparently Contra Costa County has decided not to supplement its TDA allocation in order to maintain 5 day/week service. Dublin's share of the deficit is $3,348 and various amounts have been allocated to the other communities to make up the deficit. If these amounts cannot be raised, the service will have to be reduced. The City may be able to make other arrangements for DUblin citizens by contracting with the City of Pleasanton to provide service to Dublin residents. Mr. Phil Flores, representing senior citizen groups indicated that funds have been raised to sustain the funds for July, and further fund raising activities are being planned to keep the service going. DSRSD and Danville OM- 1-104 have expressed support. These services are vital in the area, many seniors and handicapped persons use the service. Concern was expressed re monthly support so that Dublin's funds would not be spent without.service being provided for the entire year. It was explained that unless the commitment was made for the entire year, no funds would be spent beyond the.. end off Julys. At the close of discussion, on motion of Cm. BurtOn,. seconded by Cm. Jeffery, the Council voted unanimously to all~ocate $3,348 subject to participation by the other groups by July 30. BALLOT MEASURE - FI REWORKS The City Attorney reported that .during the adoption process of the fire- works sale issue, Ms. Ann .Henderson had ga~th.ered signatures on a referendum petition which, if-filed, would have suspended operation of the Ordinance permitting the sale of' safe and sane fireworks. Ms. Henderson agreed not to file' the petition if the Council would place on the November general election ballot an· advisory measure .regarding prohibiting sale of such fi reworks. Discussion was held re the word "all" being retained as the ball.ot measure wording, whether "safe and sane" shoul.d be inserted., define the wording in the State Code (may be too long for inclusion in the analy~sis); the issue is only regarding safe and sane fireworks, the only type that can legally be sold in the state. If the measure passes, the~Council's option would be to repeal Ordinance 10. A motion was made by. Cm. Burton, seconded by Cm. Hegarty to use the wording "to repeal Ordinance lO.that allows the sale of safe and sane fireworks in the City of Dublin" was withdrawn by the maker and seconder. On motion of Cm. Burton, seconded by' Cm. Hegarty, the' Council voted unanimously to adopt them following resolution With the change ~in the measure "safe and sane" substituted for "all" as follows: RESOLUTION NO. 33 CALLING A SPECIAL ELECTION FOR NOVEMBER 2, 1982 FOR THE 'PURPOSE OF VOTING ON AN ADVISORY MEASURE On motion of Cm. Moffatt, seconded by Cm. Hegarty', the Council voted unanimously to adopt the following resolut~ion: RESOLUTION NO. 34 . REQUESTINGTHE ALAMEDA COUNTY BOARD OF SUPERV~ISORS TO ORDERTHE CONSOLIDATION OF A'SPECIAL CITY ELECTION WITH THE STATEWIDE REGULAR ELECTION ON NOVEMBER 2, 1982 CM-1-105 APPEAL - CALMET, INC. Tentative Map, Tract No. 5047 The Mayor 'declared' the hearing open on an appeal re tentative Map./ No. 5047 which includes a site deVelopment review and negative declaration to divide a 13.4 acre site into 145 condominium units located approximately at the intersection of San Ramon Rd. and Dublin Blvd. There are 10 clusters, scattered about the site, also ~tennis courts, swimming p.ool, internal lake system, access from San Ramon Rd. around the si.te and also to Dublin Blvd. The appeal submitted by Calmet, Inc., is based upon the condition of approval to signalize, at his expense, the intersection of Dublin Blvd. and Donlon Way. The adjacent single family residential area owners have appealed on the unsuitability of the type and density of the development, a conflict wi.th access easements and environmental damage. Director Larry Tong-summarized the application and' appeal as above nOted, and indicated that public agencies have followed one of several concepts re traffic signals and other subdivision requirements as follows: 1) if a project pushes the situation over the threshold for a signal,then the project should pay for the entire cost; 2) if the project is but one of several contributors, the project should pay a portion of the cost; 3) the City could pay the entire cost because there is area-wide benefit. The City has not adopted its own General Plan, therefore the City needs to determine if there is a reasonable probability that the land use, as proposed, will be consistent with the future General Plan. Insofar as the easements are concerned, the adjacent residents wish to be assured that the easement will only be used for emergency access. Also of concern is a landscaped driveway and some parking which will create noise and aesthetic concerns. Additional landscape buffering and increased setback would be desired. Mr. Tong outlined the alternatives for Council consideration as follows: 1) approve the negative declaration, site development review and tentative map, with or without conditions, which would require findings; 2) disapprove the negative declaration and request either an environmental assessment or an environmental impact report; 3) disapprove the negative declaration and site development plan and deny approVal of the tentative map, findings would be required. Mr. Paul Deutsch, Alameda County Planning staff reported that this project was approved as a tentative map in 1979. Usually 2½years is the limit for tentative maps, an extention can also be made. The subdivider was not aware of this provision apparently and this map is identical to the prior map. In the interim the development to the west has been built. At the time of the original approval all conditions were agreed to, however, several other conditions have been imposed. No formal study was made of the traffic situation, 'the signal was a recommendatiOn of the Road Depart- CM- 1-106 ment, no signal would be necessary unless this development were to be built. In answer to a question re the "lakes,' itl was .indicated that they are a shallow pond type and feature recycled water. The landscape plan must be submitted to the City, some features can be clarified at that time. The density is approximatelY 10 units per acre, 4,025 sq. ft. per unit, a medium density and falls within the density for the County General Plan. Mr. Tek Lim, ~Calmet, Inc.., indicated that a circulation plan for the water is available for review. Mr. Lim also indicated that~in his opinion it is one of the best designs he has seen, does follow the General Plan. Necessity for the signal is not'seen, however, 25% of the cost would seem reasonable. Mr. Dave Petty.-indicated his .appeal was made on environmental damage, access to the easement and density. The zo. ning is questioned, and the response was that County zoning called for'multi-family, with 3,500 sq. ft. minimum. It was commercial at a prior time, however a General Plan amendment for the area west of San Ramon .Road called for either commercial or medium density residential development. Mr. Petty also stated that his objection re environmental damage had been shot down by Mr. Fraley,s letter to the City Council. His next question is will the development be consistent with the future General Plan. The emergency access question can be solved with assurance that there will be emergency access only. The setback increase between developments is still to be solved. There are also some trees which might be saved with selective cutting. Mr. Tong reported that the emergency access can be solved with just land- scaping or knock-away bollards, the fire department has agreed to alter- native .~types of treatment; the County has required a locked gate. Mr. Petty indicated that it does conform to the County Plan, and in answer to a question re changing densities, the question was answered that on undeveloped properties it can be changed. A further question was re increased setback for the street which is at the back fence of some of the existing houses, possibly a green belt or buffer zone. The right-of-way along the development was discussed, there are approx- imately 33 ft..to the building at one point, 20 ft. in another area. It was estimated that oYer 2,000 trips per day could be using this road. Mr. Petty stated his feeling that altogether it is a beautiful project, a good source of tax revenue, has all the aesthetics, but still objects to the parking along the back fence, also the landscape plan, he would like to see a greater setback from the fence. Robert Kessler,-11803 Castle Ct. echoed the previous speaker, and expressed concern with access from the development, also the access along the fence. With only one trip per day (out and back) that would be 290 cars along the fence where there is now nothing. CM-1-~107 Dave Upchurcb, 11783 Castle Ct'. A question was posed re enforcement of CC&R's by'the City and the City Attorney agreed that most enforcement is by homeowners associ"ations. If the matter is'a public nuisance the City can act, most are of private concern in CC&R's. Mr. Upchurch stated that his main concern is an expanded greenbelt area between the develop- ment and the single family development. He also felt that those living near the -emergency exit should have some input in the decision since they have to look at it all the time. He was al'so hoping for mature vegetation to be installed. Also, if speed bumps could not be installed on the access road to cut down traffic noise. Kent Sulprigio, 11794 Castle Ct. was concerned with traffic on ~Dublin Blvd. his feeling is that San Ramon Valley. Blvd, is the more primary road. When asked re traffic flows, Mr. Deutsch indicated that with the develop- ment it can be expected there would be 1400 trips per day, the most would be at peak commute times. There are also parking places provided, with a 2 car garage for each unit. Mr. Sulprigio stated he bought a home on a cul-de-sac in order to get' away from traffic and does not like the idea of traffic along his back fence, is very much in favor .of a greenbelt. Sharon Kruse, 11805 Shadow Dr. questioned treatment of gate or fence in the emergency access. The Planning Director will be reviewing the land- scape plan. Linda McCann, 11784 Castle Ct., asked why the traffic was not in the middle of the development, why should those adjacent have the traffic probl em al ong their fences. Cm. Jeffery stated she would be interested in looking at the traffic situation, both Dublin Blvd. and San Ramon Rd., particularly with regard to making a decision re the signal, the traffic access. On motion of Cm. Jeffery, seconded by Cm. Moffatt, the Council voted unanimously to continue the public hearing for information re the traffic volume on Dublin Blvd., the signal proposed, information re the noise impacts, the landscaping design to come back to the Council for final approval, a time frame to be mid October, or until such concerns expressed by the City CoUncil have been addressed by the staff. It should be noted also that the developer did consent to the continuance. PROPOSED ORDINANCES GRADING & WATERCOURSE PROTECTION The City Attorney explained that the proposed ordinances are those recently adopted by ~the County to regulate grading and watercourse protection. .These ordinances are necessary for the publi.c health, 'safety and welfare of the community. On motion of Cm. Jeffery, seconded by Cm. Burton, the proposed ordinance was introduced and the reading waived by unanimous vote. CM-1-108 OTHER BUSINESS Planning Commissioner Richards has submitted his resignation since he will be leaving the country and thus unable to serve. On motion of Cm. Jeffery, seconded by Cm. Hegarty, the resignation was accepted wi th regret. A letter of appreciation will be sent. Insofar as the replacement to be made, it was suggested that the original list be used, with provision for any new applicants, and a letter will be sent to that effect. It was decided that a cutoff date of July 26 be set, with an appointment made at the firSt meeting in August. Joint meeting wi th Planning Commission Chairman of the Commission, Wm. Tenery expressed concern with the working parameters for the Commission and requested a meeting with the Council. Mr. Tenery also asked that the memo dated July 3 from Mr. Tong be given to the Council so that they would be informed as to its content. Fred Drena expressed concern as to what is the Planning. Commission to do for the Council, it should be a viable organization for input to the Council, what is their responsibility to be. CitS Seal Cm. Burton stated his feeling that the Council should look at the work of the commercial artist who would be designi.ng the seal, and was appointed to meet with artists and the City Manager. Small Cities- General Plan Seminar A seminar will be held'on August 2 .in Stockton, arranged by the League of California Cities, the Council will attend and as many planning Com- missioners and staff as possible. Staff will make arrangements. ADJOURNMENT There being no further business to come before the meeting it was adjourned at 11:20 p.m. APPROVED ~- ~. Mayor J ~ ATTEST ~~ City Clerk CM-1-109 Regular Meetin9 - July 26, 1982 A regular meeting of the City Council of the City of Dublin was held on Monday, July 26, 1982, in the meeting room, Dublin Library, 7606 Amador Valley Blvd. The meeting was called to order at 7:30 p.m. ROLL CALL- Present: Cm. Burton, Hegarty, Moffatt and Mayor Snyder Absent · Cm. Jeffery (excused for vacation) PLEDGE OF ALLEGIANCE The Mayor led the Council, staff and those present in ~the pledge of .allegiance to the flag. MINUTES APPROVAL Minutes of the adjourned regular meeting of June 21, 1982, were approved as submitted on motion of Cm. Burton, seconded by Cm. Hegarty and by unanimous vote. MEDIAN - SILVERGATE and SILVERTREE LN. The City Manager reported that Jeffery Sketchley representi~ng the Silvertree Home Owners Association had 'requested the County to consider a traffic problem on Silvergate Dr. at Silvertree Lane. Mr. Sketchley has now requested the Council to review this matter which pertains to a U-turn in order to enter the subdivision on Silvertree when travelling westerly on S$1vergate Dr. There is a median which~prevents turns at this. time~ and cars must drive to the west, make a U-turn and then enter Silvertree Lane. Mr. Sketchley is requesting a break in the median in order to make a left turn into Silvertree Lane. Discuss, ion was held as to the median, when it was installed; also expressed was concern that when Silvergate Dr. becomes a through streetiit will make the U-turn even more hazardous. The flow of traffic may require a light on the corner. Cm. Hega~rty explained that the medians were placed ~for reasons of safety and traffic flow. The lane in question is a private street, very narrow. The corner lot may also develop, creating another need for access. Cm. Burton stated that medians are in many streets, seemingly for safety purposes, a problem throughout the community. In his opinion it is not necessarily safe when it chases people to intersections. It was his feeling that medians should be studied as to their effectiveness, safety and justifying some removed or broken. - CM-I-llO Mr. Sketchley indicated he felt it would be good to be part of a study, it may be that a light installation may make the median strip break more feasible. Cm. Hegarty indicated that this may be placed on a continuance status until proper studies can be made, and Mr. Sketchley agreed. ORAL COMMUNICATIONS Harvey Scudder, 7409 Hansen Dr., wished to draw the Council's attention to the traffic hazard at the intersection of Dublin Blvd. and Silvergate. Trucks speed thru there, as well as private vehicles, barrel thru to the school at the end of the street. ' Mayor Snyder indicated that they are aware of the problem, all living in the area. It may be helpful to cut the shrubbery in the median, but'a 3-way stop may also be too confining. The County Road Department has been alerted, something may be done about the problem as soon as possible. Mr. Scudder also expressed concern with shake roofs, he is concerned to have a fire lane ploughed in the vacant property. It is too late now, but possibly next year this can be done. The City will check with Ch. Phillips of the DSRSD Fire Department. CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Burton, the Council voted unanimously (Cm. Jeffery absent) to approve the following: Warrant Register dated July 22 in the amount of $8,365.01 in warrants. Treasurer's report re revenues a'nd expenditures for the month of ~J~lc~', 1982; and the Treasurer's report re cash on hand by fund were ordered filed. The following resolution were also approved: RESOLUTION NO. 35 APPROVING THE IMPOSITION OF A LOCAl MOTOR VEHICLE FUEL TAX RESOLUTION NO. 36 RESOLUTION APPOINTING CITY CLERK (Richard C. Ambrose) CM-1-111 STREET SWEEPING BIDS The City Manager reported on the street sweeping bids received as the result of Council authorization for solicitation of proposals. The following were received' 1. Marc Sweeping Service 2. San Jose Commercial Sweeping 3. R & D Sweeping 4. Robert J. Molinaro 5. Smith's Action Maintenance Co. Estimated Cost/curb mile Annual Cost $11.50 $37,950 13.22 43,626 14.75 48,609 15.00 49,500 21.45 70,785 As noted Marc Sweeping Service was the low bid, which could fluctuate if streets are added during the year, or if during the leafy season more attention is necessary. As noted also, there will be no dumping on the streets, debris will be transported to the dump. The sweeping schedule will be residential streets every other week and commercial streets every week. Five sweeping areas will be established and notifications will be made so that cars can be taken off the streets. Cm. Burton asked if something could be done about the back of the side- walks. There are several areas including medians which need to be cleaned. Would it be practical for the street sweeping company to do this work, it is not a part of this contract. At the close of discussion, on motion of Cm. Hegarty, seconded by Cm. Moffatt, the Council accepted the low bid of $11.50 per curb mile (Marc Sweeping Service) and authorized execution of the contract by staff by unanimous vote (Cm. Jeffery absent). Concern was also expressed for doing the commercial streets at an early time, the City Manager indiCated that this matter had been discussed, it was planned to do the major streets at the early hour and return to the less used streets afterwards. If this becomes a problem it can be adjusted. If the contractor does not dump at the dump he must provide containers which must also be removed the same day. SWEEPING MEDIANS Mr. Richard Figueroa, Marc Sweeping, indicated that equipment is available to perform median and sidewalk area-cleaning, and he will get together with the City Manager and present a proposal. ORDINANCE ADOPTION Grading and Water- course Protection On motion of Cm. Moffatt, seconded by Cm. Hegarty, the following ordinance was adopted and the reading waived' CM-1-112 ORDINANCE NO. 19 AN ORDINANCE OF THE CITY OF DUBLIN PROVIDING FOR THE ADOPTION OF CERTAIN COUNTY OF ALAMEDA ORDINANCES ADOPTED BY DUBLIN ORDINANCE NO. I Concern was expressed by Cm. Burton re the provisions of these ordinances of the County, should a developer indicate that the watercourse regulations would be a problem, the City Attorney indicated that a variance could be applied for, and the City may wish to look at the provisions at a later time. JOINT MEETING - PLANNING COMMISSION - CITY COUNCIL Wm. Tenery, Chairman of the Planning Commission had requested this meeting in order to clarify the various areas of planning .responsibility assigned to sl~aff, the Commission and Council. The staff has prepared a report on the various functions as outlined in the Government Code and County ordinances. The ordinances can be amended, but the City would have to go through the procedure to do so. Mr. Tenery made a statement indicating that in his view upon incorporation ~.. the people of Dublin would better direct their own future. Once .incorporated he willingly accepted a position on the Planning Commission.'~: so that he ...... could represent the'desires-of the citizens in the development-of a General-~.- Plan, the control of zoning ordinances and the conditional.use permits and ' i~-.', variances. The Planning Commission has met three times and have done very little. Now they a.re~told that the City Planning Director, who has not lived in this town, will design our General Plan with the outside consultant which will cost several thousand dollars. He will approve our maps, administer our zoning ordinance and issue conditional use permits and variances. Only if an appl.icant or citizen complains will the Planning Commission become involved. With a.ll due respect to our learned' staff, I do not believe that Dublin became a City so that outsiders could determine the direction of the City. Dublin :.belongs to and is the people, a staff is hired to aid us not to guide us. We believe in locally planned, administered development with public accountability, and that was why we incorporated and removed ourselves from' Alameda Co. Planning Control. Now government has adopted the County ordinances, we incorporated to remove ourselves from County control, why has the Council adopted County Planning ordinances and operating prodecures. The question tonight is, do the people of Dublin want a Planning Commission who actively listens to the people and develops a plan which meets the needs of the people or do they want to turn the management. of the City over to an outside~- staff. I do not accept my post, and others did not accept their post, just to gain recognition or ego satisfaction, but rather to actively serve the Planning Commission needs of this community. So I ask tonight, are we to continue the path established by the County with management by outsiders or do we accept the responsibility, to enact and administer our own policies and procedures. CM-1-113 Commissioner John Alexander indicated that during the campaign many expressed concern with the County procedures, possibly we should look at those procedures for some changes.. Perhaps some of the things done by the County Zoning Administrator could be done by the Planning Commission, public hearings might be held before the Commission when appeals are submitted. Georgean Vonheeder, Commissioner has actively campaigned for a post on the Commission, she felt the reason for incorporating was to have Dublin Citizens in more control, rather than acting only when someone complains. The way it stands now, the Commission will be a rubber stamp agency, she would like to volunteer, with other citizens, to work out the growth patterns. Cm. Burton expressed his feeling that he shared in what had been said, there are many changes needed to be made in the ordinances. Cm. Hegarty stated that there will be local control, the Commission is dealing with the concept of system, work with it or not, the system works if cooperated with. Realize that the CommSssion is an advisory body to the Council, there will be plenty of work to do when the General Plan is started. The Commission will be recommending policies to the Council. The County system works, the problem was that those making decisions did not come out and see the site. We must rely on the staff for many functions. Com. Alexander stated he does not want to do away with the staff, appeals to the Council maybe should come to the Planning Commission and ironed out there. When a development is according to an established law, the staff has no alternative to approval. It may be that subdivisions and parcel maps should be acted upon by the Commission first in order to iron out many problems which arise. Cm. Moffatt outlined briefly the powers and duties of the Commission as adopted by the ordinance enacting a Commission; preparation of a General Plan, and recommend to the Council its adoption; review the capital improvement budget; recommendations re Zoning Ordinance, other duties as required by the Council. The Commission is in the policy making position of recommending to the Council re'zoning matters. Mr. Tenery indicated he agrees with what is said, but actions are not coming to the Commission; they do not have a copy of the ordinance; at the meeting of July 5, Mr. Tong indicated he intends to pass things by the Commission, but if not, is there any recourse. The only recourse would then be an appeal to the Council, not the Commission. Concern was expressed that the Commission would not have any say in the General Plan preparation. Mayor Snyder explained that the Council intendS that the Commission is to gather that information, Mr. Tong's responsiblility is to work with the Commission in putting the Plan together, in a reasonable fashion, with any outside aid we may need. CM-1-114 Mr. Ambrose explained the General Plan process is envisioned as follows' Mr. Tong will get together with the Commission to develop a format for identifying General Plan issues. After development of these issues, an outside consultant assistance would be needed because there are some required el~ements of that plan,.i,e. Siesmic Element, that will~ need outside expertise to draft, and with public input a draft plan will result. That draft plan will be a document reviewed by the Commission, section by section, changes made, added to, etc. Hearings will then be held, and go on to the Council for public input or comment. Unless given different direction this is the way the process will proceed. The Commission is also charged with ordinance changes, if there are changes to be made such recommendations should be made. Concern was also expressed re tentative maps which do not come before the Commission for review, the City Attorney explained that due to the particular situation now existing maps do not come to the Commission. The ordinance changes may be made to provide this action, look at other cities, see what they do in this regard. A question was asked re building permits issued. Mr. Tong explained that several permits had been approved, from a zoning aspect, since they were within the requirements; no other permits have been issued at this time. Jerry Goudreau, 5154 Court Cologne, Pleasanton, involved in issue in- Pleasanton re the large industrial park and growth, and expressed his feeling, of a lack in valley wide planning on the impact. Concern was expressed re balanced growth, amendments of the General Plan, and an assessment of. balanced growth° The New Town and Northbluff proposals are clearly of valley-Wide interest, even though near Livermore. Mr. Goudreau u~rged taking an interest-in valley wide planning. Mayor Snyder indicated that the City's Planning Commission would be looking at this aspect, what the impact of industrial growth will have on Dublin in view of the interchanges which impact Dublin as well. State- ments re this aspect are part of the coming General Plan. Discussion followed regarding keeping the Planning Commission aware and informed of.actions taken by the Planning Director. Mr. Tong outlined the procedures: First there is a distinction between those permits which we have to approve if they meet certain minimum requirements and those where we have certain planning discretion. When applications for a building permit meet the existing zoning requirements we are obliged to grant that permit. On the other hand, certain items allow dis- cretion, i.e., a variance to .build a family room within 10 feet of the rear year setback line whi'ch is required at 15 feet so that it would encroach into the required rear yard~ At this point staff has authority to grant, deny or grant with conditions. That type of planning permit would require public notice, (posting on the site or mailing to property CM-1-115 Owners within 300 ft.) and notice to the Planning Commission and City Council. After hearing, (anYone can be heard at this hearing) action on the staff will be noted to the Planning Commission and City Council, an appeal period is then noted also. If appealed the matter goes to either the Planning Commission or Council. AUDIT PROPOSALS The City Manager outlined a report requesting authorization for the staff to solicit audit proposals for Auditor Services for the City. Mr. Ambrose indicated that under State law cities are required to submit reports of the City's financial condition for the prior fiscal year. Part of the problem is that the City does not have a chart of accounts yet, making the task more difficult. There are three aspects to the request, 1) auditing services, ~2) interest in havi.ng an accounting firm file the State Controller's Report and 3) develop a chart of accounts for the City. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the City Manager was authorized to proceed with solicitation of bids for an auditor, and Cm. Jeffery and Moffatt be placed on the review committee. APPOINTMENT- MOSQUITO ABATEMENT DISTRICT BOARD The City Manager reported that only one resume had been received, Dr. Harvey Scudder. On motion of Cm. Burton, seconded by Cm. Hegarty, the appointment was confirmed by unanimous vote for Dr. Scudder. NEW EMPLOYEE The City Manager introduced a new employee, Kay Keck, a 12 year resident of Dublin who will function as the City Manager's Secretary and Deputy City Clerk. Ms. Keck has outstanding credentials, and will be an asset to the City. Ms. Keck responded expressing her interest and excitement about participating-and being a part of the growth of Dublin. OTHER BUSINESS The City Manager asked direction re Planning Commission appointments and the Council decided to review the applications, rate them I to 10, and the staff will rePort back as to the top- 3 votes, with a selection made on August 9. Cm. Hegarty questioned the continued parking of trucks along San Ramon Road (where the sweeper dumped) this is not legal, and the police were to be requested to look into the matter, staff will investigate. CM-1'116